SHE SPECIFICATION Facility Management Services

Transcription

1 Project: Facility Management Services Unique Identifier: ????? Page: 1 of 36 SHE SPECIFICATION Facility Management Services Eskom Real Estate Title: Project: Facility Management Services Unique Identifier: Contract Reference Number: None (at the time of compilation) Compiled by Authorized by.. P Mango SHEQ Manager Date: Name & surname Project manager Date: CONTROLLED DISCLOSURE When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the database.

2 Project: Facility Management Services Unique Identifier: ????? Page: 2 of 36 ESKOM RESPONSIBLE MANAGER NAME: ESKOM HEALTH AND SAFETY MANAGER NAME: Phindile Mango CONTRACT RESPONSIBLE MANAGER NAME: CONTRACT SAFETY OFFICER NAME: CONTROLLED DISCLOSURE When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the database.

3 Project: Facility Management Services Unique Identifier: ????? Page: 3 of 36 CONTENTS Page 1. INTRODUCTION SUPPORTING CLAUSES SCOPE Purpose Applicability NORMATIVE/INFORMATIVE REFERENCES Normative Informative DEFINITIONS Classification ABBREVIATIONS DOCUMENT CONTENT SCOPE OF WORK LEGAL COMPLIANCE Section 37(2) (Legal) Agreement Hazardous Work by Children (Child Labour) OHS Act Legislative Compliance Eskom requirements Appointment of a Contractor Appointment of sub-contractors SHE Policy INJURY COMPENSATION Costing for SHE within the project APPOINTMENTS ORGANISATIONAL STRUCTURE Principal Contractor Organogram Appointed Contractor/s Organogram ROLES AND RESPONSIBILITIES Principal contractors and appointed contractors Employees Contractor health and safety officer HAZARD AND RISK MANAGEMENT Existing / potential hazards High-risk activities Base Line risk assessment Continual risk assessment Safe work procedures / method statements WORKING AT HEIGHTS INCIDENT MANAGEMENT Reporting Investigation Close out OCCUPATIONAL HEALTH, HYGIENE AND REHABILITATION Medicals Health and wellness HIV / Aids EAP Occupational Hygiene CONTROLLED DISCLOSURE When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the database.

4 Project: Facility Management Services Unique Identifier: ????? Page: 4 of Noise induced hearing loss Rehabilitation ENVIRONMENTAL MANAGEMENT Duty of care Fire hazard Spillage of Hazardous Chemical Substances Environmental Incidents Waste management Water Environments Existing environment EMERGENCY MANAGEMENT Emergency preparedness Offices and work sites Work Areas FIRE RISK MANAGEMENT Building fire plans Offices / work sites Workplace Fire hazard Fire Equipment and maintenance Flammable and Combustible Liquids FIRST AID AND EQUIPMENT Boxes and equipment SHE COMMUNICATION SYSTEMS Statutory Health and Safety Committees Non-statutory health and safety committees Agenda Management committees Minutes and action items Tool box talks / Daily team talks / pre job meetings SHE TRAINING Eskom and Organisation induction training Site specific induction training Site visitors induction General training TRANSPORT/MOBILE PLANT EQUIPMENT Organisational Transport Mobile plant equipment Hired plant, machinery and vehicles HAZARDOUS CHEMICAL SUBSTANCES Handling Storage HOUSEKEEPING AND ORDER Inspection records Storage MATERIAL AND EQUIPMENT Material management Equipment management PERSONAL PROTECTIVE EQUIPMENT REQUIREMENTS Issuing / Wearing Inspections Training WORKPLACE SIGNAGE AND COLOUR CODING Inspection reports Signs Colour Coding SAFE WORK PROCEDURES AND PRACTICES Written safe work procedures / method statements CONTROLLED DISCLOSURE When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the database.

5 Project: Facility Management Services Unique Identifier: ????? Page: 5 of DISCIPLINARY PROCESS Organisational process Eskom Life saving Rules Note: This is a requirement if the supplier performs work on an Eskom premises or travels or transports Eskom goods and equipment Non Conformance and Compliance SUBSTANCE ABUSE MACHINERY Machine guarding and barricading Inspections WEAPON HANDLING Licences Storage Competency training TOOLS AND EQUIPMENT Hand tools Pneumatic tools Portable electric tools PRESSURISED SYSTEMS, AND VESSELS UNDER PRESSURE Compressed Gas Cylinders Storage Mobile and fixed compressors PERMIT TO WORK Completed permits ELECTRICAL INSTALLATIONS Temporary Installations Earth leakages LADDERS Inspection records SCAFFOLDING Inspection records LIFTING AND MATERIAL HANDLING Lifting machines and Lifting Tackle Material Handling STATISTICAL REPORTING Monthly statistical reports Monthly statistical reports PLANNED TASK OBSERVATIONS BEHAVIOUR OBSERVATIONS AUDITING Compliance of principal contractor SHE plan Eskom SHE audits Contractor audits CONTRACT RULES General rules Site rules Smoking Cellular phones SHE PLANS RECORD KEEPING SHE FILES PUBLIC HEALTH AND SAFETY HEALTH AND SAFETY REPRESENTATIVES Checklists Inspection reports WORKING IN CLOSE PROXIMITY TO/ON PUBLIC ROADS UNLAWFUL ORDERS CONTROLLED DISCLOSURE When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the database.

6 Project: Facility Management Services Unique Identifier: ????? Page: 6 of Refusal to work on the grounds of health and safety WORK STOPPAGE HOURS OF WORK Normal work Night work Overtime SAFETY ACHIEVEMENTS AND INITIATIVES SECURITY Access control to client sites OMISSIONS FROM SAFETY AND HEALTH REQUIREMENTS SPECIFICATION CONTRACT SIGN OFF CONTROLLED DISCLOSURE When downloaded from the EDS database, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the database.

7 ????? Page: 7 of INTRODUCTION Eskom s responsibility and commitment is to ensure a safe working environment is in line with its Safety, Health, Environmental and Quality Policy, along with legislative obligations. This SHE specification is Eskom s minimum requirements which are required to be met for the specific contract and for the duration of the contract period by contractors and where required, the delivery organisation. The contractor is expected to develop a SHE plan which meets these requirements as well as all the relevant applicable legislation they conform to. Eskom in no way assumes the contractor s legal responsibilities. The contractor is and remains accountable for the quality and the execution of his/her health and safety programme for his/her employees and appointed contractor employees. This SHE specification reflects minimum requirements and should not be construed as all encompassing. Note 1: All the requirements listed hereunder are in relation to the contract and do not supersede or replace any organizational SHE requirements. Note 2 : In terms of Eskom requirements, a section of this professional contract falls within the requirements of the Construction Regulations. Although there are requirements listed in this specification that do not pertain directly to air charter, the requirements are expect of an air charter contractor business to conform to. These requirements are in line with Eskom s Zero Harm value. Where requirements listed are already in place, then the organisational requirements must be taken cognisance of and listed in the respective SHE plans. If there are any additional Eskom and or legislative requirements listed in the SHE specification, then these must be addressed. 2. SUPPORTING CLAUSES 2.1 SCOPE This SHE specification lists the legislative and Eskom requirements and where applicable, any requirements pertaining to Local Authorities/Municipal by-laws/environmental legislation that must be met by the contractor Purpose This document will provided a standardise approach to the compilation of SHE specifications throughout Eskom for contracts and standard and NEC 3 contracts Applicability This SHE specification is applicable to any contracting organisation who intends tendering for the contract. 2.2 NORMATIVE/INFORMATIVE REFERENCES Parties using this document shall apply the most recent edition of the documents listed in the following paragraphs Normative [1] Eskom : Eskom Procurement and Supply Management Process. [2] Eskom : SHE Requirements for the Eskom Commercial Process. [3] Eskom : Contractor Health and Safety Requirements standard. [4] Eskom : OHS Act Section 37(2) Agreement.

8 ????? Page: 8 of 36 [5] Eskom : Eskom Safety, Health, Environment and Quality Policy. [6] : Roles and Responsibilities and Statutory Appointments. [7] Occupational Health and Safety Act and Regulations, Act 85 of [8] Mines Health and Safety Act, No. 29 of [9] National Environmental Management Act No 107 of 1998 [10] Vehicle & Driver Safety Management Procedure [11] Basic Conditions of Employment Act 75 of 1997 [12] National Road Traffic Act 93 of Informative [1] Compensation for Occupational Injuries and Diseases Act, No. 130 of [2] Constitution of the Republic of South Africa Act, No. 108 of [3] ISO 14001:2004 Environmental Management Systems. [4] ISO 9001 Quality Management Systems. [5] National Environmental Management Act No. 107 of [6] OHSAS Occupational Health and Safety Management Systems Requirements [7] Constitution of the Republic of South Africa Act No. 108 of 1996 [8] Mandatory SHE Requirements for Eskom Procurement and Supply Chain Management [9] Eskom Life Saving Rules [10] Eskom Vehicle Specifications 2.3 DEFINITIONS Definition Baseline assessment Competent person Contractor risk Explanation Baseline operational risks refer to the health and safety risks associated with all standard processes and routine activities in the business. (refer to ) means any person having the knowledge, training, experience, and qualifications, specific to the work or task being performed, provided that, where appropriate, qualifications and training are registered in terms of the National Qualifications Framework Act, 2000 (Act No. 67of 2000). (Refer to OHS Act, 1993) Means an employer as defined in section 1 of the Act who performs construction work and includes principal contractors. For the purpose of this manual it also means any employer or person who has been awarded a contract with Eskom Holdings SOC Limited. (Refer to OHS Act, 1993) Employer (Section 1 of means, subject to the provisions of subsection (2) of the OHS Act, any the OHS Act) person who employs or provides work for any person and remunerates that person or expressly or tacitly undertakes to remunerate him, but excludes a labour broker (TES) as defined in section 1 (1) of the Labour Relations Act, 1956 (Act No 28 of 1956) Hazard Means a source of, or exposure to, danger. (Refer to OHS Act, 1993)

9 ????? Page: 9 of 36 Definition Hazard identification Health and safety file Health and safety plan Life Saving Rules Medical certificate of fitness Medical surveillance Principal contractor Explanation Means the identification and documenting of existing or expected hazards to the health and safety of persons that are normally associated with the type of construction work being executed or to be executed. Means a file or other record containing the information in writing required by these (the Construction) Regulations. (Refer to OHS Act, 1993) Means a site, activity or project-specific documented plan in accordance with the client s health and safety specifications. (Refer to OHS Act, 1993) A rule that, if not adhered to, has the potential to cause serious harm to people. (Refer to ). (OHS Act CR 7(1)(8)) means a valid medical certificate of fitness specific to the construction work to be performed and issued by an occupational health practitioner. Means a planned programme or periodic examination (which may include clinical examinations, biological monitoring, or medical tests) of employees by an occupational health practitioner or, in prescribed cases, by an occupational medicine practitioner. (Refer to OHS Act, 1993) Means an employer as defined in section 1 of the Act who performs construction work and is appointed by the client to be overall control and management of a part of or the whole of a construction site Classification a. Controlled disclosure: controlled disclosure to external parties (either enforced by law, or discretionary). 2.4 ABBREVIATIONS Abbreviation Description COID Compensation for Occupational Injury and Disease Act GSR General Safety Regulations LoGS Letter of Good Standing OHS Act Occupational Health and Safety Act and regulations (85 of 1993) SHE Safety, Health and Environment

10 ????? Page: 10 of DOCUMENT CONTENT 3.1 SCOPE OF WORK The scope of work for this contract is provided with this SHE specification, listing rrelevant c details. The scope of work must be filed in the contractor s SHE file. Scope of work is as per NEC Contract applicable for the services or work. A copy of the scope of works must be retained by the contractor. Note: The contractor who will be awarded this contract will be known as the principal contractor and any contractor appointed by the principal contractor will be known as the appointed contractor. 3.2 LEGAL COMPLIANCE Section 37(2) (Legal) Agreement A section 37(2) agreement must be signed between Eskom and the principal contractor at the time of awarding the contract. The principal contractor must ensure that a section 37(2) agreement is compiled between the principal contractor and all their appointed contractors for the contract. The original copy of the section 37(2) agreement must be retained by the contractor and a copy retained by the responsible manager. A copy all the agreements must form part of the respective contractor s SHE file Hazardous Work by Children (Child Labour) The constitution of the Republic of South Africa, in the Bill of Rights is clear on the rights of children, especially when it comes to: 1. being protected from exploitative labour practices; 2. not to be required or permitted to perform work or provide services that i. are inappropriate for a person of that child s age; or ii. place at risk the child s well-being, education, physical or mental health or spiritual, moral or social development; and the Basic Conditions of Employment Act, Chapter six Section 43 Prohibition of employment of children. Before resorting to the use of child labour, due consideration must be given to the rights of the child in terms of the constitution. Where work is being performed which is not prohibited in terms of the constitution, then such work must be conducted in terms of the OHS Act Regulations on Hazardous Work by Children in South Africa with emphasis on paragraph 2 Purpose and Interpretation. Eskom condones the use of child labour and therefore all effort must be exercised and child labour should not be used OHS Act The principal contractor and appointed contractors shall have an up to date copy of the OHS Act and regulations which will be available to all employees.

11 ????? Page: 11 of Legislative Compliance All contractors will comply with all the legislation pertaining to this contract being: The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of Rights). Occupational Health and Safety Act 1993 (Act 85 of 1993) and its Regulations. National Environmental Management Act 1998 (Act 107 of 1998). National Road Traffic Act 93 of 1996 Compensation for Occupational Injures and Diseases Act. Applicable South African National Standards (SANS). Applicable international standards. Applicable Aviation Acts and regulations Eskom requirements All contractors shall, before commencement of the charter insure that all their employees are familiar with the relevant Eskom SHE documentation that is applicable to charter services Appointment of a Contractor The principal contractor will be appointed by Eskom or Agent on the awarding of the contract and will be responsible and accountable for all legislative and Eskom requirements for the duration of the contract Appointment of sub-contractors The principal contractor may appoint contractors to assist in the contract. All appointments shall be done in writing and will form part of the SHE plan that is required to be submitted to Eskom. Adequate training and instruction must be given to the appointees and the principal contractor must ensure that all the appointed contractors understand their roles and responsibilities. The principal contractor shall when selecting contractors to assist on this contract, shall carry out a selection process and vet potential contractors. Once the selection process is complete, then such sub-contractor shall be appointed in writing for the relevant period as required. Note: Copies of contractor appointments must be kept in the respective SHE file SHE Policy A SHE policy is a statement of intent and a commitment by the organisation s CE and senior management in relation to the relevant SHE roles and responsibilities, the achievement of their strategic objectives, values of integrity, customer satisfaction, excellence, and innovation. The principal contractor and all appointed contractors, if already not in place, will be required to compile an organisational SHE policy in line with their SHE responsibilities. The policy must be signed by the organisation s CE or the appointed assistant to the CE OHS Act Section 16(2). The policy must be displayed in a prominent place within the workplace. A copy of the policy must be filed in all the contract SHE files and as an annexure the SHE Plans INJURY COMPENSATION The principal contractor and all his/her appointed contractors shall be registered with an appropriate employment compensation commissioner and have available a valid letter of good standing from such commissioner. The obligation lies with the contractors to ensure that the LoGS remains valid throughout the contract period. A copy of the LoGS must be filed in all the contract SHE files and as an annexure the SHE Plans. Where the services are procured from outside the boarders of South Africa and no physical work is done within the borders of South Africa, then the supplier must be in possession of a valid injury compensation insurance covering: Occupational death

12 ????? Page: 12 of 36 Occupational injury and or disease Occupational disability Occupational rehabilitation Where the services are procured from outside the boarders of South Africa and physical work will be performed within the borders of South Africa, then the supplier must be in possession of a valid injury compensation insurance covering the above mentioned, for payment for work performed in South Africa or be covered in terms of the South African COID registration Costing for SHE within the project Note: Where specific personal protective equipment and or training is required for the performance of the contract, the principal contractor, when making a bid for this contract shall provide a breakdown list of the PPE requirements and the costing of such requirements. Similarly, this must be done for the specific training requirements. Appointed contractor must provide the same requirements when bidding with the principal contractor APPOINTMENTS The principal contractor and appointed contractors must make the relevant legislative and non-statutory appointments which will be required to remain valid throughout the contract. The responsibilities of the individual appointments made must reflect the requirements as listed in the respective Acts and form part of the appointment. All appointees shall be suitably trained and found to be competent for the responsibilities assigned. Copies of the appointments must be kept in the relevant SHE files Statutory appointments Only applicable appointments should be made available in the SHE file based on the scope of work: OHS Act Section 16 (2) Assistant to Chief Executive OHS Act, Section 17 Health and Safety Representative. OHS Act General Machinery Regulation 2(1) Supervision of Machinery. OHS Act General Administrative Regulation 9(2) Incident Investigator. OHS Act General Safety Regulations 3(4) First Aider/s. OHS Act Driven Machinery Regulation 18(11) - Lifting Machinery Operator (Appointment or Permit). OHS Act Driven Machinery Regulation 18(5) & 18(6) - Lifting Machinery Inspector. OHS Act Electrical Machinery Regulations 10 -Portable Electrical Equipment Inspector. OHS Act Construction Regulation 9(1) - Person to Perform Risk Assessments. OHS Act Construction Regulation 10(1)(a) - Competent Person to Prepare a Fall Protection Plan. OHS Act: Construction Regulations 29(h) Firefighting Equipment Inspector. OHS Act Hazardous Chemical Substances Regulation 3(3) Hazardous Chemical Substances Cocoordinator. OHS Act: Construction Regulations 8(1) Construction Manager OHS Act: Construction Regulations 8(5) Construction Health and Safety Officer OHS Act: Construction Regulations 8(7) Construction Supervisor

13 ????? Page: 13 of Non statutory appointments Eskom requirement (OHS Act: Construction Regulations 29(h)) Competent person to develop and Maintain an Emergency Plan. Eskom requirement Fire official. 3.3 ORGANISATIONAL STRUCTURE Principal Contractor Organogram The principal contractor must provide an organisational organogram related to this contract, depicting all the levels of responsibility from the CE down to the supervisors responsible for the contract. The relevant positions held, names of appointees and legal appointments must be listed. The principal contractor must ensure that all appointed contractors comply with this requirement. The principal contractor is responsible for keeping copies of all of the organograms as well as submitting them with the SHE plan. All organograms shall be updated timeously when appointments are changed. This diagram must be kept up to date and filed in the project SHE files Appointed Contractor/s Organogram Addressed in above. 3.4 ROLES AND RESPONSIBILITIES Commitment Visible commitment is essential to providing a safe work environment. Managers, supervisors and employees at all levels must demonstrate their commitment by being proactively involved in the day to day operations, in particular SHE of any contract. Legislation requires that each employee must take reasonable care of themselves and their fellow workers, being it management down to the lowest level employee Principal contractors and appointed contractors The principal contractor and appointed contractors shall comply to their duties as listed in sections 8, 9 and 10, of the OHS Act and where required the duties as listed in Regulation 7 of the Construction Regulations of the OHS Act. Principal contractors must sign Eskom s section 37(2) agreement before commencement of their particular work, and similarly, ensure that their appointed contractors sign their section 37(2) agreement. The principal contractor and appointed contractors shall carry accountability and responsibility for the safety and health of their employees and their appointed contractors within their working area, as contemplated by section 37(2) of the OHS Act. Ensure that the minimum legislative, regulatory, and Eskom SHE requirements are complied with for the duration of the contract. Give the Eskom contract responsible manager their full participation and cooperation throughout the contract period. Ensure that pre-task risk assessments are conducted and documented daily and prior to the starting of any new task, irrespective of whether it is a repetitive task. The principal contractor must provide the Eskom contract responsible manager with a certified copy of his/her Compensation Commissioner s valid letter of good standing before the commencement of work and any future renewal letters obtained during the contract for record-keeping purposes. The letter of good standing shall reflect the name of the contractor s company. Similarly, the principal contractor must provide the Eskom contract responsible manager with all the valid letters of good standing from their appointed contractors.

14 ????? Page: 14 of 36 Not victimise or dismiss employees, by virtue of the employees divulging health and safety information or suspecting such information has been divulged, in the interests of health and safety requirements. Follow a process of disciplinary action if any of their employees or their appointed contractor employees have transgressed any of the requirements of the SHE specification, SHE plans, site rules or any other requirements. Take prime responsibility for all aspects of environmental management associated with the contract activity for which they are responsible. Must ensure that an organisation medical surveillance programme for the duration of the contract is in place. This is to include pre-employment, periodic examinations and exit examinations, conducted by an occupational health practitioner. Ensure that an organisational emergency preparedness plan for the work area is compiled (if not already in place) and communicate the plan to all employees and contractors working at the contracted site. When appointing contractors, advise the Eskom contract responsible manager in writing timeously and obtain his/her approval prior to them commencing work. The principal contractor must hand over a consolidated health and safety file (to include any appointed contractors files) to the Eskom contract responsible manager on completion of the contract. This is to include all drawings, designs, lists of materials used, and other applicable information about the completed contract, as well as the list of appointed contractors, the agreement, and the type of work completed Employees Employees shall comply to their duties as listed in sections 14 and 15, of the OHS Act. Every employee must undergo site induction provided by the Client/Agent before commencement of the contracted work. Only once this induction has been received, will each employee receive a site access permit. No person under the influence of alcohol, drugs or medication (in a state of intoxication) or any other condition that may render him incapable of controlling himself or of other persons under his charge shall be allowed to enter the site. If any of the Principal Contractor s employees has transgressed any of the requirements of the SHE Specification, SHE plan or site rules, then the employee will be removed from site and his/her site access revoked. The Principal Contractor must follow a process of corrective action, which shall include but not limited to re-training, induction and disciplinary action for the employee (at the cost of the Principal Contractor) and provide proof thereof to the Eskom site/project Manager and only upon the satisfaction of the Eskom site/project Manager will the employee be allowed back on site Contractor health and safety officer The principal contractor shall appoint a competent SHE Officer for the duration of the contracted work. The Contractors SHE Officer shall assist and support the Contractors Construction Manager to ensure that the contractors SHE responsibilities are fulfilled and compliance to the SHE specifications and SHE plan are met. 3.5 HAZARD AND RISK MANAGEMENT The intent is Zero Tolerance of unsafe acts and conditions during the contract, through the assessment of risk of each operation executed by the principal contractor and the provision of the necessary means to eliminate or minimize the risk to ensure a healthy and safe working environment. The principal contractor shall, for this specific contract, conduct an initial risk assessment, listing all the hazards associated with this contract. The assessment must consist of Tasks, Associated hazards, Consequences, Hazard rating (probability, frequency, severity and overall rating) and what Control measures are put into place to Eliminate or minimize the hazard.

15 ????? Page: 15 of Existing / potential hazards Hazards Examples Health effects Method/standard/ regulations Physical Stairs Slippery floors None Environmental Regulations Chemical Biological Gases/fumes Dusts Acids Viruses Bacteria Snake bites and bee stings Asphyxiation, poisoning, burns Diseases and infections NIOSH methods Biological monitoring Ergonomic Workplace design Lifting and equipment Repetitive movements Awkward postures Working at heights Back pain, joint pains Circular Instruction 180 The Compensation of Work-related Upper Limb Disorder (WRULD) High-risk activities Contractor must complete a risk assessment and submit it as part of the SHE plan. This risk assessment shall be specific to the activities covered under this project Base Line risk assessment Contractor must complete a risk assessment and submit it as part of the SHE plan. This risk assessment shall be specific to the activities covered under this project Continual risk assessment All contractors must conduct continual risk assessments throughout the contract, especially where risk profiles have changed. These are to be compiled and filed in SHE File Safe work procedures / method statements Note: Method statements are a form as to how to prevent an incident occurring during execution. A written safe work procedure is how to execute the task safely. Contractors work method statements must be required to be meet mandatory standards for designated hazardous activities. These activities must be subjected to ongoing review of the project / contract hazards and risk profiles. Written safe work procedures or method statements must be compiled for the risks and hazards that have been identified during the risk assessments indicating procedures to mitigate, reduce or control the risks and hazards. 3.6 WORKING AT HEIGHTS One of the requirements for working at height (any work performed above ground level), is the development of the fall protection plan, which must include fall prevention where possible, for the task, implement and continually reviewed such a plan. Appropriate working at height training must be provided to all employees who are required to work at a height.

16 ????? Page: 16 of 36 The appropriate fall protection equipment (fall arrest harnesses) shall be provided and employees who use such equipment shall be trained and certified competent to use, care and the maintenance of such equipment. The requirements of CR 10 shall prevail Fall protection plan The fall protection plan must be detailed and submitted with the SHE plan. The fall protection plan must be specific to the work that is being conducted. The plan must be compiled by a competent person. Provision must be made for employee rescue. The plan must comply to CR 10 of the construction regulations Work in elevated positions All employees working above ground level shall use the appropriate fall protection equipment unless working from a solid platform protected by suitable barricading. 3.7 INCIDENT MANAGEMENT All Occupational Health, Safety and Environment incidents which occur in connection with the contract shall be investigated in terms of Section 24, 25 and General Administrative regulations 8 and 9 of the OHS Act. Copies of the investigation reports must be files in the contract SHE files. All incidents of a serious nature shall be reported to the Eskom contract responsible manager as soon as practicably as possible. All incidents must be reported and investigated timeously by competent investigators. Note: Eskom must be permitted to participate in investigations of a serious nature, if the incident is directly linked to any activity within the scope of the contract Reporting All occupational health, safety and environmental incidents including near misses occurring at work shall be reported to the relevant supervisor / manager as soon as practicable but before the end of the shift. All section 24 incidents shall be reported to the provincial inspector of the DoL and section 25 incidents shall be reported to the chief inspector of the DoL Investigation All incidents must be investigated in terms of the OHS Act sections 24 and 25 and GAR 8 and 9, and conducted in terms of document Eskom Procedure Manual for conducting EH&S Incident Management Investigations shall be conducted by a competent investigator who will compile the appropriate incident report form as listed in the OHS Act GAR Annexure 1. A comprehensive and detailed investigation report shall be submitted to the Eskom responsible manager within 7-14 days after the incident. All incidents that were in contravention of any one of Eskom s life saving rules must be presented by the relevant contractor manager to the responsible manager and where required to the ERE SHEQ Manager Close out All incident investigation reports shall be closed out once all the recommendations to prevent further incidents have been carried out and a copy of the investigation report must be handed to the ERE SHEQ Manager. Close out procedure ideally must be done as soon as practicable. Undue time delays must be avoided.

17 ????? Page: 17 of OCCUPATIONAL HEALTH, HYGIENE AND REHABILITATION An Occupational Health, Hygiene and Rehabilitation program is intended to ensure that the risks to health are identified and controlled and also to ensure that the risks to health are identified and controlled. All contractors must provide appropriate and sufficient facilities for their employees as listed hereunder Medicals Note: Eskom will only accept medical surveillances conducted by an Occupational Health Practitioner who holds a qualification in occupational health. Principal contractors must ensure that their and their appointed contractors have a medical surveillance program whereby their employees under go entry, periodic and exit medical fitness examinations. The copies of fitness certificates shall be kept in the safety file. The principal contractor shall provide a documented process for managing those employees who are issued with a conditional certificate of fitness Health and wellness HIV / Aids The contractor shall ensure that there is a HIV/AIDs policy available and that all employees have been made aware of it.t EAP For the duration of the contract, where principal contractors and sub-contractors do not have EAP service providers, then Eskom s EAP service provider is available to provide assistance. All costs are to be borne by the Principal Contractor. Details are: ICAS Tel. No.: Occupational Hygiene Environmental Thermal Conditions Contractors must protect their employees against the natural thermal conditions, by providing sufficient and suitable cold weather gear for the winter months and suitable rain wear for the rainy seasons. In hot conditions, contractors must prevent the effects of heat fatigue and heat exhaustion by providing sufficient rest periods, shade cover where possible re-hydration mineral replenishment fluids. Where the heat index and the humidity levels reach the required dangerous levels, contractors shall stop work for that period Noise induced hearing loss Contractors shall provide the appropriate hearing protection, train the users in the use, care and maintenance of such equipment Rehabilitation Where any contractor s employee is injured at work to the extent that they require rehabilitation, then this must be given, using the services of an appointed rehabilitation organisation. 3.9 ENVIRONMENTAL MANAGEMENT Contractors shall be conversant and in the course of carrying out the contract works shall comply with the provisions of all Acts, regulations, ordinances, by-laws, Standards, Codes, Rules and requirements of public, municipal and other authorities. Note 1: In the event of any perceived conflict between the environmental laws and the contract documents, the contractor shall, prior to commencing the work, refer such conflict to the Eskom responsible manager for clarification.

18 ????? Page: 18 of 36. Note 2: Environmental protection shall include, but not be limited to, noise pollution, gaseous emissions, noxious and/or offensive odours, liquid waste collection and solid waste separation and collection. Note 3: Based on the assessment of the scope of work by an Eskom Environmental Practitioner, the contractor may be requested to submit a detailed environmental management plan and develop Impact and Aspect register in relation to the tasks and chemicals or products used Duty of care Where the contract involves working directly and or indirectly with the environment, contractors shall take care in preventing environmental degradation, throughout the contract. Where tasks involve damaging the environment, then the contractor shall rehabilitate such damage to its original contract state Fire hazard Where hazardous chemicals are used which are of the flammable nature, then adequate fire precautionary measures must be in place. These measures must be included in the organisations fire plan Spillage of Hazardous Chemical Substances All contractors must have a chemical spillage clean-up plan, which must be incorporated in the SHE plan. Where any type of spillages occur which will be detrimental to the environment, such spillage will be cleaned up immediately, rehabilitation of the area carried out and the incident reported and investigated Environmental Incidents All environmental incidents must be reported and investigated in terms of procedure. All environmental incidents occurring at the workplace must be recorded, detailing how each incident was dealt with. Proof thereof must be kept in an incident register. The Contractor will be held liable for any infringement of statutory requirements of the Environmental Conservation Act, No 73 of 1989, or any other relevant legislation Waste management Contractors must compile a waste management plan before commencing of work. A register of hazardous waste must be kept which will include a record of disposal. Where applicable and work is performed outdoors, no waste, whether it be biodegradable or not, is to be left on the worksite once work has ended. All waste, including domestic and hazardous waste generated will not be burned, buried, or disposed of on any Eskom s property Water Environments Water is becoming a scarce commodity. Water conservation in any organisation is essential. Where any work involves the use of water, then consideration must be taken into re-using waste water where possible Existing environment On site establishment, if the contractor notices that the existing environment has been environmentally affected, then the contractor has a duty to report such to Eskom representative and keep records of the reporting. The Eskom representative shall inform the Eskom environmental practitioners who will assess the situation and provide a way forward.

19 ????? Page: 19 of EMERGENCY MANAGEMENT The art of emergency preparedness and response is to minimise the effects of any emergency and to restore normal activities as soon as practical. The Principal Contractor, together with his/her appointed contractors, (if not already in place) must develop their own emergency response plan for their premises. Where any office and or site is located within any Local Authorities area, then the plans must include their involvement Emergency preparedness Periodic emergency drills must be undertaken to test the effectiveness of the plan. This must be recorded and provided on request Offices and work sites The EP plans must accommodate on how to react to emergency situations such as, fires, work injuries, bomb threats, building evacuation, political unrest, the contacting of the various emergency services etc. The plan must be specific to the site Work Areas When preparing worksite / workshop EP plans, cognisance must be made as to the locality of the site / shop and the response time for the emergency services. Where sites are remote, contractor management must ensure that sufficient number of employees is trained in the various disciplines to be able to afford prompt response attention FIRE RISK MANAGEMENT Contractors shall ensure that staff are educated in fire prevention and be responsible to avoid the risk of fire. Ideally, all employees should receive basic training in fire prevention and use of fire equipment Building fire plans Not applicable for this project Offices / work sites Contractors must develop a fire safety procedure or plan for the office, buildings and workshops, which must meet the requirements of the local authority fire department and the OHS Act ER, regulation 9. This plan may be included as part of the emergency preparedness plan. The storage of flammable substances within offices, buildings and workshops is prohibited. Such storage shall be done in the appropriate flammable liquid storage facilities located away from buildings. Smoking is not permitted indoors, at entrances to buildings or near air intake systems as per the Tobacco Products Control Act and Eskom Policy and legislation requirements Workplace Fire hazard Principal contractor must include possible workplace fire hazards as part of the baseline risk assessment Fire Equipment and maintenance Principal contractor shall ensure that adequate and sufficient firefighting equipment is provided. This includes equipment located in the vehicles used for the transportation of chemicals or products. The types and number are in accordance with the Building Regulations SANS T, OHS Act ER, regulation 9 and any local authority requirements. In case of fire emergencies, only trained persons may use the equipment.

20 ????? Page: 20 of Inspection records Principal contractor must ensure that all fire equipment is subjected to a monthly inspection by a competent appointed employee and subjected to an annual service conducted by a registered provider Flammable and Combustible Liquids All flammable and combustible liquids must be used and handled in a responsible manner and when stored, storage areas must comply with the local authority requirements. All refuelling, storage and handling will be done in terms of legislative requirements FIRST AID AND EQUIPMENT All the requirements as listed in GSR 3 must be met by the contractor for the duration of the contract Boxes and equipment First aid box contents must contain as a minimum, the contents as listed in the Annexure of the GSR. In equipping boxes, cognisance must be made of the hazards associated with the work being performed and the contents be sufficient to treat injuries until such time as the emergency services are able to take over treating the injured. Boxes must be available and accessible and able to be taken to the incident place, for the immediate treatment of injured persons at that workplace SHE COMMUNICATION SYSTEMS Principal Contractors and their appointed contractors must develop a communication strategy outlining how they intend to communicate SHE issues to their staff, the mediums they will employ and how they will measure the effectiveness of their SHE communication. Where contract meetings are conducted at the premises, SHE shall be included as a standing agenda point and minutes of these meetings shall be available at the premises at all times. Minutes of meeting must be compiled and filed in the relevant SHE files. All employees shall have access to these minutes. Attendance lists shall be kept for all the health and safety meetings. Below is a brief on how communication should take place Statutory Health and Safety Committees Where the Contractor has appointed 2 or more safety representatives, the contractor is required to establish a statutory health and safety committee in terms of Section 19 of the OHS Act. Similarly, appointed contractors shall establish their own statutory health and safety committee. All appointed contractors shall be members of the principal contractor s safety committee. The Committee shall meet to discuss SHE issues concerning the current work being performed, training, upcoming work and SHE requirements, incidents and lessons learned, specific SHE problems, safety performance, action plans and other relevant SHE issues. The Committee shall perform functions as per section 20 of the Act Non-statutory health and safety committees Where there is no statutory committee appointed due to low number of employees or where there are large worksites and not all employees can be accommodated in one meeting, then non-statutory sub-committees must be established within that worksite to assist with the communication of health and safety related matters between the statutory health and safety committee and the workplace. The duties and responsibilities of the non- statutory health and safety committees will be the same as the statutory safety committee.

21 ????? Page: 21 of Agenda The health and safety committee meetings shall be covered by an agenda that is circulated or posted on a notice board at least three days before the meeting is scheduled to take place. Ideally, the agenda for statutory and nonstatutory safety committees should consist of the following subjects: Matters arising from previous minutes. Matters arising from Contractor s SHE meetings. Audit results and feedback. Review Health and Safety Representative Inspection Reports. Review a. Incident investigation reports b. Non-Conformances c. Announcements (near miss/injury/damage) d. Follow up on recommendations made by the employer in incident investigation reports Accident Prevention Safety Promotion e. Behavioural Observations / Planned Job Observations f. SHE Training g. Protective clothing and equipment h. Incident Announcements / Recall Forthcoming High hazard activities. Non-conformances. Housekeeping. Work permits Work procedures. Hazardous materials / substances. Fire Prevention. Occupational Hygiene Assessments, Health Risks and Actions. Security. Construction vehicles and mobile equipment. Rules, Instructions. Public Safety. Environmental Management. Emergency Preparedness. Statistics report. Closure Management committees Where management meetings are conducted, SHE shall be include as a standing agenda point and minutes of these meetings shall be available on site at all times Minutes and action items Minutes and record of action items shall be kept of all health and safety committee meetings. Action column with target dates and responsible person shall be clearly visible on the minutes and shall be completed during the meeting. Statutory health and safety committee meeting minutes and record of action items shall be kept for the duration of the project or a minimum period of three years. Non statutory health and safety committee meeting minutes shall be kept for the duration of the project or a minimum period of 12 months. For principal contractor s meetings, a copy must be forwarded to the Eskom contract responsible manager within 7 calendar days. For appointed contractors, a copy must be forwarded to the principal contractor within 7 calendar days. The relevant Eskom contract responsible manager and principal contractor shall endorse the relevant minutes with his/her recommendations and return the minutes to the relevant contractors chairperson within 14 calendar days of the meeting.