Dorris Ranch Rental Information

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1 Dorris Ranch Rental Information South Second and Dorris Street Springfield, Oregon Thank you for your interest in Dorris Ranch. This 250-acre historic ranch is owned by Willamalane Park and Recreation District and is operated as a working filbert orchard and Oregon s first Living History Farm. The Ranch is conveniently located less than a mile from downtown Springfield. Rental contract for Dorris Ranch is made at the Willamalane Center 250 S 32 nd Street, Springfield, OR, Phone: (541) I Fax: (541) FACILITIES Willamalane offers three rentable locations at Dorris Ranch. Most facilities at the Ranch are ADA accessible. 1. Black Walnut Meadow offers a beautiful meadow perfect for large and small group picnics, weddings, etc. This area accommodates up to 300 people outdoors. The orchard area allows for close access to the Barn. 2. Barn offers wood floors, electricity, a pellet stove, and large sliding doors on either end to create an open-air feeling. Rental includes access to two composting toilets. The Barn has 9 wooden benches and one table included in the rental, and can comfortably accommodate up to 60 people indoors, with additional space for 300 people outdoors during nice weather. 3. Tomseth House and Grounds features turn-of-the-century architecture with a full size kitchen including refrigerator, oven, microwave. This rental also includes an accessible restroom, 8 folding tables, 24 chairs, front porch, and additional space for canopies. The Tomseth House can accommodate up to 40 people indoors with additional space for 100 people outdoors.

2 RENTAL RATES Barn Tomseth House Black Walnut Meadow June - September Monday- Thursday $100.00/ hour Friday- Sunday : $150.00/ hour June - September Monday- Thursday: $75.00/ hour Friday - Sunday : $125.00/ hour June - September $75.00/ hour October - May Monday- Thursday: $75.00/ hour Friday- Sunday: $100.00/ hour October - May Monday- Thursday: $50.00/ hour Friday- Sunday: $75.00/hour October - May $75.00/ hour Renters staying past their scheduled time will be billed at the rate of $100 per half hour. A refundable $ cleaning deposit is due at the time of the reservation. A 50% nonrefundable deposit is due at the time of the reservation. The remaining balance must be paid at least 30 days prior to the reservation date. If the reservation is scheduled less than 30 days prior to the event, the full balance is due immediately. Rectangular 6 ft. tables are $8 each/ per day Folding chairs are $1 each/ per day (black and green available) Optional: Disposal of garbage is $50. Note: Building Attendant does not clean up after rental, all trash must be in trashcans prior to departure. (if you choose not to pay for disposal services, you are responsible for bagging and hauling away your garbage). Wooden arch may be rented for $50 per day Checks may be made payable to WPRD; VISA/MC are also accepted. DORRIS RANCH RENTAL AGREEMENT AVAILABILITY Dorris Ranch facilities are available on a first-come, first-served basis. Rental times are negotiable and should include setup and cleanup time. Returning the completed Dorris Ranch Rental Information form and paying the required deposit (50%) at Willamalane Center holds your reservation. ALCOHOL USE If alcohol will be served at the rental event, a Willamalane alcohol request form must also be completed. The renter is responsible for arrangements, licenses and/or costs that may be required by the Oregon Liquor Control Commission.

3 MUSIC No amplified music beyond a sound level acceptable to the Willamalane representative will be allowed. Music is allowed to be played until 10:30 p.m. SETUP, CLEANUP AND DECORATIONS Renters staying past their scheduled time will be billed at the rate of $100 per half hour. The renter is responsible for any tables and chairs needed. (Exceptions: The Barn has a limited number of benches; the Tomseth House includes card tables and wooden folding chairs for indoor use.) The renter is responsible for any decorations needed, including table linens. Setup and cleanup times should be arranged with Willamalane staff. This time should be included in the rental time. Wedding rehearsals and rental company drop-off/pick-up times must be scheduled with Willamalane staff. Absolutely no nails, tacks or staples may be used to attach decorations to trees, walls, buildings or other structures. The renter is responsible for any damage made to Dorris Ranch or any of its facilities. Renters will be billed for any repairs required as a result of their event. Fires are not allowed unless in a monitored, above ground and contained fire pit, Must be authorized by Dorris Ranch coordinator prior to rental. The rental party is responsible for removing its garbage from all Dorris Ranch facilities unless garbage fees have been paid for in advance, in which case the Willamalane attendant will provide disposal instructions. We assume no responsibility for rental items left unattended. RENTAL EXPECTATIONS A Willamalane Building Attendant will be present throughout the rental time. This person will assist with parking, unlocking facilities/gates and answering general questions. The Building Attendant is not responsible for your event s setup or cleanup duties. Building Attendants are expected to check in with rental party to ensure a successful event and address concerns. A walk-through is required with the Building Attendant before and after each rental. The renter is responsible for selecting a representative present from his or her party to communicate with the Building Attendant. The representative should arrive early enough to handle last-minute details and be the last to leave to ensure the area is properly cleaned. Willamalane is not responsible for equipment and/or personal property left at the site after the rental. Renters are expected to remind guests to respect the Ranch and its neighbors by maintaining acceptable noise levels and conduct. Willamalane reserves the right to ask disorderly guests to leave and if the behavior persists to call the police. The use of Dorris Ranch and its facilities may be terminated at any time if the rental group is abusive or dangerous to any property and/or persons. Tables, chairs, and benches which are included in the rental of the Tomseth House and the Barn are to remain inside the facilities. Rented tables and chairs are free to move in the grass and the meadow areas. Smoking is permitted in designated areas only, and will be indicated by the Building Attendant.

4 CANCELLATION Cancellations will result in a forfeiture of the deposit and any additional payments already made. Dorris Ranch is a working filbert orchard and occasionally must be closed for maintenance. In the event that Willamalane cannot fulfill its part of the agreement, the rental fee and deposit shall be refunded in full. Willamalane cannot be held further liable. LETTER OF AGREEMENT This letter of agreement confirms the terms and conditions to which I (hereinafter referred to as RENTER), agree to rent Dorris Ranch provided by Willamalane Park and Recreation District (hereinafter referred to as WPRD). For the aforementioned services, RENTER agrees to pay a deposit of 50% payable by check, Visa or MasterCard to WPRD, to reserve the rental date. RENTER agrees to pay the balance of $ 30 days prior to the rental. All fees are nonrefundable. PROPERTY AND LIABILITY CERTIFICATE The Renter shall provide a $2,000,000 Property and Liability Certificate of Insurance listing Willamalane as an additional participant. The certificate of insurance must be turned in to Willamalane at least 30 days prior to the rental. RELEASE AND HOLD HARMLESS AGREEMENT I agree, by signing this Hold Harmless agreement, to accept any and all liability resulting from Dorris Ranch during my rental. I further agree to hold harmless Willamalane Park and Recreation District, its elected officials, executive officers, agents, and/or employees from any and all claims resulting from my use of Dorris Ranch during my rental of said unit. The signature below denotes that in all good faith RENTER will abide by the rules and regulations set forth in the attached document, DORRIS RANCH RENTAL AGREEMENT. I fully understand and agree with the terms of the Dorris Ranch Rental Agreement. Renter Signature Date Willamalane/Dorris Ranch Management Signature Date In the case of an emergency, please call (541) Thank You!

5 Dorris Ranch RENTAL FORM Facility Rented: Tomseth House & Grounds Barn Meadow Time Time Time Date of Rental Number of people (including rental party) Arrival Time/Setup Time: Event Time: to Departure/Clean-up Time: Name Phone Organization Alternate Phone Address City Zip What is your event? How did you hear of Dorris Ranch? Contact person (day of the event) Cell Phone (day of the event) Do you plan to rent any equipment from Willamalane? If yes: chairs tables Arch Do you plan to serve alcohol at your event? (If so, please make sure to fill out the alcohol request form) o Do you plan on needing trash removal? (This is an additional $50.00 charge) Yes No

6 FOR WILLAMALANE STAFF USE ONLY (The following information will be filled in by WPRD staff) Facility Rental Location Hours x $ = $ Location Hours x $ = $ Location Hours x $ = $ Refundable Cleaning Deposit $ _ Facility Rental Total $ Equipment Rental (Chairs ) x $1 (Tables ) x $8 (Garbage) x $ 50 (Arch ) x $50 = $ = $ = $ = $ Equipment Rental Total $ Final Cost Subtotal Facility Rental $ Subtotal Equipment Rental $ TOTAL COST $ Minus Deposit $ BALANCE DUE $

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