County Receipt Process Process. Description Owner Related Forms # 1 Deliver BMDs to County with SBOE Acceptance Testing Packet SBOE
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1 Process Description Owner Related Forms # 1 Deliver BMDs to County with SBOE Acceptance Testing Packet SBOE Voting system vendor will co-ordinate the delivery of BMDs from NYS Campus Building #3 to specified county location(s). It is the responsibility of each county to be prepared for receipt of BMDs. The vendor s delivery schedule is based on the purchase order date designated by NYS Office of General Services (OGS). Forms to be used for verification SBOE - Vendor Verification Form SBOE - Inventory and Inspection Form SBOE - Firmware Verification Form SBOE - Functional Verification Form SBOE - OGS Acceptance Form SBOE - Master Serial Number Control List The State Board of Elections (SBOE) will send each County Board of Elections () an acceptance testing packet for each BMD that includes: Serial number of each Ballot Marking Device (BMD) that passed acceptance testing Serial number and location of each security seal (Firmware Verification Form, Functional Verification Form) Inventory checklist (Inventory and Inspection Form) SBOE - Master Serial Number Control List (MS Excel) - Inventory and Inspection Form - Issue Form - Delivery Receipt Form - Functional Verification Form The acceptance testing packet will be shipped with each corresponding BMD. The SBOE will the Master Serial Number Control List to designated contact before delivery to drop location. The SBOE will also provide County Receipt Forms to be used by the County upon delivery of BMDs. 2 to Receive Acceptance Testing Packet and County Receipt Forms Upon delivery of the BMDs, will confirm that the SBOE Acceptance Testing packet has been delivered with each BMD and will indicate this on the - Inspection Form. will confirm receipt of County Receipt forms and containing the SBOE - Master Serial Number Control List (MS Excel). Last Modified: 6/13/2008 Page 1 of 12 SBOE Operations Unit Forms to be used for verification SBOE - Vendor Verification Form SBOE - Inventory and Inspection Form SBOE - Firmware Verification Form SBOE - Functional Verification Form SBOE - OGS Acceptance Form SBOE - Master Serial Number Control List
2 Process # Description Owner Related Forms - Inventory and Inspection Form - Issue Form - Delivery Receipt Form - Functional Verification Form 3 Verify Inventory Each will verify the quantity of BMDs delivered against the purchase order. will confirm the master serial numbers of each BMD by cross-referencing the list provided by SBOE. will confirm that all components and accessories are accounted for by using an inventory checklist that is provided in the packet. 4 Verify Security Seals Each will verify that all security seals are intact. If any seals show evidence of tampering the must contact the SBOE to report incident and perform firmware verification (hash check) on BMD before it is formally accepted into county inventory. (see attached photos) 5 Inspect BMD for Damage will inspect each BMD for any signs of physical damage that occurred while BMD was in the custody of the vendor. Forms to be used for verification OGS Purchase Order Vendor - Master Serial Number List SBOE - Master Serial Number Control List SBOE - Inventory and Inspection Form - Inventory and Inspection Form Forms to be used for verification SBOE - Firmware Verification Form SBOE - Functional Verification Form - Inventory and Inspection Form - Functional Verification Form Documentation Sequoia Ballot Marking Device Hash Check Procedure ES&S Ballot Marking Device Hash Check Procedure - Inventory and Inspection Form Last Modified: 6/13/2008 Page 2 of 12 SBOE Operations Unit
3 Process # Description Owner Related Forms 6 Verify BMD Functionality will confirm that the BMD executes basic functions after transport from NYS Campus Building #3. These functions include: Powering on unit Confirming that the test ballot loads Verifying all displays (see attached photos) 7 Notify OGS of Receipt of BMDs will notify OGS when each machine delivery is received and the functional status of each BMD. will follow the process that was defined by OGS. 8 Notify SBOE of Receipt of BMDs will notify SBOE of the final receipt of BMDs. will send a copy of all county receipt forms per BMD upon final receipt signoff. - Inventory and Inspection Form - Functional Verification Form OGS Purchase Order Delivery Receipt Form Copy of forms to be sent to SBOE Inventory and Inspection Form Issue Form Delivery Receipt Form Functional Verification Form Last Modified: 6/13/2008 Page 3 of 12 SBOE Operations Unit
4 Verify Security Seals The following screenshots illustrate the placement of security seals that will be used in Process #4. AutoMARK ES&S 3 External Security Seals Last Modified: 6/13/2008 Page 4 of 12 SBOE Operations Unit
5 Seal #1 CF Card Access Door Seal #2 - Seal #3 Printer Compartment Door Last Modified: 6/13/2008 Page 5 of 12 SBOE Operations Unit
6 Sequoia Ballot Box Door Last Modified: 6/13/2008 Page 6 of 12 SBOE Operations Unit
7 Administrator and Poll Worker Ports Last Modified: 6/13/2008 Page 7 of 12 SBOE Operations Unit
8 ATI Port Last Modified: 6/13/2008 Page 8 of 12 SBOE Operations Unit
9 Ballot Printer Cover Last Modified: 6/13/2008 Page 9 of 12 SBOE Operations Unit
10 Printer CF Card Access Door Last Modified: 6/13/2008 Page 10 of 12 SBOE Operations Unit
11 Verify BMD Functionality - Display Verification The following screenshots illustrate the proper display(s) that will be used for Process #6. AutoMARK ES&S Touch Screen Monitor Last Modified: 6/13/2008 Page 11 of 12 SBOE Operations Unit
12 Sequoia 19 LCD Display Screen Operator Screen on ImageCast Last Modified: 6/13/2008 Page 12 of 12 SBOE Operations Unit
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