Introduction Office 2010 CB100-10

Transcription

1 Introduction Offic ce 2010 CB100-10

2 Intentionally left blank pg. 2

3 Table of Contents The Office 2010 Environment... 4 The Ribbon... 4 File Tab... 5 The Quick Access Menu... 5 Customizing the Ribbon (Command Tabs)... 6 Accessing Dialog Boxes and Task Panes... 8 Command Tabs... 9 Smart Tags... 9 Smart Tags and AutoCorrect The Help Task Pane Using ScreenTips Activating ScreenTips Showing Shortcut keys Viewing ScreenTips pg. 3

4 The Office 2010 Environment The updates in the Office 2010 environment makee finding commands and tools easier for you. The new interface aims to make all of the Office programs more user- friendly and efficient. The following features will bee explained in this document: The Ribbon Gone in Office 2010 are the familiar pull-down menus and toolbars seen in previous versions of Office. These have largely been replaced by the Ribbon, a more intuitive and visual tab-based interface. Programs open in the Home command tab, which displays most of the tools you will need to create a basic document. Specialized features can then be quickly accessed from the other command tabs. Tools for each command tab are divided into groups (e.g., the Clipboard, Font, and Paragraph groups in Word's Home tab). Some command tabs are context-sensitive, displaying only when a particular feature is being used. For example, when a table has been inserted into a Word document, the Design and Layout tabs appear in the Ribbon. pg. 4

5 The arrow to the right of the help toggles the ribbon on or off. File Tab The Office 2010 File Tab is located in the upper-left of the program windoww The File tab allows you to open, save, andd print documents, and perform other document output functions (e.g., fax and ). The OFFICE BUTTON is also where you go to change Word's options andd preferences, by clicking the new Options button (e.g., Word Options, Excel Options, PowerPoint Options). From the Options button youu can customize an Office program's display and settings. The Quick Access Toolbar can be located in one of two places: Upper-left cornerr above the File Tab (default location) Below the Ribbon, which is part of the Microsoft Office Fluent user interface The Quick Access Menu The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are independent of the tab that is currently displayed. You can move the Quick Access Toolbar from one of the two possible locations, and you can add buttons thatt represent commands to the Quick Access Toolbar. pg. 5

6 If you don't want the Quick Access Toolbar to be displayed in its current location, you can move it to the other location. If you find that the default location above the File Tab isn t convenient. If you want to maximize the work area, you may want to keep the Quick Access Toolbar in its default location and click on the down arrow to hide the ribbon. The arrow to the right of the help toggles the ribbon on or off. Customizing the Ribbon (Command Tabs) In Word 2010, you can arrange the ribbon the wayy you want. You can create new tabs and put the commands you use most often onn them. You can move the tabs where you want. Really, you get to design the Word ribbon to match your own flow when you're working on documents. Begin by selecting File, clicking Options, and clicking Customize Ribbon. From there, you can add your own tabs by clickingg New Tab and then clicking the new tab and clicking Rename (so that you can call it something more descriptive than "New Tab") ). For example, add a tab called "Writing." And to those tabs, you can add your own groups. In my example, I add groups for printing, formatting,, and tools. pg. 6

7 Now that you have your own tab and your own groups, you can add any commands you want from the command well. To see all of them, 1. Click the arrow below Choose commands from, 2. Then click All Commands. It's a long list. 3. Next, click the group you want to add commands to, 4. Click a command in the list of commands, and then click Add. To continue the Writing tab example, add Quick Print and Print Preview and Print to the Printing group. You can put things likee Header, Footer, and Table of Contents in the Formatting group. And can add Thesaurus to the Tools group. Use the arrow keys to order commandss exactly the way you want them (in this case, up means left and down means right). pg. 7

8 Finally, use that up arrow key to move the Writingg tab all the way to the left of the Word ribbon, so that it's open automatically when you start Word. Set the ribbon up the way you want it. And if f you change your mind, you can change your ribbon, too. Accessing Dialog Boxes and Task Panes When using a tool from the Ribbon, you will often want to seee additional options and settings. Office provides dialog boxes and task panes for each group within a command tab. Dialog boxes and task panes are accessed by clicking the button in the lower- in right corner of each group. For example, Word, to bring up the Font dialog box, click FONT in the lower-right corner of the Font group. The resulting dialog box provides advanced features and settings for a given group: pg. 8

9 Command Tabs Upon starting an Office 2010 program, the command tabs (such as Write, Insert, and Page Layout) are found along the top of the Ribbon. The command tabs are customized for each program and allow you to findd the functions and controls that you will use. For certain functions, such as editing a table, the relevant command tab does not appear unless you are working with a table. When you select the appropriate command tab at the top of the Ribbon, formatting options appear in groups relevant to that command tab. For example, on the Home tab, you will find such groups as Font, Paragraph, and Style. Smart Tags Like the commands on the Ribbon, Smart Tags putt commonly used functions within easy reach. A Smart Tag is an icon containing a menu that temporarily appears within your document after you perform a certain action. The purpose of Smart Tags is to inform you of the options available in different situationss when using Office For example, after you paste text, a Smart Tag appears with formatting options for that text; however, the tag will disappear when you begin typing more text. Smart Tags also appear when using the AutoCorrect feature and when errors occur in Excel formulas. pg. 9

10 EXAMPLE: After pasting, to reveal your options, click the PASTE OPTIONS smart tag Smart Tags and AutoCorrect When Word AutoCorrects your text, a Smart Tag allows you to change or turn off the AutoCorrect feature. For more information on AutoCorrect, see AutoCorrect: Corrections & Replacements. The Help Task Pane The Office 2010 Help system includes Back and Forward buttons to navigate throughh help menus and a text-based Microsoft Office Helpp dialog box. The Help system includes a table of contents, various search options, and updates on changes made from previous Office environments. For information on using Office 2010 Help, refer to Using Microsoft Office Help. To view Microsoft Office Help: In the upper right corner of the Ribbon, click HELP Using ScreenTips ScreenTips show information about the buttons available on the Ribbon and can be helpful if you are unsure about the function of a specific command or button. ScreenTips give you a brief description of the function of any button on the Ribbon by hovering your mouse over the button. You can also configure Office 2010 to show you keyboard shortcuts within ScreenTips. pg. 10

11 Activating ScreenTips NOTE: The following instructions for activating tooltips apply to Word, PowerPoint, and Excel. For Publisher and Outlook, refer to Viewing Screen Tips. 1. Click the File Tab» 2. click OPTIONS 3. Select General 4. Select Show feature descriptions in ScreenTips 5. Click OK Showing Shortcut keys Options for showing or hiding shortcut keys within ScreenTips can be selected only when the Show feature descriptions in ScreenTips option is selected. To learn how to do this, refer to Activating ScreenTips. NOTES: Shortcut keys will remain visible even if the ScreenTips option is deactivated, but no additional information will be shown. pg. 11

12 Viewing ScreenTips Hold the mouse over any button A ScreenTip appears for the selected button. pg. 12