EMERGENCY RESPONSE PLAN SUMMARY PRESENTATION

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1 EMERGENCY RESPONSE PLAN SUMMARY PRESENTATION Risk Assessment Committee

2 Statement of Purpose The Emergency Response Plan is a comprehensive framework for the management of critical incidents, issues, or occurrences. OBJECTIVE: To ensure effective and efficient deployment of resources and personnel in order to safeguard life and property by setting out practices, procedures, and protocols intended to: Protect all members of the College community; Preserve vital institutional assets and services; Respond to incidents quickly and competently so as to restore normal operations with minimal delay/complication.

3 Statement of Purpose The Emergency Response Plan is guide for the mobilization of a systemic defense. It is NOT a catalogue of every potential incident: it lays out crisis response/remediation protocols useful in a range of situations and has been revised to meet the needs of 2015 and beyond. EMERGENCIES: The following are examples of occurrences in which the procedures and standards contained in the ERP would be used: Active shooter/gun reported /shots-fired Bomb threat Fire/smoke Hazardous environmental conditions Serious injury/accident Severe weather Utility emergencies

4 Emergency Alert Team When the President is notified of an incident, Emergency Alert Team ( EAT ) the group responsible for the provision of advise and recommendations regarding the resolution of an emergency. Membership of the EAT is as follows, with amendments made dependent upon institutional or situational needs: 1. President 2. General Counsel / Deputy General Counsel 3. Vice President for Student Affairs 4. Vice President for Institutional Advancement 5. Executive Deans 6. Vice President for Business and Financial Affairs 7. Vice President for Academic Affairs 8. Vice President for Planning and Institutional Effectiveness 9. Assistant Vice President of Human Resources 10. Director/Assistant Director of Public and Fire Safety 11. Associate Dean of Computer Information Service 12. Executive Director of Central Facilities 13. Executive Director of Risk Mitigation 14. Executive Director of the Foundation 15. Director of Networking and Telecommunications 16. Director of Communications 17. Directors of Plant Operations 18. Director of Special Events and Programs 19. Executive Assistant to the President 20. Assistant to the President

5 Emergency Alert Team Designees Succession Planning All EAT members MUST identify at least one (1) designee within their departments to serve as a successor in the event the primary administrator is not available during an incident. This individual must be informed of, and agree to, her/his role as the primary administrator s designee and she/he must be willing and able to undertake the unit s crisis management activities.

6 Emergency Alert System Emergency Alert System is implemented by the College President and/or other designated stakeholders (including the senior Public and Fire Safety officer on-duty) during hazardous occurrences. This system is tested frequently and randomly to ensure optimal performance. OVERVIEW: The Emergency Alert System will disseminate instructions and information to the College community about critical incidents via multiple media. Voice and text messaging are sent through the following: 1. Telephone Overhead speakers 4. Computer terminals 5. College homepage 6. Building television screens 7. New York Alert (a public system that requires registration)

7 Evacuation Plans When a decision is made to evacuate a building, campus, or campuses, a message is communicated via the Emergency Alert System. When this message is broadcast, all members of the College community should: Stop, Look, and Listen. OVERVIEW: Public and Fire Safety will implement and oversee evacuations, in coordination with local law enforcement. Certain facilities with unique features (theatres, gyms, child care centers) have specialized evacuation protocols. The key elements of evacuation are as follows: Public and Fire Safety will initiate the Traffic Control Plan contained in the Emergency Response Plan; Instructions will be broadcast via the Emergency Alert System; All persons should stay calm and follow instructions immediately; Police and other first responders will help direct pedestrian/vehicle traffic; Individuals with disabilities must be assisted by designated College employees (instructors in classroom settings; administrative department heads; immediate supervisors).

8 Secure/Shelter-in-Place When a decision is made to Secure/Shelter-in-Place, a message will be broadcast via the Emergency Alert System. When this message is broadcast, all members of the College community should: Stop, Look, and Listen. OVERVIEW: Public and Fire Safety will implement and oversee Secure/Shelter-in-Place and coordinate accordingly with local enforcement and emergency responders. The key elements of secure/shelter-in-place are as follows: Calmly notify those around you of the need to Secure/Shelter-in-Place; Move into the most secure space available (behind locked doors, away from windows); Utilize any material available to blockade entrances (furniture, books, etc.); Do NOT leave your secure/sheltered location until so ordered by uniformed Public and Fire Safety or police officers.

9 Secure/Shelter-in-Place ARMED ATTACKERS : During an armed attack, Secure/Shelter-in-Place remains the primary response. However, the College supports, and recommends the use of, the current paradigm advocated by the Federal Bureau of Investigation if confronted with an armed-attacker situation: 1. RUN = Leave (or do not enter) a dangerous area; 2. HIDE = Secure/conceal oneself in the safest possible location; 3. FIGHT = If the above are not possible, take whatever action is necessary to protect oneself against an assailant. Additional information on the above is available from the College s Office of Public and Fire Safety.

10 Other Topics The Emergency Response Plan contains a range of processes and procedures that should be implemented in a variety of other circumstances that are NOT highlighted in this brief summary. All senior administration are required to review entire Emergency Response Plan, which includes, but is not limited to, the following topics: Facilities emergencies Power outage protocols Pandemic planning Establishment of incident command centers Descriptions of functional crisis management areas, such as: Communications and Public Affairs Public and Fire Safety Risk Management

11 Conclusion The Emergency Response Plan is a living document that will continue to be reviewed and revised as paradigms shift and new threats emerge. A critical component to this process is the receipt of feedback and questions from the College community. Please contact the Risk Assessment Committee via for additional information.

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