PROGRAMME "PREVENTION OF AND FIGHT AGAINST CRIME" CALL FOR PROPOSALS 2012 RESTRICTED TO FRAMEWORK PARTNERS

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1 PROGRAMME "PREVENTION OF AND FIGHT AGAINST CRIME" CALL FOR PROPOSALS 2012 RESTRICTED TO FRAMEWORK PARTNERS Action Grants 2012 within the Framework Partnership Agreements Deadline 1: 10 August 2012 (14:00 CET) Deadline 2: 12 October 2012 (14:00 CET)

2 1. BACKGROUND AND MAIN OBJECTIVES Within the context of the specific programme "Prevention of and Fight against crime" 1, (Council Decision 2007/125/JAI of 12/02/2007) which is a part of the general programme "Security and Safeguarding Liberties" (ISEC), following a Call for Proposals for Framework Partners in 2011, framework partnership agreements have been concluded for the period until 31/12/2014 to provide for long term cooperation between the Commission and public bodies with responsibility in the area of prevention of and fight against crime. In order to implement the Programme, the Commission has adopted on 19 September 2011 the 2012 ISEC Annual Work Programme 2, specifying its specific objectives and thematic priorities. This Call for Proposals corresponds to the implementation of Part I. Heading C of the ISEC Annual Work Programme. 2. BUDGET ALLOCATED FOR GRANTS The total amount proposed for co-financed projects in 2012 on the basis of this Call for Proposals is , but may be increased or decreased depending on the adoption of the submitted modification of the ISEC Annual Work Programme OBJECTIVES, TYPES OF ACTIVITIES, TARGET GROUPS AND AREAS OF ACTIVITIES 3.1 Proposals submitted should target at least one of the following specific objectives of the Programme: - to stimulate, promote and develop horizontal methods and tools necessary for strategically preventing and fighting crime and guaranteeing security and public order such as the work carried out in the European Union Crime Prevention Network, public-private partnerships, best practices in crime prevention, comparable statistics, applied criminology and an enhanced approach towards young offenders; - to promote and develop coordination, cooperation and mutual understanding among law enforcement agencies, other national authorities and related Union bodies in respect of the priorities identified by the Council in particular as set out by the Europol's Organised Crime Threat Assessment; - to promote and develop best practices for the protection and support witnesses; - to promote and develop best practices for the protection of crime victims. 3.2 Financial support in the framework of this Call for Proposals may be provided for the following types of activities: - actions improving operational cooperation and coordination (strengthening networking, mutual confidence and understanding, exchange and dissemination of information, experience and best practices); - analytical, monitoring and evaluation activities; - development and transfer of technology and methodology; - training, exchange of staff and experts; and - awareness and dissemination activities. 3.3 Proposals submitted should target at least one of the following target groups: 1 Council Decision 2007/125/JHA of establishing for the period 2007 to 2013, as part of General Programme on Security and Safeguarding Liberties, the Specific Programme Prevention of and Fight against Crime OJ L 58, Commission Decision C (2011) 6306 of adopting the Annual Work Programme for 2012, available at: 2/9

3 - judicial authorities, legal practitioners - law enforcement officials - other public officials - civil society, associations, NGO - professional organisations - researchers - private sector. 4. FUNDING CONDITIONS - Payment of a grant is normally made in two instalments: A pre-financing payment, usually 80% of the grant amount, within 45 days from the date of the signature of the Grant agreement by the last of the two parties; The payment of the balance after receipt of a formal request within 90 days of submission to the EC of a final report and a final statement of expenditure, together with any project-specific results specified in the Specific Grant Agreement. - The maximum rate of EU co-financing is 90 % of the total eligible costs of the project. As an exception, the maximum rate of co-financing for the individual projects awarded within framework partnerships may rise to a maximum of 95% of the total eligible costs, because the actions of framework partners are of great importance for the European Union as well as for the Member States and/or cannot be carried out without greater support from the Commission. However, any applicant proposing co-funding of more than 90% will have to duly substantiate and justify in its application why it should receive co-funding at this higher rate for an individual project. The Commission will be free to approve, reduce or reject the proposed higher rate of co-financing after the assessment of the justification provided in the application. - Expenses incurred by the partner organisations shall only be deemed to be eligible provided that they have been re-invoiced to the Beneficiary and appear in the Beneficiary s accounts. - The maximum rate of the amount of the grant that can be subcontracted is 30% of the total eligible costs of the project. As an exception, the percentage of the amount of the grant that can be subcontracted can be higher than 30%. The Commission will be free to approve, reduce or reject the proposed higher rate of subcontracting after the assessment of the justification provided in the application. The applicant has to provide offers justifying requested amount at the moment of submission of the application. 5. ELIGIBLE ACTIONS AND PRIORITIES In 2012, the following priorities have been identified 3. Proposals submitted outside these priorities will also be considered, subject to quality and budget availability after funding projects matching priorities. (1) Projects on measures concerning the threat posed by possible use by terrorists of Chemical, Biological, Radiological and Nuclear materials, as well as Explosives, including measures related to awareness raising, the development of standards, improving information exchange mechanisms, conducting exercises and training, detection, raising security capacity, networking and other activities in line with the EU Action Plans on CBRN and Explosives. (2) Projects on radicalisation leading to terrorism and the protection of victims of terrorism. This call will consist of 2 separate groups of actions which should aim at (a) countering the phenomenon of radicalisation leading to terrorism, including addressing the motivations of terrorists, strengthening civil society engagement at the grass-roots level; developing strategic communications strategies to counter extremist narratives and ideologies offering alternatives to terrorist narratives; and identifying best practices in the prevention of violent radicalisation and in enabling disengagement and rehabilitation, and (b) protecting victims of terrorism, including 3 The priorities were identified by the 2012 Annual Work Programme for Prevention of and Fight against Crime adopted by the Commission on C(2011) /9

4 promoting and supporting the dissemination of terrorist victims' testimonies, providing platforms and appropriate media training for victims in order to delegitimize the violent narrative of terrorists. (3) Projects on trafficking in human beings: Prevention (including demand and supply reduction) protection of, support and assistance to victims, prosecution and investigation of offenders, coordination and cooperation mechanisms, establishment of partnerships, training of officials and the use of information and communication technologies, including social networks online in the trafficking process, operational cooperation on new forms of trafficking. (4) Projects on sexual exploitation of children, illegal use of Internet and cybercrime 4 : Supporting prevention and fight sexual exploitation and abuse of children, in particular but not exclusively in the on-line environment, and promoting cooperation between law enforcement, private sector and civil society for that purpose. Supporting co-operation between experts, private sector and law enforcement authorities on understanding and combating fraud (including identity fraud) and illegal trade on the internet and other types of illegal activities; actions against illegal content and other cybercrimes, which may incite violent and other serious behaviours; cooperation to develop and exchange efficient methods of detecting illegal content, such as racist and xenophobic content as well as terrorist content and combating it. (5) Projects on Financial and economic crime, supporting: disruption of international crime networks through better prevention and detection of corruption, money laundering, terrorist financing, fraud, racketeering and extortion. Protection of the economy against criminal infiltration through actions against organised crime involvement in counterfeiting, fostering confiscation of criminal assets, transparency of legal entities and financial analysis and investigations. The projects will also focus on providing specific input for the EU Anti-Corruption Report. (6) Projects on illegal trafficking in firearms, including prevention, prosecution and investigation of offenders, coordination and cooperation actions and mechanisms, awareness raising, training, analysis, assistance and networking in line - among other - with the EU Action Plan to combat illegal trafficking in so called "heavy" firearms which could be used or are used in criminal activities. (7) Projects on the exchange of information for law enforcement purposes, particularly on the implementation of the principle of availability through Council Decision 2008/615/JHA and 2008/616/JHA (Prüm Decision) and Council Framework Decision 2006/960/JHA (Swedish Initiative). (8) Projects on operational Law Enforcement cooperation, in particular in line with the Internal Security Strategy or the EU Policy cycle on organised crime/operational Action Plans/European Multidisciplinary Platform Against Criminal Threats projects (EMPACT projects) and Joint Investigation Teams. (9) Projects to enhance co-operation between national agencies and authorities responsible for oversight or control of non-profit organisations to reduce the risk of an abuse for terrorist financing purposes. (10) Projects analysing the possibilities for use of privately held information for law enforcement purposes, including in the field of telecommunication data, especially focusing on the aspects of achieving higher security without compromising human rights and privacy. Projects analyzing the possibilities for use of modern technologies to detect new forms of crime, such as transnational cybercrime, identity theft, fraud. And projects identifying and implementing privacy protection measures for consumers (privacy enhancing technologies), protecting citizens against cybercrime vulnerability, identity theft, fraud, etc. (11) Training of and other exchanges among law enforcement officers. Actions should be related to the development of the European Training Scheme and/or should concern the joint development, 4 Coordination in this field will be ensured with DG INFSO's Safer Internet Programme. 4/9

5 by law enforcement training bodies or in cooperation with the private sector and universities, of common curricula and courses with a cross-border, regional and/or EU-wide scope as well as, workshops, seminars, and exchanges among law enforcement officers and trainers aimed at sharing knowledge, experience and best practice in various areas of law enforcement activity. (12) Prevention of general crime, including promotion of crime prevention measures in local urban context including transborder organised crime dimension. The initiatives should contribute among others to the implementation of administrative approach, organisation of mass events and development of local safety audits. A special attention should be paid to a cooperation of public and private bodies with local authorities. (13) Projects on activities to enhance the communication with Europol and to increase the exchange of information via the Europol's Secured Information Exchange Network Application (SIENA): this includes projects aimed at extending SIENA to Member States' competent authorities; projects aimed at a) equipping Member States with data loaders for the transmission of information to the Europol Information System (EIS) as well as b) establishing user access to this system; projects aimed at enhancing the communication between expert communities, through, for instance, the European Bomb Data System and Check-the-Web. (14) Promoting integration of victims including horizontal tools and sharing of best practices on protection of victims and support and protection of witnesses. A special attention should be granted to the development of a cooperation, especially on restorative justice, between police, other public authorities and civil society. (15) In the field of crime statistics projects for mapping the existing national classification schemes to the proposed framework of an International Crime classification developed by the UNECE/UNODC Task Force on Crime Classification in collaboration with DG HOME. Projects for direct piloting of proposed International Crime Classification. (16) Projects on cross border law enforcement cooperation in the field of drug supply reduction EVALUATION CRITERIA 6.1. Eligibility criteria The proposals for the individual projects submitted by framework partners must comply with the following eligibility criteria: a. Project proposals can only be submitted by bodies or organisations that were offered the framework partnership with the Commission following the Call for framework partners 6 under the programme of Prevention of and Fight against Crime. b. Applicants must respect the deadlines for submission of applications set for this Call for Proposals and upload their applications to the PRIAMOS system. c. Projects must involve partners in at least two Member States. Third countries and international organisations may participate as associate partners on a non-cost basis. d. Project proposals must be submitted using the Application Form for Action Grants within framework partnership agreements specific for this Call for Proposals (no other form will be accepted), all sections of the form must be completed and it must be accompanied by all the documents listed in Section 7.1 of this Call for Proposals; the formal requirements described must be respected. 5 Subject to the adoption of the submitted modification of the ISEC Annual Work Programme /9

6 e. Project proposals must include a detailed budget using the Budget Form specific for this Call for Proposals (no other form will be accepted); all sections of the form must be completed; the budget must be in euro and balanced in income and expenditure. f. Project proposals seeking EU co-funding of less than will not be eligible. There is no maximum limit but the amount of Community co-financing requested will be assessed with regard to the expected results. g. The project must not last more than two years. h. Projects cannot be already completed and should be scheduled to start once the grant agreement is signed by all parties. An earlier start of the project may take place only where the applicant can demonstrate the need to start the action before the grant agreement is signed. In such cases, expenditure eligible for financing may not have been incurred prior to the date of submission of the grant application. In any case, whenever the project begins before the grant agreement is signed, it is always at the risk of the participants and there is no obligation for the Commission to accept the expenses of such action. i. The requested co-financing rate cannot exceed 95% and has to be in line with the provisions of Section 4 of this Call for Proposals. j. The maximum rate of the amount of the grant that can be subcontracted is 30% of the total eligible costs of the project. As an exception, the percentage of the amount of the grant that can be subcontracted can be higher than 30%. The Commission will be free to approve, reduce or reject the proposed higher rate of subcontracting after the assessment of the justification provided in the application. Only applications which meet the above eligibility criteria will be further processed Award criteria Proposals which are eligible and meet the selection criteria will be assessed by an evaluation committee. They will be ranked on the basis of the following award criteria: (a) (b) (c) (d) (e) Conformity. Projects will be assessed on the extent to which they match priority areas identified in Section 5 and in the relevant EU strategic documents and/or action plans. Projects should demonstrate that their objectives reflect a clearly identified need for action according to the EU's policy priorities in the field of Prevention of and Fight against Crime. Quality of the proposed action regarding its conception, organisation, presentation, methodology, expertise, expected results and strategy for their dissemination. In particular, the ability of the project to attain the desired objective(s) will be assessed. Value for money. Amount requested for financial support and its appropriateness as to expected results will be assessed in terms of: consistency between the work programme and the budget; adequacy of budgetary resources (personnel, equipment, travel, etc.) for carrying out the action; demonstration of overall cost effectiveness and value for money. Larger projects, in terms of scope of the planned activities, number of participants, economies of scale and cost effectiveness will be favoured. Impact of the expected results on the general objectives of the Programme and on measures taken in the different domains as specified in Articles 7 (4) (d) of the basic act. European added value includes geographical coverage of a project but, most of all, analysis and experimentation that lead to recommendations for common models, protocols, guidelines, structures, mechanisms, policies and processes. In practice, it implies that - in addition to running the project in a number of Member States and building multinational partnerships - applicants must look beyond the framework of the project to find the broader European relevance of the issues, the actions and the /9

7 output of the project. Every project should end, if possible, with a clear indication of how the project can be further developed at EU level, and with a statement of its potential for European debate and action. TOTAL 100 Proposal scoring below 65 will be rejected. Proposals that pass the 65 threshold will be considered for funding, taking into account policy priorities and within the limits of the available budget. 7. FORMAL REQUIREMENTS FOR SUBMITTING AN APPLICATION Applications submitted electronically via the PRIAMOS system must be uploaded by 10 August 2012, 14:00 CET (12 October 2012, 14:00 CET for the second deadline). The PRIAMOS system will not accept any application after the deadline. Please note that the documents submitted via the PRIAMOS system do not need to be sent by regular mail. Please note that PRIAMOS limits the size of the applications that can be uploaded to 100 MB. Applications that are not submitted via PRIAMOS cannot be considered for evaluation. Applications submitted on a form that has been altered will be disqualified. Applicants must fill in all the fields as indicated. When a field is considered non applicable, please indicate "non applicable" and provide justification. Please note that although the PRIAMOS system is able to deal with many applications at the same time, it is advisable NOT to wait until the last moment to register in the system and submit your application Documents to be submitted in electronic version - uploaded to Priamos Please read carefully the Guide for Applicants CIPS/ISEC 2012 for details and explanations concerning the compulsory documents and annexes to be uploaded in PRIAMOS as a complete application package. The Guide, all mandatory Forms (Parts B-C-D-E) and relevant links can be accessed from the ISEC webpage at All Forms are also incorporated in the Application Form (Part A) which is ONLY available in PRIAMOS. Each application must include ALL the following compulsory documents: 1. Part A - the Application Form specific for this Call duly completed. 2. Part B - the Budget Form for CIPS/ISEC 2012 Action Grants (Sheets 1 "ID Form", 2 "Partnership" and 3 "Forecast Budget Calculation"), duly completed, including a detailed breakdown of expected expenditure and revenue. The budget estimate has to be in Euro and in balance. Relevant supporting documents (such as copy of employment contracts and/or salary slips for high staff daily rates, offers/quotes for activities to be subcontracted, etc.) must be attached. 3. Part C - the Timetable for implementation. Estimate/Indicative project start date must be completed. 4. Part D - the Technical Annex. 5. Part E - one Partnership Declaration for EACH partner duly completed dated and signed by the authorised signatory (scanned versions). 6. CVs of staff members responsible for carrying out the activities. In addition following documents may be requested by the Commission at a later stage: 7. For university departments applying within the framework partnership agreement of their university, evidence that the person who signed the application form for the specific action can enter into financial commitments on behalf of the university. 8. The original of financial identification form, dated and signed by the applicant, and signed and stamped by the bank concerned. 7/9

8 Applicants are free to provide any other documentation which they consider appropriate in support of their application. While preparing your proposal, please take into consideration provisions of part B of the General Conditions of the Framework Partnership Agreement (especially article II.15 Eligible costs) Deadline for submitting applications Applications submitted electronically via the PRIAMOS system must be uploaded by 10 August 2012, 14:00 CET. The PRIAMOS system will not accept any application after the deadline. Please note that the documents submitted via the PRIAMOS system do not need to be sent by regular mail. There will be a second deadline of the Call for Proposals restricted to framework partners 12 October 2012, 14:00 CET. Access to this call will be possible no sooner than August Its publication is subject to the availability of funds. 8. FURTHER INFORMATION Applicants are invited to consult the "Guide for Applicants CIPS/ISEC 2012" at the following address: Questions may be sent by to: indicating clearly the reference of the Call for Proposals. The Commission shall reply according to the code of good administrative behaviour within 15 working days from the receipt of the question Examination of applications The Commission may contact applicants to request additional information at any time prior to taking its award decision. Failure to respond to such requests by the deadline set may lead to disqualification of the application. Applicants must take the necessary steps to ensure that they can be contacted rapidly until the end of the selection process. When the Commission contacts an applicant, this does not in any way constitute or reflect a pre-selection of the proposal on the part of the Commission Ex-post publicity All grants awarded in the course of a financial year must be published on the Internet site of the Commission during the first half of the year following the closure of the budget year in respect of which they were awarded. The information may also be published by any other appropriate medium, including the Official Journal of the European Union. The following will be published: 1. the name and address of the beneficiary; 2. the subject of the grant; 3. the amount awarded and the rate of funding of the costs of the project. The European Commission may waive the above obligations if publication of the information could threaten the safety of the beneficiaries or harm their business interests. Beneficiaries of grants must clearly display acknowledgement of the support received from the EU. 9. DATA PROTECTION The grant applications will be processed by computer. All personal data (such as names, addresses, CVs, etc.) mentioned in the application package will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the EU institutions and bodies and on the free movement of such data. Your replies to the questions in this form are necessary in order to assess your grant application and they will be processed solely for that purpose by the department responsible for the 8/9

9 EU grant programme concerned. On request, you may be sent personal data and correct or complete them. For any question relating to these data, please contact the Commission department to which the form must be returned. Beneficiaries may lodge a complaint against the processing of their personal data with the European Data Protection Supervisor at any time (Official Journal L 8, ). If, at any stage of the administrative treatment of grant applications, the persons or entities concerned consider that they have been affected by an instance of maladministration, they may, irrespective of any other means of redress, make a complaint to the European Ombudsman in accordance with Article 228(1) of the Treaty on the Functioning of the European Union and as provided by the Parliament Decision of 9 March 1994 on the regulations and general conditions governing the performance of the Ombudsman's duties published in Official Journal L 113 of 4 May /9

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