INVITATION TO BID. General Construction

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1 INVITATION TO BID Sealed bids for construction of two (2) - three (3) bedroom - home(s) located in Fayetteville, NC. This project is limited to, the following bid divisions for: General Construction Bids must be delivered before 5:00 pm, Friday, January 9, 2015 to Fayetteville Area Habitat for Humanity Attn: Patti Monroe, 310 Green Street, Fayetteville, NC Prospective bidders are welcome to attend a pre-bid meeting at NOON, Monday, January 5, 2015, at the Hedgepeth build site. Bidding Documents will be available for public inspection after that time. Printing costs for the plans and specs are the sole responsibility of the bidder. The owner reserves the right to reject any or all bids and waive any irregularities in bids.

2 0100-INSTRUCTIONS TO BIDDERS The following instructions and information apply to all Contractors. Failure to comply may be cause for rejecting bids. Refer also to the Invitation to Bid. 1. BIDS This is a Construction Management Project utilizing one General Contractor. The Project will be administered by the General Contractor. Bids will be received by the time and place designated in the Invitation to Bid. 2. PRE-BID MEETING A pre-bid meeting with interested bidders will be held after documents have been sent out and before the bid date as indicated in the Invitation to Bid. The purpose of the meeting is to familiarize bidders with the project. The Owner s Construction Manager shall be in attendance. 3. DOCUMENTS FOR BIDDING Complete sets of Bidding Documents may be examined or obtained in the manner described in the Invitation to Bid. Complete sets of documents shall be used in preparing Bids; neither the Owner or Construction Manager assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. 4. QUALIFICATIONS OF BIDDERS The owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the Work contemplated therein. 5. EXAMINATION OF BIDDING DOCUMENTS AND SITE Before submitting a Bid, each Bidder must (a) examine the Bidding Documents thoroughly, (b) visit the site to familiarize himself/herself with local conditions that may in any manner affect cost, progress or performance of the work, (c) familiarize himself/herself with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the work; (6) visit the finished Habitat home located at Progress Street and (e) study and carefully correlate Bidder's observation with the Bidding Documents. 6. INTERPRETATION If any person contemplating submitting a bid is in doubt as to the true meaning of any part of the Drawings, Specifications or other Bidding documents or finds discrepancies in or omissions from the Drawings or Specifications, a written request for an interpretation, clarification or correction thereof may be submitted to the Owner s Purchasing Manager. Any inquiry received at least seven (7) working days prior to the date fixed for opening of bids will be given consideration. The person submitting the request will be responsible for its prompt delivery. Any interpretation, clarification or correction of the documents will be

3 made only by Addendum issued by the Purchasing Manager. A copy of the addendum will be mailed to registered Bidders and available at the office of the Fayetteville Area Habitat for Humanity Office. 7. APPROVAL OF SUBSTITUTIONS Requests for approval of substitutions must be made in writing to Fayetteville Area Habitat for Humanity and must be received at least seven (7) working days prior to the date set for receipt of bids. The General Contractor will issue a written Addendum listing the products approved not later than three (3) days prior to the bid date. A copy of the addendum will be available at the office of the Construction Manager/General Contractor. The Contractor shall not furnish any substitute material, product, or equipment not so approved. If rejection of any such unapproved substitution causes a change in the supplier proposed, or removal of work in place, there shall be no increase in the Contract Sum allowed due to any increase in cost occasioned by such change or removal. Items receiving prior approval will be subject to final approval when the Shop drawing submittals are reviewed. The Contractor shall be responsible for fit and clearances of substituted items and for making any modifications in his work or the work of other Contractors necessitated by the use of any substitution, without cost to the Owner or other affected Contractors. 8. ADDENDA Any addenda issued during the time of bidding or forming a part of the Bidding Documents loaned to the Bidder for the preparation of this bid shall become a part of the Contract. Addenda will not be issued later than three (3) working days prior to date set for receipt of bids. Receipt of each addendum shall be acknowledged on the Bid Form. 9. TAXES, PERMITS AND FEES Tax Exempt Status: Fayetteville Area Habitat for Humanity is a non-profit Corporation and carries a tax exempt status. As such they have been granted a Certificate of Exemption. The certificate will be issued to Contract holders and sales tax is not be included in the proposal amount. All building permits, blueprint review fees and state surcharges will be paid by the Owner. Fees for special local, state or federal inspections relating to mechanical, electrical, conveying systems and similar installations shall be paid for by the Contractor. 10. BID FORM Each Division Bid shall be made on the appropriate Bid Division Form. Note that the bid amount is per house. Bidder must also complete the Proposal Bid Form. There is no limit as to the number of Bid Divisions any one contractor can bid. Bidders shall provide a separate bid for each and every bid division they are bidding. The Bidder may combine the bids of separate bid divisions by providing a combined bid deduct in the space provided on the Proposal Bid Form. No other method for combining the work of more than one bid division will be accepted. All blank spaces for bid prices must be filled in, in ink or typewritten, and Bid form must be fully complete and executed when submitted (Pencil bids or unreadable bids shall be cause for rejection). Bidder to note N/A in those blanks not applicable to their particular proposal. Only one copy of the bid form is required. The award of all Bid Divisions will be based on the dollar value of the proposal, the qualifications of the contractor and the ability to perform.

4 11. IN-KIND DONATION Fayetteville Area Habitat for Humanity hopes you will consider making an in-kind tax deductible donation as part of your bid. By making an in-kind donation of materials and/or labor, you make it possible for us to serve more families in the future. Habitat provides a hand-up, not a hand-out to families in need of safe, decent and affordable housing. The families we partner with work to build their home, and the homes of others and purchase their home with a no-profit mortgage. These home payments help to build still more homes for other families in need. Your contribution is greatly appreciated, but is not required. 12. BID MODIFICATIONS The Bid Form shall not contain any modifications of the work to be done. Alternate Bids will not be considered unless specified on the Bid. A conditional or qualified Bid will not be accepted. 13. ALTERNATES Bidder shall quote all Alternates as described in the Bidding Documents. The Owner reserves the right to reject all Alternates, or to accept alternates in the sequence listed in the Bid Form at time of Contract award. 14. BID SIGNING Each applicable Bid Division Form and the Proposal Form shall be signed by the Bidding Contractor. 15. BID SUBMITTAL Each Bid shall be submitted in a sealed envelope marked in the lower left-hand corner with the project title, hour and due date of Bid, and the Bidder s North Carolina contractor registration number. Bids shall be delivered before the time and date indicated above to: Fayetteville area Habitat for Humanity, Attn: Patti Monroe, 310 Green Street, Fayetteville, NC It is the sole responsibility of the Bidder to see that their Bid is received by the proper time. 16. BID WITHDRAWAL Any bidder may withdraw his bid after it has been deposited with the Owner prior to the time of Bid opening provided the request for withdrawal is received prior to the date and time of opening. 17. BID EVALUATION The Owner reserves the right to waive any informalities, minor defects or irregularity and to accept or reject any and all Bids. The Owner reserves the right to award the contract in any Building Division between two Bidders, one per home. In evaluating Bids, the Owner shall consider the qualification of the Bidders; whether or not Bids comply with the prescribed requirements; and alternates, if requested in the Bid forms. The Owner may conduct such investigations as deemed necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and final ability to the Bidder, proposed subcontractors and other persons and organizations to do the work. The bidder acknowledges the right of the Owner to accept any combination of Bid Divisions the Owner desires. The bidder represents that they will accept award, regardless of who the other Bid Division contractors may be. If a Contract is to be awarded, it will be awarded to the Bidder whose evaluation by the Owner indicated that the award is in the best interest of the Owner. Should there be reasons why the Contractor cannot be awarded within the specified time for bids to remain open, the time may be extended by mutual agreement between the Owner and the Bidder. 18. NOTICE OF AWARD If a Bid is accepted by the Owner, the Bidder s Proposal Bid Form will be signed by the Owner and will constitute the Contract. A copy of the Contract will be forwarded to the Bidder. This Bidder shall be required to execute the Contract and provide all Project Insurance coverage and necessary forms prior to

5 commencement of work. In case of failure of the Bidder to execute the Contract or provide necessary Project Insurance coverage and necessary forms, the Owner may consider the Bidder in default; in which case the accompanying proposal shall become the property of the Owner and the Contract shall be null and void. 19. FORM OF AGREEMENT Contract will be executed on Proposal Bid Form. 20. PROJECT INSURANCE The insurance required for this contract is as follows: (a) Commercial General Liability: The Contractor shall take out and maintain during the life of this contract commercial general liability insurance with limits of $250,000 per occurrence. (b) Workers Compensation and Employers Liability Insurance: The Contractor shall take out and maintain during the life of this contract workers compensation insurance as required by the laws of the State of North Carolina and Employers Liability with limits of $100,000 each accident, $5000,000 policy limit and $100,000 each employee for all employees employed on the project. In case any employee(s) engaged in work under this contract is or are not protected under the Workers Compensation Statute, the Contractor shall provide adequate coverage for the protection of employees not otherwise protected. (c) Property Insurance: The Contractor shall purchase and maintain Builders Risk insurance This insurance shall include the interests of the Fayetteville Area Habitat for Humanity, the Contractor and Subcontractors and shall be written on a one hundred percent (100%) completed value basis (full value as of the date that all construction is finished and includes the Contractor s total cost plus profit), and to remain in force until the project is complete and accepted by the Fayetteville Area Habitat for Humanity. Regardless of the nature of the work to be performed, coverage must also be provided for the theft or damage of building materials and supplies, which are not permanently attached and stored on site for any period of time. It is the responsibility of the Contractor to inform the policy provider of any and all change orders which increase the building s value. Any penalties or losses incurred due to the Contractor s failure to adequately insure the building during construction will be the Contractor s responsibility. 21. INDEMNITY PROVISION Contractor assumes entire responsibility and liability for losses, expense, demands and claims in connection with or arising out of any injury, or alleged injury (including death) to any person, or damage or alleged damage, to property of the Fayetteville Area Habitat for Humanity or others sustained or alleged to have been sustained in connection with or to have arisen out of or resulting from the negligence of the Contractor, his agents, and employees, in the performance of the work/service set forth in the Standard Specifications and Special Provisions, and any changes, addenda, or modifications including losses, expenses or damages sustained the Fayetteville Area Habitat for Humanity, and agrees to indemnify and hold harmless the Fayetteville Area habitat for Humanity, its officials, employees or volunteers from any and all such losses, expenses, damages, demands and claims and agrees to defend any suit or action brought against them, or any of them, based on any such alleged injury or damage, and to pay all damages, cost and expenses in connection therewith or resulting there from. As an integral part of this agreement Contractor agrees to purchase and maintain during the life of this contract contractual liability insurance in the amount required in the general liability insurance requirements and to furnish evidence thereof.

6 22. NOTICE TO PROCEED The Notice to Proceed will be issued within ten (10) days of the execution of the Agreement by the Owner. Should there be reasons why the Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between the Owner and the Contractor. 23. COMPLETION OF PROJECT DATE Upon receipt of Notice to Proceed, Contractor will ensure project completion within 3 months. 24. SUBMISSION OF INVOICES All invoices will be paid on the fifteenth (15 th ) and thirtieth (30 th ) of each month. Invoices will be due from the General Contractor to Fayetteville Area Habitat for Humanity, ATTN: Patti Monroe, no later than one week prior to the fifteenth (15 th ) and thirtieth (30) payment. BID DIVISION DESCRIPTION BID DIVISION 1A: GENERAL CONSTRUCTION INCLUDED: 1. Plumbing 2. HVAC 3. Electrical INCLUDED: Provide all labor, materials, equipment and supervision to complete the construction of (2) two homes as outlined in the following: HABITAT-PLAN 1 HABITAT-PLAN 4 ALSO INCLUDED: 1. Compliance with all applicable Building Codes 2. All permits, inspections and certifications 3. Coordination with other trades 4. This project is managed by Fayetteville Area Habitat for Humanity. All contractors on this job are considered prime contractors.. PRICING FORM: Our Lump sum Base Bid for work in Bid Division 1A General Construction is as follows: HABITAT-PLAN 1 Dollars ($ ) HABITAT-PLAN 4 Dollars ($ )

7 Name of Bidding Contractor: Address Signed By: Date SUBMIT PROPOSAL TO: Fayetteville Area Habitat for Humanity 310 Green Street Fayetteville, NC FOR: Habitat for Humanity-Single Family Homes (2) SUBMITTED BY: FOR BID DIVISION(S): CONTRACT DOCUMENTS ADDENDA We acknowledge the receipt of Addenda,, and Dated,, and CONSTRUCTION MANAGEMENT We understand the General Contractor s function as described and referred to throughout the Contract Documents. We realize that the Bid Contractor is in fact a Prime Contractor and not a Subcontractor working through a General Contractor.

8 We recognize that the scope of the work within a bid division represents a construction unit that is not necessarily restricted to a single trade performance and our proposal includes the work of all trades required to fully and successfully complete all of the work required in the Bid Division(s) we have bid. EXCEPTIONS AND/OR SUBSTITUTIONS We have submitted our proposal complete as specified and shown on the drawings without exceptions or Substitutions. AGREEMENT This proposal and attached pricing form, if accepted by Fayetteville Area Habitat for Humanity within thirty (30) days of the date designated for receiving proposals, will be the basis for a contract directly with the Owner. The undersigned hereby agrees to accept a contract for the work covered by the proposal, under the terms and conditions of the contract documents. We acknowledge the fact that the Owner has the right to accept or reject any and all proposals with or without cause or reason. NAME OF BIDDER: ADDRESS: BY: (Signature) (Type or Print) TITLE: DATE: PHONE: FAX: ENCLOSURES: OTHER:

9 PRICING FORM: Section : Bid Division Index, Description, and Pricing Form for copies of the base bid pricing forms for each Bid Division. COMBINED BIDDING DEDUCT: (If Applicable) We have submitted proposals for more than one Bid Division and offer a voluntary deduct of Dollars if we are awarded the work in the following Bid Divisions,,,,,,. If more than one combination for a combined bid deduct is desired, please state below. We understand that the amount stipulated will be deducted from the combined total of the Bid Divisions we have listed herein. VOLUNTARY VALUE ENGINEERING ITEMS: (If applicable) We submit the following value engineering items for your review: for the amount of Dollars. BID AMOUNTS The sum of Dollars ($ ) In-Kind Donation, if applicable (Per House) Dollars ($ ) Net Cost to Fayetteville Area Habitat for Humanity: Dollars ($ ) Authorized Signature Date Fayetteville Area Habitat for Humanity Acceptance of Proposal Signature Title Date For Office Use Only: W-9, dated ICEC (if applicable) W Comp, expires Emp Liability expires Gen l liab, expires Indend Cont Expires Approved, date Approved, initials

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