ROLE OF SELECTED PERSON AND SENIOR AUTHORISED PERSON
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1 1. SCOPE The Safety Rules require that before work commences in specific situations a report will be obtained from a Selected Person. This Procedure nominates the persons who shall act as Selected Persons and explains their role. 2. ISSUE RECORD This document is not controlled. The current version is held on the Energy Networks Intranet. Issue Date Issue No Author Amendment Details 21/11/ Jack Neilson Transferred to new template & updated wording. March R. Hunter / D. Naylor Clarified when SAP is the Selected Person. Updated Selected Person s report numbering. General update. 3. ISSUE AUTHORITY Author Owner Issue Authority Name Dave Naylor Title: Operational Safety Section Head Name Phil Currie Title: Operational Safety Manager Name Andy Bird Title: Health & Safety Director Date: 4/7/11 4. REVIEW This document shall be reviewed as dictated by business change. The proposed revision date can be viewed in the Management Safety Procedures Index DOC SP Power Systems Limited Page 1 of 5 MSP 4.4
2 5. CONTENTS 1. SCOPE ISSUE RECORD ISSUE AUTHORITY REVIEW CONTENTS DEFINITIONS SELECTED PERSONS DOCUMENTATION EXAMPLES OF SPECIFIC SITE HAZARDS WHERE A SELECTED PERSON S REPORT MAY BE REQUIRED... 4 SP Power Systems Limited Page 2 of 5 MSP 4.4
3 6. DEFINITIONS Terms printed in bold type are as defined in the ScottishPower Safety Rules (Electrical and Mechanical) 4 th Edition. 7. SELECTED PERSONS 7.1 Senior Authorised Person When a Selected Person's report is required, the Senior Authorised Person, unless he has sufficient knowledge and experience to control specific site safety hazards, shall request a Selected Person s report see Section 7.2. This does not preclude the Senior Authorised Person from being the Selected Person if he has the necessary knowledge and experience to identify and recommend control measures relevant to specific site safety hazards. The Senior Authorised Person in his role as a Selected Person shall document the safety precautions to be taken to overcome a special hazard in Section 2 (ii) of the Permit for Work or Sanction for Test or Section 3 (ii) of the Limited Work Certificate. 7.2 Other person A Manager, Section Head or their nominee may nominate a Selected Person at the request of a Senior Authorised Person. In this case it is the responsibility of the Selected Person to specify in writing the safety precautions required to control a special hazard and to inform the Senior Authorised Person of any limits of his specialist knowledge if he believes there may be hazards upon which he is not competent to advise. The Senior Authorised Person shall decide the actions to be taken to implement the Selected Person's recommendations. In the event that there is a difference of opinion between a Selected Person and a Senior Authorised Person, these differences shall be resolved before work commences/or continues in accordance with the procedure laid down in OPSAF (MSP 2.7) Objection to Instructions Issued Under the Safety Rules. 8. DOCUMENTATION 8.1 Where a Selected Person's Report is required, other than as in Section 7.1 of this Procedure, the Selected Person's Report Form shall be used (Appendix 1). 8.2 The Selected Person's Report Form shall be issued as follows: Card Copy Flimsy (copy) - to be issued to the recipient of the Safety Document. - to be retained by the Senior Authorised Person issuing the Safety Document. Flimsy (original) - to be retained by the Selected Person. SP Power Systems Limited Page 3 of 5 MSP 4.4
4 8.3 The Selected Person's Reports shall be numbered in the following manner: ABC PFW/001 Related Safety Document Number or Printed Sequential Number Month Calendar year Initials of Selected Person or Authorisation No. This number shall be entered in Section 3 of the Permit for Work or Sanction for Test or in Section 4 of the Limited Work Certificate. 8.4 Where appropriate, the Senior Authorised Person shall issue a Safety Document to the Selected Person permitting him to enter an area to take samples, carry out tests etc. 8.5 When it is recognised that a Selected Person's Report will be required as part of the necessary safety precautions, before carrying out certain work on Plant and/or Apparatus, the relevant instructions, which shall include the stage at which work shall stop to allow the Selected Person to carry out his duties, shall be detailed in Section 2 (ii) of the Permit for Work or Sanction for Test or Section 3 (ii) of the Limited Work Certificate. 8.6 The Selected Person's Report Form shall be retained for record purposes along with its associated Safety Document in accordance with the requirements of OPSAF (MSP 4.6). 9. EXAMPLES OF SPECIFIC SITE HAZARDS WHERE A SELECTED PERSON S REPORT MAY BE REQUIRED Confined spaces Scaffolding Deep excavations and shoring Buildings and structures High pressure oil or gas mains Contaminated land Ground conditions and integrity (e.g. mechanical loading) Highways and waterways Other utility undertakings SP Power Systems Limited Page 4 of 5 MSP 4.4
5 APPENDIX 1 SELECTED PERSON S REPORT FORM NO... 1 INFORMATION (i) Location... (ii) Plant/Apparatus Identification... (iii) Work/Testing to be done... PLANNED OUTAGE DATE... REQUESTED BY... 2 REQUEST TO SELECTED PERSON 3 SELECTED PERSON S RECOMMENDATIONS SIGNED Selected Person DATE RECEIVED BY Senior Authorised Person DATE SP Power Systems Limited Page 5 of 5 MSP 4.4
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