Instructions for Registering in the Translation Bureau Directory of Linguistic Services Suppliers

Transcription

1 Instructions f Registering in the Translation Bureau Directy of Linguistic Services Suppliers Procurement Centre Ce document est également disponible en français General Infmation The Translation Bureau would like to thank all its suppliers. Your suppt allows us to provide high-quality services to the Government of Canada. Although it is the largest employer of translats, interpreters and terminologists in Canada, the Translation Bureau sometimes requires the services of linguistic services suppliers (firms self-employed individuals). 1. Ensure that you meet the eligibility criteria. How to Register in the Directy Befe registering in the Directy, it is imptant to ensure that you meet certain eligibility criteria. Depending on the type of service you would like to offer, please consult the eligibility criteria on the following pages: Translation Abiginal feign languages (page 3) Interpretation official, Abiginal, feign and visual languages (page 4) Terminology official, Abiginal feign languages (page 5) 2. Obtain the numbers required f registration (BN and PBN). If you meet the eligibility criteria, you must first obtain the following numbers in der to register in the Directy: Canada Revenue Agency (CRA) business number (BN) The business number is a numbering system that streamlines the way businesses deal with the federal government. If you have a Goods and Services Tax (GST) number Harmonized Sales Tax (HST) number, you already have a business number. The first nine digits of your GST/HST number constitute your business number (e.g RT0001). This number is required to obtain your procurement business number (PBN) (see below). If you do not have a BN, if you think you might qualify f an exemption, please contact the Canada Revenue Agency ( Procurement business number (PBN) The procurement business number (PBN) is composed of the first nine digits of your business number (BN) followed by the letters PG and the four digits of your procurement account number. Public Wks and Government Services Canada (PWGSC) uses the PBN as a supplier identifier code in its purchasing and payment systems. obtain a PBN, you must register with the Contracts Canada Supplier Registration Infmation (SRI) service ( The SRI site provides access to a database of registered suppliers who want to do business with the federal government. Page 1 of 5 General Infmation

2 3. Apply f registration in the Directy. Once you have read the eligibility criteria and have obtained your business number (BN) and your procurement business number (PBN), you can fill out the Directy registration fm. If you fill out the fm by hand, please print and use blue black ink. The fm is also available in HTML fmat and can be filled out on-line (go to and click Supplier Info on the left menu bar). However, the fm cannot be submitted over the Internet. Submitting the Application (Fm) Please return the duly completed fm along with the relevant documents (suppting documents required accding to the service being offered see eligibility criteria): By mail: Procurement Centre Translation Bureau Gatineau, Quebec K1A 0S5 By fax: By at : BTRepertoire.TBDirecty@tpsgc-pwgsc.gc.ca In person (by appointment): Procurement Centre Translation Bureau 70 Crémazie, 8 th flo Gatineau, Quebec K1A 0S5 Telephone: Making a Change to Registered Supplier Infmation If you are already registered in our Directy and would like to make changes to your file, please note the following: No changes will be made without a notice signed by your business's signing authity authities. Meover, to add services language combinations to your file, you must meet the eligibility criteria and provide the suppting documents required accding to the service you would like to add (see eligibility criteria). F significant changes, please use the Directy registration fm and check the box Request f change. Questions and Contact Infmation If you have any questions concerning the Translation Bureau Directy of Linguistic Services Suppliers if you are having difficulty registering changing your file, please contact us. Translation Bureau Procurement Centre Telephone: TTY: Fax: BTRepertoire.TBDirecty@tpsgc-pwgsc.gc.ca Web site: (click Supplier Info on the left menu bar) Page 2 of 5 General Infmation Translation Bureau Directy of Linguistic Services Suppliers

3 Eligibility Criteria Translation (Abiginal and Feign Languages) Abiginal Languages Individuals wishing to be listed in the Directy shall have the target language as their mother tongue AND include a curriculum vitae. The suppliers' files shall be duly reviewed by managers of the Multilingual Translation and Localization Division. Firms wishing to be listed in the Directy shall retain the services of at least one person who meets the criteria outlined f individuals. The suppliers' files shall be duly reviewed by managers of the Multilingual Translation and Localization Division. Feign Languages (French and English are not part of feign languages) Individuals wishing to be listed in the Directy shall F maj languages as defined under the United Nations Charter (i.e. English, Arabic, Chinese, Spanish, French and Russian): o have the target language as their mother tongue; AND o have obtained in the target language a university degree the equivalent (attach copy of degree); o provide representative samples of wk in the source and target languages; o provide relevant references; o include a curriculum vitae. Firms wishing to be listed in the Directy shall F each of the maj languages requested: o retain the services of at least one person who meets the criteria outlined f individuals. F other feign languages: o have their files duly reviewed by managers of the Multilingual Translation and Localization Division. F other feign languages: o have their files duly reviewed by managers of the Multilingual Translation and Localization Division. Page 3 of 5 General Infmation Translation Bureau Directy of Linguistic Services Suppliers

4 Registration criteria Eligibility Criteria Interpretation (Official, Abiginal, Feign and Visual Languages) Official Languages Passing grade on an accreditation exam in the desired languages. Eligibility criteria f the accreditation exam be eligible f the accreditation exam, a prospective supplier shall provide one of the relevant documents listed below: have a university degree in conference interpretation; have a university degree in a related discipline, with solid experience in conference interpretation, as opposed to community court interpretation; provide evidence of at least two years' experience as an interpreter in a recognized ganization; provide evidence of one hundred days of conference interpretation in a supervised setting over the past three years; be a member of the International Association of Conference Interpreters (AIIC); be certified in conference interpretation by a provincial territial association affiliated with the Canadian Translats, Terminologists and Interpreters Council (CTTIC), after obtaining a passing grade on the ganization's standard examination. Failure Prospective suppliers who fail the examination must wait 12 months befe retaking it f the same language combinations. Registration criteria Abiginal and Feign Languages Passing grade on an accreditation exam in the desired languages. Eligibility criteria f the accreditation exam Except as otherwise indicated, to be eligible f the accreditation exam, a prospective supplier shall provide one of the relevant documents listed below: be a member of the International Association of Conference Interpreters (AIIC); provide evidence of at least two years' experience as an interpreter in a recognized ganization; have a university degree in conference interpretation; have a university degree in a related discipline, with solid experience in conference interpretation; provide evidence of one hundred days of conference interpretation in a supervised setting over the past three years. Failure Prospective suppliers who fail the examination must wait 12 months befe retaking it f the same language combinations. Page 4 of 5 General Infmation Translation Bureau Directy of Linguistic Services Suppliers

5 Visual Languages American Sign Language (ASL) (Veuillez consulter la version française pour la Langue des signes québécoise (LSQ)) Registration criteria Passing grade on a written exam in English. and Passing grade on practical exams (English-ASL / ASL-English). Eligibility criteria f the accreditation exams be eligible f the accreditation, a prospective supplier shall provide the relevant documents listed below: have a community college diploma; and provide evidence of at least 5 years experience as a visual language interpreter in a professional environment in the public private sect; OR have a community college diploma; and be a certified member of the Association of Visual Language Interpreters of Canada (AVLIC) as an ASL interpreter. Failure A prospective supplier who fails the written practical ption of the exams must wait 12 months befe being eligible to take them again. Eligibility Criteria Terminology (Official, Abiginal and Feign Languages) Individuals wishing to be listed in the Directy shall provide the relevant documents listed below: be certified members in good standing of a provincial territial professional association affiliated with the Canadian Translats, Terminologists and Interpreters Council (CTTIC) AND have a bachel's degree in a relevant field in the case of legal, technical scientific specialties; provide representative samples of terminology recds in the official languages; be prepared to attend, at their own expense, a two-day infmation session on Terminology Standardization Directate wk methods. Official Languages Firmswishingtobelistedin the Directy shall provide the relevant documents listed below: retain the services of at least one person who is a certified member in good standing of a provincial territial professional association affiliated with CTTIC; retain the services of at least one person who has a bachel's degree in a relevant field in der to be registered in legal, technical scientific specialties; provide representative samples of terminology recds in the official languages; be prepared to ensure that at least one person from the firm attends a two-day infmation session on Terminology Standardization Directate wk methods, at the firm's expense. Abiginal and Feign Languages (Inuktitut, Spanish and Ptuguese only) Individuals wishing to be listed in the Directy shall provide the relevant documents listed below: have a university degree AND have taken university courses in at least one of the official languages and in a language other than an official language; be recommended by a national international terminology ganization; provide representative samples of terminology recds in the source and target languages; be prepared to attend, at their own expense, a two-day infmation session on Terminology Standardization Directate wk methods. Firms wishing to be listed in the Directy shall retain the services of at least one person who meets the criteria outlined f individuals. Page 5 of 5 General Infmation Translation Bureau Directy of Linguistic Services Suppliers

6 Translation Bureau Directy of Linguistic Services Suppliers Registration Fm Procurement Centre Ce document est également disponible en français All suppliers of linguistic services in Abiginal and feign languages wanting to provide services to the Translation Bureau must fill out this fm. 1 Registered suppliers wanting to significantly change their file should also use this fm and check the box Request f change. Please print and use blue black ink. This fm is also available in HTML fmat and can be filled out on-line (go to and click Supplier Info on the left menu bar). However, the fm cannot be submitted over the Internet. Please return the duly completed fm along with the relevant documents (suppting documents required accding to the service being offered see eligibility criteria): By mail: Procurement Centre Translation Bureau Gatineau, Quebec K1A 0S5 By fax: By at : BTRepertoire.TBDirecty@tpsgc-pwgsc.gc.ca In person (by appointment): Procurement Centre Translation Bureau 70 Crémazie, 8 th flo Gatineau, Quebec K1A 0S5 Telephone: INITIAL REQUEST REQUEST FOR CHANGE PREFERRED FORM OF ADDRESS FOR CORRESPONDENCE Mr. Mrs. Miss Ms. SURNAME GIVEN NAME MOTHER TONGUE PREFERRED OFFICIAL LANGUAGE FOR CORRESPONDENCE English French 1 The infmation contained herein provides Procurement Centre with infmation on individuals and firms wishing to obtain contracts from the Translation Bureau and enables Bureau managers to make sound decisions with respect to contracting. Provision of the infmation is voluntary. However, missing infmation may result in the disqualification of the individuals firms from the bidding process. Under the Privacy Act ( this infmation cannot be disclosed to third parties firms, and you have the right to request access to your personal infmation. Page 1 of 4 Registration Fm

7 BUSINESS INFORMATION Legal name of business 2 Type of business ownership Sole proprietship Registered name Limited company Incpated company Joint stock company Other Firm registration number, if applicable Date and place of incpation registration Date: Place: GST/HST number, if applicable Procurement business number (PBN) (15-digit number) (MANDATORY) Signing authities 3 (Signature mandaty f signing authities) Surname Given name Signature Surname Given name Signature Surname Given name Signature CONTACT INFORMATION Business address This is the office where your business telephones are and where all crespondence will be sent. Number and street Unit/Suite City Province/Territy Postal code Telephone number (including area code) Cellular phone number (including area code) Fax number (including area code) address Web site 2 The legal name of a business is the name that appears on bank statements other legal documents. Please note that cheques will be made out to the legal name you used to register on Buy and Sell (buyandsell.gc.ca) to obtain your procurement business number (PBN). 3 Note: Only signing authities are authized to negotiate contracts with the Translation Bureau, submit bids request changes in the file. There may be me than one signing authity per business. Page 2 of 4 Registration Fm Translation Bureau Directy of Linguistic Services Suppliers

8 Region (Indicate where your place of business is located.) Newfoundland and Labrad Quebec City Saskatchewan Prince Edward Island Montreal Alberta Nova Scotia National Capital Region British Columbia New Brunswick Ontario Nthwest Territies Nunavut nto Yukon Quebec Manitoba TYPES OF SERVICES OFFERED Remember to enclose the suppting documents required accding to the service being offered (see eligibility criteria). Translation Abiginal languages Translation Feign languages (French and English are not part of feign languages) Interpretation Official languages Abiginal languages Feign languages Visual languages Terminology Official languages Inuktitut Spanish Ptuguese OTHER RELEVANT INFORMATION Page 3 of 4 Registration Fm Translation Bureau Directy of Linguistic Services Suppliers

9 ADDITIONAL DETAILS Are you an employee of the Translation Bureau? Yes * No * If so, with which unit? Are you a fmer employee of the Translation Bureau? Yes * No * If so, specify termination date and attach a copy of your termination letter. Are you a public servant? Yes * No * If so, with which department? (Obtain written authization from your deputy head his her duly designated representative to do freelance translation and submit a copy. The said authization must be updated each year; otherwise the Procurement Centre will consider your file as "Incomplete.") Are you a fmer public servant in receipt of a pension? Yes * No Have you benefited from * If so, specify termination date: severance pay under the Wk Fce Adjustment Directive? Yes No the Early Retirement Incentive (ERI) Program? Yes No the Early Departure Incentive (EDI) Program? Yes No the Executive Employment Transition Policy? Yes No any other termination package? Yes * No * If so, please specify: Fmer public servants who have been retired f less than one year should refer to article 16.8 of the Treasury Board of Canada Secretariat Contracting Policy ( Fmer public servants who resigned under the Wk Fce Adjustment Directive, the Early Retirement Incentive (ERI) Program, the Early Departure Incentive (EDI) Program, the Executive Employment Transition Policy any other termination package should refer to the Public Service's Post-Employment Regime ( DECLARATION Surname and given name (print) Title I declare that I have read and understood this application and that, to the best of my knowledge, the infmation it contains is accurate. Signature Date Page 4 of 4 Registration Fm Translation Bureau Directy of Linguistic Services Suppliers