Erica Burrin, DOE Carl Saueressig, DOE Michael Peterson, DOE
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1 Weatherization Assistance Program Grant Application Development and Submittal Process Erica Burrin, DOE Carl Saueressig, DOE Michael Peterson, DOE NASCSP Newcomers Orientation February Weatherization Assistance Program eere.energy.gov
2 Learning Objectives By attending this session, participants will be able to: Recognize the Grantee Program Manager s (PM) responsibilities within the grant application process. Find the necessary information to apply for Federal funds for the weatherization grants. Identify the various components of the Application Package. Discuss the public hearing process. Describe where Grantees should direct questions related to the Application Process. 2 Weatherization Assistance Program: Grant Application Submittal Process
3 Grantee Program Manager (PM) Responsibility The Grantee PM ensures that the annual Weatherization Assistance Program (WAP) application is: Complete and accurate. Submitted on time. Revised as requested by Department of Energy (DOE) staff. The Grantee PM is DOE s primary point of contact. 3 Weatherization Assistance Program: Grant Application Submittal Process
4 2015 Application Announcement DOE issues Announcements & Guidance: Weatherization Program Notice (WPN) 15-1 provides an overview. Attachment 1: Administrative and Legal Requirements Document (ALDR). Attachment 2: Application Instructions. WPN 15-2 provides 2015 WAP Funding Allocations. The PM drives the process. This is a significant undertaking, so start early! Weatherization Program Notice WPN 15-1 Program Year 2015 Weatherization Grant Guidance 4 Weatherization Assistance Program: Grant Application Submittal Process
5 PAGE Electronic Application The application process is fully electronic. Applications must be submitted on the Performance and Accountability for Grants in Energy (PAGE) website at The homepage of the Performance and Accountability for Grants in Energy (PAGE). 5 Weatherization Assistance Program: Grant Application Submittal Process
6 Starting Your Application Grantees generally copy the prior year application into the upcoming year and make incremental changes as opposed to starting from scratch. 6 Weatherization Assistance Program: Grant Application Submittal Process
7 SF-424 Application for Federal Assistance 7 Weatherization Assistance Program: Grant Application Submittal Process
8 SF-424 Application for Federal Assistance 8 Weatherization Assistance Program: Grant Application Submittal Process
9 SF-424 Application for Federal Assistance 9 Weatherization Assistance Program: Grant Application Submittal Process
10 SF-424 Application Attachments Applicants are required to attach all supporting documents to the SF-424 form. 10 Weatherization Assistance Program: Grant Application Submittal Process
11 SF-424A Budget Funding Sources 11 Weatherization Assistance Program: Grant Application Submittal Process
12 SF-424A Budget Funding Sources 12 Weatherization Assistance Program: Grant Application Submittal Process
13 SF-424A Budget Add Budget Column 13 Weatherization Assistance Program: Grant Application Submittal Process
14 SF-424A Budget Categories 14 Weatherization Assistance Program: Grant Application Submittal Process
15 SF-424A Budget Completing the Budget v 15 Weatherization Assistance Program: Grant Application Submittal Process
16 SF-424A Budget Completing the Budget 16 Weatherization Assistance Program: Grant Application Submittal Process
17 SF-424A Budget Object Classes (Lines in Budget) 17 Weatherization Assistance Program: Grant Application Submittal Process
18 Budget Justification An in-depth discussion in the Application Instructions explains the Object Class categories (lines in budget): Personnel Fringe benefits Travel Equipment Supplies Contractual Construction Other direct costs Indirect costs 18 Weatherization Assistance Program: Grant Application Submittal Process
19 Budget Justification PAGE Example 19 Weatherization Assistance Program: Grant Application Submittal Process
20 Budget Justification PAGE Example 20 Weatherization Assistance Program: Grant Application Submittal Process
21 Carryover Explanation The Grantee must include an explanation of any estimated carryover, broken down by the budget categories. Grantees must allocate as the funds are currently budgeted. The carryover explanation shall be provided in a separate spreadsheet or other document attached to the SF-424 Application in PAGE. 21 Weatherization Assistance Program: Grant Application Submittal Process
22 Annual File 22 Weatherization Assistance Program: Grant Application Submittal Process
23 Annual File - Continued 23 Weatherization Assistance Program: Grant Application Submittal Process
24 Public Hearing Process 24 Weatherization Assistance Program: Grant Application Submittal Process
25 Public Hearing Process The Grantee Program Manager: Typically presides over the public hearing. Each state is different and some states may have an administrative law judge presiding. Outlines the Grantee Plan and notes any changes from the previous year. Opens the public hearing to questions and responds to them. 25 Weatherization Assistance Program: Grant Application Submittal Process
26 Master File - Eligibility The following slides include the required information for the Master File section: V.1 Eligibility V.1.1 Client Eligibility. Household Eligibility. Qualified Aliens. 26 Weatherization Assistance Program: Grant Application Submittal Process
27 Master File Building Eligibility V.1.2 Determining Building Eligibility Eligibility documentation. Reweatherization. Eligible structures. Rental Units & Multifamily Buildings Deferrals 27 Weatherization Assistance Program: Grant Application Submittal Process
28 Master File Children and Tribal Organizations V.1.3 Definition of Children V.1.4 Approach to Tribal Organizations 28 Weatherization Assistance Program: Grant Application Submittal Process
29 Master File Areas to be Served & Service Delivery V.2 Selection of Areas to Be Served V.3 Priorities for Service Delivery 29 Weatherization Assistance Program: Grant Application Submittal Process
30 Master File Climate Conditions V.4 Climatic Conditions 30 Weatherization Assistance Program: Grant Application Submittal Process
31 Master File Weatherization Work to be Done V.5 Weatherization Work to be Done V.5.1 Technical Guides and Materials** Field Guides. Procedures manuals. V.5.2 Energy Audit Procedures V.5.3 Final Inspection ** see WPN 15-4 for QWP requirements 31 Weatherization Assistance Program: Grant Application Submittal Process
32 Master File Weatherization Analysis V.6 Weatherization Analysis of Effectiveness This is not monitoring! 32 Weatherization Assistance Program: Grant Application Submittal Process
33 Master File Weatherization Analysis V.7 Health & Safety 33 Weatherization Assistance Program: Grant Application Submittal Process
34 Master File Program Management V.8 Program Management Overview & Organization Administrative Expenditure limits Monitoring** Training & Technical Assistance** ** see WPN 15-4 for QWP requirements 34 Weatherization Assistance Program: Grant Application Submittal Process
35 Summary A Program Manager should capturing feedback throughout the year for possible changes and refinements. Start developing the annual application as soon as possible after the release of the grant guidance. This affords the most time to complete the application by the target approval date. The Grantee PM is usually responsible for the application and drives the process. Any questions the PM has related to the Application should be directed to the appropriate DOE Project Officer. 35 Weatherization Assistance Program: Grant Application Submittal Process
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