GREEN PASSPORT (GP) GUIDE FOR THE CLASS NOTATION. JUNE 2011 (Updated February 2014 see next page)

Transcription

1 Guide for the Class Notation Green Passport (GP) GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP) JUNE 2011 (Updated February 2014 see next page) American Bureau of Shipping Incorporated by Act of Legislature of the State of New York 1862 Copyright 2011 American Bureau of Shipping ABS Plaza Northchase Drive Houston, T USA

2 Updates February 2014 consolidation includes: July 2011 version plus Corrigenda/Editorials July 2011 consolidation includes: June 2011 version plus Corrigenda/Editorials

3 Foreword Foreword In May 2009, the Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ships (Ship Recycling Convention) was formally adopted at a Diplomatic Conference in Hong Kong. The purpose of the Ship Recycling Convention is to prevent, reduce, minimize and, to the extent practicable, eliminate accidents, injuries and other adverse effects on human health and environment caused by ship recycling, and to enhance ship safety, protection of human health and the environment throughout a ship s operating life (Article 1). Specific regulations for safe and environmentally sound recycling of ships are annexed to the new Convention. In order to allow for the effective implementation of the Convention, IMO has been focusing its effort in developing a set of guidelines covering aspects such as the development of the inventory of hazardous materials, development of ship recycling plan, authorization of ship recycling facilities, and safe and environmentally sound ship recycling. Central to the implementation scheme of the Convention is the development and maintenance of a document referred to as the Inventory of Hazardous Materials (IHM), which was previously known as the Green Passport (GP) in IMO Resolution A.962(23). The Inventory is ship-specific and covers the whole life of the ship, from construction, throughout the ship s operating life to preparation for scrapping at the end of the ship s useful life. The main differences between IHM and Green Passport are that IHM requires more detailed and reasonably accurate account of the listed hazard substances in the inventory booklet and sampling to be carried out for existing ships. This Guide provides for the review, approval and issuance of the initial Inventory (Green Passport) for new construction vessels, existing ships and for the maintenance, verification and endorsement of the issued Green Passport for a ship in service. The initial inventory covers mainly Part 1 of the IHM, as it is the only part that needs to be maintained during the life of the ship. The preparation and approval of Parts 2 and 3 of the IHM are outside the scope of this Guide. The 2011 edition of this Guide is an updated version of the May 2008 edition by incorporating the requirements of paragraphs 1 4 of Regulation 5 of the new Ship Recycling Convention and the IHM development guidelines contained in IMO Resolution MEPC.197(62). Due to the developmental nature of the regulatory schemes initiated in the Ship Recycling Convention, this Guide is currently limited to partial incorporation of the Ship Recycling Convention. As IMO continues its development, subsequent maintenance of the GP notation may require compliance with new requirements as they are incorporated into these guidelines. The application of this Guide is optional. However, recognizing the increasing attention of the maritime community on protection of the marine environment and occupational health and safety relating to ship recycling, designers, Owners and operators are encouraged to apply this Guide. The effective date of this Guide is the first day of the month of publication. ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP) iii

4 Table of Contents GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP) CONTENTS SECTION 1 Introduction General Application Scope Basis of Notation Definitions... 2 SECTION 2 General Guidance Introduction IHM Booklet Ship Details Inventory Survey Initial Approval Survey Annual Survey Maintenance... 4 SECTION 3 New Construction Vessels Introduction Prohibited or Restricted Materials Vendor Supplied Equipment and Materials Part 1 of the Inventory of Hazardous Materials Initial Approval Documentation Requirements... 6 TABLE TABLE FIGURE 1 Flow Diagram for Development of Part 1 of IHM for New Construction Vessels... 7 iv ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP). 2011

5 SECTION 4 Existing Vessels Introduction Part 1 of the Inventory of Hazardous Materials Collection of Necessary Information (Step 1) Analysis of Collected Information (Step 2) Development of Visual/Sampling Check Plan (Step 3) Onboard Visual/Sampling Check (Step 4) Preparation of Part 1 of IHM and IHM Booklet (Step 5) Initial Approval Documentation Requirements New Installation TABLE FIGURE 1 Flow Diagram for Development of Part 1 of IHM for Existing Ships SECTION 5 Certification, Maintenance, and Survey Introduction Certification Maintenance of the Green Passport Retention of Green Passport APPENDI 1 Lists of Hazardous Wastes, Substances and Materials, and Chemical Substances TABLE 1 List of Hazardous Wastes and Substances that are Relevant to Ship Recycling TABLE 2 Potentially Hazardous Materials which may be Onboard Ships Delivered to Recycling Facilities TABLE 3 Threshold Levels of Chemical Substances to be Listed in the Inventory APPENDI 2 Standard Format of Inventory Booklet and Sample Green Passport Form Standard Format of a Ship-specific Inventory of Hazardous Materials (IHM) Booklet <Cover page> <Table of Contents page> <Revision History page> <Section A Ship Details page > <Section B Inventory of Hazardous Materials page> <Section C Location Diagram of Hazardous Materials> Sample Green Passport Form ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP) v

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7 Section 1: Introduction SECTION 1 Introduction 1 General The importance of an inventory detailing the type, amount, and location of hazardous materials used in ship construction and operations is increasingly recognized as a means to enhance onboard safety and environmental awareness, both throughout the ship s economic life and at the end of the ship s useful life, when the ship is being prepared for recycling. This Guide has been developed with the objective of assisting designers, equipment suppliers, builders, and Owners in the practical and reasonable formulation and maintenance of this inventory. 2 Application This Guide is applicable to new and existing ships for which the optional notation GP (Green Passport) has been requested. Obtaining this notation helps Owners and Operators to comply with regulation 5 of the Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ship, 2009 (SR/CONF/45). 3 Scope This Guide has been developed with the objective of promoting the industry s ongoing commitment to providing for the safe working conditions of the ship s crew, protecting the marine environment and in recognition of the maritime community efforts, as stake holder, assisting in the safe and environmentally sound recycling of ships. The Guide includes information on inventorying hazardous materials on new or existing vessels, conducting verification surveys, issuance of certificates and notations, as well as maintaining the inventory and retaining the Green Passport and Certifications. This Guide covers mainly the requirements and certification of Part 1, hazardous and potentially hazardous materials in the ship s structure and equipment, of the Inventory of Hazardous Materials (IHM). Parts 2 and 3, covering the operationally generated waste and stores are not required to be completed and reviewed until the ship is being prepared for recycling. 4 Basis of Notation Compliance with the applicable requirements of the following IMO documents, specifically with regard to the inventory of hazardous materials, is a prerequisite: i) IMO SR/CONF/45, Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ships, 2009, specifically for the following parts: ii) Regulation 4 controls of ship s hazardous materials Regulation 5 inventory of hazardous materials: paragraphs 1 4 Regulation 10 - Surveys: subparagraphs 1.1 and 1.3 IMO Resolution MEPC.197(62), 2011 Guidelines for the Development of the Inventory of Hazardous Materials. Ships which have had the Inventory of Hazardous Materials (IHM) Booklet (see Subsection 2/2 of this Guide) prepared and certified to the requirements of this Guide to the satisfaction of the ABS Surveyors will be eligible to receive the ABS Notation GP. The requirements in this Guide for the purpose of securing the GP Notation are additional to all other relevant requirements of the ABS Rules and Guides. ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP)

8 Section 1 Introduction 5 Definitions i) Inventory is an itemized listing, specifying the type, location, and approximate quantity of hazardous materials used in the ship s construction and equipment. ii) iii) iv) Hazardous Materials (Hazmat) are materials or substances that are liable to create hazards to human health and/or the environment. New Ship means a ship contracted for construction on or after the first day of the month indicated on the cover of this Guide. Existing Ship means a ship which is not a new ship. v) Ship means a ship of any type whatsoever operating in the marine environment and includes, but not limited to, hydrofoil boats, air-cushion vehicles, submersibles, floating craft, and fixed or floating platforms. vi) vii) viii) ix) Ship Owner means the person or persons or company registered as the Owner of the ship or, in the absence of registration, the person or persons or company owning the ship. However, in the case of a ship owned by a state and operated by a company which in the State is registered as the ship s operator, Owner shall mean such company. Substances means the physical matter of which a material or item is composed, e.g., lead (chemical element), lead oxide (compound). Suppliers are those vendors which provide products, in support of the ship s construction and outfitting. This group includes equipment manufacturers and material providers. External Specialists are those persons who possess the necessary training and equipment to evaluate and report on the materials used in ship construction and outfitting. Refer to IACS REC 113. x) Threshold Level is defined as the concentration value in homogeneous materials. xi) Homogeneous Material means a material of uniform composition throughout that cannot be mechanically disjointed into different materials, meaning that the materials cannot, in principle, be separated by mechanical action such as unscrewing, cutting, crushing, grinding, and abrasive processes. 2 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP). 2011

9 Section 2: General Guidance SECTION 2 General Guidance 1 Introduction The identification, location, and quantity of hazardous materials and potentially hazardous materials onboard ships is an essential ingredient in facilitating the protection of the ship s crew when performing routine maintenance and repair, as well as workers at the recycling facility and the environment where the facility is located. Having this information readily available enables the ship s crew and the workers at the recycling facility to exercise the appropriate precautions if at risk of exposure to these materials. 2 IHM Booklet The ship-specific Inventory of Hazardous Materials (IHM) Booklet is composed of the following two (2) components: Ship details Inventory of hazardous materials A representative format for the IHM Booklet is presented in Appendix Ship Details The first component of the IHM Booklet is referred to as the Ship Details, and includes, at least, the following: The name of the ship The ship s IMO number Builder, builder s address and hull number Type of ship Flag state, port of registry, date of registry Owner s name and address Classification Society(ies) Principal dimensions (LOA, Breadth (molded) and Depth (molded)) Lightship displacement Any changes relating to the ship details in the ship-specific IHM Booklet are to be recorded and updated accordingly. See Subsection 5/4 for an acceptable equivalent to the above. 2.2 Inventory The second component of the IHM Booklet is the actual inventory of the hazardous and potentially hazardous materials, containing the location and the approximate quantity/volume of each identified material on board the ship. This Inventory is divided into the following parts. ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP)

10 Section 2 General Guidance Part 1: Hazardous materials contained in the ship s structure and equipment 1.1 Paint and coating system containing materials listed in Sections A and B of Appendix 1, Table Equipment and machinery containing materials listed in Sections A and B of Appendix 1, Table Structure and hull materials containing materials listed in Sections A and B of Appendix 1, Table 1 Part 2: Operationally generated waste Part 3: Stores 3.1 Stores 3.2 Liquids sealed in ship s machinery and equipment 3.3 Gases sealed in ship s machinery and equipment 3.4 Regular consumable goods potentially containing hazardous materials Preparation of Part 1 is to be based on the listing of those materials/substances considered to be hazardous or potentially hazardous as found in Appendix 1, Table 1. See Subsections 3/4 and 4/2 of this Guide. Preparation of a diagram showing the locations of the hazardous materials listed in Sections A and B of Appendix 1, Table 1 is recommended in order to help the ship s crew and the workers of the recycling facility gain a visual understanding of the inventory. Part 2 Operationally Generated Waste, and Part 3 Stores, are to be prepared by the ship Owner prior to or during the final voyage to the recycling facility. References to Parts 2 and 3 of the Inventory as well as the location diagram of the onboard hazardous materials are intended for informational purposes only and are outside the scope of the class notation. 3 Survey 3.1 Initial Approval Survey Once an inventory for a vessel has been developed, an onboard auditing survey by an ABS Surveyor is to be carried out to generally verify that the locations and the approximate quantity/volume of hazardous material detailed on the inventory reflect those found on the vessel. 3.2 Annual Survey An annual survey is also to be conducted to confirm that the Inventory reflects any modifications, repairs, or changes to the vessel that involve the removal or addition of hazardous materials. It should be noted that the annual survey approach is aimed to verify proper maintenance of the information in the IHM and does not fulfill the renewal survey requirements of Regulations Maintenance The IHM Booklet is to remain onboard the ship throughout its operating life and each Owner is to enact the necessary steps to maintain the accuracy of the IHM Booklet, which includes the incorporation of all relevant design and equipment changes or new installations, especially after any repair or conversion of a ship. The final Owner of the ship when delivering the ship to the recycling facility is to present the IHM Booklet to the appropriate recycling facility personnel. 4 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP). 2011

11 Section 3: New Construction Vessels SECTION 3 New Construction Vessels 1 Introduction Throughout a ship s design and construction, designers and builders are to exercise environmental judgment in the selection of all materials and substances to be incorporated into the ship s structure and equipment. As a first step, the design and build team is to identify, based on Appendix 1, Tables 1 and 2, any hazardous or potentially hazardous materials that are intended to be utilized and carefully consider using less environmentally hazardous materials. Simply stated, if the opportunity exists to use less hazardous materials in the construction, without compromising safety or operational efficiency, it should be considered by the design and build team or recommended to the ship Owner/operator as appropriate. 2 Prohibited or Restricted Materials Substances known to be hazardous which are prohibited or restricted by national regulation and various international agreements and conventions are not to be used in the construction. Examples of these substances and the corresponding statutory instruments are detailed in Section 3, Table 1 below: TABLE 1 Substances Asbestos Polychlorinated biphenyls (PCB s) Ozone Depleting Substances, Chlorofluorocarbons (CFC s) Organotin Compounds which act as biocides in antifouling systems (tributyltins (TBT s), Triphenyltins (TET s) and tributyltins Oxide (TBTO s)) Agreement/Convention 1974 SOLAS 2009 Amendments (Reg II-1/3-5) Stockholm Convention on Persistent Organic Pollutants (POP s) (Part II) MARPOL Annex VI Reg 12 & Montreal Protocol International Convention on the Control of Harmful Anti-Fouling Systems on Ships Vendor Supplied Equipment and Materials Shipbuilders are to work closely with all their suppliers such that all equipment, parts, and materials provided are environmentally safe or specifically itemized on the Inventory. These suppliers are to indicate and declare whether or not the substances identified in Appendix 1, Tables 1 and 2 are present above the threshold level specified in Appendix 1, Table 3, using the supplier s declaration approach established by the IMO Guidelines. The approach consists of two declarations, as follows: Material Declaration (MD) A declaration prepared by the suppliers, including the upstream suppliers in the equipment/system supply chain, detailing the specific substances including the system/item, the substance, and amount of substance. For detailed explanation and information requirements for the form, see MEPC.197(62) Section 6 and Appendix 3. Supplier s Declaration of Conformity (SDoC) A declaration by the supplier to confirm conformity of the delivered product and related Material Declaration to the law and compliance with appropriate management/control requirements on the chemical substance contained in the product. See MEPC.197(62) Section 7. Shipbuilders are to request their suppliers to submit the above declaration forms for the products at the time of purchase. This collection of information, particularly the materials declarations, is to be used to prepare Part 1 of the Inventory. ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP)

12 Section 3 New Construction Vessels 4 Part 1 of the Inventory of Hazardous Materials Upon completion of the collection/screening process of the hazardous materials information, Part 1 of the hazardous materials inventory is to be prepared by the shipbuilder based on the material declarations furnished by the suppliers. Where the substances listed in Sections A and B of Appendix 1, Table 1 have been added to the equipment, parts or materials above the threshold levels specified in Appendix 1, Table 3, their identity, location, and quantity are to be incorporated into Part 1 of the Inventory. The Part 1 of the IHM is to be prepared in accordance with Regulation 5.1 of SR/CONF/45 and development of the Inventory is to follow the guidelines given in MEPC.197(62) Section 4.1 and Appendix 3. Section 3, Figure 1 of this Guide shows the general flow diagram for the development of the IHM Part 1. A ship-specific IHM Booklet is to be prepared in accordance with Subsection 2/2 for ABS review. 5 Initial Approval Upon completion of the review of the IHM by the ABS Plan Review Office, an onboard auditing survey is to be carried out by an ABS Surveyor as per 2/3.1 6 Documentation Requirements Documentation in the form of booklet, drawings, or tables noting the use of hazardous materials, quantity, and location are to be submitted to the ABS Plan Review Office for review. At the shipbuilder s option, each drawing submitted is to be annotated in such a manner as to detail the use of hazardous or potentially hazardous materials thereon. Section 3, Table 2 shows the general documentation requirements for new construction vessels. TABLE 2 Type of Document Additional Description For Approval (A) or Information (I) Inventory of Hazardous Materials (IHM) Booklet Material Declaration (MD) Supplier s Declaration of Conformity (SDoC) Location Diagram of Hazmat Regulation 5.1, SR/CONF/45 and MEPC.197(62) Section 4.1 and Appendix 3 One MD for one product using IMO standard MD form. MD should be prepared for all products regardless of existence of hazmat of Appendix 1, Table 1. Collection of SDoCs. Use IMO standard SDoC form Optional A I I I 6 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP). 2011

13 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP) Step 1 Step 2 Step 3 Step 4 FIGURE 1 Flow Diagram for Development of Part 1 of IHM for New Construction Vessels Written Requests for MD & SDoC to Suppliers Collection of MDs and SDoCs for All Products Procured Screening Products for Hazardous Materials Information Preparation of Inventory Part 1 and IHM Booklet Approval of IHM Booklet by Flag Administration/RO Builder should require the suppliers to provide MD and SDoC for any products delivered to go onboard the ship for its structure and equipment. MD/SDoC forms should be in accordance with the IMO standard format. Builder is responsible for collecting the MDs and SDoCs from its suppliers for all the products procured for the ship. It is important to verify that the declaration forms are correctly completed, especially the MDs, at the time of receiving the forms from the suppliers. Upon collecting all the declaration forms, the builder is to conduct a screening of the MDs for hazmat. Any products containing hazmat listed in Appendix 1, Tables 1 and 2 above the specified threshold levels are to be indentified and recorded with information on the indentity, location, and quantity of hazmat. Based on the screening and assessment exercise above, the builder is to prepare the IHM part 1 following the guidelines of MEPC.179(59) and a ship-specific IHM Booklet per 2.2 of this Guide. Submit IHM Booklet to ABS for the GP Notation review and approval. Section 3 New Construction Vessels

14 Section 4: Existing Vessels SECTION 4 Existing Vessels 1 Introduction Many materials and substances, which were previously assumed to be non hazardous and selected for installation onboard ships, are no longer being utilized, or have since been identified as being hazardous. To assist in safeguarding the ship s crew, and workers involved in ship recycling, as well as the marine environment, documenting the location and approximate volume/quantity of materials currently classified as hazardous or potentially hazardous is to be achieved to the greatest degree possible. It is recognized that it is often not possible to accurately define, identify, or locate specific hazardous or potentially hazardous materials onboard existing ships due to their concealment or unknown locations.. 2 Part 1 of the Inventory of Hazardous Materials Development of Part 1 of the IHM for an existing vessel is the responsibility of the ship Owner. The development of the IHM is to be prepared in accordance with Regulation 5.2 of SR/CONF/45, taking into account the development guidelines given in MEPC.197(62) Section 4.2 and Appendix 5. The following requirements are emphasized: It is required to identify the prohibited materials listed in Section A of Appendix 1, Table 1 contained in the ship s structure and equipment, their identity, location, and approximate quantity in the Inventory. Hazardous materials listed in Section B of Appendix 1, Table 1 and contained in the ship s structure and equipment are to be identified as far as practical. The determination of hazardous materials present onboard existing ships is, as far as practical, to be conducted following the supplier s declaration approach and using the MDs and SDoCs, as prescribed for new construction vessels. Alternative procedure for hazardous materials determination through a visual/sampling check process as prescribed in MEPC.197(62) Section 4.2 can be applied. The alternative procedure for developing the Inventory for existing ships is a multi-phase checklist process, starting with an indicative HM Checklist initially and working through the visual/sampling check steps to derive the final representative HM Checklist. The sample checklist developed by IMO can be found in MEPC.197(62) Appendix 5. Expert assistance is required for the performance of the procedural steps of collecting and assessing the necessary hazardous materials information, preparing a visual/sample check plan, and performing the visual and sampling checks. The ship Owner may consider employing a qualified and experienced hazardous material expert for the hazmat review and sampling, and contracting an accredited test laboratory for chemical analysis of samples. This alternative procedure is illustrated in Section 4, Figure 1 and consists of the following steps. 2.1 Collection of Necessary Information (Step 1) The information collection process is to be made taking into account the guidance in MEPC.197(62) Subsection and Appendix 5 Section 2. Often the ship s crew can provide assistance as to the location of hazardous or potentially hazardous materials onboard as a result of their in depth ship-specific knowledge developed from carrying out or witnessing repairs and maintenance. Additionally the crew may provide valuable information associated with equipment replacement or modifications. Thus, ship Owners may want to consider interviewing the ship s crew for information. 8 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP). 2011

15 Section 4 Existing Vessels 2.2 Analysis of Collected Information (Step 2) The information collected in Step 1 is to be analyzed with the purpose of determining the existence of hazardous materials in the ship s structure, equipment, and systems by classifying each item as contained, not contained, unknown or potentially containing hazmat and to work out a suitable scope of the hazmat investigation by visual/sampling checks. Guidance for this step can be found in MEPC.197(62) Subsection and Appendix 5 Section 3. The analysis and investigation shall cover all materials listed in Section A of Appendix 1, Table 1 of this Guide. The substances in Section B of Appendix 1, Table 1 should be identified and listed as far as practical. 2.3 Development of Visual/Sampling Check Plan (Step 3) Based on the assessment results of the previous step, a detailed survey and sampling check plan is to be developed. The goal of the survey and sampling is to assist in confirming if hazardous or potentially hazardous materials are present and where they are located. Specific guidelines on how to decide on when to apply visual check or sample check are given in MEPC.197(62) Subsection and Appendix 5 section 4. The survey/sampling check plan is to identify, for each classified item on the HM checklist, the required onboard survey actions for a visual check or sampling check. The check points are to be marked in the ship s plan/drawing and/or recorded with photographs. In addition, the plan is to include a survey schedule, safety precautions, and appropriate personnel safety and hazmat containment procedures for the performance of the survey and/or sampling checks. A copy of the survey/sampling check plan is to be submitted to ABS for review before conducting the onboard survey and sampling checks. 2.4 Onboard Visual/Sampling Check (Step 4) The onboard visual/sample check is to be carried out in accordance with the approved visual/sampling check plan. Guidance on the conduct of the visual survey and sampling checks is given in MEPC.197(62) Subsection and Appendix 5 Section 5. The results of all visual/sampling checks are to be recorded in the HM Checklist. In particular, when a sampling check is carried out, the sample is to be forwarded to a recognized laboratory for testing and the records of the sample taken, the sampling point marked on the ship plan, and the laboratory test results are to be retained for record and reference. The ship Owner may at their discretion, with the concurrence of the attending Surveyor, classify various materials and equipment as containing hazardous substances without further investigating or sample testing. When making this classification or declaration, the ship Owner needs to verify that proper safety and environmental hazard management system is in place in the ship s ISM for adequately addressing the substances identified. An external specialist having specific knowledge in the means of how to take material samples and preventative measures to be taken to avoid cross contamination may be retained by the ship Owner. 2.5 Preparation of Part 1 of IHM and IHM Booklet (Step 5) Development of Part 1 of the IHM for existing ships is to be made by the ship Owner, based on results of the Owner s evaluation/analysis of available hazmat information, results of visual surveys and any hazmat/substance testing reports. For any equipment, system, and/or area that is classed as either containing hazardous material (CHM) or potentially containing hazardous material (PCHM), their identity and location together with the hazmat identity and approximate quantity are to be listed in Part 1 of the Inventory. Any limitations regarding the scope of laboratory reports or prepared inventory are to be stated or noted in the Remarks column of the inventory. A ship-specific IHM Booklet is to be prepared in accordance with Subsection 2/2 for ABS review. Development of a location diagram of the hazardous materials identified and listed in the inventory is recommended in order to help the ship s crew gain a visual understanding of the Inventory and the onboard auditing survey by an ABS Surveyor. ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP)

16 Section 4 Existing Vessels 3 Initial Approval For the initial approval of the IHM developed, an onboard auditing survey by an ABS Surveyor is to be conducted as per 2/3.1. The ABS Surveyor is to verify that materials, areas, or equipment from which the samples haven extracted are adequately sealed so as to reduce the possible risk of exposure to the crew and others. ABS Surveyors are not to risk themselves to possible exposure of hazardous materials during the sampling, testing procedures, or survey. 4 Documentation Requirements The documentation required for the IHM of existing ships is shown in Section 4, Table 1 below. TABLE 1 Type of Document Additional Description For Approval (A) or Information (I) Visual/Sampling Check Plan See example in Appendix 5 of MEPC.197(62). Plan is to be submitted in Step 2, together with HM Checklist. A Inventory of Hazardous Materials (IHM) Booklet Hazmat (HM) Checklist Records of Sample Checks Other Supporting Documents To be submitted in Step 5. Regulation 5.2, SR/CONF/45 and MEPC.197(62) Section 4.2 and Appendix 5 of MEPC.197(62) See example of HM Checklist in Appendix 5 of MEPC.197(62), starting as the indicative list in step 1 and being updated as going through the subsequent steps Including the chemical analysis/test reports by recognized testing laboratories Including any ship s files and vendor supplied product data sheets/specifications containing hazmat information that are used in Step 2. Location Diagram of Hazmat Voluntary I A I I I 5 New Installation New installations containing hazardous materials listed in Section A of Appendix 1, Table 1 are prohibited, except those containing hydrochloroflurorocarbons (HCFCs), which are permitted until 1 January In relation to the IHM Booklet, any installation of materials and changes in ship structure and equipment resulting from the conversion or repair of existing ships after the initial approval are to be documented in a similar procedure as prescribed for new construction vessels, based on MDs and SDoCs. See Subsections 3/3 and 3/4 for applicable requirements. The alternative procedure as prescribed in Subsection 4/2 above is not applicable for new installations. Part 1 of the Inventory is to be properly updated reflecting the new installations containing hazardous materials listed in Appendix 1, Table 1 and relevant changes in ship s structure and equipment. 10 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP). 2011

17 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP) Step 1 Step 2 Step 3 Step 4 Step 5 FIGURE 1 Flow Diagram for Development of Part 1 of IHM for Existing Ships Collection of necessary information Analysis and definition of scope of investigation YES Visual Check Plan (It is necessary to confirm by visual check) Can you recognize what it contains by documents analysis? NO Sampling Check Plan NO Development of Visual/Sampling Check Plan (It is necessary to confirm by sampling check) Can you exempt sampling analysis according to a criterion? Approval of Visual/Sampling Check Plan by Administration/RO Onboard Visual Check, Sampling Check Could you actually visual-check/ sample it? YES Does it contain Hazardous Material? YES Equipment, system and/or area classed as containing Hazardous Material *5 NO NO *1 *2 *3 YES List of Equipment, System and/or Area Potentially Containing Hazardous Material Not necessary to be listed Equipment, system and/or area classed as potentially containing Hazardous Material Preparation of Inventory Part I and IHM Booklet *4 Approval of IHM Booklet by Administration/RO *6 *1 : Documents include, and are not limited to, any certificates, manuals, ship's plans, drawings, technical specifications and information from sister and/or similar ships. *2 : Investigation should cover all materials listed in Appendix 1, Table 1-A of this Guide; the materials in Appendix 1, Table 1-B should be listed as far as practical. It is difficult to investigate all equipment and areas including those which are assumed not to contain Hazardous Materials described above. Through analysis of available documents based on knowledge and experience, it is necessary to make clear which equipment and/or areas should be put into the scope of investigation. [e.g. Asbestos is only included in a non-combustible material of A, B and C class division, coating, lagging, brake shoe lining, gasket and packing except speical case.] *3 : Equipment, system and/or area which can not be specified regarding presence of the materials listed in Appendix 1 of this Guide by documents can be listed in the List of equipment, system and/or area classed as "Potentially containing hazardous material" without the sampling check. Prerequisite for this classification is a comprehensive justification of the conclusion, such as the inability to conduct sampling without compromising ship safety and operational efficiency. *4 : Sampling Check: Sampling Check means to take samples and indentification of Hazardous Material contained in the equipment, systems and/or areas, by laboratory analysis. Sampling Check should be applied when presence of Prohibited and Restricted Hazardous Material is assumed but cannot be recognized with analysis of available documentation. Owner should consider employing the services of a contractor with expertise in sampling hazardous materials onboard ships. *5 : When equipment, system and/or area of the vessel cannot be accessible for visual check or sampling check, this equipment, system and/or area is classified as "Potentially containing hazardous material". *6 : Any equipment, system and/or area classed as "Potentially containing hazardous material" should be disposed or treated according to the requirements of the Convention and the Guidelines. Section 4 Existing Vessels

18 Section 5: Certification, Maintenance, and Survey SECTION 5 Certification, Maintenance, and Survey 1 Introduction The inventory of hazardous and potentially hazardous materials for ships of new constriction and existing ships, are to be developed by the shipyard or ship Owner respectively, and submitted to ABS for review and acknowledgement. The hazardous or potentially hazardous materials/substances are to be suitably marked onboard the ship to alert all parties of their presence and to facilitate random verification of the submitted documentation by an ABS Surveyor. 2 Certification Upon completion of the verification surveys, the initial IHM Booklet, consisting of the ship details and Part 1 of the Inventory, is accepted and a certificate issued. The GP Notation is then granted and included in the ABS Record. 3 Maintenance of the Green Passport Part 1 of the Inventory of the IHM Booklet is to be maintained throughout the ship s life and placed onboard the ship. The removal, replacement, or repair of existing equipment or substances previously detailed in Part 1 or the addition of relevant new equipment or substances is to be carefully tracked and is to be specified in the Inventory and suitably marked onboard. Any changes to Part 1 of the inventory are to be recorded so as to provide the current information together with a history of the changes. An annual verification survey is to be carried out in the course of completing other periodical surveys. Any changes to the materials in the IHM Booklet s inventory should be noted by the ship s crew and verified by the attending Surveyor. Upon satisfactory review and verification, the Green Passport certificate will be endorsed. In addition to any survey requirements, the maintenance of the GP notation may require incorporation of new requirements that may be incorporated into this Guide from time to time. 4 Retention of Green Passport The IHM Booklet is to be retained onboard the ship and is to be presented to each subsequent Owner, including those instances where the flag, or type of service changes. Any changes relating to the ship details are to be recorded and the IHM Booklet is to be updated accordingly. The Continuous Synopsis Record, as detailed in SOLAS Regulation I-1/5, when combined with the Certificate of Build, as produced by the shipbuilder are considered as equivalent to the ship details section of the Green Passport, provided a copy is attached to the IHM Booklet. 12 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP). 2011

19 Appendix 1: Lists of Hazardous Wastes, Substances and Materials, and Chemical Substances APPENDI 1 Lists of Hazardous Wastes, Substances and Materials, and Chemical Substances TABLE 1 List of Hazardous Wastes and Substances that are Relevant to Ship Recycling No. Materials Inventory Part 1 Part 2 Part 3 A. Obligatory for New and Existing Ships (1) 1 Asbestos 2 Polychlorinated Biphenyls (PCBs) CFCs Halons Other fully halogenated CFCs 3 Carbon Tetrachloride Ozone Depleting 1,1,1-Trichloroethane (Methyl Chloroform) Substances Hydrochlorofluorocarbons (HCFCs) Hydrobromofluorocarbons Methyl Bromide Bromochloromethane 4 Tributyl Tins Organotin Triphenyl Tins Compounds Tributyl Tin Oxide (TBTO) B. Obligatory for New Ships and New Installations; Voluntary for Existing Ships (1) 1 Cadmium and Cadmium Compounds 2 Hexavalent Chromium and Hexavalent Chromium Compounds 3 Lead and Lead Compounds 4 Mercury and Mercury Compounds 5 Polybrominated Biphenyl (PBBs) 6 Polybrominated Dephenyl Ethers (PBDEs) 7 Polychloronaphthalanes (more than 3 chlorine atoms) 8 Radioactive Substances 9 Certain Shortchain Chlorinated Paraffins (Alkanes, C10-C13, chloro) ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP)

20 Appendix 1 Lists of Hazardous Wastes, Substances and Materials, and Chemical Substances TABLE 1 (continued) List of Hazardous Wastes and Substances that are Relevant to Ship Recycling No. Properties Example C. Regular Consumable Goods 1 Household appliances 2 IT and telecommunications equipment 3 Consumer equipment Refrigerators, Freezers, Microwaves, Toasters, Fryers, Coffee machines, Other appliances used for cooking including Cutlery, Pans, Chinaware, Cups and Glasses, Washing machines, Clothes dryers, Dish washing machines, Irons, Vacuum cleaners, hairdryers Personal computers, Notebook computers, Typewriters, Printers, Copying equipment, Pocket and desk calculators, Facsimile, Telephones, Remote controls Radio sets, Television sets, Video cameras, Video recorders, Musical instruments, Gambling Machines Inventory Part 1 Part 2 Part 3 4 Lighting equipment Fluorescent lamps, Filament bulbs, lamps 5 Electrical and Drills, Saws, Sewing machines electronic tools 6 Leisure and sports Video games, Karaoke machine, Sports equipment equipment 7 Non ship-specific furniture, Interior and similar equipment Chairs, Sofas, Tables, Beds, Curtains, Carpets, Garbage bins, Bed-linen, Pillows, Towels, Mattresses, Storage racks, Decoration, Bathroom installations, Toys, not structurally relevant or integrated artwork Note: 1 Items in A and B of Table 1 are identical to those of Appendix 1 and Appendix 2 of the Convention, respectively. Items in these portions of Table 1 are obliged to be listed in the Inventory by Regulation 5 of the Annex of the Convention. For materials with no threshold level, quantities occurring as unintentional trace contaminants should not be listed in Materials Declarations and in the Inventory. 14 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP). 2011

21 Appendix 1 Lists of Hazardous Wastes, Substances and Materials, and Chemical Substances TABLE 2 Potentially Hazardous Materials which may be Onboard Ships Delivered to Recycling Facilities No. Properties Goods Inventory Part 1 Part 2 Part 3 1 Kerosene 2 White Spirit Oiliness 3 Lubricating Oil 4 Hydraulic Oil 5 Anti-seize Compounds 6 Fuel Additives 7 Engine Coolant Additives 8 Antifreeze Fluids 9 Liquid Boiler and Feed Water Treatment and Test Re-agents 10 De-ionizer Regenerating Chemicals 11 Evaporator Dosing and Descaling Acids 12 Paint Stabilizers/Rust Stabilizers 13 Solvents/Thinners 14 Paints 15 Chemical Refrigerants 16 Battery Electrolyte 17 Alcohol, Methylated Spirits 18 Acetylene 19 Explosives/ Propane 20 Inflammables Butane 21 Oxygen 22 CO 2 Gas 23 Perfluorocarbons (PFCs) 24 Greenhouse Methane 25 Gases Hydrofluorocarbon (HFCs) 26 Nitrous Oxide (N 2 O) 27 Sulfur Hexafluoride (SF 6 ) 28 Bunkers: Fuel Oil 29 Grease 30 Waste Oil (Sludge) Oiliness 31 Bilge and/or Waste Water Generated by the Aftertreatment Systems Fitted on Machinery 32 Liquid Oily Liquid Cargo Tank Residues 33 Ballast Water 34 Raw Sewage 35 Treated Sewage 36 Non-oily Liquid Cargo Residues 37 Gas Explosibility/ Inflammability Fuel Gas ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP)

22 Appendix 1 Lists of Hazardous Wastes, Substances and Materials, and Chemical Substances TABLE 2 (continued) Potentially Hazardous Materials which may be Onboard Ships Delivered to Recycling Facilities No. Properties Goods Inventory Part 1 Part 2 Part 3 38 Dry Cargo Residues 39 Medical Waste/Infectious Waste 40 Incinerator Ash (1) 41 Garbage (1) 42 Fuel Tank Residues 43 Oily Solid Cargo Tank Residues 44 Oily or Chemical Contaminated Rags 45 Batteries (incl. Lead Acid Batteries) 46 Solid Pesticides/Insecticide Sprays 47 Extinguishers 48 Chemical Cleaner (incl. Electrical Equipment Cleaner, Carbon Remover) 49 Detergent/Bleach (could be a liquid) 50 Miscellaneous Medicines 51 Fire Fighting Clothing and Personal Protective Equipment 52 Dry Tank Residues 53 Cargo Residues Note: 1 Definition of Garbage is identical with that of MARPOL Annex V. However, Incinerator Ash is classified separately because it may include hazardous substances or heavy metals. 16 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP). 2011

23 Appendix 1 Lists of Hazardous Wastes, Substances and Materials, and Chemical Substances TABLE 3 Threshold Levels of Chemical Substances to be Listed in the Inventory No. Materials Threshold Level A. Obligatory for New and Existing Ships (1) 1 Asbestos No threshold level 2 Polychlorinated Biphenyls (PCBs) No threshold level CFCs Halons Other fully halogenated CFCs Carbon Tetrachloride Ozone Depleting 3 1,1,1-Trichloroethane (Methyl Chloroform) No threshold level Substances Hydrochlorofluorocarbons (HCFCs) Hydrobromofluorocarbons Methyl Bromide Bromochloromethane Tributyl Tins Organotin 4 Triphenyl Tins 2,500 mg total tin/kg Compounds Tributyl Tin Oxide (TBTO) B. Obligatory for New Ships and New Installations; Voluntary for Existing Ships (1) 1 Cadmium and Cadmium Compounds 100 mg/kg 2 Hexavalent Chromium and Hexavalent Chromium Compounds 1,000 mg/kg 3 Lead and Lead Compounds 1,000 mg/kg 4 Mercury and Mercury Compounds 1,000 mg/kg 5 Polybrominated Biphenyl (PBBs) 1,000 mg/kg 6 Polybrominated Dephenyl Ethers (PBDEs) 1,000 mg/kg 7 Polychloronaphthalanes (more than 3 chlorine atoms) No threshold level (2) 8 Radioactive Substances No threshold level 9 Certain Shortchain Chlorinated Paraffins (Alkanes, C10-C13, chloro) 1% Notes: 1 For materials in this Table with no threshold level, quantities occurring as unintentional trace contaminants should not be listed in Material Declarations and in the inventory. 2 However, note that, in order to identify amounts of radioactive substances which could be exempted from the need for regulatory control, exemption criteria were established in the IAEA Safety Standards (Safety Series No. 115, International Basic Safety Standards for the Protection against Ionizing Radiation and for the Safety of Radiation Sources, Schedule I, p ; Vienna, IAEA is currently in the process of updating IAEA Safety Series No. 115). For practical purposes, the IAEA defined values (e.g. exemption levels) that could be considered as thresholds below which the substances could be automatically exempted from any control without further consideration. National Regulatory Authorities normally establish exemption levels for radioactive sources and other radioactive materials. ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP)

24 Appendix 2: Standard Format of Inventory Booklet and Sample Green Passport Form APPENDI 2 Standard Format of Inventory Booklet and Sample Green Passport Form This Appendix contains the standard format of a ship-specific Inventory of Hazardous Materials (IHM) Booklet (including the Ship Details and the IHM Parts 1, 2, and 3) and a sample Green Passport Form. 18 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP). 2011

25 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP) <Cover page> <Table of Contents page> TABLE OF CONTENTS Revision History Section A Ship Details Standard Format of a Ship-specific Inventory of Hazardous Materials (IHM) Booklet Section B Inventory of Hazardous Materials INVENTORY OF HAZARDOUS MATERIALS (IHM) BOOKLET FOR M.V. SAMPLE Company Address Section C Location Diagram of Hazardous Materials (If Applicable) Appendix 2 Standard Format of Inventory Booklet and Sample Green Passport Form

26 20 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP) <Revision History page> Revision History Date Rev. No Section Description of Revision Prep. App. xx MMM xxxx 0 Prepared for initial approval x. xxxx. <Section A Ship Details page > SECTION A SHIP DETAILS General Ship Name: Sample IMO Number: nnnnnnn International Call Sign: 9YZ6 Flag State: Singapore Port of Registry: Singapore Date of register with the Flag State: dd.mm.yyyy Ship Type: Bulk Carrier Shipyard and Hull Number: ABC Heavy Industry / Hull 323 Classification Society and Number: ABS / mmmmmmm Ship Owner Name and Address: EFG Shipping Inc. 123 Queens Ave, New York, NY, USA Appendix 2 Standard Format of Inventory Booklet and Sample Green Passport Form

27 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP) Main Particulars Length O.A.: Length B.P.: Breadth (MLD) Depth (MLD): Design Draft: Deadweight: Lightweight: Gross Tonnage: <Section B Inventory of Hazardous Materials page> SECTION B INVENTORY OF HAZARDOUS MATERIALS (Based on Appendix 2 of MEPC.197(62)) m m 45.0 m 24.0 m 17.5 m 170,000 mt 25,000 mt 88,000 mt Part 1 Hazardous Materials Contained in the Ship s Structure and Equipment 1.1 Paints and Coating Systems containing materials listed in A and B of Appendix 1, Table 1 No. Application of Paint Name of Paint Location Materials (Classification in Appendix 1) 1 Anti-drumming compound Primer, xx Co., xx Primer #300 Approx. Quantity Hull part Lead 30 kg 2 Antifouling xx Co. xx coat #100 Underwater parts TBT 20 kg Remarks Appendix 2 Standard Format of Inventory Booklet and Sample Green Passport Form

28 22 ABS GUIDE FOR THE CLASS NOTATION GREEN PASSPORT (GP) Equipment and Machinery containing materials listed in A and B of Appendix 1, Table 1 No. Name of Equipment and Machinery Location Materials (Classification in Appendix 1) 1 Switchboard Engine Control Room Parts of Use Approx. Quantity Lead Solder and 0.02 kg electric contact Mercury Heat gauge <0.01 kg Less than 10 mg 2 Diesel Engine, xx Co., xx #150 Engine Room Cadmium Bearing 0.05 kg 1.3 Structure and Hull containing materials listed in A and B of Appendix 1, Table 1 No. Name of Structural Element Location Materials (Classification in Appendix 1) Parts of Use Approx. Quantity Remarks Remarks 1 Wall Panel Accommodation Asbestos Insulation 2 t 2 Wall Insulation Engine Control Lead Perforated plate 0.2 kg Cover of insulation material Room Asbestos Fire protection 20 kg Under lead containing plates Part 2 Operationally Generated Waste No. Location (1) Name of Item (Classification in Appendix 1) and Detail (if any) of the Item Approx. Quantity 1 Garbage Locker Garbage (FOOD Waste) 30 kg 2 Bilge Tank Bilge Water 10 m 3 3 No. 1 Cargo Hold Dry Cargo Residues (Iron ore) 100 kg 4 No. 2 Cargo Hold Waste Oil (Sludge) (Crude) 100 kg 5 No. 1 Ballast Tank Ballast Water 100 m 3 Sediments 200 kg Remarks Appendix 2 Standard Format of Inventory Booklet and Sample Green Passport Form