Denbigh Administration
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1 Denbigh Administration Tel Fax ABN Macarthur Anglican School Cobbitty Road Cobbitty NSW 2570 PO Box 3166 Narellan NSW 2567 Australia
2 Table of Contents SMS Message Set up... 3 SMS Recipient Phone Numbers... 4 Student Absences - Send SMS Absence Notifications... 4 Student Absences SMS - Date of Absence... 5 Student Absences SMS - List of students... 5 Manage SMS Messages and Replies... 5 SMS Management... 6 SMS Administration... 6 SMS Received... 7 Message Sent... 7 SMS Admin - Check for replies... 8 SMS Check for Replies... 8 SMS Replies... 8 Absence Lists... 9 Attendance List... 9 Student Details - Attendance... 9 Student Details - Attendance - SMS Bulk SMS Messages to Parents Bulk SMS Message to Students SMS to found set SMS Message using templates and tag fields Inserting tags in the Message Appendix A - Possible Statuses Page 2 of 13
3 Set up and functionality of the. Please note whenever copying any text from another program like Word, always use Paste without formatting Command (apple) option V, or Control Shift V on Windows. SMS Message Set up From the Main menu go to the Database Administration - Correspondence - SMS tab. 1. Check Use Denbigh SMS Gateway. 2. Enter the details for the message that will be sent for Absences. (Maximum of 160 characters of letters and numbers only). Also ensure that staff creating the SMS for absences are in SMS_Write and DB_Admin for updating the SMS messages to go to.
4 SMS Recipient Phone Numbers Click to choose who is to receive the SMS, multiple recipients can be used. Student Absences - Send SMS Absence Notifications Attendance Menu - SMS Functions - Send SMS Absence Notifications Page 4 of 13
5 Student Absences SMS - Date of Absence Enter the date of the absence. Text messages will be sent to families of students that do not have a note/reason enter in the absence file. Student Absences SMS - List of students After the text has been queued to be sent, it will display the list of students whose families will receive a message. Manage SMS Messages and Replies Click to Manage the SMS Messages, from the Student Attendance Menu. Page 5 of 13
6 SMS Management The system will default to today s date, this screen is for other SMS system. click the SMS Admin button. SMS Administration Click to move any messages to Sent. Page 6 of 13
7 This will then confirm that all message have been processed. Click Ok. SMS Received Message sent. Message Sent List of all messages to show that they have been delivered. (See Appendix A for possible Status of the message sent) Page 7 of 13
8 SMS Admin - Check for replies Click to Check for replies for outgoing messages. SMS Check for Replies Click Ok, to display the replies. SMS Replies This will display all message that have been received. Page 8 of 13
9 Absence Lists To view the details of the absence, go to the Student Attendance Menu. Attendance List Displays a message to show that a reply has been received. Student Details - Attendance Displays the status of the SMS. Page 9 of 13
10 Student Details - Attendance - SMS Displays the Messages sent and received. Bulk SMS Messages to Parents Wherever the mobile phone icon appears, click to send a SMS. Click the Mobile phone icon for an SMS to Parents. Page 10 of 13
11 Bulk SMS Message to Students Click Mobile phone icon to SMS to Students. SMS to found set Click to Choose Current or Found set (this applies to Student, Families and Staff files). Page 11 of 13
12 SMS Message using templates and tag fields Choose from a template or enter your own message. A maximum of 160 characters as with the absence message. Inserting tags in the Message Follow the steps 1 to 4. Choose the tag then click to where it is required and click insert. Click the Create Merge messages, then click Send. Page 12 of 13
13 Appendix A - Possible Statuses Page 13 of 13
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