Part I Best practice for IATI reporting by DFIs and IFIs

Transcription

1 Part I Best practice for IATI reporting by DFIs and IFIs 1. Introduction At the 4th High Level Forum on Aid Effectiveness in Busan in 2011, countries and organisations resolved to: Implement a common, open standard for electronic publication of timely, comprehensive and forward-looking information on resources provided through development co-operation, taking into account the statistical reporting of the OECD-DAC and the complementary efforts of the International Aid Transparency Initiative and others. This standard must meet the information needs of developing countries and non-state actors, consistent with national requirements. We will agree on this standard and publish our respective schedules to implement it by December 2012, with the aim of implementing it fully by December Completing the Questionnaire This implementation schedule is intended for organisations to specify what information they already report and publish and to present a timetable, based on their specific situation, of the feasibility of publishing more information; that is, when, what, where and how organisations will publish more data. The Implementation Schedule is composed of four parts: I. Introduction and instructions (i.e. this tab) II. General questionnaire on comprehensiveness, timeliness and public availability of information. This part is to be completed by each country or organisation (tab Part II - General) III. Detailed questionnaire on the availability of information at agency and activity level. This part, divided into two subparts (tabs), is to be completed by each publishing agency. IIIa. Agency Data - Questions referring to the current and planned availability of published information at agency level (tab Part IIIa - Agency Data). IIIb. Activity Data - Questions referring to the availability of information at activity level. This is a general assessment of the agency's ability to provide more detailed information on its activities (tab Part IIIb - Activity Data). Special note for completing Part IIIa and IIIb of the questionnaire The format for completing each tab (IIIa and IIIb) is the same. Each tab is made up of a table consisting of five columns (Information Area, Definition, Status, Publication date and a Publication notes field where the agency can fill out additional relevant information, e.g. thresholds, exclusions or definitions specific to the publishing agency): 1) Information Area - this column identifies each information item requested to be published. 2) Definition - this column contains a question on the availability of information in your system to publish based on a short definition on the specific information item taken from CRS/FSS/IATI guidance. It reflects the definitions which were approved by the DAC Working Party on Aid Effectiveness in June ) Status - this column requests agencies to indicate, using a drop-down menu, the extent to which they are able to publish the information item. These are based on the following key: Publishing in full compliance with the Standard. Partially compliant Future publication Not publishing now Publishing some data required by the Standard Data will be published at a future date Cannot commit to a date for publication Not relevant to the agency (The colour coding is auto-generated through use of the drop-down menu.) For anything less than full compliance, the agency is invited to provide further information in the publication notes. This can include: - dates for full compliance if partial compliance is expected initially - information on future publication of data items - e.g. potential dates or what it is dependent upon (e.g. new management systems) - under what conditions data items under consideration could be published (e.g. implementing geocoding or collecting of results data) - why publishing this information is not applicable (e.g. not relevant to the agency, not part of the agency's business model, etc.) 4) Publication date - identifies when the agency did, or in future can, start publishing data for this information area. The date should appear in mmm-yy format (e.g. Jan-12). If any additional information needs to be provided about the date, it should be added in the 'Publication notes'. (this expands on the summary in Part II.1F of what improvements will be made and by when to indicate the date each individual item will be published). 5) Publication notes - a free text field where the agency can provide additional information, such as thresholds or exclusions specific to this information item, where internal definitions of a field may differ slightly (or significantly) from the common standard definitions, and any other relevant information not covered in the preceding columns or requiring further clarification.

2 Part II General questions on comprehensiveness, timeliness and public availability of information To be completed for the whole organisation Organisation Name: Private Infrastructure Development Group (PIDG) Date: (Updated) 30/11/ COVERAGE AND COMPREHENSIVENESS A. To which system(s) do you currently report/publish: CRS NO FSS NO IATI YES Other B. What is the coverage of your current reporting in terms of financial flows and what levels of aggregation do the reported data represent? (Tick all boxes that apply) PIDG Website ( and PIDG Facility websites This is an opportunity to detail information that is published in other places (e.g. online) Flows covered / aggregation level (1) ODA Official Export Credits CRS Other OOF PRIV NGO ODA Official Export Credits Activity-level YES YES Semi-aggregate (by recipient country and sector/component) Aggregate (by recipient country only) IATI Other OOF PRIV NGO C. i) What, if any, thresholds do you apply for aggregating CRS data? Do not currently publish to CRS. ii) What, if any, is the threshold on the value of activities below which you do not publish to IATI? No threshhold iii) Does your organisation hold data and information that is confidential due to commercial, security or other considersations? If yes, please specify. Most of the PIDG Facilities operate on a commercial basis, and as such certain project-level and financial information is commercially sensitive. iv) Does your organisation have a disclosure policy that covers the publication of sensitive, commercial or personal data? If yes, please add link. PIDG has a Disclosure Policy and Procedures. All information will be published, unless if it falls within any of the exclusions set out in the PIDG Disclosure Policy and Procedures and cannot be disclosed. D. i. If you publish through IATI, which agencies do the published data currently cover? Name(s) of agencies PIDG Trust Agency coverage ii. In future, which agencies will your published data cover? Name(s) of agencies By when? iii. In future, which agencies will your published data not cover? Name(s) of agencies PIDG Facilities

3 iv. Please provide additional information related to current/future coverage of publishing (if necessary) E. What improvements do you plan to the coverage (types of flows) and comprehensiveness (level of detail) of your data by 2015? Flows covered ODA Improvements Publish all indicators marked as 'Fully Compliant' in Parts IIIa and IIIb By when? OOF PRIV NGO 2. FREQUENCY AND TIMELINESS A. Frequency: At what intervals do you currently report to the CRS / publish through IATI? Monthly Quarterly Annually Other (specify) CRS IATI YES B. C. D. Frequency: At what intervals would you be able to report to the CRS / publish through IATI / publish through a publicly available website? Monthly Quarterly Annually Other (specify) CRS IATI YES Timeliness: How soon after data are captured and available internally can you publish them? (Please give the soonest any data are available to publish, even if they cover only part of your aid e.g. country project data.) One month One quarter One year Other (specify) 60 days after Quarter end What improvements do you plan to the frequency and timeliness of your data and by when? Flows covered ODA Improvements Publish all indicators marked as 'Fully Compliant' in Parts IIIa and IIIb by 60 days after Quarter-end By when? OOF PRIV NGO

4 3. FORWARD-LOOKING INFORMATION A. i) Which approach does your organisation take to future planning? To what degree are you able to provide forward-looking information to IATI? How many years ahead are you able to provide information for? Forward planning "Agency" budget data is captured in the multi-year funding commitments that the PIDG Members make to the PIDG Facilities in the Funders' Agreements. On average we are able to provide Financial transaction (Commitment) data up to 3-4 years ahead. Level of aggregation committed / ongoing projects also including planned / not yet committed Activity-level projects also including remaining country budget envelopes Semi-aggregate (by recipient country and sector/component) Aggregate envelopes (by recipient country) Forward Spending Survey (FSS) IATI Yes ii) For how many years ahead can you legally provide information? Forward planning "Agency" budget data is captured in the multi-year funding commitments that the PIDG Members make to the PIDG Facilities in the Funders' Agreements. On average we are able to data up to 3-4 years ahead. iii) Please provide additional information related to forward-looking information, including if you use a fixed (e.g. 3-year) or rolling (extended by one year each year) planning framework. Forward planning "Agency" budget data is captured in the multi-year funding commitments the PIDG Members make to the PIDG Facilities in the Funders' Agreements. On average we are able to data up to 3-4 years ahead (fixed) B. If the above information relates to the DAC Forward Spending Survey (FSS), do you permit the publication of this information? If no, why not? C. What improvements are you planning to provide more forward-looking information, and by when? Flows covered ODA Improvements Publish all indicators marked as 'Fully Compliant' in Parts IIIa and IIIb by 60 days after Quarter-end By when? OOF PRIV NGO

5 4. PUBLICATION A. What information on your activities do you currently publish/plan to publish on your website? YES YES Currently Planned By when Notes Project Database Project Database Activity information is published via the PIDG Information and Reports Information and Reports Results Monitoring Database (data.pidg.org) which Other (describe) Other (describe) updated quaterly. Information and Reports are available on the PIDG website ( B. What formats/mechanisms do you currently use/plan to use for publishing data on your website? YES Yes YES Currently Planned By when Notes XML format for IATI registry XML format for IATI registry Activity information is published via the PIDG Results Monitoring Database (data.pidg.org) which Table(s)/ online tool(s) Table(s)/ online tool(s) updated quaterly, and can be accessed as a Only through OECD Only through OECD searchable online database or downloaded as an website/online databases website/online databases Excel file. Other (please name) Reports, Case Studies Other (please name) Information and Reports are available on the PIDG website ( PIDG publishes quarterly to the IATI Registry. We also intend to begin publishing data in IATI compliant format to the IATI registry by March 2015 C. Under which license do/will you publish your data (2) Public domain If neither of these, please specify why: 5. NOTES (1) Detailed definitions are available at: ODA: Official development assistance is defined as those flows to countries and territories on the DAC List of ODA Recipients and to multilateral development institutions which are: i. provided by official agencies, including state and local governments, or by their executive agencies; and ii. each transaction of which: a) is administered with the promotion of the economic development and welfare of developing countries as its main objective; and b) is concessional in character and conveys a grant element of at least 25 per cent10 (calculated at a rate of discount of 10 per cent). Official export credits: official bilateral loans which are primarily export-facilitating in purpose. Other OOF: Other official flows are official sector transactions which do not meet the ODA criteria, e.g. official bilateral transactions intended to promote development but having a grant element of less than 25 per cent PRIV: Private flows at market terms undertaken by firms and individuals resident in the reporting country from their own private funds. NGO: NGO flows cover strictly private funds spent by NGOs/charitable organisations (as grants) on development cooperation (funds they raise themselves from private sources). This therefore would not include any ODA or OOF nor private flows at market terms. (2) Definitions are available at: IATI requires data published to the Standard to be compliant as either: Public Domain: no copyright, database rights or contractual rights exist over the data that has been published by an organisation. Examples include the Creative Commons CC0 tool and the Open Data Commons Public Domain Dedication and Licence (PDDL). You can access an example IATI Public Domain licence. Attribution-Only: licenses that allow for use and reuse of the data, with the only restriction being that attribution (credit) be given to the organisation that has published the data. Examples include the Creative Commons Attribution Licenses (CC-BY) and the Open Data Commons Attribution Licence. You can access an example IATI Attribution-Only licence via:

6 Part IIIa - Organisation data Separate sheet to be completed by each organisation that does/will publish data to IATI Organisation: Private Infrastructure Development Group (PIDG) Date: (Updated) 30/11/2015 CRS donor/agency code (if available) or IATI Organisation Identifier: This tab refers to the current and planned availability of published information at agency level. For each information item in the table, please make a general assessment of your agency's ability to provide the requested information. In the status column you can specify the degree of compliance of your system to provide information for each information item. Information Item Detailed information / Definitions Status Publication date Publication notes, including any field level thresholds or Annual forward planning budget data for agency Organisation documents Does your agency publish its total development budget for each of the next three years (or most detailed available) on a rolling basis? For donor agencies, this will cover information as submitted to parliament; for foundations or multilaterals as submitted to their respective boards. Does your organisation publish documents that are related to the work-programme of your organisation? IATI recommendation is for forward planning budget data for the next three years, where possible. PIDG Trust General Admin Budget - Annually for next three years. Updated annually.

7 Part IIIb - Activity data Separate sheet to be completed by each organisation that does/will publish data to IATI Organisation: Private Infrastructure Development Group (PIDG) CRS donor/agency code (if available) or IATI Organisation Identifier: Date: (Updated) 30/11/2015 This tab refers to the availability of information at activity level. For each information item in the table, please make a general assessment of your agency's ability to provide the requested information on all your activities. For details of the code values for an item refer to the codes lists in Part IV. In the status column you can specify the degree of compliance for each information item. For instance, if you can provide the requested information on most of your projects or programmes, you can indicate this by selecting "Fully Compliant", if only for some projects or programmes you can select "Partially Compliant" with an explanation in the notes column. Note that the common standard uses the term activity to describe the reported unit for all types of development co-operation resources. An activity is any project, programme, contract, cooperative agreement or financial arrangement that is reported at a level of detail that is meaningful to the recipient and manageable by the donor. The cells highlighted with this colour represent overlap between IATI and CRS/FSS. For data fields overlapping with CRS, there are several cases where different application criteria are used, definitions adjusted, and codes lists extended. The cells highlighted with this colour represent partial overlap between IATI and the CRS/FSS. Information Item Detailed information / Definitions (See Part IV on code lists for further details) Status Publication date Publication notes, including any field level thresholds or Reporting Organisation Standard activity identifier Other activity identifiers Basic Activity Information Does your system allow publication of the name and unique identifier of the organisation publishing the information? Does your system allow publication of a globally unique identifier for your activities? This should be in the form of the CRS ID or the IATI Organisation Identifier (for the reporting organisation) concatenated to that organisation's activity identifier. Does your system allow publication of other activity identifiers, which can be used to identify an activity for multiple organisations? This can for instance be a donor's own project number. The reporting organisation is the PIDG Trust Standard Text - not updated IATI Activity Identifier for PIDG Trust will be generated through the IATI system Standard Text - not updated Not required - IATI activity identifier will be used.

8 Information Item Detailed information / Definitions (See Part IV on code lists for further details) Status Publication date Publication notes, including any field level thresholds or Activity Title Activity Title (in recipient's language) Activity Description Activity Description (in recipient's language) Activity Status Activity Dates (Start Date) Activity Dates (End Date) Activity Contacts Participating Organisation (Source of Funding/Finance) Participating Organisation (Extending) Does your system allow publication of a title of your aid activities (preferably official name used in project documents)? Does your system allow publication of long descriptions summarising the specific purpose or objective of your activities? Does your system allow publication of the current stage of the aid activity at the time the information is published/updated? The stages are based on an activity lifecycle, e.g. pipeline, implementation, completion etc. Does your system allow publication of expected/planned/actual start dates of your activities? Please specify in publication notes field if it is expected/planned start date for the project or actual start date (i.e. the date the physical progress of the project begins). Note that CRS only includes expected/planned start dates. Does your system allow publication of expected/planned/actual completion dates of your activities? Please specify in publication notes field if it is expected/planned completion date for the project or actual completion date (i.e. the date the physical project ends). Note that the CRS only includes expected/planned completion dates. Does your system allow publication of contact details for your activities? This can either be a generic contact or specific individual providing there are no privacy concerns and there is an automatic update when individual changes job. Does your system allow publication of the identity and role of each organisation in activities (including the reporting organisation)? (How to use the participating organisation fields to be decided on an individual basis) Name of the the PIDG Facility For PIDG Trust reporting, each "Activity" is an individual PIDG Facility. One activity will be set up for each PIDG Facility. Updated if new Facilities are established. N/A Description of the Facility. Standard text identifying key information about the Facility - currently published on PIDG website and Facilities' websites. Reviewed quarterly, updated when facility description is amended. N/A Status of the PIDG Facility - all PIDG Facilities are currently in "Implementation" phase (using IATI standard definitions). For new PIDG Facilities in future, IATI reporting will only commence once the PIDG Facility is in Implementation phase. Actual Date - Date of establishment of each Facility Not updated Not Applicable. PIDG Facilities do not have an end date. Contact information for each Facility Reviewed quarterly, updated when contact information changes List of the PIDG Members providing funding to the Facility Reviewed quarterly, updated when contact information changes The PIDG Trust is the extending organisation for all Facilities with the exception of DevCo, which is housed within IFC and funded by Members directly Not updated

9 Information Item Detailed information / Definitions (See Part IV on code lists for further details) Status Publication date Publication notes, including any field level thresholds or Participating Organisation (Recipient/Client) Geopolitical Information Recipient Country Recipient Region Sub-national Geographic Location Classifications Sector (DAC CRS) Does your system allow publication of the country(ies) for whose benefit aid flows are provided (if applicable)? Does your system allow publication of supra-national areas for whose benefit aid flows are provided (if applicable)? This includes geographical or administrative regions grouping various countries (e.g. Sub-Saharan Africa) or 'global' for activities benefiting substantially all developing countries. Does your system allow publication of sub-national geographical identification of the target locations of your activities? These can be described by coordinates, administrative areas or a textual description. Note that the CRS allows for a textual description, while publication through IATI builds upon the UCDP/AidData geocoding methodology. Does your system allow publication of the specific sector(s) of the recipient's economic or social development that the transfer intends to foster, known as "purpose codes" in the CRS. Not publishing now The PIDG Facility is the participating organisation (recepient). Not updated The PIDG Trust does not require confirmation that funds it disburses will be used in a specific country by the recipient PIDG Facility so long as they are used in accordance with the PIDF Facility s investment policy (or equivalent). Highest supra-national region in which the PIDG Facility Funders Agreement and/or Investment Policies (or equivalent) require each PIDG Facility to operate. Updated quarterly The PIDG Trust does not currently require the PIDG Facilities to provide the exact geographic location of each project. This is not currently captured, however it will be considered as we move forward with the PIDG Results Monitoring Database and the PIDG financial systems. The PIDG Trust does not require that disbursed or committed funds are used in a specific sector by the recipient PIDG Facility. As such, all funds are reported as DAC Code Unearmarked contribution general programme assistance (when not allocable by sector) Sector (Agency specific) Policy Markers Collaboration Type Does your system allow publication of agency-specific sector codes for the recipient's economic or social development that the transfer intends to foster. Does your system allow publication of indicators tracking key policy issues, notably the CRS policy markers? This can be also used for donor specific thematic classifications. Does your system allow publication of identifiers to show the type of collaboration? For official donors, it would show if activities are bilateral; earmarked multilateral; core multilateral; core contributions to NGOs; core contributions to PPPs; or multilateral outflow. Other types may apply to foundations and NGOs. The PIDG Trust does not require confirmation that funds it disburses are used in a specific sector by the recipient PIDG Facility so long as they are used in accordance with the PIDF Facility s investment policy (or equivalent). The PIDG Trust is not a policy organisation, therefore policy markers are not applicable Default collaboration type is: Multilateral Not updated

10 Information Item Detailed information / Definitions (See Part IV on code lists for further details) Status Publication date Publication notes, including any field level thresholds or Default Flow Type Does your system allow publication of identifiers to show the classification of the flow? For official donors this means if activities are Official Development Assistance (ODA), or Other Official Flows (OOF) [non-concessional but developmental, i.e. excluding export credits]. Other types can be specified for other donors. As agreed with IATI, this is not applicable for PIDG Trust reporting. Default Finance Type Default Aid Type Default Tied Aid Status Financial Activity Budget Does your system allow publication of identifiers to show the financing mechanism of the aid activity (e.g. grant, loan, capital subscription, export credit, debt relief, equity)? Other types can be specified for other donors. Does your system allow publication of identifiers to show the type of assistance provided. For official donors broad categories are budget support, pooled funds, project-type interventions, experts, scholarships, debt relief, administrative costs)? Other types can be specified for other donors. Does your system allow publication of amounts by degree of restriction on where procurement of goods or services can take place, classified as untied (open procurement), partially tied (donor and developing countries) and tied (donor or group not including most developing countries). Does your system allow publication of planned budgets (by quarter or annual) for the lifetime of your activities? As agreed with IATI, this is not applicable for PIDG Trust reporting. PIDG has no default financial flow type - made up of grants, loans etc. As agreed with IATI, this is not applicable for PIDG Trust reporting. Untied Not updated Annual Commitments from the PIDG Trust to the PIDG Facilities as set out in each Facility's Funders Agreement. Updated quarterly Planned Disbursements Economic Classification (Capital/Recurrent) Does your system allow publication of planned disbursements and expenditures for your activities? Note that the FSS requests this information by calendar year while IATI recommends this to be specified by the financial year of the recipient country. Format still to be finalised by IATI Steering Committee for PIDG Trust reporting due to the demand-led nature of the PIDG Facilities' operations. Recipient's Administrative/Functional budget classification Financial Transaction Format still to be finalised by IATI Steering Committee

11 Information Item Detailed information / Definitions (See Part IV on code lists for further details) Status Publication date Publication notes, including any field level thresholds or Financial transaction (Commitment) Does your system allow publication of commitments? A commitment is a firm written obligation by the donor to provide resources of a specified amount under specified financial terms and conditions and for specified purposes for the benefit of the recipient. Funding commitments from the PIDG Trust to each PIDG Facility. (Or in the case of TAF both funds committed to the PIDG Facilities, and funds uncommitted upon grant completion) Updated quarterly. Financial transaction (Disbursement & Expenditure) Does your system allow publication of disbursements and/or expenditures? A disbursement is the amount placed at the disposal of a recipient country or agency (in the case of internal development-related expenditures, the outlay of funds). An expenditure is the outlay by the implementing agency on goods and services. Please specify in the publication notes if you can publish disbursements and expenditures separately or only publish these jointly. (Wherever possible, subject to legal restrictions, the commitment figure will be published at the start of the commitment period and the total amount disbursed will be reported at the end of the commitment period*) Funds disbursed from the PIDG Trust to each PIDG Facility (In the case of TAF, also funds returned from the PIDG Facilities) (Or in the case of funds received from EU-AITF for PIDG Facility projects - disbursed directly to the service providers) Updated quarterly Financial transaction (Reimbursement) Financial transaction (Incoming Funds) Does your system allow publication of reimbursements? Reimbursements are disbursements that repay funds already spent by the recipient, as agreed in the terms of the loan or grant. (Optional field) Does your system allow publication of incoming funds? These are funds received from an external funding source (e.g. a donor). to PIDG Funds disbursed to the PIDG Trust from PIDG MembersFinancing (commitments and disbursements) that the PIDG Facilities receive from sources other than through the PIDG Trust will not be reported by the PIDG CMO. Related Documents and Links Activity Documents Does your system allow publication of published documents that are related to your activities? For each PIDG Facility, provide a link to their key documents (including Investment / Operating Policy) Activity Website Related Activity Performance Do you have websites with more information about individual activities? Does your system allow publication of links to other activities related to your activities; for example for multifunded projects? Reviewed quarterly, updated when amendments are made to the documents. For each Facility, provide a link to their website Not updated N/A - funding relationships picked up through financial transaction information

12 Information Item Detailed information / Definitions (See Part IV on code lists for further details) Status Publication date Publication notes, including any field level thresholds or Conditions attached Y/N Text of Conditions Does your system allow publication of whether there are any special conditions attached to your individual activities (yes/no), and if so, the exact details of the conditions (optional)? Conditions from the Funders' Agreements to the relevant Facility Reviewed quarterly, updated if amendments made to the Funders' Agreements Links provided to the relevant Funders' Agreements for each facility Results data Does your system allow publication of generic frameworks for the reporting of indicator-based targets and outcomes. Please note that there are no restriction on the choice of indicators, measures or baselines. Reviewed quarterly, updated if amendments made to the Funders' Agreements Relevant PIDG Facility Logframe targets and achievements. Updated Annually