REQUEST FOR SEALED PROPOSAL POWER ELDCCS. ADVERTISEMENT for ELECTRIC LINE DISTRIBUTION CONSTRUCTION CONTRACTOR SERVICES

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1 REQUEST FOR SEALED PROPOSAL POWER ELDCCS ADVERTISEMENT for ELECTRIC LINE DISTRIBUTION CONSTRUCTION CONTRACTOR SERVICES The City of College Park is accepting Sealed Bids from qualified vendors for Electric Line Distribution Construction Contractor Services. Sealed bids will be received no later than Wednesday, June 25, 2014 at 3:00 p.m. at the City of College Park Purchasing Department, 3667 Main Street, College Park Georgia, at which time they will be opened and publicly read aloud. Bids received after the above date and time, or in any other location other than the Purchasing Department will not be considered. A bid packet may be obtained from the City of College Park Purchasing Department, 3667 Main Street, College Park, Georgia 30337, or from This will be an annual contract for the period of July 1, 2014 through June 30, All bidders must be certified to operate on the Georgia ITS, provide documentation that the company has been actively performing in the business for a minimum of the most recent sixty (60) months from date of this advertisement and provide customer references, provide proof of insurance meeting City requirements, able to meet other requirements as specified in the RFP document. No Pre-Bid Meeting will be held. Questions will be accepted until COB (Close of business = 5:00pm) June 4, 2014 via ONLY to bgregory@collegeparkga.com. An Addendum listing all Q&A and clarifications will be posted on the City s website by COB June 11. Any/all addenda must be signed and dated and made a part of bid packet. It is always the vendor s responsibility to check the City s website for any/all addenda. The City of College Park reserves the right to reject any or all bids based on past performance and to waive technicalities and informalities and re-advertise. All Minority, Woman and Small Businesses are strongly encouraged to apply. Only responsive bids that are determined to meet the requirements and criteria set forth by the City of College Park will be considered. 1

2 CITY OF COLLEGE PARK PURCHASING DEPARTMENT GENERAL INSTRUCTION TO BIDDER 1. The following instructions are to be considered an integral part of this proposal. Unless otherwise requested, the original and one (1) copy of the bid form need be submitted and MUST BE TYPEWRITTEN OR PRINTED IN INK. The person signing the bid form must initial any changes or corrections made to this proposal. 2. The person, firm or corporation making the proposal shall submit their bid in the YELLOW ENVELOPE provided with this proposal. The envelope must be complete with the vendor s company name, bid title, bid number and bid date. Should a larger envelope be required, the YELLOW ENVELOPE must be attached to the OUTSIDE. No proposal may be withdrawn or modified in any way after the bid-opening deadline. NOTE: BID DOCUMENTS DOWNLOADED FROM THE COLLEGE PARK WEBSITE MAY USE THE ATTACHED MAILING LABEL TO SUBMIT YOUR BID. SEE PAGE FOUR (4) FOR LABEL. Please provide the original and one (1) copy of a proposal unless otherwise stated in the documents. 3. If descriptive literature is attached to the bid, bidder s name must appear on all sheets. 4. If there is any question whatsoever regarding any portion of the instructions or specifications, it shall be the bidder s responsibility to seek clarification immediately from the City of College Park Purchasing Department during the question period of time stated herein. IT SHALL BE THE BIDDER S RESPONSIBILITY TO CHECK THE CITY S WEB SITE ( FOR ANY/ALL ADDENDA. Answer(s) to all questions will be answered after the deadline for questions has expired, and posted on the City s web site, if applicable. 5. Any variation from the specifications must be clearly stated by the bidder in writing and submitted with his/her proposal. 6. The apparent silence of the specifications and any supplement specifications as to any details or the omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All workmanship is to be of first quality. All interpretations of this specification shall be made upon the basis of this statement. 7. The following bid shall be awarded to one responsible bidder on a total lump sum price basis. An award shall be made to one vendor for the total bid. Unit prices and extensions will be verified and total checked. Unit price extension and net total must be shown. Unit price SHALL prevail. 2

3 8. In most cases, bids shall be evaluated on the following items, but not necessarily in this order: A. Price B. Delivery (If Applicable To Scope of Work) C. Adherence to specifications D. Past record of vendors delivery/performance to the City Of College Park Though delivery will be a large consideration, please be as candid and as accurate with dates as possible. 9. The City desires delivery of the material or services specified at the earliest possible time after the date of award. Unreasonable delivery proposal may be cause for disqualifying a bid. Each bidder shall state a definite time and avoid using terms ASAP or approximately so many days. 10. The bidder or contractor shall provide copies of Workers Compensation Insurance with a limit of not less than required by the State of Georgia or otherwise stated in the bid instructions. Copy of Commercial General Liability Insurance shall be provided. (If Applicable) 11. All prices shall be for delivery, our destination, and F.O.B. freight prepaid and allows, College Park, Georgia unless otherwise shown. (If Applicable) 12. No Federal or State Sales Tax is applicable. The Federal tax identification number is The City is State tax-exempt under the code of Georgia, Charter Cash discounts or end of month terms should be shown separately, even if terms are net. 14. The City of College Park reserves the right to accept or reject any and all bids, due to past performance, etc. and waive any informality. The City will accept or reject all bids within 90 days from the date of the bid opening. THE UNDERSIGNED ON THE BID PROPOSAL CERTIFIES THAT HE/SHE HAS CAREFULLY EXAMINED THE INSTRUCTIONS TO BIDDERS, TERMS AND SPECIFICATIONS APPLICABLE TO AND MADE A PART OF THIS PROPOSAL. HE/SHE FURTHER CERTIFIES THAT THE PRICES SHOWN IN THE SCHEDULE OF ITEMS ON WHICH HE/SHE IS BIDDING, ARE IN ACCORDANCE WITH THE CONDITIONS, TERMS AND SPECIFICATIONS OF THE PROPOSAL AND THAT ANY EXECPTION TAKEN THERETO MAY DISQUALIFY THE BID. SIGNATURE: DATE: 3

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5 CITY OF COLLEGE PARK PURCHASING DEPARTMENT REFERENCE: RFP - POWER ELDCCS SHOW ALL EXCEPTIONS AND COMMENTS BELOW: SIGNATURE: DATE: 5

6 City of College Park Purchasing Department Vendor Questionnaire The City of College Park Purchasing Department is seeking vendor information to create a database of current and new businesses doing business with the City of College Park. We ask that all vendors take this time to provide the following information so that we can update our records and develop a process to benefit the needs of the community. The information collected from this questionnaire will not be used in the award of bids. The City will continue to utilize a fair, equitable and impartial process and award bids based upon the lowest, responsible bidder. Vendor Name Vendor Type Vendor Address City/State Telephone Number Zip Alternate Telephone Number A Minority Business Enterprise (MBE) is a business which is an independent and continuing operation for profit, performing a commercially useful function which is owned and/or controlled by one or more minority group member. Owned is a minority or female owner which possesses an ownership interest of a least 51 percent of the business. Controlled is a minority or female which possess and exercise the legal authority and power to manage business assets, good will and daily operations of the business and actively and continuously exercise such managerial authority and power in determining the policies an directing the operations of the business. VENDOR HAS INDICATED AS: Is vendor company minority-owned? YES or NO. If YES, please specify how listed below: African American Business Enterprise (AABE) Hispanic Business Enterprise (HBE) Female Business Enterprise (FBE) Asian Business Enterprise (ABE) Native American Business Enterprise (NABE) Other: If yes, is the firm certified as such by any Federal, State or Local Governing authority? If so, please provide appropriate documentation showing such certification. Signature (of contact person with company) Name (print) Date Title Thank you for your cooperation. THIS FORM MUST BE COMPLETED AND SIGNED AND MADE A PART OF BID PACKET. 6

7 CONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned contractor/ subcontractor/ sub-subcontractor who is engaged in the physical performance of services under a City of College Park contract verifies its compliance with The Georgia Illegal Immigration Reform and Enforcement Act of 2011 that they are enrolled in and use E-Verify or, in the case of a contractor/ subcontractor/ subsubcontractor who has no employees and does not intend to hire employees during the term of the contract, will provide a copy of a state-issued driver s license or ID Card issued by a U.S. state that will verify lawful immigration status. E-Verify User Identification Number E-Verify Date of Authorization Name of Contract/Project Name of Contractor/ Subcontractor/ Sub-subcontractor (Circle one) Name of Authorized Officer Signature of Authorized Officer SUBSCRIBED TO AND SWORN BEFORE ME ON THIS THE DAY OF, 20. Notary Public My commission expires on: 7

8 RFP DOCUMENT REQUIREMENTS & CHECKLIST PLEASE COMPLETE, SIGN AND SUBMIT THE FOLLOWING BID/RFP DOCUMENTS IN THE ORDER LISTED BELOW. The proposal shall be submitted using forms included in RFP document. 1.Section V, Fee Schedule, including page 24 2.Georgia ITS certification documentation 3.RFP Document Requirements & Checklist completed, signed and dated 4.Four (4) signature pages signed AND witnessed by authorized company personnel 5.Bid Bond (10%) 6.Exceptions Sheet 7.Vendor Questionnaire 8.Contractor Affidavit 9.Proofs of Insurance (insurance requirements must be met before execution of contract) 10.List of Subcontractors 11.Reference Request pages 12.Any/All Addenda must be signed and dated and made a part of bid packet 13.Successful bidder acknowledges requirement to provide Performance and Payment Bond before execution of contract. Is the vendor located in College Park? Has the vendor previously conducted business with College Park? Has your company ever been debarred from doing business with any federal, state or local agency? If yes, please provide details (on back) including agency name, date and reason for debarment. Vendor or Representative Signature Date Late proposals will not be accepted. Faxed or ed proposals will not be accepted.city of College Park is not responsible for submissions not properly identified, nor for late or undelivered mail or courier service. 8

9 INSURANCE REQUIREMENTS Within ten (10) days of Notice of Award, and at all times that this Contract is in force, the Contractor shall obtain, maintain and furnish the City Certificates of Insurance from licensed companies doing business in the State of Georgia and acceptable to the City covering: 1. Worker s Compensation Insurance 2. Comprehensive General Liability Insurance 3. Automobile Liability 4. Umbrella Liability Insurance Copies of these Certificates of Insurance shall be furnished to the City prior to execution of the contract. Such policies shall be non-cancellable except on thirty (30) days written notice to the City. IMPORTANT EVENT DATES AND TIMES FOR THIS RFP: RFP release/advertisement Week of May 19, 2014 No Pre-Bid Meeting will be held. No Pre-Bid Meeting will be held. Last day for questions via Close of business June 4, 2014 Addendum posted on City website COB June 11, 2014 Bid Opening June 25, 2014, 3:00pm 9

10 LIST OF SUBCONTRACTORS I do / do not propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors: SUBCONTRACTOR WORK TO BE PERFORMED % OF THE WORK Company Name: PLEASE NOTE: THE CITY OF COLLEGE PARK REQUIRES 51% PARTICIPATION BY THE PRIME CONTRACTOR ON ALL PROJECTS. 10

11 REFERENCE REQUEST REFERENCES: The following references are from current and past government, educational and/or commercial accounts of similar size and scope. This list includes a minimum of five (5) references and does not include the City of College Park, or any City of College Park employee as a reference. REFERENCE # 1: Name of Entity/Firm: Mailing Address: City/State/Zip Code: Contact Person Name: Contact Person Telephone Number: Date When Work Performed: Description of Work Performed: REFERENCE # 2: Name of Entity/Firm: Mailing Address: City/State/Zip Code: Contact Person Name: Contact Person Telephone Number: Date When Work Performed: Description of Work Performed: 11

12 REFERENCE # 3 Name of Entity/Firm: Mailing Address: City/State/Zip Code: Contact Person Name: Contact Person Telephone Number: Date When Work Performed: Description of Work Performed: REFERENCE # 4 Name of Entity/Firm: Mailing Address: City/State/Zip Code: Contact Person Name: Contact Person Telephone Number: Date When Work Performed: Description of Work Performed: 12

13 REFERENCE # 5 Name of Entity/Firm: Mailing Address: City/State/Zip Code: Contact Person Name: Contact Person Telephone Number: Date When Work Performed: Description of Work Performed: By signing below, I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for same materials, supplies or equipment, and is in all respects fair and without collusion or fraud. I understand that collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid, and certify that I am authorized to sign this bid for the bidder. (Name of Company) (Contact Name) (Phone Number) (Fax Number) ( Address) (Signature) (Print Name) 13

14 TO: FROM: PROSPECTIVE ELECTRIC UTILITY CONTRACTORS COLLEGE PARK POWER (CITY OF COLLEGE PARK, GEORGIA) DATE: MAY 20, 2014 SUBJECT: RFP FOR ANNUAL ELECTRIC LINE DISTRIBUTION CONTRACTOR The City of College Park, Georgia, operates an electrical distribution system, the majority of which is KV with limited 25 KV serving specific customers. This system is made up of overhead and underground distribution lines totaling approximately 220 miles. The City has a compliment of electric system operating personnel to perform normal operating, maintenance and limited construction work on the system. However, College Park has need of a contract arrangement to supplement that work force on a project need basis. Therefore, College Park Power request proposals for evaluation for labor and equipment to provide that service. For all major projects that have adequate notice, a detailed set of engineering plans is prepared and released to construction. In some cases projects may move very quickly from announcement to need of electric service. This has created a need for a full service line contractor capable of providing both overhead and underground line construction services as well as substation low side construction and maintenance. Examples of substation low side work would be breaker or regulator replacement, and other standard line maintenance items such as switch, lightning arrestor, etc., replacement. The desired services included but are not limited to taking design plans and installing facilities, to taking direct onsite instruction and supervision to construct and install the required facilities. In general, electrical construction material will be provided by the City. Occasionally the Contractor may be asked to furnish some material for expediency. In those cases where the contractor is asked to furnish materials, the Contractor will be reimbursed by the City in the form of normal invoice submittals (see RFP Exhibit B, Section V, Fee Schedule, Material, for additional information). The successful bidder must be able to provide satisfactory evidence that they are currently performing these services and have been successfully doing so over the most recent 60 months from date of this solicitation. The specific services requested are defined in the following three documents. The first is the Contract Document. Next is Exhibit A, which is the Insurance requirement. Third is Exhibit B, the RFP, which contains the Service Requirement detail. Your response to this request is appreciated. Sincerely, Greg Piccione, Line Superintendent, College Park Power 14

15 STATE OF GEORGIA COUNTY OF FULTON AGREEMENT FOR PROVISION OF ONGOING SERVICES This Agreement made and entered into this day of 2014, between the City of College Park, Georgia (hereinafter "the City") and, (hereinafter the Contractor), witnesseth: WHEREAS, the City is contracting with the Contractor to provide the services described below for the term specified herein; NOW THEREFORE, the parties agree as follows: 1. DESCRIPTION OF SERVICES: the Contractor shall provide the following services on an as needed basis as requested by the City: See Request for Proposal attached to this Contract as Exhibit B and hereby incorporated into this Contract. 2. COSTS: Upon completion of each individual construction project, the City shall pay and the Contractor shall receive the prices stipulated in the Request for Proposal (Exhibit B) hereto attached as full compensation for everything furnished by the Contractor, relative to the above described services, which prices shall be paid in the manner and under the terms specified by the City. The Contractor agrees to be reimbursed on a monthly basis per the price or prices listed in the Request for Proposal, with the understanding that the City guarantees no maximum or minimum quantity of work. 3. TERM OF AGREEMENT: The term of this Agreement shall commence on the first day of July, The Agreement shall remain in effect until June 30, RENEWAL PROVISIONS: This agreement contains no renewal agreement. The terms of this Agreement are outlined in paragraph 3 above and described in the Request for Proposal, Section I Services Required, paragraph INITIATION OF INDIVIDUAL PROJECTS: Each individual construction project shall begin with a Task Order as described in the Request for Proposal (Exhibit B) and incorporated into the terms hereby agreed to. The Contractor agrees to the terms and conditions contained in Task Order; however, in the event of a conflict between the terms of this Agreement and the terms of the Task Order, the terms of this Agreement shall control. 6. CONTRACTOR S AFFIDAVIT: The Contractor, as a condition of final payment, shall issue an affidavit attesting that Contractor has paid in full all subcontractors and materialmen utilized by Contractor in the performance of this Agreement for services rendered and/or goods provided by said subcontractors and material men. 15

16 7. WARRANTY ON SERVICES: The Contractor warrants its workmanship to be free from defects as follows: As set forth in the Request for Proposal (Exhibit B) The Contractor further warrants that its workmanship will conform to all specifications and will perform as specified. Upon receipt of written notice of a defect in workmanship, the Contractor shall repair the defect in a timely manner at no expense to the City. 8. RISK MANAGEMENT REQUIREMENTS: The Contractor shall abide by the City s applicable Risk Management Requirements, attached to this Contract as Exhibit A and hereby incorporated into this Contract. 9. HOLD HARMLESS AGREEMENT: To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the City, and its employees from and against claims, damages, losses and expenses, including but not limited to attorneys fees, arising out of or resulting from performance of this Agreement, provided that such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the performance of the Agreement itself) including loss of use resulting thereof, but only to the extent caused in whole or in part by negligent acts or omissions of the Contractor, a Subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity, which would otherwise exist as to a party or person described in the paragraph. In claims against any person or entity indemnified under this paragraph by an employee of the Contractor, a Subcontractor, anyone directly or indirectly employed by them or anyone for whose acts they may be liable, the indemnification obligation under this paragraph shall not be limited by a limitation on amount or type of damages, compensation or benefits payable by or for the Contractor or any Subcontractor under worker s or workmen s compensation acts, disability benefit acts or other employee benefit acts. 10. DEFAULT PROVISIONS: In the event that the Contractor defaults, the parties agree that the City may procure the above described services from an alternative source. A default by the Contractor shall occur in the event the Contractor: 1) fails to perform reasonably or in accordance with the terms of this Agreement; 2) fails to provide services of a reasonable quality; 3) fails to perform within a reasonable time; 4) fails to adhere to the insurance requirements listed in the Risk Management Requirements. 11. ATTORNEY S FEES: The Contractor shall pay reasonable attorney's fees to the City should the City be required to incur attorney's fees in enforcing the provisions of this Contract or in the collection of any monies herein required to be paid by the Contractor to the City. 16

17 12. WORK ON THE CITY S DESIGNATED PREMISES: In the event that the Contractor, the Contractor's employees or agents or the Contractor's subcontractors enter the City's designated premises, which includes any job site and travel to and from such job site, for any reason in connection with this Agreement, the Contractor and such other parties shall observe all security requirements and all plant safety, plant protection, and traffic regulations. The Contractor shall defend, indemnify, and hold the City harmless from all claims, actions, demands, loss, and causes of action, arising from injury, including death, to any person, or damage to any property, when such injury or damage results in whole or in part from the acts or omissions of the Contractor, the Contractor's employees or agents or the Contractor s subcontractors, save and except damage caused by the sole negligence of the City. The Contractor, and any subcontractor used by the Contractor in connection with this Agreement, shall carry Workmen's Compensation and Employees' Liability Insurance to cover the Contractor's and any subcontractor's legal liability on account of accidents to their employees. The Contractor and any subcontractor shall carry adequate Comprehensive General Liability and adequate Comprehensive Automobile Liability Insurance covering accidents to their employees. The Contractor and any subcontractor shall carry adequate Comprehensive General Liability and adequate Comprehensive Automobile Liability Insurance covering legal liability of the Contractor and any subcontractor on account of accidents arising out of the operations of the Contractor or any subcontractor and resulting in bodily injury, including death, being sustained by any person or persons, or in any damage to property. At the City's request, the Contractor shall furnish to the City certificates from the Contractor's insurers showing such coverage in effect and agreeing to give the City ten (10) days' prior written notice of cancellation of the coverage. IN WITNESS WHEREOF this date, said parties have hereunto set their seals the day and year above first written. Executed on behalf of: ATTEST: DATE: CITY OF COLLEGE PARK, GEORGIA BY: TITLE: THECONTRACTOR: BY: TITLE: ATTEST: DATE: 17

18 EXHIBIT A CITY OF COLLEGE PARK, GEORGIA RISK MANAGEMENT REQUIREMENTS CONTRACTS FOR MORE THAN $100,000 A. For public works contracts, surety performance and payment bonds each in the amount of at least the total amount payable by the terms of the contract. B. Insurance Required (only if Contractor or any agent or employee of Contractor will be: driving a vehicle during the performance of the contract; acting on behalf of the City; or performing any part of the contract on the premises of the City) 1. Workers Compensation Workers Compensation coverage on a statutory basis for the State of Georgia with an Employer s Liability limit of $1,000,000. The increased Employer s Liability limit may be provided by an Umbrella or Excess Liability policy. 2. Automobile Liability Automobile liability coverage for owned, hired, and non-owned vehicles in the amount of $1,000,000 combined single limit. 3. Commercial General Liability Coverage to be provided on occurrence not claims made basis. The coverage is to include Contractual liability, Per Project Limit of Liability, losses caused by Explosion, Collapse and Underground ( XCU ) perils, the City of College Park, Georgia is to be added as an Additional Insured and Products and Completed Operations coverage is to be maintained for three (3) years following completion of work. LIMITS OF LIABILITY $1,000,000 Per Occurrence $1,000,000 Personal and Advertising $ 50,000 Fire Damage* $ 5,000 Medical Payments* $1,000,000 General Aggregate $1,000,000 Products/Completed Operations per Occurrence and Aggregate *These are automatic minimums. 4. Umbrella and/or Excess Liability The umbrella or Excess Liability Policy may be used to combine with underlying policies to obtain the limits required. The Management of the City may elect to require higher limits. 5. Owners Protective Liability The City Management may in its discretion require Owners Protective Liability in some situations. 18

19 CONTRACTS FOR UP TO $100,000 A. For public works contracts, surety performance and payment bonds in the City s discretion where the contract amount is greater than $20, B. Insurance Required (only if Contractor or any agent or employee of Contractor will be: driving a vehicle during the performance of the contract; acting on behalf of the City; or performing any part of the contract on the premises of the City) 1. Workers Compensation Workers Compensation coverage on a statutory basis for the State of Georgia with an Employers Liability limits of $100,000 each Accident, Disease $100,000 each employee, $500,000 Disease policy limit. 2. Automobile Liability Automobile liability coverage for owned, hired, and non- owned vehicles in the amount of $500,000 combined single limit. 3. Commercial General Liability Coverage to be provided on occurrence not claims made basis. The coverage is to include Contractual liability, Per Project Limit of Liability, losses caused by Explosion, Collapse and Underground ( xcu ) perils, the City of College Park, Georgia is to be added as an Additional Insured and Products and Completed Operations coverage is to be maintained for three (3) years following completion of work. LIMITS OF LIABILITY $1,000,000 Per Occurrence $1,000,000 Personal and Advertising $ 50,000 Fire Damage* $ 5,000 Medical Payments* $1,000,000 General Aggregate $1,000,000 Products/Completed Operations per Occurrence and Aggregate *These are automatic minimums. 4. Owners Protective Liability The City Management may in its discretion require Owners Protective Liability in some situations. 19

20 Before the start of any work, the Contractor shall furnish to the City: A. Certificates of Insurance manifesting that the applicable above mentioned requirements have been met, all certificates to contain: 1. The name of the Insurance Company 2. Policy Number 3. Policy inception and expiration dates 4. Name and address of insured 5. Name and address of agent 6. Limits of liability 7. Type of insurance coverage 8. Any amendment that expands or reduces standard Insurance Service Office (ISO) policy coverage 9. Statement that the policy applies to the project number or job concerned 10. Attach copy of Endorsement that shows that each of the policies have been amended to provide thirty (30) days notice to certificate holders prior to termination or nonrenewal and that the General Liability Policy has been endorsed to show certificate holder as additional insured. B. An endorsement incorporating the Hold Harmless Agreement assumed by the Contractor under the terms of this Contract; The Contractor shall be wholly responsible for securing Certificates of Insurance coverage as set forth above from all Subcontractors who are engaged in this work. 20

21 EXHIBIT B SECTION I SERVICES REQUIRED The service capabilities required are for projects that include overhead and underground line construction services, as well as substation low side construction and maintenance. Examples of substation low side work would be breaker or regulator replacement, and other standard line maintenance items such as switch, lightning arrestor, etc replacement. Projects may vary in scope from small maintenance jobs requiring 1 5 days to complete, to major construction projects requiring several weeks to several months to complete. These projects may include any or all construction types from simple overhead or direct bury underground construction, to complex multi-circuit overhead and/or concrete encased duct system underground construction. Generally, a minimum of one week notice, more on larger projects, will be given between a specific request for services and expected start times. The specific request for services will include the definition of the scope of work for the project, including drawings and plans when available, as well as a desired project schedule. The Contractor will define the personnel and equipment required to meet the desired completion schedule, subject to review and approval by the City. Upon agreement, a start time will be defined for the work to begin. When possible, the City will schedule multiple assignments to be continuous to minimize crew movement. However, there will be times when the schedule of work does not allow continuity between assignments. No minimum or maximum quantity of work is guaranteed or implied by the City. The City reserves the right to request additional personnel and equipment for any task or to reduce the personnel and equipment assigned to a work task with reasonable notice to the Contractor. Such added or reduced personnel and equipment will be billed hourly as defined in the fee schedule. The work assignments will occur in individual Task Orders, which will be on an hourly basis or by mutually agreed upon lump sum amounts for each Task Order. While working on an hourly basis, the City reserves the right to change assignments between Orders as needed to meet project schedules. The period to be covered by this agreement shall be the 12 - month period from a date on or after July 01, 2014 through June 30, For any projects on which significant work has been started by the contractor and not completed prior to the end of the contract period, a contract extension may be granted where the City and the Contractor agree that the prices and conditions covered under the current contract shall remain in force covering the period required to complete the projects in question. SECTION II CONTRACT With the Proposal, the Contractor shall submit four copies of the attached Contract with original signature to cover the defined services, executed by an authorized person for the Contractor and ready for selection and execution by the City. The attached Contract Form will become the basis for the final agreement, subject to legal review and final agreement on the terms of the Contract. 21

22 SECTION III TASK ORDERS A Task Order can be as simple as a verbal assignment to the Contractor s assigned person in charge or as formal as a written agreement with defined work scope and other arrangements defined by that agreement. Each Task Order generally has a specific project name or number that must be used for billing and cost accounting purposes. SECTION IV COST BASIS Proposals will be evaluated on the basis of the City s estimated crew and equipment sizes and types for anticipated Tasks and the cost to the City for the services provided. To provide equal evaluation, the following terms are to be included in the general terms of the proposed contract. When the contractor is actively engaged in work for the City 1. A show up or daily start location will be assigned and agreed to at the start of each Task Order. Time for charges will start each day at the agreed time from that location. When possible, the City will provide a mutually agreed upon site for the Show-up area that is close to the site of the Task Order; 2. Each workday will be either eight (8) or ten (10) hours as mutually agreed per Task Order, and once agreed upon, that workday length will not change without mutual agreement; 3. In the event of inclement weather, there will be a two (2) hour show up charge for all labor and equipment assigned to the Task Order; 4. Unless specifically agreed by the Contractor and the City, each workweek will consist of forty (40) hours; premium pay and its definition shall be provided by the contractor; premium pay is not authorized, shall not be used and will not be paid by the City unless agreed to in advance by an authorized City representative; 5. For any Contractor provided material that is intended to become integrated into the final work product, the Contractor shall invoice for the actual cost of that material not provided by the City plus a fee as shown in the FEE SCHEDULE for handling; 6. All work, and all equipment provided during the term of the Contract shall comply with all local, state, and Federal safety rules that apply to the work being performed. 22

23 EXHIBIT B (cont d) SECTION V FEE SCHEDULE Any Task Order may require personnel and equipment outside the defined list. The necessity to use such personnel and equipment, and the associated cost shall be provided to the City prior to assignment for approval by the City. The following list defines the most common list of labor classifications and equipment anticipated by the Labor and Equipment Contract. This form is for definition of the general classifications desired, and each Contractor should substitute the appropriate names and classifications and grades that apply to that Contractor s proposed Fee Schedule. All fee schedules must include all anticipated classifications that will be billed such as crew leaders, general supervisors, etc. PERSONNEL 1. Working Foreman $ per hour 2. Cable splicer $ per hour 3. 1st Class Lineman $ per hour 4. Lineman II $ per hour 5. Lineman III $ per hour 6. Lineman Trainee (Apprentice) $ per hour 7. Apprentice II $ per hour 8. Apprentice III $ per hour 9. Equipment Operator $ per hour 10. Ground man $ per hour 11. Other $ per hour EQUIPMENT The Contractor shall furnish without additional cost all non-powered tools and equipment as needed to complete the Task Order. 1. Pickup Truck $ per hour 2. Service Truck $ per hour 3. Line Truck $ per hour 4. Knuckle Boom Truck $ per hour 5. Pole/Material Trailer $ per hour 6. Wire Reel & Tensioner Unit $ per hour 7. Bucket Truck (48 52 Reach) $ per hour 8. Bucket Truck (65 Reach) $ per hour 9. Rubber Tired Backhoe $ per hour 10. Track Mounted Excavator $ per hour 11. Dump Truck $ per hour 12. Self Powered Walk Behind Compactor $ per hour 13. Gasoline Powered Water Pumps $ per hour 14. Generators $ per hour 15. Vault monitors and ventilation equipment $ per hour 16. Directional Bore Equipment-Single 2 Conduit $ per hour 17. Directional Bore Equipment-Multiple 2 Conduits $ per hour 18. Directional Bore Equipment-Single 4 Conduit $ per hour 19. Directional Bore Equipment-Multiple 4 Conduits $ per hour 20. Directional Bore Equipment-Single 6 Conduit $ per hour 21. Directional Bore Equipment-Multiple 6 Conduits $ per hour 22. Mud-Vac $ per hour 23. Other $ per hour 23

24 MATERIAL The Contractor shall supply all general and consumable material and products not incorporated into the final installation. This shall include all rubber goods, fuel, rags, towels, and hand tools. All site specific material or tools required that are not provided by the City shall be invoiced at actual cost plus % for handling. END OF RFP DOCUMENT 24