CALL FOR PROPOSALS. Fund for Non-Governmental Organisations (NGO Fund) in the framework of the EEA Financial Mechanism for Spain

Transcription

1 CALL FOR PROPOSALS Fund for Non-Governmental Organisations (NGO Fund) in the framework of the EEA Financial Mechanism for Spain National Operator: NGO S PLATFORM FOR SOCIAL ACTION GOALS, OBJECTIVES AND FOCUS The Fund for Non-Governmental Organisations (NGO Fund) is a specific programme within the EEA Financial Mechanism , funded by Iceland, Liechtenstein and Norway. It has been established by the Memorandum of Understanding between the Donor states and the Kingdom of Spain. The Beneficiary State, Spain, has appointed as National Focal Point the General Deputy Direction of Cohesion Funds and European Territorial Cooperation within the Ministry of Finances and Public Administration and the Programme Operator is the NGO s Platform for Social Action. The overall objective of the NGO Fund is Strengthened civil society development and enhanced contribution to social justice, democracy and sustainable development. The NGO Fund shall moreover support the overall objectives of the Financial Mechanism to contribute to the reduction of economic and social disparities in the EEA and to strengthen bilateral relations between the Donor States and the Beneficiary States. The Fund in Spain will focus on strengthening the NGOs sector by developing its capacity in policy engagement paying special attention to the core areas of support: democracy, human rights, anti-discrimination, good governance and transparency, participatory democracy, combat racism and xenophobia, social inequalities, poverty and exclusion, including in rural areas, gender equality and gender-based violence. The programme also focuses on the following horizontal concerns: hate speech, extremism and hate crime, racism and xenophobia, homophobia, anti-semitism, tolerance and multicultural understanding, Roma, sexual harassment, violence against women and trafficking The Programme will also take into account the specific needs of small NGOs and of children and youth people at risk. Furthermore for these core areas, the programme must address the specific needs of vulnerable groups including migrants. Project promoters who are interested in submitting a project proposal in partnership with a Donor countries entities (i.e. from Iceland, Norway and Liechtenstein) can benefit from additional financing to set up meetings with potential Donor states partners to draft the project application together which will be submitted within the framework of the general call for proposals. To achieve this objective, this call is aimed to support the following priorities: 1- Active citizenship fostered 2- Increased involvement of NGOs in policy and decision making processes with local, regional and national governments; 3- Cross sectorial partnership developed, particularly with government organisations at local, regional and/or national level; 1

2 4- Developed networks and coalitions of NGOS working in partnership 1. Total amount of funding The total amount to be disbursed under this Call from the NGO Fund in Spain is 3,715, 550 million. The support is provided in the form of grants for selected projects, the total amount is distributed between the priority areas. The selected projects could be supported with amounts between 30,000 (minimum) and 200,000 (maximum). The foreseen amount per priority to be granted is the following: Priorities Total amount 1. Active citizenship fostered 951, Increased involvement on NGOs in policy and decision making processes with local, regional and national governments 921, Cross sectorial partnership developed, 921, particularly with government organisations at local, regional and/or national level 4. Developed networks and coalitions of 921, NGOS working in partnership TOTAL 3,715, There will be also an extra amount of 20,000 to distribute among the applicants that apply for searching partners in the Donor countries: Iceland, Norway and Liechtenstein. The applications shall be completed at the latest two-weeks prior to the deadline of the general Call for proposal. The maximum grant per applicant will be 3,000 and the selection will be made by the Programme Operator evaluating the applications in order of their arrivals (till the end of the budget allocation for this measure) and in line with the criteria established in the Guideline. At least 1/3 of the total eligible expenditure of the programme shall be dedicated to the core areas of support: democracy, human rights, anti-discrimination, good governance and transparency, participatory democracy, combat racism and xenophobia, social inequalities, poverty and exclusion, including in rural areas, vulnerable groups, gender equality and genderbased violence. Furthermore, minimum 10% of the total eligible expenditure of the programme will be allocated to children- and youth-driven organisations and/or activities targeting children and youth at risk. 2

3 2. Priorities and activities The support under this call is addressed, within the priorities, to the following: For priority 1, Active citizenship fostered. Projects focusing on the following will be prioritised: : o Initiatives aimed to social mobilization for self-organization and provision of answers to new social necessities. o Civic participation initiatives in places where do not exist social fabric, isolated areas, rural areas, etc. o New initiatives to promote the involvement of the people with their community setting. Within priority 2, Increased involvement on NGOs in policy and decision making processes with local, regional and national governments Priority will be given to projects addressing::. o Create new networks and coalitions in areas where do not exist. It shall be justified its creation. o Improve the role in policy, advocacy and decision making of on-going networks o Generate social mobilization, social public opinion and awareness raising in existing networks. For priority 3, Cross sectorial partnership developed, particularly with government organisations at local, regional and/or national level Projects will need to focus on: o Creation of partnership (public, private non for profit, private) with special attention to NGOs and its empowerment. o Initiatives answering new social problems promoted by NGOs with active participation in the market and public administration. o Generate or improve systems to promote the importance of NGOs in governance s systems and within priority 4, Developed networks and coalitions of NGOS working in partnership. Projects will need to focus on: o New initiatives between Third Sector organisation that make it more competitive and efficient in the provision of services. o Mergers between organisations working in the same field or territory o Initiatives for collaboration aimed to create economies of scale between Third Sector organisations (i.e. shared services, purchasing groups. Etc.) Applicants have to choose the priority that will be addressed by the proposed project. One applicant may apply with one project proposal only. Projects in each of these priority areas can focus on one or more of the following core areas: Democracy, good governance and transparency: supporting the role of NGOs, activating citizens, participation in developing public policies, monitoring their implementation and advocacy. 3

4 Human rights, including minorities rights: improving professionalism, education and sensitivity of members of public administration institutions, developing dialogue between state institutions and civil society. Gender equality and Gender-based violence: supporting NGO platforms and/or coalitions, engaging in policy and decision-making processes, adopting and applying Council of Europe quality standards of services for women victims of violence. Anti-discrimination, combat racism and xenophobia: strengthening NGO capacity and cooperation in the fight against discrimination. Projects must also take in account the specific target of Children and Youth at risk (see above, point 1). Under these priorities, the following activities shall be eligible: a) Fostering active citizenship and participatory democracy, including grassroots/local level b) Advocacy, watchdog and monitoring activities c) Awareness raising activities d) Multicultural dialogue activities e) Participation in policy and decision making processes f) Capacity building and organisational support to NGOs g) Strengthening governance in membership based NGOs h) Network and coalition building i) Mutual learning and dissemination j) Education and training activities 3. Cross-cutting issues All projects supported under this Fund need to promote the following principles: Good governance Environmental considerations Economic sustainability Social sustainability Gender equality 4. Duration of projects The minimum duration of projects shall be 12 months and the maximum duration of projects under this Call shall be 18 months. Projects will not end after 31 December 2015 in any case. 5. Eligible applicants Eligible applicants are NGOs that are established in Spain operating in the public interest, that are constituted as legal entities under the National Regulation and fall within the following definition: 4

5 A non-profit voluntary organisation established as a legal entity, having a non-commercial purpose, independent of local, regional and central government, public entities, political parties and commercial organisations Non eligible applicants: o o Religious institutions 1, political parties and social partners (trade unions and employers organisations according to the definition) are not considered NGOs. In order to avoid conflict of interest (section 11) the NGO integrated in the NGO s Platform for Social Action (identified by the fiscal code - CIF ) will not receive funding. These NGOs could nevertheless be associated as partners in some projects, but with the condition of not managing and receiving funding. If one of these NGO wishes to become partner of a project, the NGO director will have to sign a letter of commitment as NOT FUNDED partner. 6. Partnership and role of the partners A project may be implemented in partnership with project partners. This partnership shall be implemented through a partnership agreement. Furthermore, the interest of each partner to participate in the project must be confirmed by a signed statement (Annex 5) attached to the project proposal. Partnership may also take a legal form (joint venture, UTE, etc) in this case, the submission of project proposal will be made by one single entity. In any case, the main project beneficiary or lead applicant (referred to here as Project Promoter ) which signs the grant contract with the Programme Operator is legally responsible for the implementation of the project. The partner has to have a clearly defined and justified role in the achievement of the project goals and it will be explained in detail in the project proposal. The partner can directly implement project activities, provided they are clearly described in the project proposal and in the partnership agreement signed before the project contract. The eligibility of expenditures incurred by a project partner is subject to the same limitations as would apply if the expenditures were incurred by the Project Promoter. Eligible partners: A project partner is a public or private entity, commercial or non-commercial, as well as nongovernmental organisation, or any inter-governmental organisation, actively involved in, and effectively contributing to the implementation of the project. It shares with the Project 1 Religious institutions do not include faith-based organisations as described below, which are eligible: Faith-based organisations are eligible if they meet the definition given in section 5 of this call (Eligible applicants) and if the funded activities do not directly or indirectly promote a religious doctrine, mission or proselytism related to the beliefs of a particular faith (beyond basic religious/cultural awareness raising). 5

6 Promoter a common economic or social goal which is to be realised through the implementation of that project. Eligible partners can be, always fulfilling the above definition, both national and Donor countries entities (Iceland, Norway and Liechtenstein.) 7. Financial parameters a) Grant amount per project. The minimum amount of grant assistance applied for is 30,000 and the maximum amount is 200,000. Applicants shall take into account that at least one third of the total eligible expenditure of the Programme shall be dedicated to core areas of support: democracy, human rights, anti-discrimination, good governance and transparency, participatory democracy, combat racism and xenophobia, social inequalities, poverty and exclusion, including in rural areas, vulnerable groups, gender equality and gender-based violence) and a minimum 10% of the total eligible expenditure of the programme shall address children and youth at risk. This allocation does not apply to individual projects but to the entire Programme. b) Co-financing The grants will not exceed 90% of total eligible project cost. The applicant shall provide or obtain the remaining co-financing (10%) in the form of cash or in-kind contribution as voluntary work. The co-financing capacity of the applicant shall be proved trough the documents annexes to the project proposal and detailed in section 17 of this document. In-kind contribution in the form of voluntary work can constitute up to fifty percent (50%) of the project promoter co-financing. 8. Eligible expenditures in the project Period of eligibility: The eligible period will be defined in the Project Contract. The expenses incurred from the entry into force of the Project Contract to its end date will be eligible. Projects will not end after 31 December 2015 in any case. Eligible direct expenditures in a Project. The eligible direct expenditures for a project are those expenditures which are identified by the Project Promoter and/or the project partner, in accordance with their accounting principles and usual internal rules, as specific expenditures directly linked to the implementation of the project and which can therefore be booked to it directly: o The costs of staff assigned and working directly to the project, comprising actual salaries plus social security charges. This cost assigned to the project should not exceed the relevant national scales into force during the life of the project (Orden SSI/1209/2012) This headline will not exceed 50% of total eligible project costs. o The expenditures incurred directly from the implementation of the projects activities (e.g. workshops, seminars, drafting of materials, tools ) including financial services (e.g. establishment of a bank account) 6

7 o o Travel and subsistence allowances for staff taking part in the project, provided that they are in line with the Project Promoter s and project partner s usual practices on travel costs and do not exceed the relevant national scales (Orden SSI/1209/2012); Costs of consumables and supplies, provided that they are identifiable and assigned to the project; A more detailed explanation for eligible direct expenditures is available in the Guidelines of Applicant. Indirect cost in projects (overheads): Indirect costs are all eligible costs that cannot be identified by the Project Promoter and/or the project partner as being directly attributed to the project but which can be identified and justified by its accounting system as being incurred in direct relationship with the eligible direct costs attributed to the project. They may not include any eligible direct costs. Indirect costs of the project shall represent a fair apportionment of the overall overheads of the Project Promoter or the project partner. Indirect cost in the project will not exceed 20% of its total direct eligible costs, excluding its direct eligible costs for subcontracting and the costs of resources made available by third parties which are not used on the premises of the Project Promoter. Excluded costs. The following costs shall not be considered eligible: o Interest on debt, debt service charges and late payment charges; o Charges for financial transactions and other purely financial costs, except costs related to accounts required by the FMC, the National Focal Point or the applicable law and costs of financial services imposed by the project contract; o Provisions for losses or potential future liabilities; o Exchange losses, except losses covered by a provision explicitly approved by the FMC for each programme; o Recoverable VAT; o Costs that are covered by other sources; o Fines, penalties and costs of litigation; and o Excessive or reckless expenditure. 9. Procurement National and European Union law on public procurement shall be complied with at any level in the implementation of the projects. 10. Bilateral relations: Seed money Applicants can apply for seed money in order to organise meetings with potential partners in donor States (Iceland, Norway and Liechtenstein.) The process for this application is detailed in the Guidelines for applicants (Section 11) and the specific application form is available on the website: (Section Call for proposal/documentation/annex 1) 7

8 11. Selection procedures stages a. Evaluation Evaluation of the project applications will start as soon as the call is closed. It will be carried out by a panel of independent experts in two phases: Administrative and eligibility compliance: All submitted applications are reviewed for compliance with administrative and eligibility criteria. If an application does not include all required information the applicant shall be given 10 working days for completing the proposal. If the applicant does not fall under the eligibility criteria or applicant fails to provide missing information in the given time, the application will be rejected. Quality assessment: Projects which are in compliance with administrative and eligibility criteria are subject to quality assessment. This stage will be evaluated on the basis of an objective scoring system taking into account the following: o Adaptation to the aims of the call o Coherence between objectives and actions proposed o Coherence between actions, means and expertise available o Adequacy of the choice of partners to achieve the objectives of the project proposed. o Consistency between contents, actions and schedule. o Consistency between budget and actions o Experience and capacity of management o Relevance and coherence regarding cross-cutting issues o Potential impact through the development, dissemination and use of project results o Development of activities to promote the core areas o Organisations declared of General Interest in accordance with the Spanish Legislation ( Ley Orgánica 1/2002) will have be given additional points in the selection. Applications that meet the administrative and eligibility criteria shall be reviewed by two impartial and independent experts. The experts shall score the project according to the selection criteria for the purposes of ranking the projects. If the difference between the scores given by the two experts is more than 30% of the higher score, a third expert shall be commissioned by the Programme Operator to score the project independently. After this evaluation, the outcome will be a list of projects ranked according to the scoring system. This process will be carried out during the two months following the closure of the call. b. Criteria The overall scoring will be as follows: Criteria Value Organisation: Operational and financial capacity 30% Project proposal: economic and technical aspects 65% Cross-Cutting issues 5% 8

9 The detailed scoring is provided in the Guidelines for Applicants, c. Pre- Selection of projects The ranked list generated by the experts evaluation will be provided to the Selection Committee The Selection Committee will take decisions with majority. The Selection Committee shall review the ranked list and propose the list of recommended projects to be pre-selected. To ensure quality and feasibility of projects, these pre-selected projects will be given time to further improving the original design of the project. This period of maturation is given to applicants in order to guarantee that all projects finally approved have the best quality, and that they comply with the aims of the EEA Funds. To facilitate this, a meeting will be held between the PO and the pre-selected project applicants where the priorities and objectives for implementation will be clarified. Furthermore, a detailed timeline in regard with this period of maturation will be provided to the pre-selected applicants. After this meeting the applicants, within the given time, will be able to provide clarifications and make modifications to their initial proposal in order to improve the project. Once the revised projects is are submitted, the independent experts, using the same scoring and criteria, will evaluate the revised pre-selected projects and provide a final ranking in regard with the modifications added. After this final evaluation, the final ranking based on the evaluation carried out by the independent experts will be provided to the Selection Committee. d. Final selection of the projects During the Evaluation and pre-selection process, explanations or additional documentation can be requested to the applicants. The applicants will be given a deadline to reply. If the applicants do not comply with the requirement within the given time, the application will be rejected. After the period of maturation, and in line with the final ranking list developed on the basis of the evaluations carried out by the independent experts, the Selection Committee shall propose the final list ranked to be approved. The President of the NGOs Platform of Social Action on behalf of its board and based on the decision of the Selection Committee makes the final decision on projects to be supported. e. Notification, dissemination and agreements The final decision will be notified to the applicants and the information regarding the projects approved will be published. For each approved project, a project contract shall be concluded between the NGOs Platform of Social Action and the project promoter. 9

10 11. Conflict of interest A conflict of interest situation is deemed to be present when a person involved in the selection process (e.g. independent experts, members of Selection Committees, staff involved in review compliance with administrative and eligibility criteria) has direct or indirect interests that are or appear to be incompatible with the impartial and/or objective exercise of the functions related to the selection process. Such interests may be related to economic interests, political or national affinities, family or emotional ties, other shared interests with the applicant or its partner, or any other interests liable to influence the impartial and objective performance of the person involved in the selection of projects. The Programme Operator shall take every reasonable measure to prevent a conflict of interest situation from occurring in the selection process. If such a situation arises, the Programme Operator must take all the necessary measures to prevent such a situation affecting the integrity of the selection process and/or for all the phases of the programme. 12. Monitoring, control and payments Monitoring Project Promoters shall be required to report on project progress and outputs and financial status in quarterly reports 2 or in the period according the calendar established in the project contract and in a final report. The financial reports shall be for the total eligible costs of the project, this is to say, the co-financing shall be included. In the case that the reports are not satisfactory or enough detailed, the Programme Operator will ask for clarifications to the Project Promoters. The Programme Operator shall continuously monitor projects during its implementation. To achieve this monitoring process, the project promoters can be required to provide additional information at any time during the life of the project. Furthermore, the project promoter may be requested to provide the Programme operator with additional information to contribute to the General Programme objectives. Control The Programme Operator will verify the project outputs and that the expenditures declared by the project promoters have actually been incurred and comply with the regulations. The Programme Operator will verify partnership agreements concluded between the Project promoter and the project partner. The Programme Operator shall carry out In situ controls to ensure the quality of the implementation of the programme and verify the projects progress towards expected outcomes. The Programme Operator will verify that project promoters have a separate accounting system for the project and implement projects with due diligence. 2 Report templates will be made available at the beginning of the implementation phase. 10

11 The Programme Operator will be able to take all necessary and appropriate measures to prevent, detect and nullify any cases of irregularities. Payments Payments towards the projects are foreseen to take the form of an advance payment, interim payments and a final balance payment. The Programme Operator may retain up to 20% of the total eligible cost of the project. The retained amount shall not be paid until the final project report has been approved by the Programme Operator. A separate bank account will have to be opened with any local Bank of the choice of the applicant in order for the Programme Operator to transmit the advance, interim and final payments throughout the implementation of the Project. The use of a separate bank account specifically used for the Project ensures full accountability and transparency by the beneficiary. Advance payments and interim payments in the form of advances are planned to be offset against incurred expenditure reported in the interim reports. The advance shall be deducted from the reported incurred expenditure until the total advance payment has been offset. The final balance is the total reported eligible expenditure of the project, taking into account any previous reimbursements, less the following amounts: the total advance and interim payments, any co-financing total interest earned until the date of the final project report Payments are expected to be made to the Project Promoter after the Programme Operator s approval of reports and deliverables 13. Responsibilities of the Project Promoter The approved grant for a project implies the following responsibilities of the Project Promoter: Implement the approved project in compliance with the regulations and the requirements established by the Programme Operator; Establishment a separate accounting system for the project Provide the information requested by the Programme Operator to contribute to the General Programme objectives Do not use the funds for different purposes than the approved project Make every effort possible to prevent, detect, and nullify the effect of any cases of irregularities. Similarly, any suspected and actual cases of irregularities shall be investigated promptly and efficiently and notified to the Programme Operator. Provide timely and relevant documentation requested during the evaluation process and for the purpose of monitoring and controlling the approved project. In case of audits by the Programme Operator, the Audit Authority (IGAE) or any other relevant institutions, the Project Promoter shall provide the documentation requested and facilitate the access to venues where the project is implemented. Accomplish the publicity procedures such as is indicated in section 15 of this Call 11

12 Ensure availability and store of all documents connected with the implementation of the Project in accordance with the Regulation and National Law Ensure that a person is designed by the project promoter as direct interlocutor of the Programme operator. This person shall be responsible to answer requests of the Programme operator or any other authorised organisation. Reimburse, with interest if need be, partially or totally the grant amount if the Project Promoter do not follow the Call requirements or fail to fulfil section 14 of this document. As double-funding of activities is not permissible, if the applicant is found liable for seeking or receiving double funding for project/activities proposed, agreement between applicant and Programme Operator will be automatically terminated and any grants forwarded by the latter to the applicant will have to be redeemed in full by the beneficiary. In accordance with the previous paragraph, the Project promoter shall communicate to the Programme Promoter if the project for which the grant is awarded is complementary to any project already financed, or to be financed, by the EEA, ERDF, ESF, Cohesion Fund, or other European or national sources. This communication will be made in the application (if applicable) or at any time before the concession of any other grant. 14. Suspension of payments, financial corrections and reimbursement The Programme Operator may decide to suspend payments to project promoters if one or more of the following applies: a. The conditions for payments in accordance with section 12 have not been met b. Credible information indicates that the progress of the project is not in accordance with the project contract c. Reports or any other information requested has not been provided or include incomplete information d. Access to monitoring and audits (external or internal) is restricted e. The financial management of the project has not been in accordance with generally accepted accounting principles f. It becomes aware of suspected or actual cases of irregularities, or such cases have not been adequately reported, investigated or remedied g. The implementation of the project is deemed to be in violation of national or European Union Law h. A fundamental change or circumstances occurs and said circumstances constitute an essential basis for the financial contribution from the project promoter to the project i. It becomes aware of any misrepresentation of facts in any information given by or on behalf of the project promoter affecting directly or indirectly the implementation of the project j. Interest generated on the bank accounts have not been accounted for or reimbursed k. If the project promoter carry out a substantial modification of the project during its implementation without formal prior approval of the Programme Operator l. Any other obligation stipulated in the project contract or in this call is not complied with by the Project promoter. Except for urgent cases, the Project promoters shall be given an opportunity to provide their views, present documents or other relevant evidence before the Programme Operator takes a 12

13 decision to suspend payments. The decision to suspend payments shall be reasoned and immediately effective. The Project promoter shall be notified no later than seven workings days from the date of the decision. In addition to financial corrections requested by the Project promoter, the programme operator may make financial corrections based on the next paragraph consisting of cancelling all or part of the grant to the project promoter in question. The Programme operator may make financial correction if one or more of the following applies: a. A serious deficiency exists in the way the Project promoter applies the implementation guide developed by the Programme operator b. A serious breach of the project contract has occurred c. Expenditure reported is irregular and has not been corrected by the project promoter prior to the sending of the notification d. The project promoter has not complied with its obligations to investigate and/or remedy irregularities The Programme operator shall base its financial corrections on individual cases of irregularity identified, taking account of the systemic nature of the irregularity to determine whether a flat-rate or extrapolated correction should be applied, or whether the corrected amount can be based on an actual amount detected as irregular. Prior to making a decision of transfer of any amount of one project to other, if any of the circumstances exposed in this section applies, the Programme operator shall notify the project promoter of its intention to make such a decision. The project promoter can within 10 working days from the sending of the notification provide any documents relevant to decision. If the Project operator finally shall reimburse the amount requested to the Programme Operator, this reimbursement shall be done no later than 15 working days after the communication of the decision. Any delay in reimbursement shall give rise to interest on account of late payment, starting on the due date and ending on the date of actual payment. The rate of such interest shall be oneand-a-half percentage points above the rate applied by the European Central Bank in its main refinancing operation on the first working day of the month in which the due date falls. Project grants that have upon project closure not been fully utilised, as well as project grants that have been cancelled due to irregularities or for other reasons, may, subject to section 14, be reallocated to future calls for proposals within the same programme or to additional activities of already approved projects, provided that these additional activities contribute to the objectives of the projects receiving the additional funds. 15. Information and Publicity All the activities developed in the framework of the approved projects shall fulfil the information and publicity requirements established in Annex 4 Article 4 of the Regulation and detailed in the Guide for Projects 3 3 This guideline will be available for all the projects approved before the beginning of the projects. 13

14 16. Compliance with Law The implementation of projects under this Fund shall comply with this document, the guidelines for applicants and any other obligation stipulated in the Regulation for the EEA Grants, as well as National and European Law. 17. Procedure for submission of Applications The call for proposals takes place from 6 September 2013 until 6 November The deadline for the submission of paper and electronic versions of the applications is 6 November 2013 at 15:00 p.m. local time. Delivery can take place by registered or express mail, by courier on hand delivery (during office hours: 08.00am to pm). An entry stamp will be provided for hand-delivered proposals. An applicant may only submit a single application for this call Applicants must submit: The project proposal through the Electronic Proposal Submission System (EPSS), accessible from the website of the Programme: Through this system the applicant will be able to print the hard copy once the application has been completed. Two paper copies of the completed project proposal (Application and Budget Form): One of each originally signed and with the official stamp of the project promoter and one copy. Latest Annual Report The original and one copy to validate or a certified copy of the following documents: The statute of the organisation/ Act of creation of the entity Proof of legal capacity of the signer ID of the signer Organisation register Fiscal Code (CIF) Audited accounts/financial Statements of the last 2 financial years, if available. If there is no the previous documents, the applicant shall annex the balance sheet, annual report and profit/loss account 4 Confirmation of Social Security ( Certificado de estar al corriente en la seguridad social ) Proof of payment of income tax ( Certificado de estar al corriente de pagos con Hacienda ) The following Annexes (available at the (Section Call for proposal/documents) General Declaration 4 In cases where the organisation has been set up for only one year, the audited accounts of the year would suffice. 14

15 Proof of Financial Capacity for Own Contribution ( Certificado de cofinanciación ) Expected co-funded by third parties ( Compromiso de cofinanciación de terceros ) Declaration by Partner Organization Partnership Agreement The applicant must submit all the documentation 5 from 8.00 am to pm (office hours) by registered or express mail, by courier on in hand delivers to the address indicated below: Subject: Proposal for NGO FUND Plataforma de ONG de Acción Social C/ Tribulete 18 (local). Entrada por el lateral del edificio Madrid Documents, related to the Call for Proposals Guidelines for applicants under the NGO Fund in Spain with the respective annexes All applicants are advised to carefully read the Guidelines for applicants before starting an application process. Additional information about the Programme and the Call (Programme leaflet, EEA Regulation, and Spanish Legislation) and all forms, is available at Additional information. Questions and answers Potential applicants may submit questions in relation to the call by sending an to: info@plataformaong.org or The questions can be submitted until eight days before the date of the closure of the call. The questions will be answered as soon as possible and at the latest 15 days after their submission A document called FAQ is available in the website This document will be updated with the questions raised by the applicants. Furthermore, the following contact is available for technical support for the questions related with the EPSS: soporte@plataformaong.org ; If more than one copy of the same proposal is received, only the most recent eligible version is evaluated 15