Business Document Specification Issue date: Version: 1.52 Invoice

Transcription

1 Invoice Entity name: Invoice Comment: This transaction is used to invoice goods or services which have been supplied. One invoice corresponds to one delivery. If a calloff has been split into several deliveries, one invoice is raised for each delivery. When filing the invoice it is strongly recommended that all content belonging to the invoice is filed, also data previously transmitted (i. e clear text for names, addresses, item name). Invoice header Comment: The following terms occur once per transaction T0060 Invoice number Definition: Supplier's invoice number Comment: Each invoice must have a unique identity. It is adviced that he number is unique during the entire length of the filing period. Length: Format: SDD; 2.0::17String T0061 Invoice type Definition: Code indicating type of invoice transaction Comment: invoice Length: Format: SDD; 2.0::Invoice type 380 Commercial invoice Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer. T0062 Invoice date Definition: Date when the invoice was issued Comment: Date when the invoice issuer issued the invoice Pattern: \d{8} Format: SDD; 2.0::Date T0067 Due date Definition: Latest date on which funds should have reached the account receivable. Comment: Required for invoice (T0061 = '380'). Not required for credit note (T0061 = '381'). Pattern: \d{8} Format: SDD; 2.0::Date T0176 Actual delivery date Definition: Date on which the goods were delivered to the buyer Comment: The date is connected to the prices when the price is determined by the date of delivery. Pattern: \d{8} Format: SDD; 2.0::Date T0127 Despatch date Definition: Date at which the goods left (or are planned to leave) the supplier (or shipper). Comment: Pattern: Format: Required for invoice (T0061 = '380').The day the seller made the delivery. The information is required for invoices (T0061 = '380') according to new tax legislation. Peripheral services to the goods delivery are subordinated the delivery. \d{8} SDD; 2.0::Date 0..1 = no or only one occurence 1..1 = occurs exactly once Print date: Page 1/

2 T0290 Justification for tax exemption, code Definition: Justification for tax exemption refering to relevant regulation in the national tax regulation. Reference in coded form. Comment: When tax exemption and special procedures is needed in coded form. See Codelist T0290. Format: SDD; 2.0::Justification for tax exemption, code ChangeLog: TW Nytt termnamn för att bättre återspegla des användning, Kodlista upplaggd Reason: Skattemotivering, kod Z01 Returnable asset - no VAT according to Swedish tax legislation (2 kap. 1 mervärdesskattelagen (1994:200)). Z02 Pharmaceuticals - No tax according to Swedish legislation (SFS 1994:200, 3 Kap 23, 2). Document references Comment: Reference to source document and messages T0007 Reference to agreement or contract Definition: Reference to a commercial agreement or contract Comment: Reference to the commercial agreement regarding these prices. T0006 Reference to price list Definition: Price list number (T0001) that this transaction refers to Comment: May be used if the business parties use Price information, AT T3316 Reference to order Definition: Number of the order (T3309) being referred to Comment: Buyer's order number. Required for invoice (T0061 = '380') when Order, AT , i used Required for invoice (T0061 = '380'). Can be excluded for certain types of credit notes (see guidelines/examples Credit note). T0063 Reference to delivery note Definition: Identification of a (paper) delivery note accompanying a delivery Comment: Used as per agreement. In special cases, a delivery note may be referenced even though Despatch advice (AT ) is used. E.g. direct delivery of ice cream. T0170 Reference for checking off payment Definition: A reference for automatic checking off payments received against the payments receivable ledger. Comment: Reference to be used as the "OCR string" in bankgiro or postgiro payments. T0090 Reference to despatch advice Definition: Number of the despatch advice transaction relating to this order Comment: Required if the business parties use Despatch advice, AT = no or only one occurence 1..1 = occurs exactly once Print date: Page 2/

3 T3414 Reference to receiving advice Definition: Number of the receiving advice (T3385) being referred to Comment: Required if the business parties use Receiving advice. Length: Format: SDD; 2.0::17String Supplier Party T0009 Supplier Definition: Party formally defined as the seller in a commercial agreement Comment: Global Location Number (GLN). It must be possibel to derive to the corresponding name, address etc. from the GLN during the complete filing period. Pattern: \d{13} Format: SDD; 2.0::GLN T0064 Supplier's VAT registration number Definition: VAT registration number with country prefix. Unedited Comment: In EU-format, e.g. SE T0065 Invoice issuer, id Definition: Invoice issuer Comment: Global Location Number (GLN). Only if the invoice issuer is other than the supplier. It must be possibel to derive to the corresponding name, address etc. from the GLN during the complete filing period. Pattern: \d{13} Format: SDD; 2.0::GLN Payee Party T0066 Payee Definition: Payee's GLN Global Location Number Comment: Global Location Number (GLN). Only if the payee is other than the supplier and/or invoice issuer. It must be possibel to derive to the corresponding name, address etc. from the GLN global location number during the complete filing period. Pattern: \d{13} Format: SDD; 2.0::GLN Buyer 1..1 T0008 Buyer Definition: Party formally defined as the buyer in a commercial agreement Comment: Global Location Number (GLN). It must be possibel to derive to the corresponding name, address etc. from the GLN during the complete filing period. Pattern: \d{13} Format: SDD; 2.0::GLN T0099 Buyer's VAT registration number Definition: VAT registration number with country prefix. Unedited Comment: In EU-format. In Sweden as <country><org><account> E.g. SE Used when the buyer is liable to taxation for acquisition of goods (including for cross border deliveries within EU) 0..1 = no or only one occurence 1..1 = occurs exactly once Print date: Page 3/

4 Delivery management T0036 Consignee Definition: Party (other than the buyer) who approves reciept of goods Comment: Global Location Number (GLN). Only if the consignee is other than the buyer. Pattern: \d{13} Format: SDD; 2.0::GLN T0037 Delivery party Definition: Party to which goods should be delivered, if not the same as the consignee. Comment: Global Location Number (GLN). Only if the goods recipient is other than the buyer and/or consignee. Pattern: \d{13} Format: SDD; 2.0::GLN Buyers invoice management T0085 Invoicee Definition: Party to whom an invoice is issued. Comment: Global Location Number (GLN). Only if the invoicee is some other than the Buyer. Is used when another company is responsible for the payment. Invoicee and Buyer does not belong to the same legal person. It must be possibel to derive to the corresponding name, address etc. from the GLN during the complete filing period. Pattern: \d{13} Format: SDD; 2.0::GLN T0240 Invoice recipient Definition: Address at the recipient at which the invoice will be administered. Comment: Global Location Number (GLN). If the invoice should be addressed to another address within the company than the one referring to the Buyer and its location number. Recipient and Buyer belongs to the same legal person. Pattern: \d{13} Format: SDD; 2.0::GLN ChangeLog: JE, KD Reason: Part till vilken fakturan är sänd, och som administrerar fakturan Currency calculation Comment: All or none of following entities/classes shall be used T0283 Rate of exchange Definition: Currrent rate between two different currrencies. Comment: Rate of exchange to other currency than invoicing currency (in T2204) in which the VAT must be invoiced according to the law. Decimal 4 Total 6 Total 6 Format: SDD; 2.0::6Integer4Dec T2204 Invoicing currency Definition: Currency in which the invoice is priced. ISO-4217 Comment: If the currency is other than SEK. Required for conversion of currency. Format: SDD; 2.0::Currency Base Type T0286 VAT currency Definition: Other currency different from the invoiced currency in which the VAT amount according to the law must be invoiced. ISO = no or only one occurence 1..1 = occurs exactly once Print date: Page 4/

5 Comment: Format: Swedish VAT amount is normally swedish currency, but in some case VAT amount is in Euro. SDD; 2.0::Currency Base Type Invoice discounts 0.. unbounded Comment: The following terms occur once per tax rate. T2010 Rate of discount Definition: Discount in percentage Comment: Used if the calculation for the discount is based on a discount rate. If rate of discount is used at least one discount amount has to be used. Decimal 4 Total 6 Total 6 Format: SDD; 2.0::6Integer4Dec T2201 Invoice discount amount Definition: Discount calculated on all or some of the invoice line amounts Comment: The invoice discount is regarding one invoice (one delivery). Used according to agreement. The discount is calculated from the value of goods (sum of T0071, Extended price). The discount is to be spread out on Tax category/tax rate (when Tax type = VAT) in Tax subtotals, in the same proportion as the extended price (line item amount) Decimal 2 Total 18 Total 18 Tax basis T0197 Tax category Definition: Tax category for an item or service Comment: Tax categories for reduction amount for goods collection: See code list Length: Format: SDD; 2.0::Tax category B Limited right for deduction E Excluded from VAT H Hotel, camping, etc. L Public service M Grocery R Restaurant services S Standard T Papers, books etc U Travels Z Zero % tax T0195 Tax rate Definition: Tax rate for items or services Comment: Tax rate for discounted items. If tax rate and tax category is given the discount amount is passed to corresponding total in the tax subtotals. In other case the discount amount 0..1 = no or only one occurence 1..1 = occurs exactly once Print date: Page 5/

6 should be distributed on tax category/tax rate (when Tax type = VAT) in the same proportion as the extended price (line item amount) Decimal 4 Total 6 Total 6 Format: SDD; 2.0::6Integer4Dec Gods collection T3412 Reduction amount for goods collection Definition: Amount the invoice is reduced with when the goods has been collected by the buyer. Comment: When buyer differ from delivery conditions and collects goods from supplier Decimal 2 Total 18 Total 18 ChangeLog: Tomas New entity, Changed Reason: Reduction for gods collection Tax basis T0197 Tax category Definition: Tax category for an item or service Comment: Tax categories for reduction amount for goods collection: See code list Length: Format: SDD; 2.0::Tax category B Limited right for deduction E Excluded from VAT H Hotel, camping, etc. L Public service M Grocery R Restaurant services S Standard T Papers, books etc U Travels Z Zero % tax T0195 Tax rate Definition: Tax rate for items or services Comment: Tax rate for discounted items. If tax rate and tax category is given the discount amount is passed to corresponding total in the tax subtotals. In other case the discount amount should be distributed on tax category/tax rate (when Tax type = VAT) in the same proportion as the extended price (line item amount) Decimal 4 Total 6 Total 6 Format: SDD; 2.0::6Integer4Dec 0..1 = no or only one occurence 1..1 = occurs exactly once Print date: Page 6/

7 Charges Comment: One and only one of following entities/klasser may be used Freight charges T0091 Freight charges amount Definition: Freight charge for the transport of the goods Comment: According to contract. Exclusive of VAT. Decimal 2 Total 18 Total 18 T0195 Tax rate Definition: Tax rate for items or services Comment: Tax rate for the freight charge. Current tax rate stated in %. Not relevant in case of foreign trade (importing). Decimal 4 Total 6 Total 6 Format: SDD; 2.0::6Integer4Dec T0197 Tax category Definition: Tax category for an item or service Comment: Tax category for the freight charge. Not relevant in case of foreign trade (importing).one of: E - exempt from VAT M - grocery R - restaurant services S - standard T - papers, books etc Z - zero % tax Length: Format: SDD; 2.0::Tax category E Excluded from VAT M Grocery R Restaurant services S Standard T Papers, books etc Z Zero % tax Service charges T3323 Service charge Definition: Charges for services Comment: According to contract. Exclusive of VAT. Format: XSD Data types::string ChangeLog: template New entity ESAP 20 T0195 Tax rate Definition: Tax rate for items or services 0..1 = no or only one occurence 1..1 = occurs exactly once Print date: Page 7/

8 Comment: Tax rate for the freight charge. Current tax rate stated in %. Not relevant in case of foreign trade (importing). Decimal 4 Total 6 Total 6 Format: SDD; 2.0::6Integer4Dec T0197 Tax category Definition: Tax category for an item or service Comment: Tax category for the freight charge. Not relevant in case of foreign trade (importing). One of: E - exempt from VAT M - grocery R - restaurant services S - standard T - papers, books etc Z - zero % tax Length: Format: SDD; 2.0::Tax category E Excluded from VAT M Grocery R Restaurant services S Standard T Papers, books etc Z Zero % tax Invoice line 1.. unbounded Comment: The following terms occur once per invoiced item. Weight, length and volume is exchanged as gram, millimetre and millilitres to avoid handling of decimal characters. It might be appropriate to translate the exchanged measure unit in the receiving system to the most frequently used measure unit, e.g. kilogram for weight and metre for length. T0051 Line number Definition: A sequence number within transaction Comment: Sequence number of the lines within the invoice transaction. Decimal 0 Total 6 Total 6 Format: SDD; 2.0::6Integer T0071 Extended price Definition: Unit price x invoiced quantity Comment: Price x invoiced quantity Decimal 2 Total 18 Total 18 T0006 Reference to price list Definition: Price list number (T0001) that this transaction refers to 0..1 = no or only one occurence 1..1 = occurs exactly once Print date: Page 8/

9 Comment: May be used when the price for the article in this line deviates from the pricelist given on header level. T0290 Justification for tax exemption, code Definition: Justification for tax exemption refering to relevant regulation in the national tax regulation. Reference in coded form. Comment: When tax exemption and special procedures is needed in coded form. See Codelist T0290. Format: SDD; 2.0::Justification for tax exemption, code ChangeLog: TW Nytt termnamn för att bättre återspegla des användning, Kodlista upplaggd Reason: Skattemotivering, kod Z01 Returnable asset - no VAT according to Swedish tax legislation (2 kap. 1 mervärdesskattelagen (1994:200)). Z02 Pharmaceuticals - No tax according to Swedish legislation (SFS 1994:200, 3 Kap 23, 2). Invoiced Item T0154 Global Trade Item Number Definition: GTIN (Global Trade Item Number) for this item Comment: Identity of the item being invoiced. Any GTIN of: GTIN-13 GTIN-14 GTIN-8 GTIN-12. The identity (GTIN) must be possibel to derive to the corresponding article description during the complete filing period. Pattern: \d{14} Format: SDD; 2.0::GTIN ChangeLog: Jenny A Harmonisering av namn på identifierare Reason: Name (Sv) =Globalt artikelnummer. Defintion ändrad. T0172 Supplier's article number Definition: Supplier's identity for a trade item, other than GTIN Comment: Used when needed. Format is limited to an..10. Length: Order reference T3322 Reference to order line Definition: Line number (T0051) from order which this lines refers to Comment: Required term for invoice (T0061 = '380') and certain types of credit notes (see guidelines/ examples). Decimal 0 Total = no or only one occurence 1..1 = occurs exactly once Print date: Page 9/

10 Total 6 Format: SDD; 2.0::6Integer T3316 Reference to order Definition: Number of the order (T3309) being referred to Comment: The same order number as that of T3316 on header level. Required for invoice (T0061 = 380). Not to be used for credit notes (T0061 = 381). Invoiced quantity T0069 Invoiced quantity Definition: Quantity which is being invoiced Comment: Quantity of the item being invoiced. Decimal 3 Total 15 Total 15 Format: SDD; 2.0::Quantity T0055 Unit of measurement for quantity Definition: Unit in which the associated quantity is expressed Comment: Used when invoiced quantity is not stated in "pieces". Codes: GRM - gram MLT - millilitre MMT - millimetre The receiving system can translate to ; kilogram, liter, meterthe recipient can convert to other unit, e.g. kilogram, litre or metre. Format: SDD; 2.0::Unit of measurement for quantity GRM gram KGM kilogram MLT millilitre MMT millimetre Delivered quantity T0070 Delivered quantity Definition: Quantity which was delivered to the buyer Comment: Used if the delivered item is a variable quantity product whose ordered unit of measurement differs from the invoiced unit of measurement. E.g. fresh meat, whose weight varies from package to package, and may be ordered by weight or by piece. Decimal 3 Total 15 Total 15 Format: SDD; 2.0::Quantity T0055 Unit of measurement for quantity Definition: Unit in which the associated quantity is expressed Comment: If not this term is used delivered unit is equivalent to 'each'. Codes: 0..1 = no or only one occurence 1..1 = occurs exactly once Print date: Page 10/

11 GRM - gram (KGM - kilo) MLT - millilitre MMT - millimetre The recipient can convert to other unit, e.g. kilogram, litre or metre. Format: SDD; 2.0::Unit of measurement for quantity GRM gram KGM kilogram MLT millilitre MMT millimetre Invoiced price Comment: One and only one of following entities/klasser may be used Stereotype: choice Contract price T0029 Contract price Definition: Net unit price for one or more package(s)/services according to contract Comment: Net unit price for one (or more) items according to contract. Inclusive of all discounts. Decimal 4 Total 15 Total 15 Format: SDD; 2.0::15Integer4Dec T0030 Unit price basis Definition: Number of units for which unit price applies if not one (e.g. 100) Decimal 3 Total 9 Total 9 Format: SDD; 2.0::9Integer3Dec T0031 Unit of measurement for price Definition: Unit of measurement for items not priced in 'pieces' (variable quantity items) or not 'one' Promotional Codes: GRM - gram KGM - kilogram MLT - millilitre MMT - millimetre Format: SDD; 2.0::Unit of measurement for price GRM gram KGM kilogram MLT millilitre MMT millimetre 0..1 = no or only one occurence 1..1 = occurs exactly once Print date: Page 11/

12 T3288 Promotional price Definition: Supplier's temporary price during a promotion Comment: Discounted contractual price, e.g. introductory discount. Price inclusive of discounts. Decimal 4 Total 15 Total 15 Format: SDD; 2.0::15Integer4Dec T0030 Unit price basis Definition: Number of units for which unit price applies if not one (e.g. 100) Decimal 3 Total 9 Total 9 Format: SDD; 2.0::9Integer3Dec T0031 Unit of measurement for price Definition: Unit of measurement for items not priced in 'pieces' (variable quantity items) or not 'one' Codes: GRM - gram KGM - kilogram MLT - millilitre MMT - millimetre Format: SDD; 2.0::Unit of measurement for price GRM gram KGM kilogram MLT millilitre MMT millimetre Current price, contractual T0203 Current price, contractual Definition: Price at time of transaction for agreed prices, but subject to change during contract period. Comment: Used for items which prices can change day to day. (so called Day-to-day price). Price of the day, e.g. for fresh fruit, vegetables and fish. Inclusive of all discounts. Decimal 4 Total 15 Total 15 Format: SDD; 2.0::15Integer4Dec T0030 Unit price basis Definition: Number of units for which unit price applies if not one (e.g. 100) Decimal 3 Total 9 Total 9 Format: SDD; 2.0::9Integer3Dec 0..1 = no or only one occurence 1..1 = occurs exactly once Print date: Page 12/

13 T0031 Unit of measurement for price Definition: Unit of measurement for items not priced in 'pieces' (variable quantity items) or not 'one' Codes: GRM - gram KGM - kilogram MLT - millilitre MMT - millimetre Format: SDD; 2.0::Unit of measurement for price GRM gram KGM kilogram MLT millilitre MMT millimetre Discounted current price T0238 Current price, discounted Definition: Price at time of transaction for discounted prices, but subject to future change. Net unit price for one or more package(s) according to the supplier's price list or catalog with discount applied. Comment: Discounted current price/price of the day. E.g. for fresh fruit, vegetables and fish. Used for items priced with a so called Day-to-day price. Decimal 4 Total 15 Total 15 Format: SDD; 2.0::15Integer4Dec T0030 Unit price basis Definition: Number of units for which unit price applies if not one (e.g. 100) Decimal 3 Total 9 Total 9 Format: SDD; 2.0::9Integer3Dec T0031 Unit of measurement for price Definition: Unit of measurement for items not priced in 'pieces' (variable quantity items) or not 'one' Codes: GRM - gram KGM - kilogram MLT - millilitre MMT - millimetre Format: SDD; 2.0::Unit of measurement for price GRM gram 0..1 = no or only one occurence 1..1 = occurs exactly once Print date: Page 13/

14 KGM kilogram MLT millilitre MMT millimetre Discount price T0182 Discount price Definition: Net unit price for one or more package(s) according to the supplier's price list or catalog with discount applied. Comment: In case of "manual pricing". A price agreed on at the time of ordering. For special offers, e.g. in case of a soon-to-expire best before date. Decimal 4 Total 15 Total 15 Format: SDD; 2.0::15Integer4Dec T0030 Unit price basis Definition: Number of units for which unit price applies if not one (e.g. 100) Decimal 3 Total 9 Total 9 Format: SDD; 2.0::9Integer3Dec T0031 Unit of measurement for price Definition: Unit of measurement for items not priced in 'pieces' (variable quantity items) or not 'one' Codes: GRM - gram KGM - kilogram MLT - millilitre MMT - millimetre Format: SDD; 2.0::Unit of measurement for price GRM gram KGM kilogram MLT millilitre MMT millimetre Invoice summary Comment: The following terms occur once per transaction T0072 Amount due Definition: Total amount payable including taxes Comment: Amount to be paid including taxes. Decimal 2 Total 18 Total = no or only one occurence 1..1 = occurs exactly once Print date: Page 14/

15 T2203 Rounding off Definition: Small change round-off. Amount by which the payment total has been rounded off. Comment: To be used when the invoicing system of the supplier only can handle amounts that are rounded off SKr <= rounding off <= 0.50 SKr. Only the amount in T0072 can be rounded off. It is strongly recommended that invoice recipients can handle rounding off of amounts. Decimal 2 Total 3 Total 3 Format: SDD; 2.0::3Integer2Dec T0073 Line item total Definition: Total amount of all line items excluding taxes Comment: The sum of all invoice lines excluding taxes. Decimal 2 Total 18 Total 18 T0074 Total taxable amount Definition: Total of all taxable amounts Comment: Required even though all of the invoiced items are excluded from taxes (VAT).T0074=the sum of all T0180 Decimal 2 Total 18 Total 18 T0075 Total taxes Definition: Total of all tax amounts Comment: The term may not be used for VAT book-keeping purposes. See the group Tax subtotals. Required if any of the invoiced items are subject to tax (VAT). Decimal 2 Total 18 Total 18 T0179 Total allowance or charge amount Definition: The total sum of all allowances and charges. Comment: Total sum of discounts and freight charges (if any) according to the formula: T0179 = T T2201. Decimal 2 Total 18 Total 18 T0042 Control total - Total quantity Definition: Control total - hash total of all quantites Comment: Used as per agreed. The sum of all quantities of T0069 and T0070. Decimal 3 Total 15 Total = no or only one occurence 1..1 = occurs exactly once Print date: Page 15/

16 Format: SDD; 2.0::Quantity T0043 Control total - number of lines Definition: Control total - number of lines in the transaction. Comment: To be used according to agreement. Number of lines (LIN segments) in the message. Decimal 0 Total 6 Total 6 Format: SDD; 2.0::6Integer Tax subtotals 1.. unbounded Comment: The following terms occur for invoice and credit note once per tax type, tax rate and tax category. When sales of items exempt from VAT must taxable amount (T0180) still be specified. T0194 Tax type Definition: Code which indicates the tax type Comment: VAT - value added tax ENV - environment tax Format: SDD; 2.0::Tax type ENV VAT T0195 Tax rate Definition: Tax rate for items or services Comment: Required when tax rate shall occur. Tax rate is specified in percent. Decimal character must be used if applicable, i.e. tax rate 17,5% is exchanged as '17.5'. Decimal 4 Total 6 Total 6 Format: SDD; 2.0::6Integer4Dec T0197 Tax category Definition: Tax category for an item or service Comment: Tax categories: E - excluded from VAT M - grocery R - restaurant services S - standard T - papers, books etc Z - zero % tax Length: Format: SDD; 2.0::Tax category E Excluded from VAT M Grocery R Restaurant services S Standard T Papers, books etc Z Zero % tax 0..1 = no or only one occurence 1..1 = occurs exactly once Print date: Page 16/

17 T2022 Total tax amount Definition: Total of tax amount for a given tax type, tax category and tax rate Comment: Total amount for the tax rate in T0195. Required when there is a basis for tax. The total tax amount also includes VAT for any possible freight charge or discount with the current tax rate. Decimal 2 Total 18 Total 18 T0180 Taxable amount Definition: Taxable amount for a given VAT class, rate and category. Comment: Required when there is a basis for this tax. The basis for taxable amount for items/services exempt from tax (T0197=E) must be disclosed as well. Any possible freight charges and discounts for the current tax rate must be included. Decimal 2 Total 18 Total 18 T0284 VAT amount in VAT currency Comment: VAT amount in the currency specified in T0286. Used if VAT amount according to law must be converted to a currency other than the invoiced currency as in T2204. Decimal 2 Total 18 Total = no or only one occurence 1..1 = occurs exactly once Print date: Page 17/