Request for Proposal Pre-Proposal Conference & Online Meeting

Transcription

1 Request for Proposal Pre-Proposal Conference & Online Meeting Applicant Tracking System April 27, :00 am Please for the lq audio for this pre-bid.

2 Agenda RFP: Applicant Tracking System RFP Number: Topic Welcome Procurement Process Current Status and Scope of Work Atlanta Public Schools Contract Question & Answer Session Closing Remarks Presenter Procurement Services Procurement Services Requesting Department Contracts Requesting Department Procurement Services

3 Tentative Timeline Date Activity 04/17/15 RELEASE RFP TO THE MARKETPLACE 04/23/15 PRE-PROPOSAL CONFERENCE 11:00 A.M., ET 04/27/15 DEADLINE FOR WRITTEN QUESTIONS AT 11:00 A.M., ET 4.2 ALL QUESTIONS OR REQUESTS FOR CLARIFICATION MUST BE SENT BY TO: FORM BY THE DEADLINE. 04/29/15 RESPONSE TO QUESTIONS TO BE POSTED AS AN ADDENDUM TO THE APS WEB BY 5:00 P.M., ET: 05/07/15 RFP DUE IN PROCUREMENT SERVICES BY 11:00 A.M., ET 05/08/15 EVALUATION 05/11/15 VENDOR PRESENTATIONS 06/01/15 RECOMMENDATIONS TO THE APS BOARD OF EDUCATION

4 Procurement Process 4.0 General Information Communication with staff is restricted. Contact the Procurement Officer for assistance. Nicole Mathis, or Background Check APS policy requires that all contractors, consultants, or vendors providing services on APS premises be fingerprinted and submit to a criminal record check initiated by APS prior to providing services to APS. 6.0 Submission Requirements Offeror should check the web site for any addendums prior to submission. All responses and attachments MUST be submitted online, no later than (11:00 a.m.) EST on (05/07/2015). All required document must be included in response to be deemed responsive.

5 7.0 Evaluation Proposals will be evaluated on the following criteria: Company qualifications and experience Methodology / operations Technical Specifications Vendor Presentation(s) Price Procurement Process 8.0 Award This contract award is for (1) year (with 4 optional years). The work cannot begin until a Purchase Order has been issued.

6 Required Documents 6.2 The following required documents must be submitted with your proposal (Please submit all forms and write N/A on the document if it is not applicable: 1. Offeror affirmation form (required for valid submission) 2. Offeror information form (required for valid submission) 3. Joint venture affidavit (check the appropriate box on the form) 4. Primary vendor / subcontractor utilization (check the appropriate box on the form) 5. Promise of non-discrimination (required for valid submission) 6. Contractor Affidavit of Compliance under O.C.G.A (b) (1) 7. Subcontractor Affidavit of Compliance under O.C.G.A (b) (3), if applicable. 8. Sub-subcontractor Affidavit of Compliance under O.C.G.A (b) (4), if applicable. 9. Affidavit of Exception, if applicable 10. Local Preference Form, if applicable. 11. Occupation Tax Registration Certificate, (if applicable, refer to section 9 Local Preference). 12. Copy of local or state business license or permit (if firm does not qualify for local preference) 13. Signature page to APS contract

7 RFP Name: Applicant Tracking System RFP Number: Required Documents Solicitation Checklist The following items must be completed and submitted online with your response. 1. Reviewed addendum(s) posted to the APS website (if applicable). 2. Offeror affirmation form. 3. Offeror information form. 4. Joint venture affidavit form 5. Primary vendor / subcontractor utilization form. 6. Promise of non-discrimination form 7. Contractor Affidavit of Compliance under O.C.G.A (b) (1), required. 8. Subcontractor Affidavit of Compliance under O.C.G.A (b) (3), if applicable. 9. Sub-subcontractor Affidavit of Compliance under O.C.G.A (b) (4), if applicable 10. Affidavit of Exception, if applicable 11. Local Preference Form, if applicable. 12. Occupation Tax Registration Certificate, (if applicable, refer to section 9 Local Preference). 13. Copy of local or state business license or permit (if firm does not qualify for local preference) 14. Review and accept all provisions of the contract by executing and returning signature page 15. Review and accept the General Terms and Conditions 16. Signature page to APS contract 17. ATS Technical & Functional Requirement Checklist 18. Price Proposal Form 19. Vendor contract template for Service Level (support, development) and Maintenance Agreements

8 CURRENT STATUS AND SCOPE OF WORK

9 Attachments to the Solicitation Attachment 1, ATS Technical & Functional Requirements Checklist Attachment 2, Price Proposal Form Attachment 3, New Hire Process Flow Chart Attachment 4, Organizations Affected or Impacted Attachment 5, Priority List

10 Q&A Session Please be Advised: For all verbal questions today, please identify yourself, company and title before asking your question. Deadline for written questions on 4/27/15 at 10:00 a.m., ET 4.2 All questions or requests for clarification must be sent by to: 3t5V5V6OntJ_tYevk/viewform Questions and the official responses will be posted by close of business Monday, 4/29/2015.

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