christian values SAfety cost effective

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2 Dear Parents At Camp Clayton we believe in a positive and promising future for the young people of Tasmania. We therefore have a commitment to contributing to the development of, and having a positive input into the lives of our young people. From every aspect of camp we endeavor to provide a quality, high adventure, community-based environment in which your children can be safe and are comfortable to be themselves. Alex Grey - Ministry Coordinator Why choose Camp Clayton? christian values We have a big heart for young people, we desire the very best for them. An important part of this includes the sharing of our faith in Jesus Christ. We respect everyone to make their own choices and decisions, but run our programs based upon Christian content and values. SAfety Camp Clayton has been running holiday camp programs for over 60 years. In that time much has changed in community and government expectations and we have worked hard to move with the times in the areas of duty of care, safety and compliance. Our continual desire is to run programs that are fun and exciting but do not fall short on safety and wellbeing of our young people. Our first priority is to ensure your child has a safe experience, we do this in a number of ways, through comprehensive risk management processes (link to website document), quality staff training for holiday camp programs, staff screening and compliance with the working with children check and full time youth work coordinators that focus on the wellbeing of young people in our care. cost effective Camp Clayton prides itself on being good value, with our fun packed programs from morning till night we think our camps offer excellent value for money whatever the length of stay. We have quality meals prepared each day that offer great taste and variety, programs that are active, safe and engaging, staff that love to be here and care for your children and great facilities that are well maintained. social and adventurous The young people attending camp develop their social skills, they experience adventure, they learn new skills, they develop long lasting friendships, they see the role modelling of positive leadership, they learn responsibility and they experience community.

3 Junior Camps Junior Mixed 4-6 (Summer) GRADE: For children in grade 4-6 in 2015 DATES: Monday 12th January - Friday 16th of January, 2015 COST: $ (Price includes Camp Clayton hat!) (If the amount is received in full by 19th of December, 2015) EARLY BIRD FEE: $ CLOSING DATE: 2nd of January, 2015 or when camps are full Lots of games, friends and great memories await those who come to this camp. Designed specifically for those in Grades 4-6, this is going to be an unforgettable week that your child will rave about for years! The flying fox, learning of a God who loves us, mini golf and a whole lot more await those who register for this camp, so get in quick while spaces last! Little Tackers (Winter) GRADE: For children in grade 3 in 2015 DATES: Wednesday 15th - Friday 17th of July, 2015 COST: $65.00 (If the amount is received in full by 22nd of June, 2015) EARLY BIRD FEE: $60.00 CLOSING DATE: 6th of July, 2015 or when camps are full Whether your child has never stayed away from home before, or is an away-from-home veteran, this camp is for them! Little tackers is a two-nighter camp designed as an introduction to holiday camps at Camp Clayton - two nights of non-stop fun! Senior Camps Senior Mixed 7/8 (Summer) GRADE: For young people in grade 7/8 in 2015 DATES: Monday 26th - Saturday 31st of January, 2015 COST: $ (Price includes Camp Clayton hat!) (If the amount is received in full by 2nd of January, 2015) EARLY BIRD FEE: $ CLOSING DATE: 16th of January, 2015 or when camps are full Summer is here and it s time to relax. Why relax at home though, when you can come to camp for some awesome memories?! You ll meet great friends, challenge yourself on some of our exciting activities, and learn about the Creator of the universe. We would love to see you here! Senior Mixed 9/10 (Summer) GRADE: For young people in grade 9/10 in 2015 DATES: Monday 5th - Saturday 10th of January, 2015 COST: $ (Price includes Camp Clayton hat!) (If the amount is received in full by 12th of December, 2014) EARLY BIRD FEE: $ CLOSING DATE: 24th of December, 2014 or when camps are full It s summer time, what better to do than head to camp and chill out? It s even better when you know that heading to camp means awesome fun and friendships that can last a lifetime. Come to camp to learn more about yourself, the God who loves you and experience some fun you ll never forget! Junior Boys (Spring) GRADE: For boys in grade 4-6 in 2015 DATES: Monday 28th September - Friday 2nd of October, 2015 COST: $ (If the amount is received in full by 4th of September, 2015) EARLY BIRD FEE: $ CLOSING DATE: 18th of September, 2015 or when camps are full Junior Boys, a camp for boys to just be boys. Our experienced volunteers will ensure that your child is safe while they have fun running around, exploring and making friends for life. Full of adventurous activities and learning about Godly men of the Bible, this is sure to be a camp they will enjoy. Junior Girls (Spring) GRADE: For girls in grade 4-6 in 2015 DATES: Monday 5th - Friday 9th of October, 2015 COST: $ (If the amount is received in full by 11th of September, 2015) EARLY BIRD FEE: $ CLOSING DATE: 25th of September, 2015 or when camps are full Junior girls camp is an amazing opportunity for girls to get together, and just be girls! Whether it s doing super girly activities, or learning how to do things that aren t girly in the slightest, this camp will challenge, encourage and excite all girls who come along. We look forward to seeing you here! Specialised Camps Solo Sons AGE: For boys in grades 3-6 Solo Sons details will be confirmed during the year. Please keep checking the website or contact us for more information /brochure. Solo Sons is an opportunity for boys who do not have a suitable male role model in their lives to spend time with a father figure for a weekend and enjoy masculine activities that encourage boys to have respect for one another, learn teamwork, value friendship, receive encouragement and be unconditionally loved and appreciated. Adventure Camp AGE: For young people aged years DATES: Monday 13th - Saturday 18th of April, 2015 COST: To be confirmed. Contact us to register your interest. CLOSING DATE: 2nd of April, 2015 or when camps are full If you want to give something new and completely adventurous a go; if you want to conquer your fears and achieve something big; if you want to experience a week with some new people and make some new friends along the way; if you want an adventure, this camp is for you!

4 Registrations To secure a place in a camp, a registration form and an accompanying deposit of $20 must be received at the Camp Clayton office. (P.O BOX 3184, Ulverstone, TAS 7315). Camps do book out fast and we urge people to register early. Deposits Please note that deposits paid for the camps are non-refundable and this policy will be strictly enforced. This is important for us to be able to manage bookings made far in advance. The deposit required is $20 per camper, per camp (unless otherwise stated). Early Bird Fees In almost all camps, you can save money by registering early! Check out the discounts available within the advertisements for each camp. To receive the early bird discount, the full registration fee must be received at the Camp Clayton office by 5pm on the date shown for that camp. (Mail postmarked by this date will be accepted. Family Discounts A family discount of $5 applies for the second and subsequent children from the same family, who are registering for a camp in the same set of holidays (ie Summer, Autumn, Winter). No family discounts apply to the Little Tackers, Kids & Youth Ministry Training, Solo Sons or Adventure camp Waiting List Camps do book out fast and we urge people to register early. When camps are booked out, all further registrations will be entered on the waiting list and notified promptly (you may choose to withdraw from the waiting list). Refunds of deposits will be returned after camp, if not successful in a gaining a place. Cancellation Policy Cancellations must be made at least one week prior to camp. Such cancellations will lose their deposit only ($20) and any remainder paid will be returned (please allow two weeks for processing). No refunds will be paid for late cancellations or dismissals due to disciplinary action. Refunds of fees (less deposit) will be considered when sickness prevents attendance or causes departure. Gift Vouchers Gift Vouchers can be purchased from our front office for payment of Holiday Camps. What a great present from a family member or friend, a gift that allows your child to build lasting memories and make life long friends! Please call if you would like more information. Children s Support Fund At Camp Clayton we are aware that some families in our community may be unable to afford the costs of a holiday camp. It is important to us that these children also have the opportunity to attend, and so the Children s Support Fund is an avenue of applying for fee assistance. If you would like to apply for a subsidy through this fund, then please contact us. About the Children s Support Fund Applications for fee assistance close two weeks before the commencement of each camp and assessments are not made until this time. All applicants will be notified by mail. Please be aware that subsidy funds come from donations received from the friends of Camp Clayton, and at times resources for this fund may be limited. We expect to give partial assistance to a number of applicants and all applications will be given good consideration. Subsidies will generally not be given for the full cost of a camp, and applicants are encouraged to contribute as much as is reasonably possible of the cost. Decision for fee assistance is final and will not be entered into. Assessments are not carried out by Camp Clayton Staff. All applications for assistance are kept confidential. For further information on any of these areas or about any specific camps, please contact Camp Clayton during office hours. Camp Clayton Phone: Fax: admin@campclayton.org.au Website: Special Needs If your child has health or developmental/physical issues` that we should be aware of, please provide advance written notification and discuss with Youth Work Coordinators during registration on the first day. hats During summer, the fees include a Camp Clayton hat. This is to ensure all children have adequate sun protection and to assist with large group identification on day trips.

5 Version 10 / Dec 13 REGISTRATION FORM For Holiday Camps OFFICE USE ONLY Code: Date R cd: Paid: $ Receipt: Invoice to: Reply Date: Camper s Details Name: Postal Address: P/Code: DOB: Phone: Grade: (in year camp is being held) [ ]Male [ ]Female Camper s Name of School attending: Name of Church attending (optional): Camper is: [ ] New to Camp Clayton Holiday Camps. WELCOME! How did you hear about us? [ ] Friend [ ] School [ ] Church [ ] Other [ ] Returning. AWESOME - Welcome back! Camp Details Which camp are you registering for? Start Date: Finish Date: Which camper/s would you like to room with? (While we attempt to respect your choice, this may not always be possible) If arriving by bus please list details: Arrival: Name of bus: Arrival time in Ulverstone: am / pm Departure: Name of bus: Departure time from Ulverstone: am / pm Parent/Guardian/Carer Details 1 Parent, Guardian or Carer Information 2 Alternative (Emergency) Contact Name/s: (Please list someone not living with you) Relationship to Camper: Name/s: Home Phone: Relationship to Camper: Work Phone: Home Phone: Mobile: Work Phone: Mobile: Camper lives with: [ ] Mum [ ] Dad [ ] Both [ ] Other (please specify) Payment Details EITHER show applicable Camp Fee at full price $ OR show Early Bird Fee (only available if received in full at Camp Clayton by due date shown on website) $ Deduct Family Discount (for each additional child attending holiday camps in same school holidays) - $ Optional: Tax Deductible Donation* [ ] Activity Fund or [ ] Children s Support Fund + $ Total Amount Payable for Camp $ Amount Enclosed (minimum deposit required is $20) [ ] Cheque [ ] Credit Card $ Credit Card Type Name on Card Expiry Date: / Credit Card Number / / / Authorising signature: Eftpos is also available at our office premises, but not over the phone * Donations to Funds are Tax deductible. Income Tax Receipt will be sent. Brochures available on request. Mailing your Registration Please ensure you complete both sides and use a separate form for each registration (photocopies accepted). Mail your registration form to Camp Registrations, Camp Clayton, PO Box 3184, Ulverstone A reply letter will be sent confirming your registration (Please note registrations are not accepted without a deposit). Enquiries - Phone during office hours on CAMP CLAYTON PLEASE COMPLETE BOTH SIDES OF THIS FORM

6 Version 10 / Dec 13 MEDICAL HISTORY - To be completed by parent/guardian Does your child have any allergies to any of the following (If yes, please provide details): [ ] pollens [ ] medications [ ] food* [ ] insect bites (IMPORTANT - If necessary, please authorise and PROVIDE antihistamines) [ ] other *If your child has a serious food allergy of any type, please contact us to fill in a separate special diet form or visit: Does your child experience, or have they ever experienced any of the following: [ ] asthma [ ] heart trouble [ ] physical disability [ ] epilepsy / seizure disorder [ ] diabetes [ ] frequently upset stomach [ ] physical/mental condition [ ] behavioural condition [ ] other (incl. dietary requirements) Date of last tetanus shot: Current Medicare N o (for child): Please list and explain any major illnesses/injuries that your child has experienced during the last year: It is Camp Clayton policy that no medications are administered by Camp staff or leaders without prior arrangement with parents/guardians. This arrangement is made by the completion and signing of the Medication Form which will be included with your confirmation letter (ie for medications provided by parents as necessary for current conditions) or as advised by medical staff on consultation. The only exceptions to this are paracetamol and head lice treatment which may be administered with the following consent: [ ] I give permission for paracetamol to be administered to my child in the case of mild pain. [ ] I give permission for my child to be treated for head lice if required PLEASE NOTE: If head lice are detected and permission has not been given then parents/guardians are required to pick their child up for treatment before the child can return to camp. CONDITIONS OF REGISTRATION Legal Guardianship The parents / guardians submitting this application must be those having legal custody over the child. Please notify us in writing prior to camp of any special custody arrangements that prevent access. Authorisation to pick up and/or visit your child At registration time on the first day, you will be asked to nominate the person/s authorised to pick up your child at the end of camp and also the names of anyone authorised to visit your child during camp. If any person other than those authorised by you wish to take your child off-site or visit your child during camp or pick up your child on the last day, we will require written and signed permission from yourself. Cancellation Policy Camp Clayton has the following policies in relation to cancellation of holiday camps: Cancellations prior to camp will forfeit their deposit only ($20) and any remainder paid will be returned (please allow two weeks for processing). The full camp fee will be forfeited for any camper sent home due to disciplinary action. Refunds of fees (less deposit) will be considered (management discretion) when sickness prevents attendance or causes departure. Special Needs If your child has a serious health or developmental/physical issue that we should be aware of, please provide advance written notification and discuss with Youth Work Coordinators at Registration on the first day. Medical Attention The signature of the parent/guardian below on this application shall give the Staff acting on behalf of Christian Youth Centre Inc (Camp Clayton) the right to arrange for any necessary medical attention required and charge the same to the parent/guardian. Professional Assistance Services Christian Youth Centre Inc (Camp Clayton) provides qualified professional assistance services to campers for the duration of CYC run camps. These services may be made available to your child while at Camp at the discretion of the Camp Clayton Youth Coordinators and CEO. Refusal of Registration Camp Clayton reserves the right to refuse the registration of any person into a Camp Clayton run and operated camp. Use of Photos [ ] I do not give permission for Christian Youth Centre Inc (Camp Clayton) to use photos of my child in promotional material (eg newsletters, brochures, website). PARENTAL PERMISSION - Signature required Declaration - I have read and agree with the conditions and policies outlined above: (parent/legal guardian to sign) Printed Name: Signature: Date: CAMP CLAYTON PLEASE COMPLETE BOTH SIDES OF THIS FORM