INSTRUCTIONS TO CONTRACTORS

Transcription

1 INSTRUCTIONS TO CONTRACTORS APPLICATION FOR REGISTRATION AND CATEGORISATION OF ETRICAL CONTRACTORS FOR THE YEAR 2009/10 GENERAL NOTE: INFORMATION SUPPLIED IN THIS APPLICATION MUST, WHERE NECESSARY, BE ACCOMPANIED BY SUPPORTING DOCUMENTS OTHERWISE NO POINTS WILL BE ALLOCATED 1. All contractors should submit their application forms to Procurement Office on or before 6 th March 2009 at 12:00 noon. 2. It is important that the contractor answers each and every question fully, with supporting document where required, as the responses shall be carefully examined. 3. The applicants must note that they may be called for an interview on some or all answers in the application form; and some of the responses may be physically verified. 4. The applicants must note that no individual, partnership or company shall be allowed to register more than one electrical contracting company with Lesotho Electricity Company; otherwise such applications will be disqualified. 5. The application form will not be considered if the Traders License is not attached. 6. Tools like comealong and ratchet are pre-requisite to be in category B, B+, A and A+. 7. Any false information supplied in this form shall automatically disqualify the applicant. 1.0 IDENTIFICATION 1.1 Name of Contractor 1.2 Physical address Postal address: Contact Name: Contact numbers: Telephone: Cell phone. Fax: 1.5 address/website Electrical Contractors Registration 2009/10 1

2 2.0 LEGAL STATUS 2.1 State whether you are a (by ticking where appropriate) Company Partnership Joint Venture Sole Proprietor Any other (please specify) 2.2 For Companies State the following: a) Registration number. b) Place of Registration c) Names of the shareholders.... d) Are there any shareholders that are Lesotho Citizens - yes/no e) If the answer to the above is yes, state the percentage of their Shareholding f) Names of the Board of Directors.... g) Contact Person.. Electrical Contractors Registration 2009/10 2

3 2.2.2 Attach copies of: a) Certificate of incorporation (certified copy), b) Memorandum and Articles of Association (certified copy), c) Board resolution authorizing the application for registration (original). 2.3 For Partnerships State the following: a) Registration number. b) Place of Registration.. c) Names of the Partners d) Are there any partners that are Lesotho Citizens yes/no? e) If the answer to the above is yes, state the percentage of their financial interest into the partnership f) Names of the Governing Body/Committee g) Contact Person Attach copies of: a) A registered copy (certified) of a Deed of Partnership b) Resolution by Partners authorizing the application for registration (original) 2.4 For Joint Ventures (JV) State the following: a) Names of the JV Partners Electrical Contractors Registration 2009/10 3

4 b) The Registration Numbers of the JV Partners c) Places of Registration of JV Partners... c) Are there any JV partners that are Lesotho Citizens - yes/no? d) If the answer to the above is yes, state the percentage of their Financial contribution into the JV Partnership.. e) The Chief Accounting Officers of the JV Partners f) JV s Contact Person Attach copies of: a) A copy (certified) of the JV Agreement b) Resolution by JV Partners authorizing the application for registration (original) 2.5 For Sole Proprietors a) Nationality of the applicant.. b) Passport/ID Number LICENSE TO TRADE & PROFESSIONAL REGISTRATION a) A certified copy of license to trade in Lesotho must be attached (If not attached, the application will be disqualified). b) Attach a certified proof of registration with a relevant body in the electrical industry if you have been registered with any such body 4.0 TAX CLEARANCE Attach certified copies of tax clearance certificates including VAT and Income Tax. 5.0 FINANCIAL PERFORMANCE a) Submit the audited accounts of the business for at least the past 2-years. b) If audited accounts are not available, please provide a letter from the bank stating to which level they can provide you with a credit. Electrical Contractors Registration 2009/10 4

5 6.0 RESOURCES PROPERTY, PLANT AND TOOLS ( may physically ascertain the availability of these resources) 6.1 Immovable Property (Indicate whether rented or owned by company, attach lease if owned or confirmation letter from owner if rented) Property State whether owned or rented Value if owned by company Plant and Vehicles (attach certified copies of ownership documents) Item Truck Crane truck 4 x 4 van 2 x 4 van Compressor Number owned Detailed information of Plant and vehicles (attach certified copies of ownership documents that reflect either name of contractor or name of any of the company s Directors) Vehicle/ Plant Make (e.g. Toyota) Year of Manufacture REGISTRATION/SERIAL NO Heavy duty tools (i.e. Drill rigs, ladders, etc) Description of the Tools Number/QTY Electrical Contractors Registration 2009/10 5

6 6.2.4 Light duty tools Description of the Tools Number/QTY Protective Clothing/ Equipment Protective Clothing/ Equipment Number/QTY Electrical Contractors Registration 2009/10 6

7 7.0 KEY PESONNEL 7.1 Attach signed CVs and certified copies of educational certificates of full time employees 7.2 Please draw company structure on the space below or attach a separate sheet. Electrical Contractors Registration 2009/10 7

8 7.1 Engineers Name Qualifications Experience (Years) 7.2 Contract/Project Managers Name Qualifications Experience (Years) 7.3 Technician Name Qualifications Experience (Years) 7.4 Health & Safety Inspector Name Qualification Experience In (Years) 7.5 Foremen Name Qualification Experience In (years) 7.6 Electricians Name Qualification Experience In (Years) 7.7 Technical staff total Category Total Average Experience (Years) Engineers Technicians Electricians Linesmen Electrical Contractors Registration 2009/10 8

9 7.8 Additional information Provide any additional information that may enhance this application concerning the resources that have 8.0 EXPERIENCE IN ETRICAL CONSTRUCTION WORKS List all principal/major projects carried out in the last three years (chronologically) Project Description Project Amount Client (Name and telephone number of contact person) Year Electrical Contractors Registration 2009/10 9

10 9.0 TRADE REFERENCES Please provide your trade references (i.e. suppliers, sub-contactors, clients, customers) at least three with name, address, and telephone number PREVIOUS WORKS Have you ever failed to complete any work awarded to you under the style in which you apply or any other style? State the circumstances PREVIOUS APPLICATION OF A PENALTY CLAUSE Has the penalty clause been invoked against you on any project? If yes, state with whom, on what issue, under what circumstances PREVIOUS APPLICATION OF ARBITRATION CLAUSE Has an arbitration clause ever been invoked against you on any project? If yes, state with whom, on what issues, under what circumstances. Electrical Contractors Registration 2009/10 10

11 13.0 LIQUIDATION OR ESQUESTRATION Has there been any company that has been liquidated which company you had shares in or were involved in its Management and or has estate ever been sequestrated? If ye state the circumstances 14.0 CRIMINAL CONVICTION Have you or any of your business partners been convicted of any offence? (State details) 15.0 THIRD PARTY INSURANCE Submit a copy of the public liability insurance (third party if you have any) Electrical Contractors Registration 2009/10 11

12 16.0 CONTRACTORS EVALUATION CRITERIA The following criteria will be used to evaluate proposals submitted by the contractors Criteria No. Criteria Criteria Weight 2 if you have a valid Wiring Test 1 Registration (2) Certificate Previous experience with Quality of work (21) 2 (30) Period for delivery of services (9) 3 3rd Party Insurance (3) 3 for 3 rd Party Insurance 4 Safety Consciousness (5). 5 Value of Previous Projects done to date. (10) 6 Qualification of Staff (20). 7 Company Assets (25) 8 Financial Status (5) 1 for having safety officer. 2 for full protective clothing (attach list of available items) 2 for trained first aid personnel. 5 if <M50, if >M50, 000-M100, if >M100, 000-M500, if >M500, for 2 Artisans 2 for >2 Artisans 3 for 2 Electricians 4 for >2 Electricians 4 for 2 Technicians 5 for >2 Technicians 6 for Engineer or Project Manager 1 for 5 light tools and 2 for >5 light tools. 2 for 3 heavy tools and 4 for >3 heavy tools 3 for 1 light vehicle and 5 for >1 light vehicles 4 for 1 heavy vehicle and 6 for >1 heavy vehicles 8 for owned plant (regardless of the number) 4 for property 0.5 for every M2, and 5 for >M40, Electrical Contractors Registration 2009/10 12

13 17.0 CATEGORIZATION Lesotho Electricity Company (PTY) LTD 17.1 Evaluation Levels Contractors are categorized according the level of evaluation score as follows: Total Points Category From 25 to 29 points C From 30 to 49 points C+ From 50 to 65 points B From 66 to 70 points B+ From 71 to 80 points A From 81 to 100 A Area of work for each category Category Area of works A+ Overhead lines and underground cables from 0.4kV to 132kV, installation of all sizes and types of transformers and switchgears A Overhead lines and underground cables from 0.4kV to 33kV, installation of transformers and switchgear up to the voltage level of 33kV B+ Overhead lines and underground cables from 0.4kV to 11kV, installation of transformers and switchgear up to the voltage level of 11kV B Low voltage overhead lines and service cables of 0.4 kv and installation of meters Comment Can construct more than two (2) electrification projects concurrently Can construct up to two (2) electrification projects concurrently Can construct one (1) electrification project at the time C+ Installation of 0.4kV cables and prepaid meters More than 10 Service Connections at a time C Installation of 0.4kV cables and prepaid meters 10 Service Connection at a time 18.0 DECLARATION UNDER OATH TO: MANAGING DIRECTOR I, THE UNDERSIGNED CERTIFY UNDER OATH, TO THE TRUTHFULNESS AND CORRECTNESS OF ALL THE STATEMENTS, INFORMATION AND ANSWERS TO THE QUESTIONS MADE ABOVE:. Name of applicant/representative in full capitals.. SIGNATURE COMMISSIONER OF OATH.. DATE STAMP. Electrical Contractors Registration 2009/10 13