Direct Deposit Enrollments and Changes now available via AYSO

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1 Direct Deposit Enrollments and Changes now available via AYSO Employee Instructions Payroll Services April 2015

2 Direct Deposit Election in AYSO Add or update your own direct deposit information using UC s At Your Service Online This is the same place you go to view your earnings statements, view and print your W-2s, and make open enrollment changes. Experience the benefits: Convenient: 24/7 access to At Your Service. Safe: No need to share your bank account information outside of the secure AYSO web site. Environmentally Friendly: Save a tree by getting your payment and viewing earnings statements electronically. Cost Effective: Avoid costly check cashing fees, waiting in line at the bank/atm. Many banks offer free checking accounts and lower rates for those with direct deposit! 2

3 Direct Deposit Election What is Direct Deposit? Direct deposit is a way for UCSF to send your pay to your bank electronically and confidentially. Banks are required to post your net pay on payday. Some even make the funds available to you the night before! What financial institution can be setup for Direct Deposit? Only U.S. financial institutions Banks Credit Unions Brokerage firms 3

4 To get started Note: As financial institutions have merged their names have changed and the name on your account many not match the name in AYSO. This is fine as long as the routing number you use is correct. You will need to know: Your financial institution s routing transit number (also known as ABA number) Your account number Where to find this information: Your personal check Your bank statement Your online banking site Direct Deposit Authorization form provided by your financial institution 4

5 1. Log into At Your Service Online Matrix for figuring out your log in information Type of User New User within 31 days of hire date New user after 31 days from hire date Prior User (previously created an AYSO username) Login Information Username Your Social Security Number (no slashed or dashes) Password Temporary password is your 8 digit date of birth in the format MMDDYYYY Username Your Social Security Number (no slashes or dashes) Password Temporary may have expired. Contact the UCSF HR Benefits Office or try to click the forgot password link to have a new temporary password sent to you. Enter your previously established Username and Password. Or Click the forgot username or password link. 5

6 2. Access Direct Deposit Module Click on Direct Deposit located under the Income and Taxes menu 6

7 3. View your current check disposition information Click Continue to add or update your direct deposit information 7

8 4. Add/update direct deposit information Enter account type, routing number and account number 8

9 5. Review and confirm You must authorize the University to initiate transactions and confirm what you entered 9

10 6. You will receive a confirmation number and Retain this until you receive your first direct deposit 10

11 The prenote process What to expect The information you update in AYSO will be reflected in the UCSF payroll system in about two business days. Once the banking information you update in AYSO is reflected in the UCSF payroll system, a business day prenotification period begins. Prenotification is a process where an electronic notification is sent to your financial institution for account verification. You will receive a paper check until the prenotification waiting period has passed. Your paper check will be delivered by the U.S. Postal Service to your home address of record. Please be sure that your home address (must be a US address) in At your Service Online (AYSO) is accurate and up to date at all times. 11

12 For questions, please speak to your department s HR or payroll administrator. You may also contact UCSF Payroll Services by to COSolutionCenter@ucsf.edu or by calling