ADDENDUM #2 FORMAL BID

Transcription

1 ADDENDUM #2 FORMAL BID KITSAP COUNTY PARKS DEPARTMENT LOBE FIELD IMPROVEMENTS PHASE 1 TO: FROM: All Respondents Colby Wattling, Buyer CLOSING DATE: December 16, 2015 at 3:00PM (UNCHANGED) REF NO.: LOBE FIELD IMPROVEMENTS PHASE 1 DATE: December 8, 2015 PROJECT MANUAL ITEMS: A. Section Capital Projects Contract, Page 12, Section 31 Liquidated Damages: Revise One Thousand Five Hundred Dollars ($1,500.00) to read Five Hundred Dollars ($500.00). B. Section Temporary Facilities and Controls, Page 2, Paragraph 2.2.B: Revise to read Existing concession stand toilets may be used during construction at no usage charge. C. Section Temporary Facilities and Controls, Page 3, Paragraph 3.2.B.2: Revise to read At completion of construction, re-stock concession stand consumable supplies equal to the amount in place at the start of construction. Clean concession stand toilets to match condition at the start of construction. D. Section Project Record Documents: Section was not included in original Project Manual. Section is attached to this Addendum. E. Section Chain Link Fences and Gates, Page 6, Paragraph 3.3.K Backstop Netting, Subparagraph 1, revised Tie rope-bound nets to cables to read Secure rope-bound nets to cables to allow nets to slide down the cables for winter storage. F. Section Chain Link Fences and Gates, Page 6, Paragraph 3.3.K Backstop Netting: Add subparagraph 2 as follows: 2. Provide quick disconnect hooks at top of backstop netting to allow netting to be disconnected at the top and slid down the cables and bundled in place for winter storage. PROJECT DRAWING ITEMS A. A21.01 Site Plan: Revise note reading Relocate existing chain link fence as indicated. Reuse components at contractors discretion or provide new. Match existing heights to read Relocate existing chain link fence and netting as indicated. Reuse components at contractor s discretion or provide new. Match existing construction materials and height. B. A23.01 Enlarged Floor Plan and Elevation, Enlarged Floor Plan 1: Add three foot high chain link fence at open end of each dugout area, (1) section 18 feet long at each of the two dugouts. C. A23.01 Enlarged Floor Plan and Elevation, Existing Backstop Elevation 2: Add note per attached sketch. SUBSTITUTION REQUESTS: Section Benches: National Recreation Systems: Accepted Kay Park Recreation: Not Accepted Page 1 of 2

2 Addendum 2 Formal Bid PRE-BID WALK-THROUGH QUESTIONS AND RESPONSES A. Permit who will do this? The Architect will submit for the fence permit. B. Is bonding required? Yes, a Bid Bond and a Performance & Payment Bond is required. This is spelled out in the bid document. C. Are we supposed to take out the existing backstop? Just up to 16 mark. Posts remain. D. Where do we bring in the concrete truck and pour from? The truck will need to come in from field 5 (staff will show you where this is) and down the roadway between fields 3 & 4. The concrete will need to be poured from the asphalt area (near the concession building) and pumped to the field area. E. Will there be water available? Yes, a hose bid is available at the concession stand at no usage charge. Nominal electric power (110 v) for small tools is also available at the concession stand at no usage charge. This is in the bid documents. F. Is there an area where we can clean up after working with concrete? No, you will need to provide this. G. Will we be able to use the existing restrooms or will we need to bring in sani-cans? You will be able to use the restrooms. H. If we are supposed to get this completed in time to get play on the field by February 29th, how much space is needed for this to take place? We will move the practices to a different field. The first game is listed as March 13. We will need the entire infield to be available and in good shape in order to play on this day. We expect the contractor to use plywood to protect the field from damage beyond the actual construction zone. We expect this project to be done prior to this date and for our staff to be able to put in the mound, dish, base paths and warning track, so the end of February is still the date needed for the project to be complete. I. What are liquidating damages expected to be? They will be revised $500 per day. J. Will staff move the irrigation prior to our start date? Yes K. What is the expected day of project start? Soonest the contract can be awarded will be January 18, ATTACHMENTS: A. Section Project Record Documents, 6 pages. B. A23.01 Existing Backstop Elevation 2, 1 page. C. Pre-Bid Walk-though Sign-In Sheet and contact information, 2 pages. There are no other changes to the original specifications other than what is changed by Addendum 1 and 2; Acknowledgement of receipt of this and all ADDENDA are required. END OF ADDENDUM #2 Page 2 of 2

3 SECTION PROJECT RECORD DOCUMENTS PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes administrative and procedural requirements for Project Record Documents, including the following: 1. Record Drawings. 2. Record Specifications. 3. Record Product Data. 4. Record Permit and Inspection Documents. 5. Operating and Maintenance Manuals B. Related Sections include the following: 1. Division 1 Section "Closeout Procedures" for general closeout procedures. 2. Divisions 2 through 49 Sections for specific requirements for Project Record Documents of the Work in those Sections. 1.3 SUBMITTALS A. Record Drawings, Specifications, and Operating and Maintenance Manuals: Comply with the following: 1. Initial Submittal: Submit one set(s) of marked-up Record Drawings and Specifications, and one copy of Operating and Maintenance Manual. Architect will review whether general scope of changes, additional information recorded, and quality of notations are acceptable. 2. Final Submittal: Submit one set of marked-up Record Drawings and Specifications, and Operating and Maintenance Manual including each Drawing and Specification section, whether or not changes and additional information were recorded. B. Record Product Data: Provide Record Product Data with each copy of Operation and Maintenance Manuals. PROJECT RECORD DOCUMENTS

4 PART 2 - PRODUCTS 2.1 RECORD DRAWINGS A. Record Prints: Maintain one set of black-line white prints of the Contract Drawings and Shop Drawings. 1. Preparation: Mark Record Prints to show the actual installation where installation varies from that shown originally. Require individual or entity who obtained record data, whether individual or entity is Installer, subcontractor, or similar entity, to prepare the marked-up Record Prints. a. Give particular attention to information on concealed elements that would be difficult to identify or measure and record later. b. Accurately record information in an understandable drawing technique. c. Record data as soon as possible after obtaining it. Record and check the markup before enclosing concealed installations. 2. Content: Types of items requiring marking include, but are not limited to, the following: a. Dimensional changes to Drawings. b. Revisions to details shown on Drawings. c. Locations and depths of underground utilities. d. Revisions to routing of piping and conduits. e. Revisions to electrical circuitry. f. Actual equipment locations. g. Duct size and routing. h. Locations of concealed internal utilities. i. Changes made by Change Order or Field Directive. j. Changes made following Architect's written orders. k. Changes made by RFI s. l. Changes made by Supplemental Instructions. m. Addendum. n. Details not on the original Contract Drawings. o. Field records for variable and concealed conditions. p. Record information on the Work that is shown only schematically. q. Depth, location, and type of existing and new underground utilities exposed during the course of this work. 3. Mark the Contract Drawings or Shop Drawings, whichever is most capable of showing actual physical conditions, completely and accurately. If Shop Drawings are marked, show cross-reference on the Contract Drawings. 4. Mark record sets with erasable, red-colored pencil. Use other colors to distinguish between changes for different categories of the Work at same location. 5. Mark important additional information that was either shown schematically or omitted from original Drawings. PROJECT RECORD DOCUMENTS

5 6. Note Construction Change Directive numbers, alternate numbers, Change Order numbers, and similar identification, where applicable. B. Format: Identify and date each Record Drawing; include the designation "PROJECT RECORD DRAWING" in a prominent location. 1. Record Prints: Organize Record Prints and newly prepared Record Drawings into manageable sets. Bind each set with durable paper cover sheets. Include identification on cover sheets. 2. Identification: As follows: a. Project name. b. Date. c. Designation "PROJECT RECORD DRAWINGS." d. Name of Architect. e. Name of Contractor. 2.2 RECORD SPECIFICATIONS A. Preparation: Mark Specifications to indicate the actual product installation where installation varies from that indicated in Specifications, addenda, and contract modifications. 1. Give particular attention to information on concealed products and installations that cannot be readily identified and recorded later. 2. Mark copy with the proprietary name and model number of products, materials, and equipment furnished, including substitutions and product options selected. 3. Record the name of manufacturer, supplier, Installer, and other information necessary to provide a record of selections made. 4. For each principal product, indicate whether Record Product Data has been submitted in operation and maintenance manuals instead of submitted as Record Product Data. 5. Note related Change Orders, Record Product Data, and Record Drawings where applicable. 6. Changes made by Change Order or Field Directive. 7. Changes made following Architect's written orders. 8. Changes made by RFI s. 9. Changes made by Supplemental Instructions. 10. Addendum. 2.3 RECORD PRODUCT DATA A. Preparation: Mark Product Data to indicate the actual product installation where installation varies substantially from that indicated in Product Data submittal. 1. Give particular attention to information on concealed products and installations that cannot be readily identified and recorded later. PROJECT RECORD DOCUMENTS

6 2. Include significant changes in the product delivered to Project site and changes in manufacturer's written instructions for installation. 3. Note related Change Orders, Record Specifications, and Record Drawings where applicable. 2.4 MISCELLANEOUS RECORD SUBMITTALS A. Assemble miscellaneous records required by other Specification Sections for miscellaneous record keeping and submittal in connection with actual performance of the Work. Bind or file miscellaneous records and identify each, ready for continued use and reference. 2.5 RECORD PERMIT AND INSPECTION DOCUMENTS 2.6 Examples of miscellaneous Record Submittals in this Article include documentation of foundation depths, special measurements, tests and inspections, surveys, mix records, and inspections by authorities having jurisdiction. If necessary, add a list of specific submittals. 2.7 Submit one set of original permit drawings, specifications, permit card, inspection cards, and all inspection reports provided by the Authority Having Jurisdiction, showing Intermediate and Final Inspection sign-off s. Obtain and provide final Occupancy Permit. Provide inspection cards and documents in 3-ring binder as described in Division 1 Operating and Maintenance Data. 2.8 OPERATING AND MAINTENANCE MANUALS A. Organization: Unless otherwise indicated, organize each manual into a separate section for each system and subsystem, and a separate section for each piece of equipment not part of a system. Each manual shall contain the following materials, in the order listed: 1. Title page. 2. Table of contents. 3. Manual contents. B. Title Page: Enclose title page in transparent plastic sleeve. Include the following information: 1. Subject matter included in manual. 2. Name and address of Project. 3. Name and address of Owner. 4. Date of submittal. 5. Name, address, and telephone number of Contractor. 6. Name and address of Architect. PROJECT RECORD DOCUMENTS

7 C. Table of Contents: List each product included in manual, identified by product name, indexed to the content of the volume, and cross-referenced to Specification Section number in Project Manual. D. Manual Contents: Organize into sets of manageable size. Arrange contents alphabetically by system, subsystem, and equipment. If possible, assemble instructions for subsystems, equipment, and components of one system into a single binder. 1. Binders: Heavy-duty, 3-ring, vinyl-covered, loose-leaf binders, in thickness necessary to accommodate contents, sized to hold 8-1/2-by-11-inch paper; with clear plastic sleeve on spine to hold label describing contents and with pockets inside covers to hold folded oversize sheets. a. Identify each binder on front and spine, with printed title "OPERATION AND MAINTENANCE MANUAL," Project title or name, and subject matter of contents. Indicate volume number/total number for multiple-volume sets, i.e. Volume 1 of Dividers: Heavy-paper dividers with plastic-covered tabs for each section. Mark each tab to indicate contents. Include typed list of products and major components of equipment included in the section on each divider, cross-referenced to Specification Section number and title of Project Manual. 3. Protective Plastic Sleeves: Transparent plastic sleeves designed to enclose diagnostic software diskettes for computerized electronic equipment. 4. Supplementary Text: Prepared on 8-1/2-by-11-inch white bond paper. 5. Provide Record Product Data in each section of manual. 6. Drawings: Attach reinforced, punched binder tabs on drawings and bind with text. a. If oversize drawings are necessary, fold drawings to same size as text pages and use as foldouts. b. If drawings are too large to be used as foldouts, fold and place drawings in labeled envelopes and bind envelopes in rear of manual. At appropriate locations in manual, insert typewritten pages indicating drawing titles, descriptions of contents, and drawing locations. PART 3 - EXECUTION 3.1 RECORDING AND MAINTENANCE A. Recording: Maintain one copy of each submittal during the construction period for Project Record Document purposes. Post changes and modifications to Project Record Documents as they occur; do not wait until the end of Project. B. Maintenance of Record Documents and Samples: Store Record Documents and Samples in the field office apart from the Contract Documents used for construction. Do not use Project Record Documents for construction purposes. Maintain Record Documents in good order and in a clean, dry, legible condition, protected from deterioration and loss. Provide access to Project Record Documents for Architect's reference during normal working hours. PROJECT RECORD DOCUMENTS

8 C. Provide Transmittals with Project Name and Number for all Record Document submittals. END OF SECTION PROJECT RECORD DOCUMENTS

9 7'-6"+/- 5'-6"+/- 24'-6" 8'-6"+/- 10'-6"+/- REMOVE ALL FENCE FABRIC, PROVIDE NEW FENCE POSTS AND TOP RAIL TO SUPPORT NEW NETTING NEW NETTING UP TO 16"-0" HIGH +/- +/- +/- +/- 30' +/- +/- +/- +/- +/- BACKSTOP AREA REMOVE (2) ROWS OF FENCE PIPE MIDRAIL AT APPROXIMATELY 3.5' AFF AND 7' AFF REMOVE ALL FENCE FABRIC AND BACKSTOP MATERIAL UP TO 16 FEET. SECURE NEW BACKSTOP NETTING TO EXISTING RAIL AT 16 FEET. EXISTING FENCE FABRIC ABOVE 16 FEET REMAINS EXISTING BACKSTOP ELEVATION 2 2 NTS

10

11