Beth Beutler. Virtual Assistant. Helping Other People Excel

Transcription

1 Beth Beutler Virtual Assistant Helping Other People Excel

2 Are you an overwhelmed professional? I can t keep up with /voice mail messages I d like to plan an event but don t think I have time for the details I can t afford a full-time assistant I need a life saver! I d like do more with social media but don t have time People point out my typos it s embarrassing. I need help managing my calendar.

3 Introducing your life saver Beth Beutler Executive administrative support professional offering versatile office management, planning and marketing skills. How I can help: Maintain/engage with your social media presence Writing/editing/polishing content Coordinating with vendors/professional services Screening /phone calls Helping with travel plans Assisting with major projects such as presentations and events Doing research Preparing correspondence/coordinating production of printed pieces Doing basic bookkeeping Maintaining your calendar Taking notes at meetings Preparing basic graphic design pieces/assisting with blog illustrations

4 Testimonial I highly recommend Beth Beutler, if you are looking for someone to help take your business to the next level. We used Beth for two years to plan and coordinate client appreciation dinners and events for our company. She was in charge of all planning details and always did a fantastic job for us. Her attention to detail and follow up was great and freed up the staff to concentrate on their specific areas of work. She also took on the responsibility of developing a systematized contact schedule that has allowed us to stay in touch with our clients and set up yearly review meetings. One final task that she helped us develop was social media. Before Beth, we had no social media presence besides a static web page. She helped us set up Facebook, Twitter, and worked with our staff to develop a more interactive web site. Beth is well organized and task oriented, plus always took the initiative to do the extra things around the office that others often put off doing. She has the heart of a servant and was a great complement to our Team! ~ Roger C. Sims, President, Sims & Karr Financial Solutions

5 Excellent communication skills Results-oriented Self-directed Strong interpersonal skills Pleasant demeanor Dedicated team player D/I on DISC Communicator, activator, strategic, significance and woo on Strengths Finder BA, English, University of Saint Joseph Connected with other professionals offering services you may need (i.e. editing, photography, graphic design) 87 WPM typing speed Prove It Word 07 test score: 93 Prove It PowerPoint 07 test score: 93 Prove It Excel 07 test score: 100 Business writing Editing/proofreading/basic graphic design Project and event planning Schedule management Employee training and development Published author Experienced professional speaker Credentials & Experience

6 Testimonial I would highly recommend Beth Beutler for all of your clerical and personal assistant needs! She worked for me for many years and was very professional, helpful, and thoughtful. She is also very creative and will be attentive to any and all of your special needs. I ve had lots of helpers over the years and she s at the top of my list.! Steve Keyes, Founding Pastor, City Church

7 Projects I ve Worked On Database management Project Coordination Books & Publications Events Administration Social Media Web sites Personnel management Vendor relations Teambuilding & Training Presentations Client appreciation

8 Testimonials Beth Beutler was a delight to work with. She was very informative, thorough, and was a wonderful liaison between our business and the businesses who hired us for photography needs. She was able to properly communicate the needs and wants of her clients to our studio which made our job easier during the entire process. We would highly recommend Beth in the future. Phil Hyman Photography, Greenville, SC

9 By-the-Hour Rates Flexible when you need a mix of services Plans Rate Details Competitive rates for American based assistants Includes fast responses to your messages/calls about your needs and projects Bronze Silver $10 per ¼ hour $175 per 5- hour block No minimum. Billed in 15 min increments after work completed; payable within 30 days Pre-paid via initial invoice; expires after 60 days Gold $300 per 10- hour block Pre-paid via initial invoice; expires after 90 days

10 Content Polishing Rates Convenient for projects focused on content you have written Project Rate Details Competitive rates I retain your voice but fix flow, grammar and spelling issues before you publish. This may include running the article through an online writing app. Does not include major editing/rewriting/ghost writing/research. Contact me if interested in those services. Content Polishing, single article Content polishing, group of articles Content polishing of several articles $12 per article of 1000 words or less $55 for 5 articles of 1000 words or less each (save $5) $100 for 10 articles of 1000 words or less each (save $20) Payable after article is polished. You will be invoiced with payment due within 30 days. Pre-paid upon signed agreement. Expires in 60 days with no refund for unused articles. Pre-paid upon signed agreement. Expires in 90 days with no refund for unused articles.

11 Testimonials I have known Beth as a friend and a partner in several endeavors for the past several years. She has invested in my growth as she has recognized strengths in me that she was willing to bring to light in projects of her own. She has also encouraged me to use those strengths with my own projects and has introduced me to people that have had an impact on my working toward certain goals. In doing that, it brings to light one of her gifts. She helps people understand that they have something important to offer, and she is willing to use her vast knowledge of many subjects and her connections with many in different areas of expertise to help someone realize their own goals. It is my privilege to know someone that is eager to see me succeed and brings her gifts to bear to be part of that success. Karina Whisnant, co-author, Organizing From the Heart

12 Answers to your questions I m not sure if I need a virtual assistant. Let s have a free initial consultation to find out! What are your hours? I try to do all professional work on Mondays through Fridays, preferably between 9 and 5, although I do monitor messages in the evenings. I will also provide support on weekends when it s appropriate, i.e. for an event. I prefer to keep professional work and messages (i.e. ) to a bare minimum on Sundays. Are all your services virtual? Many of my support services are handled from my home office. However, when appropriate, I am available to work on-site, meet in-person, support an event or activity, accompany my client to a presentation, etc. depending on their needs.

13 Answers to your questions If I choose to pre-pay, when does work begin? You do not pay until you receive an invoice, which I send after we have an initial free consultation about what your anticipated support needs for the allotted period. A basic agreement is drawn up so it is very clear up front when the work period begins and ends. Why is there an expiration date for the silver and gold packages? Does this mean use it or lose it? An expiration date motivates clients to stay focused on goals and projects and use the services for which they have already paid. It keeps accounts current. I always work with and communicate regularly with clients so that a use it or lose it scenario would be very rare. You offer a satisfaction guaranteed policy. How do you handle a situation where a client may not be satisfied? I make every effort to keep expectations clear and realistic from the beginning of the relationship. I m a strong communicator and have the ability to get along and work well with all types of personalities. I will work with clients to provide services in a way that makes them super satisfied and if a difference of opinion comes up, will work out an amicable solution so they feel they got their money s worth!

14 Answers to your questions Do you charge for expenses such as mileage, printing etc.? Ancillary charges such as these are invoiced separately and depend upon the situation. I generally charge mileage at the current IRS rate for meetings/errands that are directly related to assisting you and that you agree require me to work away from my home office (i.e. being at your event, coming to a meeting.) If I choose to work away from my home office (i.e. a coffee shop), you are not charged for that mileage. You are not charged for use of a small amount of office supplies I consider that part of the cost of doing business. However, for print projects requiring several copies (i.e. handouts for a presentation you are doing) you would pay for any printing fees, or other services such as professional photography that I may book on your behalf. These types of fees are always discussed up-front with you before being added to your invoice. For anticipated expenses of $50 or more I generally ask for pre-payment. Otherwise I will invoice you separately around the first of each month for incidental expenses incurred the month prior. This is separate from any package invoice you may receive.

15 For a free initial consultation: Visit For more information about Beth: Thanks for your interest! I look forward to speaking with you!