STEW Meeting Minutes UC Berkeley May 10-11, 2006
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1 STEW Meeting Minutes UC Berkeley May 10-11, 2006 Attendees: Tim Bean (UCB), Henk Mar (UCSF), Kitty Woldow (UCSC), Connie DeGrange (LLNL), Joe Adams (UCOP), Neha Shah (UCLA), Carol Lawson (UCD), Rich Belmontez (UCSD), Mark Barros (DANR), Julie Koppel (UCSB), Nancy Terry (UCR), Jessica Drew de Paz (UCI) I. Welcome from UCB EH&S Director (Mark Freiberg) Supportive of the work that we are doing encouraged us to continue to share our trainings. Advice: when working with Facilities Management, strengthen the partnership by involving them in our projects from the beginning. II. III. Fall Minute Approval & Review STEW Update for Director s Meeting (Nancy Warden) STEW Activity (Nancy Warden) Instructions: Partner & discuss 2 projects you ve worked on in last 6 months 2 challenges 2 things about the next 6 months. Henk Mar - Lab Safety Online tracking employees who need use authorizations English as 2 nd language question online effectiveness - missed interactions - Translating in-person training into Tagalog lots of resources - Expansion of Mission Bay Facilities stem cell research Tim Bean - Breeze online training work collaboratively with technical & knowledgebased group become a technical specialist campus expert - consulting - Online Record-Keeping developing questionnaires & profiles Connie DeGrange - New mission & 11 new employees effecting change & meeting expectations - Recently completed a write-up of causal analysis techniques challenge for employees to understand how organizational factors contribute to incidents Kitty Woldow - Responsible for training, ergo, dining inspections & OSHA-compliance - Working on Ergo Training for Dining Services translated into Spanish - UCSC hired person to develop mandatory training for supervisors challenge: getting all supervisors to take the class & getting top level support - Brining James Dalasandro wrote 1906 bringing him to a safety meeting into emergency preparedness
2 Neha Shah - New Housing & Facilities Safety committee to help implement IIPP going slowly these are 2 highest loss areas, even with a 20% in last 4 years - New web-based training 5 courses online - Next 6 months: accepted a job as BSO at NYU - Job opening at UCLA Joe Adams - Last 6 months: EH&S Academy - Next 6 months: EH&S Academy - Heading up HWAG looking at top 3 vendors for hazardous waste disposal - Investigating possibility of a UC LMS system Rich Belmontez - Sustainability/Green House grant (2.25 million) - training - Integrated Safety bottom up & top down - coordination - Divided research vs. non-research Carol Lawson - Spearheading concept of LMS for enrollment & documentation on backside field trip to Sacramento State to view model of LMS different departments taking this in different directions - Restricted from animal areas due travel Julie Koppel - Working with admin services on action items toward an LMS - Creating web-based safety for Fire Safety & Bloodborne Refresher - Challenges: getting employees to take IIPP training - Enforcement of safety training & buy-in form upper management - NEO Training similar to UCI s - Question regarding requirement to take IIPP Mark Barros - Writing SOP on potato harvest line - Developing Safe Drivers program for the county - Working toward certificate for waste water treatment - Presentation at CSHEMA on OSHA compliance audits - 30 new safety notes on website Jessica Drew de Paz - Articulate Training: Built Laser Safety - EH&S Safety Dollars - Horizon: Online Bloodborne Pathogens Training, Improving Classroom training
3 Nancy Terry - Physical Plant Annual Plan challenge to make it relevant and not turn participants into EH&S Specialists - Released Phase I Website Redesign challenges working with programmers & with staff getting out helpful info - Horizon: Phase II of website, LMS rfp process IV. Focused Group Discussion (Nancy Warden) Components of Effective Training: - Engaging (Tim) - Appropriate Humor (Carol) - Immediately Useful/Relevant (Kitty) - Inspires New Ideas & Concepts (Connie) - Interactive (Joe) - Demonstrations/Examples (Neha) - Appropriate for Audience (Henk) - Accurate Content/Materials (Rich) - Established Goals & Objectives are Met (Mark) - New Material (Julie) - Innovative Approaches (Julie) - Useful Resources (Nancy) - Preparation/Training Management (Mark) - Evaluation Tools (Jessica) V. Director s Meeting Update (Joe Adams & Connie DeGrange) - Directors met March 22 1 day meeting followed by Risk summit - MSDS AOS sold to Casaworks not available Chemwatch approved - Fumehoods Recent meeting with Cal/OSHA reviewing our report - OSHA log data campus report with each director - Marc Gomez (UCI) talked about UC growth and EH&S challenges - Ara Tamsian (UCSF) giving a CSHEMA presentation on assessments - Web page travel insurance 6 months away - New attorney in legal Tony Garvin - Risk Summit Conference a success - Risk Manager concept everyone is a risk manager in their own area repercussions of decisions to entire university VI. EH&S Academy Review - Reviewed Course Review & Final Course Assessment Report - Reviewed EH&S Academy Evaluation Summary - Discussed instructions to give to next year s presenters. Emphasize appropriate use of powerpoint and interactivity. - Financially, we are breaking even.
4 - UC will send thank-you notes to presenters. - Nancy will send out individual evaluations to each presenter. - Next EH&S Academy: UCSD in April Committee: Tim, Nancy & Jessica. We will conference call with Joe within the next few weeks. - Next year strengthen role of STEW liaison back to campus, encouraging presenters to do a dry-run on own campus. VII. STEW Leadership - Welcome new chair - Tim Bean - Elect Vice-chair Jessica Drew de Paz - Elect Secretary Kitty Woldow VIII. Brief Discussion on Existing Projects Online Training Resources (Julie) - Suggestions on how to organize training - Alphabetical, topical, by university? - Need short description of courses & is it SCORM compliant? - Access problems when trainings reside on learning management systems, STEW members are having trouble accessing them if behind a firewall. - Directors would like to visit website, view program & download it - Julie will look into different possibilities & follow up with information that she may need from us - Carol inquired about campus authoring tools & LMS systems: o UCB - Authoring Tool: Breeze - LMS: People Soft o UCSD - Authoring: Flash - LMS: Thinq o UCD o UCI - Authoring Tool: Flash & Articulate - LMS: Meridian KSI o UCR - Authoring Tool: Articulate - LMS: Proposal in place no intended vendor yet o UCLA - Authoring Tool: Don t Know o UCSB - Authoring Tool: 4 th Dimension - LMS: Paralleling UCR proposal o UCSD
5 o DANR o UCSF Facilities Design & Construction (Neha) - Seeking to close project. - Book Cal OSHA Pocket Guide for the Construction Industry covers key points. - Joe: Book topics are geared toward worker on construction site this project is geared toward architect/engineer who is planning construction. Directors expect us to decide what training is needed for PMI group & facilitate the accomplishment of training (perhaps hiring, going to IH or Ergo groups, etc.). Look into what already exists. - Agreement to give directors an update. - Mark will head up this group. Henk will be on committee. STEW Training Matrix (Mark) - 36 subjects are still current, 46 still yet to check. - Suggestion: Pull Cal/OSHA information from the matrix, and have STEW members verify information with their subject matter experts. IX. Whole Brain (Tim Bean) Goals: - Relate this exercise to yesterday s Effective Training - Discuss quadrants of the brain & how they represent different ways in which people think - Apply that knowledge to effective training - Consider how this applies to our own clientele Exercise - Card Exercise Small group discussions - Powerpoint Presentations: Becoming an ExPERT Worthwhile Presentations 3 integrated skills (organizational, personal & interpersonal)
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