The 10 Commandments of Excel
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- Aubrie Preston
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1 The 10 Commandments of Excel 1 Thou shalt not hard code any numbers in a formula 2 Thou shall always reference the source in a formula 3 Thou shalt never hide columns/rows, rather group them 4 Thou shall use the mouse as little as possible 5 Thou shall make all worksheets presentable and easy to understand 6 Thou shall be consistent in formatting and coloring 7 Thou shall use relative and absolute references appropriately 8 Thou shall utilize the Help function for it is the Lord and Savior 9 Thou shalt never claim to be an expert user less they desire to be smitten 10 Thou shalt have no program before Excel Excel Workshop 10/20/04
2 Commonly Used Shortcut Keys Action Keystroke Action Keystroke Anchoring cells F4 (in edit cell mode ) Ungroup rows or columns Alt D G (or Shift + Alt + ) Auditing toolbar Alt T U Edit Cell Mode / Show dependents F2 (or Alt T U D) Auto sum Alt + = Highlight entire column Ctrl + Spacebar Borders - outside area Ctrl + Shift + 7 Highlight entire row Shift + Spacebar Borders - remove all Ctrl + Underscore (Ctrl + Shift + -) Insert / Delete Ctrl + + / Ctrl + - Comment - inserting Shift + F2 (or Alt I M) Move a sheet / Copy a sheet Alt E M / Alt E M, Alt + C Comment - deleting Alt E A M Move between toolbars Alt, Ctrl + Tab Copy / Cut Ctrl + C / Ctrl + X Move between worksheets Ctrl + Page Up / Ctrl + Page Down Paste Ctrl + V (or enter) Name a cell Alt I N D (or Ctrl + F3) Paste Special formats Alt E S T Name a worksheet Alt O H R Paste Special formulas Alt E S F Page setup Alt F U Edit cell F2 Print Ctrl + P Fill right / Fill down Ctrl + R / Ctrl + D Print preview Alt F V Font - change size Ctrl + Shift + P Redo Ctrl + Y Font - change font Ctrl + Shift + F Repeat F4 Function - inserting Shift + F3 (or Alt I F) Find Ctrl + F Go to F5 Replace Ctrl + H Go to end (contiguous range) Ctrl + Arrow Keys Set print area Alt F T S Highlight Contiguous range Ctrl + Shift + Arrow Keys Undo Ctrl + Z Go to precendent cell(s) / Return Ctrl + [ (or F5, Enter) Workbooks - toggle Ctrl + Tab Group rows or columns Alt D G G (or Shift + Alt + ) Zoom - sizing Alt V Z Row Height Alt O R E Column Width Alt O C W Excel Workshop 10/20/04
3 Commonly Used Function Type of Function Common Use Formula Absolute function Parity check =ABS(number) And function If statement logic =AND(logical argument 1, logical argument 2 ) Choose function Scenarios =CHOOSE(index number, value 1, value 2.) Columns function To count N periods (e.g., rate function) =COLUMNS(reference range) Comp. annual growth rate IRR and growth over a period (1) =RATE(periods, payment, -PV, FV, type) Count function Data Mining =COUNT(value 1, value 2, value 3 ) Hlookup function Used to reference inputs on an output page =HLOOKUP(lookup, array, row, index, range lookup) If statement Error handling and switches =IF(logical test, value if true, value if false) Net present value Discounted cash flow analysis (2) =NPV(rate, vlaue 1, value 2, value 3 ) Offset function Scenarios =OFFSET(reference, rows, columns, height, width) Or function If statement logic =OR(logical argument 1, logical argument 2 ) Sum-of-years digits depreciation Modeling depreciation =SYD(cost, salvage, life, period) Text function Footnotes, titles, and subtitles =TEXT(value, "format of text") Vlookup function Used to reference inputs on an output page =VLOOKUP(lookup, array, column index, range lookup) (1) Compound annual growth rate formula: [(FV/PV)^(1/N)] - 1 (2) Net present value formula: CF 1 /(1+r) 1 + CF 2 /(1+r) 2 + CF N /(1+r) N Excel Workshop 10/20/04
4 Data Types Examples Data Type Text Jeff =function() 150 Number % 10.0x 10 Currency $10.00 ($10.00) ($10.00) zł Date 10/18/2004 Monday, October 18, /18 18-Oct 18-Oct-04 10/18/04 12:00 AM Static Sales COGS SGA Operating Income Margins COGS/Sales 23.3% 21.0% 18.6% 15.9% 13.1% 10.0% SGA/Sales 50.0% 42.8% 35.0% 26.7% 17.7% 8.0% Operating Income/Sales 26.7% 36.2% 46.4% 57.4% 69.2% 82.0%
5 Running Total % of Total % % 5,143 6, % 725 6, % 5,412 12, % , % 1,354 13, % Sum = 13, % Average 1,952 Median 730 Mode 150 Count 7 CountIf 2 *Counts the number of times the Mode appears Max 5,412 Min 150 6,000 5,000 4,000 3,000 2,000 1, Series1 =RAND() The number generated will always be between 0 and 1. This can be altered by multiplying/dividing, adding/subtracting, etc the random number by a constant.
6 1) Create a set of 100 randomly chosen numbers between 1 and 1,000 2) Define which random numbers are associated with the different coin selections (penny, nickle, dime, quarter) 3) Create a set of 100 coins based on the previous instructions 4) Determine how many of each coin were selected 5) Determine the total value of pennies, nickles, dimes, and quarters 6) Determine the total value of the most frequently selected coin 7) Determine the total value of the least selected coin 8) Make data look presentable 9) Create a bar chart to show the number of each type of coin selected
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