Registration Training Portfolio. Certificate of Competence

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1 THE INSTITUTE OF BIOMEDICAL SCIENCE Registration Training Portfolio for the Certificate of Competence Please address any queries to: THE INSTITUTE OF BIOMEDICAL SCIENCE 12 Coldbath Square London EC1R 5HL Tel: Web: Twitter, Facebook, LinkedIn & newsletter:

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3 Record of Completion of Education and Laboratory Training Name of Trainee: Date of Birth: Surname: First Name: Second Name: Address Telephone number address IBMS Membership Number (if applicable) Relevant Academic Qualification Name and Address of Awarding Institution Date of Award Student Number: Name and Address of Training Laboratory Period of Training From: To: Discipline(s) in which training received Name of training officer(s) Third Edition V2 January 2013

4 Training Review Reviewed by: Date: Comments:

5 CONTENTS Introduction 9 Purpose of this Portfolio 15 Constructing a Portfolio of Evidence 21 Laboratory Based Training 27 External Verification 37 Health and Care Professions Council Standards of Proficiency 43 Section 1: Expectations of a Health Professional 43 1A PROFESSIONAL AUTONOMY AND ACCOUNTABILITY 43 1a.1 Be able to practise within the legal and ethical boundaries of their profession. 43 1a.2 Be able to practise in a non-discriminatory manner. 46 1a.3 Understand the importance of and be able to maintain confidentiality. 49 1a.4 Understand the importance of and be able to obtain informed consent. 52 1a.5 Be able to exercise a professional duty of care. 55 1a.6 Be able to practise as an autonomous professional exercising their own professional judgement. 58 1a.7 Recognise the need for the effective self-management of workload and be able to practise accordingly. 61 1a.8 Understand the obligation to maintain fitness to practise. 64 1B PROFESSIONAL RELATIONSHIP 69 1b.1 Be able to work, where appropriate, in partnership with other professionals, support staff, service users, and their relatives and carers. 69 1b.2 Be able to contribute effectively to work undertaken as part of a multi-disciplinary team. 72 1b.3 Be able to demonstrate effective and appropriate skills in communicating information, advice, instruction and professional opinion to colleagues, service users, their relatives and carers. 75 1b.4 Understand the need for effective communication throughout the care of the service user. 79

6 Section 2: The Skills Required for the Application of Practice 85 2A IDENTIFICATION AND ASSESSMENT OF HEALTH AND SOCIAL CARE NEEDS 85 2a.1 Be able to gather appropriate information 85 2a.2 Be able to select and use appropriate assessment techniques. 88 2a.3 Be able to undertake or arrange investigations as appropriate. 91 2a.4 Be able to analyse and critically evaluate the information collected. 95 2B FORMULATION AND DELIVERY OF PLANS AND STRATEGIES FOR MEETING HEALTH AND SOCIAL CARE NEEDS 99 2b.1 Be able to use research, reasoning and problem solving skills to determine appropriate actions. 99 2b.2 Be able to draw on appropriate knowledge and skills in order to make professional judgements b.3 Be able to formulate specific and appropriate management plans, including the setting of timescales b.4 Be able to conduct appropriate diagnostic or monitoring procedures, treatment, therapy or other actions safely and skilfully b.5 Be able to maintain records appropriately C CRITICAL EVALUATION OF THE IMPACT OF, OR RESPONSE TO, THE REGISTRANT S ACTION 121 2c.1 Be able to monitor and review the ongoing effectiveness of planned activity and modify it accordingly c.2 Be able to audit, reflect on and review practice. 125 Section 3: Knowledge, Understanding and Skills 131 3A KNOWLEDGE, UNDERSTANDING AND SKILLS 131 3a.1 Know and understand the key concepts of the bodies of knowledge which are relevant to their profession-specific practice a.2 Know how professional principles are expressed and translated into action though a number of different approaches to practice, and how to select or modify approaches to meet the needs of an individual, groups or communities a.3 Understand the need to establish and maintain a safe practice environment. 140

7 Introduction This section introduces the role of the Institute, in pre-registration education and training of biomedical scientists, as the awarding body for the Certificate of Competence, by which individuals can evidence that they have met the competency required of the HCPC standards of proficiency and are therefore fit to practice as biomedical scientists. Education and training routes are briefly described, together with definitions of relevant terminology. The instructions contained in this record of education and training should be read carefully by both trainee and trainers, and used in conjunction with other advice issued by the Institute.

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9 INTRODUCTION Biomedical scientists are required to register with the Health and Care Professions Council (HCPC), which is the statutory regulatory body, created under the 1999 Health Act. In July 2003, the Privy Council approved the HCPC Standards of Proficiency for safe and effective practice of registrant biomedical scientists. The standards have been subsequently revised by the HCPC and new standards published with effect from November 1 st These standards are reproduced in their entirety in this portfolio under sections 1-3. The role of the Institute of Biomedical Science (the Institute ) in this process is as an awarding body for the Certificate of Competence, by which individuals can evidence that they have met the competency required of the HCPC standards of proficiency, are fit to practice as biomedical scientists and are therefore eligible to apply for professional registration with the HCPC. These certificates can only be issued by the Institute of Biomedical Science The authority for this derives from the Privy Council The Institute verifies the competence of applicants strictly against the Standards of Proficiency issued by the HCPC All enquiries, or matters relating to this process should be addressed to the Institute NOT the HCPC This record of education and training provides evidence that the knowledge, skills and competency required for registration has been achieved. It also, independently of HCPC registration, provides evidence of eligibility to apply to be admitted to the class of Licentiate member of the Institute of Biomedical Science. EDUCATION AND TRAINING ROUTES TO HCPC REGISTRATION Generally there are three main routes: 1. Coterminus (Integrated) Degrees Coterminus degrees consist of a programme of integrated education and training, accredited by the Institute, that lead to completion of the registration portfolio during the degree and award of the Certificate of Competence, coterminus with the award of the honours degree in biomedical science. Integrated degrees consist of a programme of integrated education and training that is approved by the HCPC and which, upon award of the degree, enables graduates to apply for registration. The Institute may also accredit these degrees in order for graduates to be awarded the certificate of competence for Licentiate membership. 2. Part-time or sandwich programmes accredited Biomedical Science degrees These programmes have the potential to be recognised as an integrated route but may lack clear demonstration of how all the HCPC standards of proficiency are met, therefore graduation and the award of the Certificate of Competence may be separate even though the portfolios may have been completed and assessed during the placement year. Sections of the portfolio should be signed off by the trainee, training officer and the university course 9

10 tutor, where appropriate. This training portfolio will be issued on request to students through either the university or training laboratory as appropriate. 3. Those who have completed an accredited biomedical science degree, or supplementary education following acceptance of a non-accredited degree as a preliminary qualification, without any clinical placement. In this circumstance the training portfolio will be issued to the graduate when employed as a trainee in an approved laboratory. The Standards of Proficiency are the means by which an individual gains admission to, and remains on, the Register. Admittance to the Register confers the right to use the protected title of Biomedical Scientist. Registrant biomedical scientists are expected to meet these standards at all times. You should retain this portfolio as proof of completion of your education and training period and the demonstration of your professional competence and fitness to practise. It is the foundation on which is built a commitment to lifelong learning within the profession of biomedical science. TERMINOLOGY The following terminology is used throughout the portfolio. ACCREDITED (i.e. Degree) APPROVED (i.e. Degree) BE AWARE OF Recognition that the university has met the criteria and requirements of the Institute of Biomedical Science. Recognition that the university has met the requirements of the Health and Care Professions Council. A general appreciation of the content of the key task. COMPETENT Has the ability to perform a test or procedure to a set standard on more than one occasion, in a consistent manner and with minimal or no supervision, together with a thorough comprehension of the principles and concepts of the content of the key task. It is a general description of the behaviour or actions needed to successfully perform within a particular [work] context (e.g. job, group of jobs, function, etc). It includes associated behaviours that link directly to the work to be performed, as well as the levels of proficiency for each level of behaviour, i.e. scope of professional practice COTERMINUS Coterminus degrees consist of a programme of integrated education and training, accredited by the Institute, that lead to completion of the registration portfolio during the degree and award of the Certificate of Competence coterminus with the award of the honours degree in biomedical science. 10

11 EVIDENCE OF ACHIEVEMENT The Institute s Certificate of Competence will only be awarded if there is supporting evidence that competence has been achieved. This evidence will be presented as a portfolio, logically and cross-referenced to the relevant competence or standards it supports. EXTERNAL VERIFIER A senior member of the profession nominated by the Institute to review the evidence submitted in the registration portfolio in order to verify competency requirements of the HCPC standards of proficiency and training standards of the Institute. INTEGRATED KNOW SKILL Integrated degrees consist of a programme of integrated education and training that is approved by the HCPC and which, upon award of the degree, enables graduates to apply for registration. The Institute may also accredit these degrees in order for graduates to be awarded the certificate of competence. A working knowledge of the facts associated with the key task. Practiced ability, dexterity, tact (e.g. in communication). UNDERSTAND Thorough comprehension of the principles and concepts of the content of the key task in order to apply knowledge successfully. SOURCES OF REFERENCE INFORMATION Standards of conduct, performance and ethics your duties as a registrant 2003 Issued by the Health and Care Professions Council Standards of proficiency Biomedical Scientists Issued by the Health and Care Professions Council Institute of Biomedical Science Good Professional Practice for Biomedical Scientists Institute of Biomedical Science guidance leaflets Institute website HCPC website 11

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13 Purpose of the Portfolio The Institute of Biomedical Science assesses competence to practice against the HCPC Standards of Proficiency and awards a Certificate of Competence for individuals who wish to become Licentiate members of the Institute and/or register as biomedical scientists with the HCPC. This section describes how the portfolio provides the framework for education and training in order for biomedical scientists to demonstrate their fitness to practice through evidence of competence that can be independently verified against the HCPC Standards of Proficiency.

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15 PURPOSE OF THE PORTFOLIO The Institute of Biomedical Science verifies competence to practice against the HCPC Standards of Proficiency and awards a Certificate of Competence for individuals who wish to become Licentiate members of the Institute or register as biomedical scientists with the HCPC. This portfolio provides the framework for education and training in order for biomedical scientists to demonstrate their fitness to practice through evidence of competence that can be assessed against the Standards of Proficiency. The Standards of Proficiency are not only generic in large part between the traditional pathology disciplines, but are also in part generic between the professions registered by the HCPC. It is important for training laboratories and trainees to recognise that the knowledge base in the main is provided by the Institute accredited Biomedical Science degree and that the practical skills to demonstrate the proficiencies can be provided by training either within a single pathology discipline or in more than one discipline. Individuals awarded the Certificate of Competence will, at threshold level of fitness to practice, be able to: i) Work in accordance with good professional practice in partnership with other professionals, support staff, patients and service users. ii) Demonstrate a knowledge and application of health and safety requirements. iii) Undertake the correct procedures for the handling of specimens, before, during and after analysis. iv) Use the main laboratory computer system in accordance with service requirements. v) Operate equipment used in the preparation and analysis of samples. vi) Perform a range of laboratory tests without the need for immediate supervision and demonstrate knowledge of the scientific basis for tests and the disease processes under investigation. vii) Demonstrate awareness of factors affecting sample integrity, risks associated with the sample reagents, or method and other tests indicated by the outcome of the analysis. viii) Be able to apply principles of quality control and quality assurance. This portfolio is a very important formal part of demonstrating an individual s fitness to practice. Each HCPC Standard of Proficiency is reproduced within this document with accompanying statements of knowledge and competence required to demonstrate that the Standard of Proficiency has been reached. The HCPC Standards of Proficiency fall broadly into two groups, those that require practical skills and those that require the application of knowledge. Proficiencies that are principally knowledge-based often use the words explain, describe, be aware of etc. and will be acquired principally through study on an accredited biomedical science degree. Those that require the demonstration of skills involve action words such as be able to perform, carry out, prepare etc. and whilst some of the basic skills will be learned during the degree programme, 15

16 the application of these skills in a clinical laboratory form a crucial component of the training for the demonstration of fitness to practice as a biomedical scientist. This style of recording Standards of Proficiency is best suited to coterminus or integrated degrees, where education and clinical laboratory training is concurrent and the award of the Certificate of Competence (and thereby eligibility for registration) takes place at the same time as graduation. These education and training programmes are delivered by the university in conjunction with the employer and may exist in a variety of models that are designed to produce graduates fit for immediate employment as registered biomedical scientists. For clarity, the HCPC Standards of Proficiency are set out in shaded boxes and include both generic and detailed generic elements (which must be met by all HCPC registrants) and profession-specific elements which are relevant to biomedical scientists. When completed, this document will be a record that you have met the competence requirements for the standards. It sets out knowledge and understanding that registrant biomedical scientists are expected to have in order to meet the competence that must be achieved to demonstrate that the standards have been met. The format used is shown below. STANDARDS OF PROFICIENCY The generic standards in the shaded boxes define the key obligations that are expected of you and may include specific elements of these obligations; for instance, the key obligation of maintaining individual fitness to practise also includes a specific obligation about taking care of yourself. The profession-specific elements are in italics to help distinguish them. KNOWLEDGE This is not exhaustive but used to indicate the specific area of knowledge that applies to the scope of practice and standard operational procedures used by biomedical scientists. It can be gained from a combination of an approved academic qualification, laboratory-based teaching and assessment, and supervised practice in an approved laboratory. COMPETENCE Each registrant must provide evidence that the HCPC Standards of Proficiency have been met, thus reflecting the knowledge component in addition to the skill required to practice. The competences listed under each standard describe examples of what you must be able to do to demonstrate fitness to practice. These may be passive (what you need to know in order to do something) or active (what you must do to demonstrate the ability to do something). Reference to a range of sample types can include blood, serum, plasma, urine, CSF, etc. 16

17 EVIDENCE OF ACHIEVEMENT This section may be completed solely by the laboratory in the case of a graduate employed as a trainee biomedical scientist but is designed to recognise the contribution of both university and laboratory in the delivery of coterminus/integrated programmes. This section requires the internal assessor to sign that the trainee has successfully achieved fitness to practice and a key feature is the observation of professional practice in accordance with the HCPC Standard of Proficiency. The trainee should collect and prepare supporting evidence by cross-referencing to course assignments or laboratory-based tasks (see evidence section) that can be collected and filed in a separate portfolio. Evidence of achievement is based on observation and questions set by the trainer or individual pieces of work related to the knowledge and competence statements for each Standard of Proficiency. Observation of practical skills, questionnaires, short essays and case study evidence can be used to demonstrate knowledge and competence, and may cover several related areas of practice and therefore HCPC standards. Evidence may be provided from an approved combination of academic qualification, laboratory-based teaching and assessment, and supervised practice in an approved laboratory. Where the portfolio is linked to an Institute accredited (or HCPC approved) coterminus/integrated degree an audit trail to the evidence derived from the academic programme can be used by cross-referencing the competency to the work submitted to the university. Both the trainee and the laboratory training officer must sign to verify training has been received and competence has been assessed and meets all standards covered by working laboratory practice. Where the portfolio is completed as part of a coterminus (integrated) education and training programme, or sandwich placement, the university tutor should also sign to verify attainment of competence (where appropriate). N.B. If at the time of commencing this portfolio, the trainee has already graduated from an accredited biomedical science degree or other IBMS approved qualification, only the trainee s and trainer s signatures in each of the competence sections will be required. It is not necessary to obtain retrospective sign-off from the university tutor The Registration Portfolio is a unique record of experience and achievement that demonstrates knowledge and skills development. The uniqueness of a training experience facilitates and encourages creativity in the construction of the portfolio and encourages independent thought. The work can be hand written or word processed but must be recognisable as the trainees, i.e. name and date, with acknowledgements and references if appropriate. A well-constructed Registration Portfolio should provide a sound basis for the transition to the Specialist Portfolio. 17

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19 Constructing a Portfolio of Evidence This section provides guidance on understanding the HCPC Standards of Proficiency, information on how to compile and organise the portfolio of evidence and the types of evidence that may be appropriate. It should be used as a toolkit for trainees, trainers and other members of staff involved in laboratory training. The work can be hand written or word processed but must be recognisable as the trainees, i.e. name and date, with acknowledgements and references if appropriate.

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21 CONSTRUCTING A PORTFOLIO OF EVIDENCE The registration portfolio enables an individual to provide evidence of knowledge evidence of understanding evidence of training evidence of professional skills evidence of the ability to apply the above elements in the laboratory environment The following paragraphs provide a guide on use of portfolios, based on actual practice. UNDERSTANDING THE HCPC STANDARDS Possibly the biggest problem encountered by trainers and trainees is understanding and applying the HCPC standards in the context of biomedical science. The standards themselves are separated into three sections and it is helpful to translate them into a more meaningful context in order to decide what constitutes evidence that the standard had been met. 1. Expectations of a Health Professional These standards essentially refer to behaviour and professional conduct of a registered practitioner in a multi-professional environment. They cover the areas of communication, confidentiality, team working, fitness to practice and the legal and ethical frameworks within which healthcare professionals operate. 2. Identification and Assessment of Health and Social Care Needs These standards refer to the acquisition and demonstration of applied skills. They can be summarised as the ability to make assessments, interpret information, critically evaluate results or outcomes based on professional knowledge and skills, all within the framework of an individual s professional practice. 3. Knowledge, Understanding and Skills These standards refer to the unique essence of the profession the body of knowledge and skills that is biomedical science. COMPILATION AND ORGANISATION OF THE REGISTRATION PORTFOLIO Once the meaning and intention of the standards becomes clear it is apparent that there is a degree of overlap between many of them such that one piece of evidence may be sufficient to demonstrate that more than one standard has been met. Against each standard there are multi-part competence statements; depending on the nature and scope of these statements they may be sufficiently different to require individual evidence or a single piece may cover all sub-parts. This is an entirely acceptable approach but does require that the evidence is indexed and cross-referenced to the appropriate standards (e.g. Fig.1). The questions and suggested examples of evidence provided in the portfolio serve only as a basic guide and should not be regarded as the sole piece of evidence required to demonstrate that a standard has been met. 21

22 Fig.1 Example of Index of Evidence Competence EVIDENCE NUMBER / DESCRIPTION 1a1 a-d 1a.2a 1a.3a 1a.4a 1a5 a-c 1a6 a-d 1a7 a-c 1a8 a-e 1b.1 a-c etc 1. e.g. Witness statement 2. e.g. Competency record 3. e.g. Personal statement EVIDENCE Volume of material The experience of external verifiers has shown that there is a tendency for trainees (and trainers) to go for overkill rather than risk being found to be deficient. Multiple folders of evidence are not required. A single, well-organised portfolio of evidence makes life easier for the trainee, the internal trainer/assessor and the external verifier. Competence is finite and greater volumes of evidence do not demonstrate a greater level of competence. Standard of material The practical knowledge, skills and competence expected of a newly registered biomedical scientist would usually equate to approximately a thousand hours practical training. There is not a requirement to demonstrate the in-depth discipline specific knowledge and skills inherent in the CPSM training system that existed before the HCPC. The HCPC Standards have served to bring biomedical science into line with the expectations of new registrants in the other registered professions. Nature of material The training experience of each individual is unique and the portfolio should be regarded as a personal training record. However, when deciding the nature of the material that could be included it is worth considering the requirements of the competence statements in question. They can be broken down into two types: Active statements these contain terminology such as maintains, perform, participate, conduct and must be able to. Passive statements these contain terminology such as can describe, knows and is aware of. WHAT CAN BE USED AS EVIDENCE? There are no hard and fast rules but trainers assessing competence should be aware of the need to demonstrate evidence of active skills (maintains, performs, conducts) and not restrict documentation to only evidence knowledge (describe, list). The suggested examples of training tasks and evidence are a basic guide only. Additional evidence will be required for some standards, particularly those that ask for evidence that the trainee can do or perform something. Witness statements or personal statement are one form of evidence that may be appropriate for this. 22

23 The following suggestions can be very effective in supplementing the framework of questions: Witness statements Witness statements are signed statements of observations made by the trainer that serve well to evidence the embedded skills of conduct and communication and also the active skills of being able to carry out a specific task, test or function. These are used by a number of laboratories and can be recorded on a standard template constructed by the training laboratory. They should include as a minimum the reference number of the Standard, details of the competence, the date and the signature of the internal trainer/competence assessor. This format may also be used for Personal Statements made by the trainee and countersigned by the trainer. In house Competency Worksheets These are a record of training in a particular section and should include details of knowledge and skills taught. They must be signed and dated by the trainer and trainee as verification that assessment of competency has been achieved. They are particularly useful for evidencing competency that requires an assessment of practical skills for investigative techniques. Annotated material Reference material on its own does not constitute evidence it merely shows an ability to use a photocopier. However, annotations, highlighted text and comments applied to reference material can demonstrate it has been read and that the individual has interpreted the document in the context of their own scope of practice. Audits Audit is an integral part of laboratory practice and should include all members of staff in an appropriate capacity. Simple vertical and horizontal audits (for example, sample receipt through to investigation result) provide good evidence of understanding of the purpose and process of audits but also of the purpose and functions of the laboratory. Case studies Case studies serve not only to demonstrate an understanding of a disease process and the role of the laboratory in disease diagnosis and management, but also of patient care pathways and of other professional groups. Case studies should follow the Institute recommended format of pre-analysis (clinical details and any previous investigations), analysis (the way the specimen is handled in the laboratory, the tests performed and the results obtained) and post analysis (the possible or probable outcome for the patient and any likely laboratory involvement). The advantage of using the case study approach is that it can evidence multiple standards in one piece of work. Where this is used, cross-referencing to the relevant standards is essential. Tutorials and presentations In-house tutorials and case presentations should form an integral part of laboratory training and CPD. Inclusion of these in a portfolio demonstrates a good training culture within the laboratory and an inclusive learning environment. Evidence of a case presentation by the trainee is an effective means of demonstrating not just an understanding of a particular patient case but also demonstrates the ability to plan and communicate. 23

24 Other Pictures and printouts with appropriate annotations are to be encouraged. Pictures are especially useful when demonstrating health and safety matters and areas of good and bad practice. Reflective practice statements are increasingly becoming a valuable learning tool in healthcare and evidences self review as opposed to peer review in the witness statements. It is advised that the trainee keeps a small notebook with them at all times within the lab and keeps a reflective diary of their day to day laboratory work and how that practice demonstrates understanding of and compliance with the standards. 24

25 Laboratory Based Training This section gives guidance on responsibilities for laboratory based training and should be used in conjunction with the Institute s criteria for training laboratory approval. Employers and universities delivering a coterminus/integrated degree programme should use these in conjunction with the HCPC Standards of Education and Training. Examples of training report forms are included.

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27 LABORATORY BASED TRAINING To permit eligibility for the award of the Certificate of Competence, in-service training must demonstrate competence and fitness to practice as a biomedical scientist in the individual s clinical laboratory placement or area of employment. Suitable training can be obtained only by working in a laboratory approved by the Institute. Several trainers may be involved and it is essential that all training is coordinated and carried out under the control of a designated training co-ordinator or training officer. Short periods of secondment to other Institute approved laboratories may supplement training in order for the individual to gain additional practical skills and experience. Please note: Rotation around all disciplines is not required. Evidence of some departmental collaboration in respect of training does complement the biomedical science degree and is recommended by the Institute as it gives the student a more complete experience of the profession. GENERIC STANDARDS The purpose of generic standards is that they are applied equally to all HCPC registered professions. Within biomedical science this gives great flexibility in terms of how training can be delivered in a training environment may be uni-discipline, bidiscipline or multi-discipline. The standards are met and expressed equally whether it is in a physiotherapy unit, an x-ray department, or a particular discipline within a pathology laboratory. RESPONSIBILITIES The Registration Portfolio places a greater degree of responsibility and accountability on the laboratory training officer. It is this individual whose responsibility it is to ensure that the delivery of training, assessment of competence and verification of knowledge and skill against each individual standard is signed off. Similarly, the role of the university tutor in an integrated (coterminus) degree is to sign that the standards have been met through course assignments. It is the external portfolio verifier who verifies that the process has been completed and that evidence of the process has been provided. A training schedule must be prepared and adhered to in accordance with the Institute s Standards for Training in the Laboratory and also to meet CPA standards. The training co-ordinator/officer should ensure that regular reports on progress from trainers are reviewed at least once a month, discussed with the individual being trained, and documented. This will help to ensure that a constructive, detailed, and up to date record is kept, on which future training activities can be based. The following pages contain some examples of tables that can be used for training records. These can either be reproduced or used as a basis for the design of individual departmental training documentation. None of these documents are mandatory and serve only as guidance. 27

28 EXAMPLE WITNESS STATEMENT PROFORMA Task Trainee Training Officer Dept Date HCPC Standard (s) Details: Here the internal assessor, trainer or member of staff gives details of observed action by the trainee in relation to a particular competency or standard of proficiency. Assessor (Signature if not T.O.) Date Training Officer Signature Date Trainee Signature Date 28

29 EXAMPLE PERSONAL STATEMENT PROFORMA Task Trainee Training Officer Dept Date HCPC Standard (s) Details: Here the trainee briefly describes a piece of work they have undertaken, e.g. routine test or an action they have taken in relation to a particular competency or standard of proficiency. The internal assessor or trainer must countersign to verify the accuracy of the statement. Assessor (Signature if not T.O.) Date Training Officer Signature Date Trainee Signature Date 29

30 EXAMPLE IN-HOUSE SEMINAR REFLECTIVE PRACTICE SHEET Title of seminar/tutorial:..... Date of seminar: Given By: Please answer the following short questions: 1. Was the activity advertised in any way prior to the date? 2. What grade of staff attended? 3. Was the information: too simple (circle as appropriate) appropriate too complex 4. What were/was the main point(s) you learned? 5. How will you be able to use what you have learned in the laboratory to benefit your practice and/or service user? 6. Do you feel confident with the information from the seminar, or would you like more sessions expanding on the subject? Student Signature & Date: Training Officer Signature & Date: 30

31 EXAMPLE PORTFOLIO COMPETENCY TASK SHEET Name: HCPC Standard (s): Task to be completed: Trainee s Comments: Signed (trainer/supervisor): Signed (trainee): Signed (training officer): Date: Date: Date: 31

32 EXAMPLE TRAINEE BIOMEDICAL SCIENTIST MONTHLY ACTION PLAN Name: Month: What I hope to achieve this month: What I have achieved this month: Tasks outstanding Reason Comments Trainee signature Training Officer signature For Training Officer use only Date Date 32

33 Workplace Tutor s End of Placement Report Student Name: Biomedical Discipline(s): Period of Training: (Review and verification of student s skills, learning and personal development) Signed Workplace Tutor: Date: 33

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35 External Verification This section gives guidance on external verification process that ensures trainees evidence their competence against the HCPC Standards of Proficiency in order to be eligible for the award of the Institute s certificate of competence. Some examples of common questions and answers are also provided.

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37 EXTERNAL VERIFICATION (Note: It is now recognised that as it is the internal trainer(s) that actually assess competence, it is more accurate to describe the role of the external visitor in terms of verifying that in-house training has been conducted in accordance with good professional practice, and competence against the HCPC standards has been assessed). The Institute has developed a standard procedure for verifying training and competence. However, in the case of coterminus (integrated) degrees and where a student is on a sandwich placement, this procedure may be adapted to best suit the circumstances of the trainee (for example part assessment whilst on placement, or stepped assessment during a coterminus/integrated degree). Universities that have accredited coterminus degrees or integrated degrees approved by the HCPC may use a local pool of IBMS trained assessors without recourse to the Institute, other than to award the Certificate of Competence. In all cases the aim of the procedure is to ensure that the person completing the portfolio has met the requirements of the HCPC Standards of Proficiency. The process of external verification therefore: Independently verifies that competence has been met and meets the requirements of the HCPC standards of proficiency. Ensures consistency between disciplines and between laboratories Checks that professional body guidelines and criteria are applied nationally Reassures the employer that their training is to the appropriate standard Disseminates examples of good practice Highlights areas of unsatisfactory practice STANDARD PROCEDURE The external verifier will establish completion of the portfolio as a record of training for fitness to practice. The external verifier will review the evidence associated with each standard of proficiency and the candidate will conduct the external verifier on a laboratory tour during which further aspects of the candidates training and work are explored. Arrangements for Conducting a Portfolio Assessment On completion of the portfolio, an application is made to the Institute s Registration Department, using the form that is at the back of the portfolio and downloadable from to arrange an assessment visit by an external verifier. External verifiers are appointed by the Institute s Registration Department and selected for geographic proximity to the laboratory where the assessment will take place and not for their own discipline specific knowledge and experience. Upon receipt of an assessment pack from the Institute the external verifier is expected to contact the training officer within two weeks to arrange a mutually convenient date for the assessment visit. Included with the assessment pack is a written confirmation of the candidates name, training officer s name and laboratory for the assessment. 37

38 Assessment Visit The external verifier will require a quiet room for the duration of the visit. The host laboratory should provide refreshments. The assessment visit will comprise the following (times are guidelines): 1. Informal Interview with Candidate and Training Officer (15-20 mins) This is an opportunity for everyone to be put at ease. After all, the work has already been done! The external verifier will ask questions to gain a feel for the routine work of the laboratory (DGH, teaching, or specialist such as National Blood Service) and the normal workload. It is important that the trainee is encouraged to talk about their training and give their view of the training provided. An assessment is made of the quality of the training support to see if it was effective. (Was it 1-1? Was there one trainer, designated trainers, rotation and secondment if need be?). Completion of the portfolio evidence will be discussed with both the trainee and the training officer to establish if there were any difficulties? Please note specialist laboratories will not be disadvantaged as the standards are generic. 2. Portfolio Assessment (should not normally exceed 90 mins) This needs to be done in a quiet room, with refreshments available. The external verifier must look for evidence that all the standards have been met. The following documents must be made available to the external verifier. i) Letter of trainee s qualification acceptance from the Institute (or HCPC/CPSM) If the letter states the requirement for additional education (i.e. top-up ) evidence of this must be provided as an official university document. ii) Departmental Training Manual iii) Completed portfolio signed by training officer, trainee and if appropriate university tutor. iv) Additional evidence as appropriate to the standards. 3. Tour of Laboratory (30 mins) The external verifier must conduct this with the trainee only. It gives the trainee an opportunity to show that they understand the work of the department and how they contribute to service delivery. An overview of facilities, equipment and environment can be undertaken. An assessment of the training culture will be made, for example: are there notice boards for training? are they visible, relevant and up to date? do they reflect a positive attitude towards training? 4. Feedback Comments to Trainer and Candidates (15 mins) Feedback at the end of the assessment is given to both trainee and training officer, although the external verifier may wish to see the training officer in private prior to this, particularly if there are some major concerns: e.g. is there an issue over continued approval of the laboratory for training? 38

39 This is an opportunity for the external verifier to make constructive feedback. For example, could the portfolio evidence or training strategy be improved by encouraging the trainee to spend a day in other laboratories, or by developing a collaborative and co-ordinated approach to training across the disciplines? They may suggest that maximising the use of resources can avoid the same training being replicated unnecessarily to a number of trainees. The external verifier must inform the trainee and training officer whether or not they are satisfied that evidence of competence has been met. If yes, they are authorised to award the Certificate of Competence on the day of the visit. If no the external verifier must indicate the nature of the additional evidence required. 5. Completion of the Report If the external verifier s report is satisfactory with regard to the training conducted within the laboratory the Institute will write to the laboratory approving it for a further period of training. As the cost of the registration portfolio now includes a nominal amount for external verifier expenses, the external verifier will submit an expense claim form to the Institute for reasonable travel and subsistence expenses. 6. Laboratory Feedback A report form is provided to give the training officer and candidate the opportunity to comment on the assessment process. This is to enable the Institute to audit all aspects of the assessment process and to maintain consistency and parity of verifiers on a national level. It is designed to be constructive. The completed form should be returned to the Institute in the SAE provided. SOME COMMON QUESTIONS ANSWERED Q. Can training take place in Special Reference laboratories? A. Trainees can train in any service laboratory providing they can still evidence knowledge of other disciplines (gained from an accredited biomedical science degree) and practical competencies. If trainees do need to be seconded to another laboratory, formal arrangements must be in place. Q. Overseas trainees are told by the HCPC to obtain 3 months experience in a laboratory how can they complete the portfolio? A. Individuals must evidence all the competencies in the portfolio to be eligible for the award of the Institute s Certificate of Competence. Three months is therefore regarded as a minimum requirement, set by the HCPC. Q. Can laboratories without trainees keep their training status? A. Yes. Approval of laboratories for training has continued on the basis of CPSM approval and granted a conditional extension on submission of a complete questionnaire and training manual. New laboratories can also apply for conditional training approval on this basis. Satisfactory completion of a portfolio affords the opportunity to endorse training approval for a laboratory. 39

40 Q. My trainee insists on putting in multiply examples of evidence. What shall I do? A. The trainee should be encouraged to select the best example of evidence for a particular competency or standard. From a verifier s point of view, once they can establish a competency has been met it is not necessary to look at extra evidence. Any additional evidence can always be kept in a secondary file for reference purposes. Q. There may be different types of evidence for the same standard. How do the verifiers know which is acceptable? A. Evidence must be relevant and authentic and show the trainee has met the standard in question. The generic nature of the standards allows for different types of evidence to be acceptable but it is important to distinguish between standards that require knowledge (e.g. of data protection) and those that require a level of competence in the application of knowledge and skill (e.g. perform). Q. How can one be sure about the validity of the evidence? A. The trainee should sign and date the work as their own. The training officer/university tutor should have signed off the various standards as part of their professional responsibilities. Q. Who signs off the competencies? A. The internal training officer/facilitator/coordinator is responsible for ensuring that training is structured and provided in accordance with departmental policy. This person should be satisfied that any delegated training responsibility is carried out properly and in accordance with safe, effective practice. Q. Who will assess the verifiers? A. The reports submitted by the external verifiers follow a standard format. They will be audited to ensure correct completion and any weaknesses will be brought to the attention of the assessor. Q. Could the portfolio be sent to the external verifier before the laboratory visit? A. No. There is a danger of the portfolio being lost. Further information: Contact registration@ibms.org 40

41 Section 1: Expectations of a Health Profession These standards essentially refer to the behaviour and professional conduct of a registered practitioner in a multi-professional environment. They cover the areas of communication, confidentiality, team working, fitness to practice and the legal and ethical frameworks within which healthcare professionals operate. The suggested training tasks and examples of evidence are a basic guide only and additional tasks or evidence may be needed for some standards. The Reflective Log at the end of each module is designed to encourage good professional practice by reflecting on how understanding has changed from what was known before training to what has been learned during the training period, and also what else might be learned. It links to the requirements of the HCPC standards for CPD and the need to consider how CPD has a perceived benefit to individual practice and the service user.

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43 Section 1 Expectations of a Health Professional 1A Professional Autonomy and Accountability 1a.1 Be able to practise within the legal and ethical boundaries of their profession: Understand the need to act in the best interests of service users at all times. Understand what is required of them by the Health and Care Professions Council. Understand the need to respect, and so far as possible uphold, the rights, dignity, values and autonomy of every service user, including their role in the diagnostic and therapeutic process and in maintaining health and wellbeing. Be aware of current UK legislation applicable to the work of their profession. Be aware of the British, European and International Standards that govern and affect pathology laboratory practice. KNOWLEDGE Understand role of the Health and Care Professions Council (HCPC) and the requirements for registration. Understand the responsibilities of and statement of conduct for, biomedical scientists. Understand how the HCPC Standards of Proficiency apply to professional practice. Be aware of the Institute s document Good Professional Practice for Biomedical Scientists. Be aware of pathology accreditation systems. Be aware of the legal and professional requirements for the handling, retention, storage and respectful disposal of human tissues and samples. COMPETENCE You must be able to: a) Explain the role of the Health and Care Professions Council and the requirements for registration. b) Work in accordance with policies that protect the dignity, privacy and confidentiality of service users. c) Describe the principles of accreditation systems for pathology laboratories in the UK 43

44 EVIDENCE OF ACHIEVEMENT This section requires the internal assessor to sign that the trainee has successfully achieved fitness to practice. The trainee should collect and prepare supporting evidence as a separate portfolio and cross-reference the following statements to this. i) Observed by laboratory trainer to work in accordance with HCPC standard 1a.1. ii) Answered questions and/or completed a set piece of work set by trainer related to the competency statement. And/or iii) Answered questions and/or completed a set piece of work set by academic tutor related to the competency statement. 44

45 Suggested training tasks and examples of evidence: Describe the role of the Health and Care Professions Council and what is required to be a registered biomedical scientist. What is CPA (UK) Ltd? What is the purpose of laboratory accreditation? Describe with reference to legal and professional requirements, how the laboratory(s) in which you have been trained stores and disposes of human samples. Produce a signed witness statement or personal statement countersigned by your trainer to confirm the application of knowledge in accordance with the required standard. Portfolio and evidence of competence for this standard verified and passed by: External Verifier s Signature: External Verifier s Name: Date: 45

46 1a.2 Be able to practise in a non-discriminatory manner. KNOWLEDGE Understand the HCPC standards of conduct and ethics. Be aware of local policies and national legislation on diversity and equal opportunities. COMPETENCE You must be able to: a) Explain what is meant by equal opportunities. b) Demonstrate that you can practice in a non-discriminatory manner in accordance with instruction received. 46