Emergency Support Function (ESF) #5. Emergency Management

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1 Emergency Support Function (ESF) #5 Emergency Management Lead Agency: Support Agencies: Cleburne County Emergency Management Agency Cleburne County Commission I. Introduction A. Purpose B. Scope ESF #5 (Emergency Management) collects, analyzes processes, and disseminates information about a potential or actual disaster in order to facilitate preparedness, response, and recovery actions through: Damage Assessment The purpose is to collect information concerning damages to community structures and systems as a result of a disaster. Disaster Intelligence A method of applying an analytical system for each disaster, to obtain information in order to determine the scope of the disaster, and to evaluate the status of various systems (i.e., communications, transportation, utility, etc.), the monitoring of resource status, and to create viable response action plans. ESF #5 does not release information to the public. ESF #15 (External Affairs) handles the dissemination of information to the general public. II. Policies ESF #5 will coordinate with all ESFs to gather, analyze, and disseminate information about the incident, establish operational priorities, and create the Incident Action Plan (IAP) for each operational period.

2 III. Situation and Assumptions A. Situation Disaster conditions may adversely affect the ability of local agencies to accurately assess the scope and degree of the hazard threat and/or damage impact and determine the corresponding response priorities. B. Assumptions The responsibility for the Information and Planning function lies with the CCEMA. Once activated, ESF #5 will become the Emergency Management section of the CCEMA response structure. A disaster situation will create a need for a central collection point for information to be compiled, analyzed, and disseminated. The optimal source of information about the disaster will be local responding agencies in close proximity to the impact. There will be a continuous demand for accurate and timely information to help officials determine response priorities. There may be a need to deploy specific personnel to assess disaster conditions in the field. A terrorism incident would create an immediate demand for timely, accurate information. ESF #5 has the same responsibilities for a terrorism incident as for any other natural or technological hazard: to obtain, analyze, and disseminate information, and create the Incident Action Plan. IV. Concept of Operations A. General In response to a potential or actual disaster, the CCEOC may be activated and at which point ESF #5 will become the Emergency Management section for CCEMA under an ICS management structure. CCEMA staff will assume primary responsibility to fulfill ESF #5 duties.

3 B. Organization ESF #5 is staffed primarily by CCEMA employees. ESF #5 may be augmented by command staff from relevant public safety agencies deployed to disaster scenes. C. Notification ESF #5 is activated by the CCEMA Director or his/her designee when an incident has occurred or is anticipated that requires a full scale response. D. Response Actions 1. Initial Actions Gather and disseminate essential information Establish communication with all activated ESFs Record initial event notification using hazard specific checklists. Collect and consolidate damage assessment data from a variety of sources. Review disaster information and create an operational status board based on Essential Elements of Information. Display the operational status within the CCEOC. Analyze information to determine recommended actions. Forward hazard threat or disaster impact information to ESF #2 (Communications) for action. 2. Continuing Actions Update operational information as required. Maintain communication links with all ESFs. Disseminate essential information to community leadership, key response personnel, and other external audiences.

4 E. Recovery Actions V. Responsibilities Refine data collection activities to encompass all Essential Elements of Information. Prepare Situations Reports (SITREPS). Develop short-range and long-range planning guidance for use in addressing developing issues. Evaluate the actual and/or potential effects of an event upon the population and infrastructure of the county. 1. Initial Actions Gather and disseminate essential information about the incident that has occurred. Transition from response orientation to recovery orientation. 2. Continuing Actions Agencies and Responsibilities for ESF #5. Agency Cleburne County Emergency Management Agency Maintain communication links with all ESFs. Complete after action reports to identify weaknesses in response operations or coordination among ESFs. Disseminate essential information to community leadership, key response personnel, and other external audiences. Responsibilities Update status displays at CCEOC. Create and distribute IAP. Create and distribute SITREPs. Collect and consolidate damage assessment data from a variety of sources to include Essential Elements of Information.

5 Agency Cleburne County Emergency Management Agency Responsibilities Coordinate protective action decisions and warnings with ESF #2 (Communications) and ESF #15 (External Affairs). Cleburne County Commission Provide oversight to CCEMA and all county departments. Declare a State of Emergency in Cleburne County as needed. Provide administrative and accounting support to CCEMA. VI. Mitigation Activities Provide training to all ESFs on the unique role of ESF #5 and how it interacts with other ESFs. Provide training to all ESFs on the ICS. Maintain ICS forms electronically and on paper to manage the incident and maintain records of response activities. Conduct after-action evaluations to determine how their response operations could be improved. Assess their understanding of the ICS to determine if additional training is needed. VII. Authorities and References CCEOC Information and Planning SOPs Federal Response Plan FRP ESF#5 Emergency Management Annex (2003)

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