South Puget Sound Community College Emergency Operations Plan Annex H RECOVERY

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1 I. PURPOSE South Puget Sound Community College Emergency Operations Plan Annex H RECOVERY The purpose of this annex is to provide a process to facilitate the College s transition from a disaster situation to the resumption of normal activities. This annex applies to all College areas and addresses disaster related assistance and services provided by government and volunteer agencies following the response to an emergency or disaster. II. SITUATION AND ASSUMPTIONS A. Emergency / Disaster Conditions and Hazards 1. South Puget Sound Community College is subject to a variety of emergency or disaster events that require plans for the College for mitigation, response and recovery. B. Planning Assumptions 1. The Incident Commander will focus on coordinating lifesaving activities concurrent with reestablishing control of the affected area. 2. There may be an immediate and urgent need for medical attention, sanitation facilities, food, water, shelter, clothing, and transportation following a disaster or emergency situation. 3. To the extent practicable, immediate basic needs will be the responsibility of the individual, benefited by College pre-disaster preparedness measures. 4. Organizations or agencies, whether public or private, providing utility services prior to an emergency or disaster, will possess plans to continue that service during recovery and restoration. 5. Needs beyond the capability of the College will necessitate the activation of and coordination with the local City of Olympia Emergency Operations Center (EOC) located at Olympia Fire Department. March

2 6. Large scale regional incidents, emergencies, or disasters may require the activation of and coordination with the State EOC. III. CONCEPTS OF OPERATIONS A. General 1. Reliable communications and information system capabilities are necessary at all levels of the College for day-to-day communications, warning of impending events, response and recovery operations, search and rescue operations, and coordination with other state and public safety agencies. Such capabilities must be available to the College for operations from the College EOC, Olympia EOC, Thurston County EOC as well as any other location selected because of existing conditions at the time of the emergency or disaster. 2. The federal government, under the National Response Framework (NRF) and the National Security Emergency Preparedness procedures may, through the Federal Emergency Management Agency (FEMA), provide temporary emergency communications assistance to state and/or local jurisdictions prior to or during an emergency or disaster. 3. Following the response to an emergency or disaster, the College EOC will remain activated to coordinate initial recovery and restoration activities. The EOC will remain activated until its coordinating functions are no longer needed. The EOC may be reactivated on a temporary basis to meet developing needs. 4. During the response phase, College EOC staff will document reported damage via reports from first responders and community partners. Evaluation of community needs, and planning for recovery and restoration will be based on available, documented information. Resources and services will be allocated as available, to meet urgent community needs. 5. Individuals, families, and the business community seeking financial or housing assistance will be referred to state, federal or volunteer program coordinators, as applicable. IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES This Section describes the specific responsibilities that are assigned to the tasked positions / assignments and / or organizations. A. SPSCC Organization 1. College President / Vice Presidents March

3 a. Monitor the emergency response during disaster situations and provides policy direction where appropriate. b. With the assistance of the Public Information Officer, keep the public informed during emergency situations. c. Request assistance from other local governments or the State when necessary d. Direct activation of the College EOC (located in the Boardroom in Building 25 of the main campus 2011 Mottman Road SW, Olympia, WA 98512). 2. Vice President Planning, Effectiveness, and Operations is responsible as the Incident Commander for: a. ICS - EOC Interface i. Coordinate the operational response of local emergency services. ii. Coordinate activation of the EOC and supervise its operation. b. The incident commander designates Section Chiefs (Operations, Planning, Logistics, Admin/Finance) c. See Attachment 1 for the SPSCC ICS Organizational Chart d. Requires the appropriate Section Chiefs to report to the EOC when notified of an emergency situation 3. Director of Security a. Serve as the Deputy Commander / Safety Officer. b. Activate the EOC when required. 4. Director of Auxiliary Services a. Serve as Logistics Section Chief. b. When notified of an emergency situation reports to the EOC. c. Coordinates public information with the PIO as needed. d. Manages the Food, Supply, Medical, Facilities, and Communications Unit. e. Designates the Communications Unit Leader 5. Communications Unit Leader a. Activates the communications unit in the EOC. b. Implements emergency communications procedures. c. Ensures the communications unit of the EOC has the capability to sustain operations around the clock. March

4 6. Communications Unit Members a. When notified, report to the EOC, staff the communications unit, and operate assigned communications equipment. b. Follow established procedures and radio protocol for voice transmissions and message handling. c. Screen and log information when appropriate, and route incoming calls to the appropriate section or unit in the EOC B. Tasked Organizations 1. Thurston County a. Disaster Recovery Team i. Decide and direct the scope and timing of county involvement in collection, receipt and disposal of disaster related debris. ii. Recommend policy and provide direction on emergent issues not otherwise addressed or those for which there is disagreement or confusion regarding responsibility, scope, duration, coordination, or procedures. b. Emergency Management i. Develop and maintain active liaison with private volunteer organizations and the business community to facilitate the provision of recovery and restoration resources and services. ii. iii. iv. In coordination with Central Services, arrange for establishment of a Disaster Recovery Assistance Center when requested by state or federal emergency management personnel. Maintain files of disaster related recovery and restoration information provided during previous disasters, including that of state and federal agencies and other jurisdictions. Develop EOC procedures for coordinating recovery and restoration activities and public information; coordinate content and distribution of recovery information with state and federal emergency management agencies. v. In coordination with the Public Information Officer, inform the public of available services and assistance programs. vi. Develop and maintain a system for registering emergency workers for recovery and restoration activities. March

5 vii. viii. ix. Develop and maintain a system for coordinating emergent volunteers, not otherwise qualified for registration as emergency workers, for recovery and restoration activities. Assist other organizations in identifying recovery and restoration activities and training opportunities. Include recovery and restoration coordination as part of the countywide emergency management training program. Coordinate Comprehensive Emergency Management Plan review after each activation to incorporate lessons learned. x. Include recovery and restoration activities in organizational training programs and participate in county-wide drills and exercises. xi. xii. xiii. xiv. xv. xvi. Support and assist those organizations with specific recovery and restoration responsibilities as requested. Following a Level III County EOC activation, a Disaster Policy Advisory Group is established and responsible for advising the BOCC during a disaster, and to address specific needs, including County response on private property. Depending on the nature of the disaster, a Disaster Recovery Team may be convened to coordinate the county's recovery and restoration activities, including mitigation. Both the County EOC staff and a Disaster Recovery Team will support county-wide activities. Liaison and coordination will be maintained with federal, state, and local officials, the private sector and community organizations. The priority of tasks will be recommended by the County EOC supervisor or chair of the Disaster Recovery Team and forwarded to the appropriate, agency, committee, or person for concurrence and implementation. Emergency Management will coordinate the collection of damage assessment information for both public losses and uninsured private losses from local jurisdictions, public entities and tribes, and forward the information to state emergency management for a determination of whether the County will be recommended for federal human services assistance, public assistance, or both. See: mrr/mit-rec/hs/hs-idx.htm Whenever Thurston County qualifies for state and/or federal human services disaster assistance, individuals, families, and businesses will be referred to applicable state, federal and/or community programs. When individuals, families, and businesses do not qualify for state or federal assistance, or whenever Thurston County declares a local emergency which is not followed by a state or federal declaration, March

6 xvii. assistance will be provided in accordance with existing county policy and programs or by community programs. Public damage and response costs will be borne by the incurring organization. Reimbursement will be provided through state and federal programs, as available. 2. Washington State Patrol Olympia/Thurston County a. Phone b. Maintain their existing equipment and follow established procedures for 3. Tumwater Police a. Phone b. Maintain their existing equipment and follow established procedures for 4. City of Olympia (Fire and Police) a. Maintain their existing equipment and follow established procedures for 5. Olympia EOC a. Coordinate regional response for the greater Olympia area. b. Act as a JOC / JIC. c. Provide backup communications capabilities for their EOC. d. Provide a backup communications link between their EOC and mass care facilities, as needed, through the use of portable radio units. e. Activate backup or alternate communications systems, as necessary. 6. City of Lacey (Fire and Police for Hawks Prairie Campus) a. Maintain their existing equipment and follow established procedures for March

7 7. City of Tumwater a. Maintain their existing equipment and follow established procedures for 8. Washington State Military Department Emergency Management Division a. Provides communications support as provided in the State CEMP. b. Activate State EOC. c. Coordinate State response for the emergency / disaster. d. Act as a JOC / JIC. e. Provide backup communications capabilities. f. Provide a backup communications link between their EOC and mass care facilities, as needed, through the use of portable radio units. g. Activate backup or alternate communications systems, as necessary. h. Emergency communication between local jurisdictions and the federal government, as well as, with other state agencies is provided through the state EOC communications facility. 9. Other agencies of WA State Government a. Provides telecommunications and information system staff and system/equipment assistance, as available and in accordance with the agencies primary mission. 10. US Government a. The federal government, under the National Response Framework (NRF) and the National Security Emergency Preparedness procedures may, through the Federal Emergency Management Agency (FEMA), provide temporary emergency communications assistance to state and/or local jurisdictions prior to or during an emergency or disaster. V. ADMINISTRATION AND LOGISTICS This Section addresses the support requirements of the communications function. A. Administration 1. The College EOC will utilize the appropriate ICS forms to record and report incidents, emergencies, and disasters. March

8 2. College EOC records will be maintained by the Campus Security Department. 3. Recovery expenditure statements will be sent to the Admin/Finance Section Chief. 4. Expense records will be maintained in accordance with college policy and State law. B. Logistics This section addresses general support requirements. 1. SPSCC has a participatory agreement with the Public Schools Emergency Communications System (commonly referred to as school report) to post emergency information regarding incidents, emergencies and class cancellations or school closures on their web page 2. SPSCC has a contract with the Omni Alert (commonly referred to as e2 campus) to send emergency messages and information regarding incidents, emergencies and class cancellations or school closures via their web page 3. SPSCC coordinates SPSCC class cancellations or school closures with the transportation directors for Olympia, Tumwater, and North Thurston School Districts. VI. VII. PLAN DEVELOPMENT AND MAINTENANCE This section identifies details the responsibility for coordinating revisions of this annex, keeping its attachments current, and ensuring that the SOP s and other necessary documents are developed. A. Dean of Facilities Planning & Operations 1. The Dean of Facilities Planning & Operations is charged with the development, revision, and maintenance of this annex to the College Emergency Operations Plan. 2. The EOP will be examined and if necessary revised or updated at least every five years with changes and dates noted on the appropriate change page. B. President, VP s 1. The President and the VP s are responsible for approval and promulgation of the SPSCC EOP. AUTHORITIES AND REFERENCES A. Chapter RCW B. Title 132S WAC C. Washington State CEMP, March 2003 March

9 D. Guide for All-Hazard Emergency Operations Planning, FEMA, September 1996 E. National Response Framework, US Dept of Homeland Security, January 2008 F. ICS forms, FEMA web site, G. SPSCC College Handbook, October 2007 H. SPSCC Campus Security Handbook, March 2008 March

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