REQUEST FOR QUOTATION

Transcription

1 REQUEST FOR QUOTATION RFQ number/date RFQ Collective Number Q15M029 Contact person/telephone Mitchell Crowell/ This number must appear on all invoices lading bills, containers and correspondence. Send queries DIRECT to Purchasing Agent. Please send completed RFQ to: Halifax Regional Municipality Procurement Division Suite 103, 40 Alderney Drive, Dartmouth, NS B2Y 2N5 THIS IS NOT A PURCHASE ORDER Quotation deadline: Name of Company Quoting HRM stands for Halifax Regional Municipality HRM Quotation Q15M029 Supply and Install One (1) HVAC Unit-Bicentennial Theatre Mandatory Job Site Meeting: The mandatory job site meeting is schedule at Bicentennial Theatre, Nova Scotia 224, Middle Musquodoboit, NS B0N 1X0 Contractors are to meet Hector Ferguson at the front entrance to Bicentennial Theatre for the mandatory job site meeting. If contractors require directions to the mandatory job site meeting contact Hector Ferguson at

2 RFQ number/date 2 Closing Date: HRM Quotation Q15M0029 is closing Tuesday, March at 4:00 pm Atlantic Standard Time (AST). Quotations can be delivered to HRM Procurement located at Alderney Gate, 40 Alderney Dr., Suite #103, Dartmouth NS, or faxed to Mitchell Crowell, HRM Procurement at (902) Mitchell will be out office from Friday, February to Tuesday, March Do not send this quotation thru Canada Post mail, as Canada Post does not deliver to Alderney Gate where HRM Procurement Offices are located. HRM Standard Terms & Conditions: The Terms and Conditions for this solicitation can be located at either the website at: Under Business-Tenders-Terms & Conditions- Specified Price Contracts Or information on HRM Standard Terms & Conditions can be pick-up at HRM Procurement Office, 40 Alderney Dr., Suite #103, Dartmouth NS. Submission of a response to this Request for Quotation confirms that your company has viewed and accepts these Terms and Conditions. Any problems accessing HRM Standard Terms & Conditions contact Mitchell Crowell, HRM Procurement at Description of requirement/scope of work: See attached attachments M1-VENT BASE.pdf E-1-ELEC.pdf DETAILS.pdf

3 RFQ number/date 3 SPECS.pdf These attachments form part of HRM Quotation Q15M029. Health and Safety Act Every contractor shall take every precaution that is reasonable in the circumstances to ensure that every employee, self employed person and employer performing work in respect of the project complies with the latest revision of the Nova Scotia Health & Safety Act and Regulations, HRM Health & Safety Regulations and all other safety measures as required by authorities having jurisdiction. Issues Of Health, Welfare, Comfort And Safety Of The Occupants And Operating Personnel - Contractor to be responsible for daily clean up and disposals of work area. - Contractor to assess work area in advance with HRM representatives for coordination of related daily work schedules, parking, building access, and storage of equipment. Applicable Codes and Standards - Canada Labour Code Part II - Occupational Health and Safety - Canada Occupational Health and Safety Regulations - Nova Scotia Occupational Health and Safety Act - National Building Code of Canada (NBCC) - National Fire Code of Canada (NFCC) Safety Plan Within three (3) working days notification of award the contractor shall provide the wner (HRM Project Manager Hector Ferguson [email protected] ) with a safety plan. This plan shall include but not be limited to identification of safety hazards anticipated during the project, solutions to those hazards, safety procedures, identification of designated safety officers and provisions for safe access to the site work for HRM staff and consultants. Receipt and acceptance of the safety plan shall be mandatory prior to commencement of work.

4 RFQ number/date 4 HRM relies on contractors to provide expert advice and guidance, thus if something is missing on the specifications/drawings or not included this should be addressed with HRM Project Manager Hector Ferguson at Also if scope of work is added or deleted or changed, an addendum must be issued by HRM Procurement and to you by HRM Procurement. Supplementary Terms and Conditions: Any questions concerning the specifications, requirements or application contact,hector Ferguson, HRM Project Manager at Questions concerning the terms and conditions or the procurement process or changes to this quotation contact Mitchell Crowell, HRM Procurement at or at [email protected] up to February After date contact Procurement ain elephone ine at and be directed to another Procurement taff member until Tuesday March HRM requirements for Workers Compensation, Safety and Insurance requirements are stated in HRM Standard Terms and Conditions. NOTE Contractors must provide and return their updated valid letter of Good Standing from Workers Compensation and updated valid letter from endorsed Workers Compensation Board Audit Firm re health and safety management program (must be WCB Safety Certified, or Certificate of Recognition, Audit Pending or In-Process) with HRM Quotation Form Q15M029 by quotation closing date and time. Bidders shall provide a list of three (3) applicable client contacts that have contracted for services offered by the proponent who is considered identical or similar to the requirements of this equest. The list should include the following information and return with contractor's quotation submission. 1. Company Name and Address 2. Client's Contracting Officer and Telephone Number (Purchaser) 3. Client's Technical Representative and Telephone Number (where different), and

5 RFQ number/date 5 4. A brief, written description of the specific goods or services provided including the year and contract value. This quotation job will be awarded depending on budget approval and funding for this project less any discount payment terms. Pricing will not be released until funding is in place and this quotation is awarded. Contractors will be given the name of the low price bidder only if requested. This quotation is not a public opening. The ontractor shall properly execute and complete all of the work indicated and called for in the specifications and drawings. The ontractor shall coordinate all divisions of the work including the work of all sub contractors and suppliers. Be responsible for scheduling and expediting their work and deliveries, including correction of all defective work. The ontractor shall be responsible for compliance by all persons or parties engaged on the work with all laws, building codes and ordinances insofar as they apply to work carried out under this quotation. The ontractor shall obtain all permits, licenses and certificates, and approved engineering plans if applicable and pay all fees required for the performance of the ork which are in force at the date of quotation submission. Contractor must have adequate equipment and qualified staff to expediently complete the job in an efficient work person like manner. Pricing Section: Total nclusive ost to carry out the work stated in HRM Quotation Q15M029 Supply and Install One (1) HVAC Unit-Bicentennial Theatre per the terms, conditions, and specifications, for this quotation. $ plus HST Manufacturer of HVAC Unit -Supplying and Installing: Brand Name and Model Manufacturers part#

6 RFQ number/date 6 Warranty on HVAC unit Warranty on other materials for this job Warranty on labour Completion Schedule: After receiving HRM award letter, how many work days for HRM receives contractors insurance with Halifax Regional Municipality added as additional insured for commercial general liability insurance policy and vehicle insurance. Number of work day's After HRM awards and provides the contractor with HRM Purchase Order, how many work days before this project will be started Number of work day's After starting the work, how many work days to complete the work Number of work day's

7 RFQ number/date 7 Does contractor offer any special payment terms, if yes payment terms are If not, payment terms are NET 30 after HRM Project Manager igns off as work completed. Deduction for Uncorrected Work HRM Project Manager may deem it to be in the best interests of the HRM to make an appropriate deduction in the ontractor's payment where work has been damaged and/or does not comply with the ontract. Notice of Completion When work is complete, a request in writing that a final inspection can be made by HRM Project Manager. Upon the wners and/or HRM's concurrence that the work is complete, attend the final inspection and participate in the preparation of a deficiency list. Deficiency Corrections Correct all deficient items and advise HRM Project Manager in writing when complete. Contractor to state any sub contractors the contractor will be using and what the sub contractor is doing, please list below: Contractor Work oing

8 RFQ number/date 8 Contractor's information: Contractor's Safety Officer's Name Tel# cell# Fax# address Contractor's supervisor on site Name Tel# cell# Fax# address Contractor's back-up supervisor on site Name Tel# cell# Fax# address Contractor's person overseeing this job who HRM Project Manager ontacts if any concerns occur at jobsite. Name Tel# Cell#

9 RFQ number/date 9 Fax# address Contractor Quoting: Name of the Company (Print) Address of the Company Province Postal Code TEL# FAX# CELL# Address HST# OR GST# Name of Company Rep(PRINT) Signature of Company Rep Date QUOTATION Q15M029 Mitchell Crowell, HRM Procurement Officer Tel Fax Item Material Description RFQ quantity Unit Deliv. date. Unit price HVAC UNIT,BICENTENNIAL THEATRE-S/I each Terms and Conditions

10 RFQ number/date 10 The Terms and Conditions for this solicitation can be located at either the website at: or picked up at the Procurement Office, 1st Floor, Suite 103, 40 Alderney Drive, Dartmouth, NS. Submission of a response to this Request for Quotation confirms that your company has viewed and accepts these Terms and Conditions.

11 YOUR ATTENTION TO THIS REQUIRED IMMEDIATELY ATTENTION CONTROLLER PLEASE FILL OUT AND RETURN ASAP ELECTRONIC PAYMENT REGISTRATION FORM Electronic commerce has changed business practices globally. These changes allow HRM to work more efficiently with vendors on day-to-day business transactions. The Halifax Regional Municipality electronic payment process is fully in place to enroll all vendors doing business with HRM. Payment of invoices electronically will benefit you immediately through: The elimination of your time spent depositing payments Immediate access to your funds on the payment date The elimination of delivery disruptions due to Postal delays or lost mailings The elimination of the threat of fraud, lost or stolen cheques In order to register to receive electronic payments of invoices from Halifax Regional Municipality, please complete this form and attach a voided cheque if applicable. The form must be signed by a designated signing officer of your company. HOLD HARMLESS CLAUSE: The Halifax Regional Municipality and its banker are entitled to rely on the information supplied by you. Payments made to the benefit of the beneficiary vendor to the account identified herein shall satisfy the obligation of the Halifax Regional Municipality to the beneficiary vendor respecting the amount paid. It is the responsibility of the beneficiary vendor to insure that payments are actually received. PAYMENT INFORMATION Vendor Name: HST registration number: (If applicable) The voided cheque or Bank transmittal form supplied by your Financial Institution, will provide us with all the necessary Banking information. *Note Do not send in if you re already enrolled for Electronic Payment with HRM

12 REMITTANCE INFORMATION Please indicate how you would prefer to receive your payment details. (Please check one) address:. No remittance advice necessary Contact Name: Title/Position: Phone ( ) Fax: ( ) I/We (the undersigned) hereby authorize Halifax Regional Municipality to make deposits to our account as per the information provided above and deliver remittance as indicated. I/We acknowledge responsibility to ensure the correctness of the information, to confirm receipt of the payment funds, and to immediately advise Halifax Regional Municipality if payment is not received. Signature: Signature : Date: PLEASE RETURN THE COMPLETED FORM BY MAIL, FAX, OR TO: Halifax Regional Municipality Attention: Joe Colley Finance Division P.O. Box 1749 Halifax, NS B3J 3A5 Fax #: (902) Telephone#: (902) [email protected]

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