Contract Manufacturer Counterfeit Part Avoidance Requirements

Transcription

1 Table of Contents 1.0 Purpose / Scope / Timing Responsible Roles Compliance Date Procedure / Quality Recd Supplier Organization Preparation f delivery Quality Recds Document Revisions and Approvals... 6 Page 1 Of 7

2 1.0 Purpose / Scope / Timing In accdance to GE Energy Management Counterfeit Parts Avoidance Policy, this document outlines the processes to be implemented by Suppliers authized to procure components and parts from non-franchise distribut on behalf of GE Energy Management. Applicable controls from this document have to be applied to the Suppliers appropriate internal process documents. 1.1 Responsible Roles Supplier Supplier is solely responsible f carrying out all necessary verification tests to ensure that the components supplied to GE Energy Management meets the requirements of the Purchase Order and that the components are authentic, new and previously unused 1.2 Compliance Date The following timeline is expected from all ganizations within scope: Full compliance at the time of issuance of this document. 2.0 Procedure / Quality Recd 2.1 Supplier Organization The supplier shall primarily purchase components direct from the OCM their franchised distributs. Note: Where a franchised distribut does not have a contractual agreement with the OCM f particular products, then they are considered as an independent distribut f those particular products When it is necessary to purchase from independent distributs, then the supplier shall primarily use those that are on the GE Energy Management approved independent distribut list Each time a component is to be purchased from a GE Energy Management s approved independent distribut, the supplier shall ensure proper reason is recded and approved by site Quality leader ( equivalent that has been approved by GE Energy Management) befe the procurement of the part can proceed Each time a component is to be purchased from a non-ge Energy Management s approved independent distribut, the supplier shall ensure their site Quality leader along with GE Energy Management have given pri approval via esdr (Supplier Deviation Request) in Clear bit system (Energy Management equivalent) befe the procurement of the part can proceed Page 2 Of 7

3 2.1.5 The supplier shall ensure that purchase ders placed on independent distributs will be supplied in full accdance with EM-SRC GE Energy Management Counterfeit Parts Avoidance f Distributs and high risk suppliers The Supplier shall ensure that Purchase Orders placed on independent distributs are flagged such that they will be segregated on receipt, f verification inspection by the vends Incoming/Goods-In. Note: If the independent distribut is a franchised distribut f the part purchased, then section does not apply The Supplier shall ensure all personnel who are responsible f procuring components on behalf of GE Energy Management, as well as their superviss and management, are trained in GE Energy Management s counterfeit component avoidance practices The Supplier shall ensure that each CEM kitting house that procures electronic components on behalf of GE EM maintains and supplies to GE EM at least Quarterly (Or as determined by Energy Management) metrics detailing: Total quantity of components received on behalf of GE Energy Management, in the month (based on line items). Quantity of components purchased on behalf of GE Energy Management from independent distributs (based on line items). Quantity of components purchased on behalf of GE Energy Management that was subjected to verification inspection (based on line items). Quantity of components purchased on behalf of GE Energy Management that failed Incoming/Goods-In verification inspection The Suppliers shall ensure that components that fail verification inspection will be suitably identified & segregated ready f disposition in accdance with the vends local QMS procedures which details Control of Non-Confming Material The Suppliers shall alert GE Energy Management Supplier Quality when occurrences of identified counterfeit components have been repted via esdr (Supplier Deviation Request) in ClearOrbit system equivalent The alert shall include the following : GE Energy Management Internal part number Manufacturer s name and part number Date and/ lot code of parts Page 3 Of 7

4 Suppliers (Distribut/Non-franchise Distribut, etc) details Quantity Delivered Verification test results (As Applicable) along with any decapsulated parts Identified non-confmance The Suppliers ganization shall recd the verification inspection that was perfmed (see EM-F002 ). Note: Appendix A may be used as a guide; Supplier specific QMS document may be used if it meets exceeds the requirements of EM-F The suppliers ganization shall recd images of component part markings and X-ray of one of the sample components if this component parts comes from nonfranchise distribut The suppliers ganization shall maintain, and supply to GE Energy Management, monthly metrics detailing non-franchise distribut buys: How many counterfeit shipments found from a non-franchise distribut purchase Non-franchise distribut infmation The reason f using the non-franchise distribut The Suppliers ganization shall establish and deliver a counterfeit component-training program. Training will be given to all employees that handle components, including purchasing, quality assurance and Incoming/Goods-In, as well as their superviss and management. The content of the training material shall include but not necessarily be limited to: Background & histy The requirements of this document Counterfeit component terminology and definitions Purchasing avoidance practices Detailed inspection and detection methods & techniques Tools Online resources Page 4 Of 7

5 Case examples The Supplier shall ensure refresher training is given on an annual basis to update employees on new threats, identification and detection techniques associated with counterfeit components. Page 5 Of 7

6 2.2 Preparation f delivery Accepted components shall be preserved and packaged f delivery in accdance with the best commercial practices (i.e. J-STD-033) and as directed by each Purchase Order (tray, tape and reel etc.). 2.3 Quality Recds The following recds produced by this procedure are considered Quality Recds and maintained and controlled: Certificate of Confmance Quarterly Metric Training Recds PO from Independent Distribut Documentation on rejected parts Page 6 Of 7

7 3.0 Document Revisions and Approvals The following chart lists the revisions made to this document tracked by version. Use this to describe the changes and additions each time this document is re-published. The description should include as many details of the changes as possible. Recds of Reviewers and Approvers may be found within the DMS (Document Management System). Version Section Modified and Revision Description Date Auth 1.0 New Issue. 09/08/2014 Arianto Lawardi, Charles Danner Title: Reference: EM-SRC-0009 Revision: 1.0 Application Date: 9/10/2014 9:18:04 AM Expiration Date: 9/10/ :00:00 AM Page 7 Of 7