SQL 2012 Migration. Frequently Asked Questions

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1 SQL 2012 Migration Frequently Asked Questions

2 SQL 2012 Migration What is SQL 2012 migration what does this mean? SQL 2012 refers to Microsoft SQL Server 2012, which is the database technology SIMS uses to store its data. The migration process involves moving the SIMS database from the older Microsoft SQL Servers (2008 or 2008 R2) to a new 2012 SQL server and reconnecting our software to the new database location. This could be either on a different or the same machine. When will the SQL 2012 migration take place? Customers can migrate to SQL 2012 from the SIMS 2013 Summer Release until the end of support date for their current SQL Server edition. Customers on SQL Server 2008 will be supported until they apply the SIMS 2014 Autumn Release. Customers on SQL Server 2008 R2 will be supported until they apply the SIMS 2015 Spring Release. How will the SQL 2012 migration work what do I need to do? We will be providing a utility that enables you to: 1. install a SQL 2012 Express edition 2. migrate the SIMS, FMS and Discover databases over to the new SQL server 3. redirect SIMS and FMS clients automatically to the newly moved database server. Alternatively, you can choose to do any of the above steps manually. However, most customers will find it easier and more applicable to use the migration utility to perform these tasks. How will I obtain the SIMS SQL 2012 Migration Utility? We will be making the utility available as a download and the link will be made public when the SIMS 2013 Summer Release is made available.

3 What are the benefits for the school/local authority by moving to SQL 2012? SQL 2012 is the latest Microsoft database server platform and development organisations wanting to take advantage of its new features need to move onto this platform. Sites using the free Express edition will see their storage limit increased to 10 GB. A full list of the features for each edition of Microsoft SQL Server 2012 is available (http://msdn.microsoft.com/en-us/library/cc aspx). How easy it is it to complete the migration will Capita help? The tool is designed to make the migration as simple as possible and assists you through the process of both installing a new SQL Server and moving the SIMS, FMS and Discover databases over to it. However if you need assistance with the process, please contact us on or us so we can provide consultancy options for you. What happens if we do not move to SQL 2012? Will SIMS stop working? The SIMS suite will stop support for SQL 2008 on the SIMS 2014 Summer Release and for SQL 2008 R2 on the SIMS 2014 Autumn Release. When support has ended for a version of SQL Server, we will not support you if any errors or security issues occur as a result of using an unsupported version of SQL Server. Are there any costs for the school/la that we need to budget for? If you are using the free Express edition of SQL Server we have previously provided then we would recommend that you use the Migration Tool to install the SQL 2012 express edition, which has no additional cost. If you have purchased a licence for a previous version of SQL Server (e.g. SQL Server 2008) then dependent on your purchasing agreement, it might also cover you for a licence for SQL We would recommend checking your licence agreement because it might already cover you for installing or upgrading to SQL Further details on Microsoft licensing agreements are available (http://www.microsoft.com/licensing/about-licensing/sql2012.aspx#tab=4).

4 Is SQL Express 2012 suitable for my school? SQL Express 2012 is a free version of SQL Server 2012, ideal for small schools. It is free to install and run, however it is limited to 10GB database size and cannot utilise all of the power available on servers, resulting in reduced performance. A full comparison of the different editions of SQL Server including Express is available (http://msdn.microsoft.com/en-us/library/cc645993(v=sql.110).aspx). I need more details on the SQL 2012 migration for SIMS and FMS A utility will be provided to assist with the migration of SQL 2008 Databases for SIMS and FMS to a SQL 2012 Instance. By default, SQL Server 2012 is installed with Filestream turned off. Where scanned documents are stored in FMS, this must be turned on. It is our recommendation that sites using SOLUS 3 use the new SOLUS 3.6 release in tandem with the other database moves to make it as seamless a transition as possible. The utility will redirect SIMS and FMS clients automatically to the newly moved database server. I need more details on the SQL 2012 migration for Discover We recommend that both the SIMS and Discover SQL migrations are performed at the same time. If these are performed on the same machine then the SQL Migration utility will also reconnect the Discover services to the newly moved databases. If the migrations are performed out of step or are migrated to a different server, this can still be accomplished. In this case, you will be required to update the configuration of the Discover service to point to the newly moved database servers. In addition, with the SIMS 2013 Summer Release, the Discover clients will not yet redirect automatically when the SQL databases are moved. However if you use SOLUS 3.6, released in Summer 2013, it can be used to redeploy the Summer release and to enable Discover clients to connect to the newly moved database server. Again, this can be done using the SIMS 2013 Summer Release but if you do not have SOLUS 3.6, a manual update to the Discover configuration file on each workstation will need to be performed. Our recommendation is to wait until the SIMS 2013 Autumn Release, when a redirect capability will exist in the Discover clients (similar to SIMS and FMS) such that when the database is moved, the clients will reconnect to the newly moved server automatically without manual intervention. Alternatively, you may wish to consider an upgrade to SOLUS 3.6 before performing the migration in this scenario.

5 I need more information on the SQL 2012 migration for InTouch With the SIMS 2013 Summer Release, customers using InTouch who choose to install a new SQL 2012 Instance on the same machine will be asked to run a configuration tool that will configure the service to connect to the newly moved SIMS database. This should be reasonably straightforward but customers without an urgent need to migrate InTouch may wish to wait until the SIMS 2013 Autumn Release, when the SQL migration utility will be enhanced to reconnect the InTouch service to the newly moved SIMS database as part of the migration process. Full details on how to use the configuration tool will be made available as part of the SQL Migration Tool documentation and the SIMS Release Note. Customers using InTouch who choose to install a new SQL 2012 Instance on a different machine before the SIMS 2014 Spring Release will require the InTouch service to be re-installed. Please contact SIMS Professional Services on or the team so an appointment can be arranged. I need more information on the SQL 2012 migration with SOLUS 3 We have kept the SQL 2012 migration of the SOLUS 3 system outside of the SQL 2012 Migration tool in order to maintain security and we will be releasing the SOLUS 3.6 update in order to support the migration. SOLUS 3.6 will fully support SQL 2012 and it will contain functionality that enables you to migrate your SOLUS 3 system to a new server and enables the SOLUS 3.6 agents to redirect to the new server with minimal intervention. The SOLUS 3.6 release is not part of the SIMS 2013 Summer Release and is anticipated to be made available in August Full details will be included in the SOLUS 3 documentation. However, a brief synopsis of the processes needed to migrate SOLUS 3 to a new server is as follows: 1. Upgrade to SOLUS Move the SOLUS 3 database to the new server. 3. Run the SOLUS 3 Deployment Server UI Connection String editor to repoint the user interface to the new Database or install a new SOLUS 3 DS User Interface. 4. Run the SOLUS 3 Deployment Server Connection String editor to repoint the old DS Service to the new database. 5. Install a new Deployment Server. 6. Open the SOLUS 3 Deployment Server and update the System Settings to connect to the new Deployment Service. 7. Re-register the DS. SOLUS 3.6 agents will then redirect to the new server automatically when they contact the old one.

6 I need more information on the SQL 2012 migration with SLG If you are a self-hosting SIMS Learning Gateway system, you will need to move the supporting infrastructure over to the new SQL 2012 Server. Documentation will be provided alongside the release on how to do this, similar to previous SQL Migrations. Customers that have their SLG systems hosted by another party (e.g. CAPITA or their Local Authority) should inform their hosting provider of the new location for the moved SIMS database. I am directly supported by Capita. What do I need to do with the SQL 2012 migration? You can choose to perform the SQL 2012 migration yourself. However, if you are a school directly supported by Capita and would like Capita to perform the upgrade for you, please contact your account manager or local support team to discuss the available options.

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