Producer s Guide to Working with SAG-AFTRA on a New Media Production

Transcription

1 Producer s Guide to Working with SAG-AFTRA on a New Media Production The SAG-AFTRA New Media Agreement covers original and derivative entertainment productions made for initial release on new media platforms, including the Internet and mobile devices. Becoming a SAG-AFTRA Producer grants you access to the world s most talented professional actors---and we ve streamlined the New Media signatory process. Documents The Signatory Package Zip Files that are posted on the Production Center at sagaftra.org are provided so that producers may review and consider them before beginning the signatory process. They are for demonstration purposes only---documents with signature lines are watermarked SAMPLE and cannot be executed. For your reference, the Signatory Package Zip Files are divided into 2 folders: Signatory Documents and Production Documents. You will use the Signatory Documents to sign with SAG-AFTRA, and the Production Documents to manage the production and post-production phases of your project. Once you have decided to begin the signatory process, start by following the steps outlined in the Pre-Production section below. Pre-Production The following documents must be filled in and submitted to us in order to begin the signatory process. The 2 forms are available as non-sample PDF documents in the New Media Signatory Package Zip File in the Production Center at sagaftra.org. We recommend that you send them at least two weeks prior to your first day of shooting: 1. Preliminary Information Sheet New Media 4.16 (attached at the end of this Guide) 2. Pre-Production Cast List 5.2 (attached at the end of this Guide) Producers Guide New Media of 4

2 3. Copy of the Production Script, Treatment or Outline 4. Project Budget (top sheet summary will suffice) 5. Also complete and submit documentation that indicates who is employing the actors. Please provide ONLY ONE of the following, as applicable: A. Individual - Provide a copy of your I.D., and your Fictitious Business Name Statement (if applicable). B. Corporation - Provide your Articles of Incorporation. C. Limited Liability Company (LLC) - Provide your Articles of Organization and LLC Operating Agreement. D. Partnership or Joint Venture - Provide your Fictitious Business Name Statement (if applicable) and Partnership Agreement (if applicable). Once you have completed and compiled these five items, all documents to: newmedia@sagaftra.org A SAG-AFTRA Business Representative will contact you within a few days to let you know if your production qualifies for the SAG-AFTRA New Media Agreement, and to explain the next steps to becoming a SAG-AFTRA Producer. If your production qualifies, your SAG-AFTRA Business Representative will provide you with original documents of the SAG-AFTRA New Media Agreement Term , or the New Media Agreement OPO (as applicable), and the Adherence Letter Pension And Health Plans 2.3 to sign and return. Additionally, if the production company is organized as one of the following business entities, you will be asked to complete and return the following applicable documents: Corporation: Corporate Information Authorization 3.18 Limited Liability Company (LLC): Limited Liability Company Authorization 3.10 Partnership or Joint Venture: Joint Several Agreement New Media 3.23 and/or Limited Partnership Agreement Acknowledgement 3.15 Once all of the preceding documents have been received, your SAG-AFTRA Business Representative will contact you to let you know that you are clear to begin working with your SAG-AFTRA cast. Producers Guide New Media of 4

3 Important Notice Regarding Signatory Documents Who may sign? Signatory documents must be executed by an authorized person or persons. Corporations Any person who is authorized by the President or Secretary of the Corporation on the Corporate Resolution. The Corporate Resolution may be signed only by the President or Secretary of the Corporation. Limited Liability Corporations The Manager or Managing Member as indicated by the Articles of Organization, the Operating Agreement and authorized by the Limited Liability Company Resolution. Limited Partnerships The General Partner as identified in the Partnership Agreement. Sole Proprietorships The Individual Owner. D/B/A ( Doing Business As ) The Individual. Production During production, you will need to complete and submit SAG-AFTRA Performer Contracts (Principal Performer Contract New Media 6.38, Background Actor Contract New Media 6.39) and Production Time Report Exhibit G 6.14 to your SAG-AFTRA Business Representative. If you are hiring a principal performer who is not yet a SAG-AFTRA member, you should submit a Taft-Hartley Report Principals New Media 6.4 to your Business Representative. If you are shooting in a SAG-AFTRA Background Actor Zone, and if any of the first 10 background actors hired per day, on any day of production, is not a SAG- AFTRA member, you should submit a Taft-Hartley Report Background New Media 6.5 for each non-sag-aftra member. Include head shots and resumes with all Taft-Hartley Reports. Post-Production Payment must be made to the performer within 12 business days of the session. The Pension & Health payment is made directly to SAG-Producers Pension & Health in Burbank, CA. Specific information regarding this payment can be found on Page 2 of the Pension & Health Report Of Contributions New Media Producers Guide New Media of 4

4 After production, complete and submit the Final Cast List Information Sheet 7.1 to your SAG-AFTRA Business Representative. Also, submit a Pension & Health Report Of Contributions New Media 6.11 along with the applicable payment for each Performer and covered Background Actor to SAG-Producers P&H in Burbank, CA. And that s it! Thank you for working with SAG-AFTRA. Producers Guide New Media of 4

5 SAG-AFTRA PRELIMINARY INFORMATION SHEET NEW MEDIA Important: Return this form at least a week before the beginning of production. Project Title: Producer Information: Contact Person: Position in production: Contact Information: Home: Work: Cell: URL: address: Are you signing as a (check one only): Individual: Business or Corporation: If signing as a business are you a: Corporation: LLC: DBA: Other: Name of Person or Company: Home/Business Address (No P.O. Boxes) Street: Suite: City: State & Zip Attn: Mailing Address (if different) (P.O. Boxes okay) Street: Suite: City: State & Zip Attn: Please submit answers to the following questions: What is your Start Date? What is your estimated End Date? What is the total number of known Shoot? Describe the Production (Examples: romantic comedy set in space; infomercial for hair products) List the program's (all episodes') total running time. Where are you producing? (State, city, etc.) Is it live action or animated? Can the content be downloaded? Is this a pay-per-view situation? Is the purpose of the Production to entertain, educate, or promote a product or service? What is the total overall Production budget? (If your total budget is $50k or greater, please also attach a line item budget.) What is the total Principal Performer budget? What is the total Background Actor budget? Are you deferring payment to any Performers or Background Actors? What stage of Production are you in?

6 How many performers for speaking roles do you intend to hire? How many are union & how many are non-union? How many background actors do you intend to hire? Is it a single Production or a Series? If Series, how many episodes will be produced and over what period? Are you producing in collaboration with a film school or actors workshop? If yes, please describe. Is there a product or service associated with this Production? Is there product placement? What are your intended revenue sources? (Examples: advertising, sponsorship, subscription, other) Explain. How often will new episodes be posted? For what medium is the content being produced? (Examples: internet, mobile phones, etc.) Do you have a distribution deal, or will you selfdistribute? Do you currently have plans for other types of distribution? Are you producing this New Media Production for yourself or is this a work-for-hire? If work-for-hire, then for whom is this being produced? Will there be nudity in your Production/Series? Will you employ minors in your Production/Series? How many stunt performers do you intend to hire? Do you intend to hire a stunt coordinator? If yes, please provide name and contact info for stunt coordinator. In order to expedite the signatory process, please submit this completed form along with all of the following: Script (or Treatment/Outline if Production is unscripted), Line-Item Budget (only if your total Production budget is $50k or greater), Pre-Production Cast List (attached as pages 7 and 8 of this document), and Personal Photo ID (If you re signing as a Corporation, LLC or LLP, please submit your formation documents as provided by the State of formation.) Documents may be returned via , U.S. mail or fax to the New Media Department: Mail: SAG-AFTRA New Media Department 5757 Wilshire Blvd., 7 th Floor Los Angeles, CA newmedia@sagaftra.org Fax: (323) (include cover page addressed to the New Media Department) Upon receipt of all documents, a Business Representative will contact you. In the meantime, please feel free to contact us with any questions at (323) and follow us on

7 PRE-PRODUCTION CAST LIST Please list all roles to be cast, including Performer info for any roles currently cast. List first any and all SAG-AFTRA Members who have been cast. Character Name Actor's Name and Contact Number Actor's SAG- AFTRA ID# or Last Four Digits SSN Agent Name and Contact Number / Worked Base Salary Total Earnings SAG- AFTRA Use Only

8 Character Name Actor's Name and Contact Number Actor's SAG- AFTRA ID# or Last Four Digits SSN Agent Name and Contact Number / Worked Base Salary Total Earnings SAG- AFTRA Use Only