WELCOME Vendor Training Program Year 2011
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1 WELCOME Vendor Training Program Year 2011
2 WIA Eligibility Income Guidelines: (Effective May 2010) 70% LLSIL (Lower Living Standard Income Level) (Use 6-mo. figures in determining income eligibility) Add $2712 for each additional person Family of One Two Three Four Five Six 6 Months $5,415 $8,007 $10,989 $13,566 $16,010 $18,722 Income Barriers: Basic Skills Deficient One or more Grade Levels below appropriate age level Homeless / DCYF Care School Dropout Pregnant or Parenting Teen Offender Disabled Review Applications Internally before submitting them for Eligibility Approval
3 Application Alternate Contact Marital Status Single Parent Limited English Proficiency Mark-overs or cross-outs must be initialed by the Participant
4 Application Highest Grade completed List family members Dates of Birth Income
5 Application Work History Relationship to Participant Dates
6 Contract Monitoring Common Issues: Vocational Assessments Must be Administered Must be used to formulate ISS Working Papers (if under 16) Paid Work Experience (form revised) Bi-Weekly Time Sheets must be signed by 1. Participant 2. Work Site Supervisor 3. Case Manager Time Sheets must be signed on or after LDE in that week Check Your Contract! Perform Internal Monitoring
7 Contract Monitoring (Continued) Important Dates: Eligibility Date Participation Date: must be signed within 7 days of enrollment ISS: must be signed within 7 days of enrollment Younger Youth: First Goal Set on Skill Setting & Attainment Form 1 st Goal must be set on Date of Participation Monthly Roster Case Notes: Participation (First Service) Goal(s) are set and/or met Minimum Monthly face to face contact Exit Follow-up
8 employri.org (GeoSol): Who Enters What? Accuracy affects employri.org Kara: What WPGRI enters: Application Participation YY Goals Literacy and Numeracy Data Objective Assessment Activity ISS Activity What You Enter:Open Activities (Work Readiness, Leadership Development, Etc.) Close Activities YY Goal Attainment Information Case Closure Literacy and Numeracy gains Post Test information Follow-up Activity After Exit Quarter data You: Need Training? WPRGI: Adrianna Goode WSPC: Dick Andrade
9 EmployRI.org / GeoSol: What We Will Monitor Activities: Are they all there? Are they attached to the contract? Is there an Activity to support each Goal set (YY) Are they closed? Is there a Follow-up Activity? Goal Data Numeracy and Literacy data Exit Dates Follow-up Quarters Enter within 15 days of date of occurrence
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11 Performance Understand the formula for each measure Understand the inclusions and exclusions for each measure Design programs to meet measures Continually review the data to determine what program changes may be needed to achieve the standards.
12 Performance Measures Younger Youth (14-18) Skill Attainment Rate Diploma/Equivalent Retention Older Youth (19-21) Entered Employment Employment Retention Wage Gain Credential
13 Excluded from Performance Youth that are: Incarcerated/institutionalized Relocated to a mandated residential program at Exit Health/medical reasons (family care) Deceased Called up for active military duty
14 Time Periods When Outcomes Are Measured Younger Youth Skill Attainment Rate Diploma/GED Attainment Rate Retention At Exit, or 1 yr in program 1 st Qtr after Exit 3 rd Qtr after Exit Older Youth Entered Employment Employment Retention Wage Gain Credential Attainment 1 st Qtr after Exit 3 rd Qtr after Exit 2 nd & 3 rd Qtrs after Exit 3 rd Qtr after Exit
15 Younger Youth Skill Attainment Rate: 93.8% Formula: # Goals Attained # Goals Set This measure counts the number of Skills, not Participants 1 st Goal MUST be set on date of participation Additional Goals may be set at any time If basic skills deficient, MUST have basic skills goal Participants must have: Minimum: 1 Basic Skills Goal (Improve math or reading) Maximum 3 Goals Examples: Work Readiness: create a resume/cover letter Occupational Skills: CPR, OSHA, Landscape Design Target date to meet goal: 1 year after goal set or date of Exit (whichever is first) Pre-assessment and post-assessment required If participant exits before goal attainment, this is a negative outcome Exit Date is the date used for all performance measures
16 Younger Youth Skill Attainment Rate: 93.8% Simply Stated: Number of Participants: 50 Number of Goals Set: 70 includes: 50 basic skills goals 15 work readiness goals 5 occupational skills goals = total 70 goals set Overall, 93.8% of the total number of goals set for participants on the contract must be attained: 70 Goals Set x 93.8% = 66 Goals must be attained
17 Younger Youth Diploma or Equivalent Attainment Rate: 71.7% At Participation, if the Participant did not have a HS Diploma or GED, must obtain HS Diploma or GED by 1st quarter after Exit. Formula: # Participants attained HS diploma or GED by end of 1 st Qtr after Exit # Participants Exited Diploma or GED can be obtained any time during participation, but must attain diploma or GED by the end of the 1 st Qtr after Exit Excluded from the measure: Participants in HS on Exit date Participants that had HS Diploma or GED on participation date SIMPLY STATED: OF THE YOUGER YOUTH THAT DIDN T HAVE A HS DIPLOMA OR GED AT PARTICIPATION, 71.1% MUST GET A HS DIPLOMA OR GED BY 1 ST QTR AFTER EXIT Exit Date is the date used for all performance measures
18 Younger Youth Diploma or Equivalent Attainment Rate: 71.7% Not In High School At Participation Must Obtain HS Diploma or GED by 1 st Qtr After Exit Excluded from the Measure Participants had a HS Diploma or GED at Participation Participant that is in HS on Exit Date
19 Younger Youth Retention Rate: 66.4% Measurement of participants in the 3 rd Quarter after Exit that are in: 1. Post Secondary Education 2. Advanced Training 3. Employed 4. Military Service 5. Qualified Apprenticeship Formula: # Participants in post secondary education, advanced training, employment, military service, qualified apprenticeship # Participants that Exited Excluded from the measure: Participants in HS on Exit date and summer youth who return to HS Exit Date is the date used for all performance measures
20 Younger Youth Retention Rate: 66.4% Successful Retention: Participant is in 1 of the following in 3rd Qtr after Exit: 1. Employed 2. Post Secondary Education 3. Advanced Training 4. Military Service 5. Qualified Apprenticeship Excluded from the Measure Participants in HS on Exit date and summer youth who return to HS Exit Date is the date used for all performance measures
21 Older Youth Entered Employment Rate: 73.6% Participants not employed at Participation who are not enrolled in post secondary education or advanced training in the 1 st Qtr after Exit. Formula: # Participants employed by end of 1 st Qtr after Exit # Participants Exited Excluded from the measure: Participants that are employed at participation Participants in advanced training or college in 1 st Qtr after Exit (unless they are also employed) Exit Date is the date used for all performance measures
22 Older Youth Employment Retention Rate at Six Months: 76.8% Participants employed in 1st Quarter after Exit not enrolled in Post secondary education or advanced training in 3rd Quarter after Exit Formula: # Participants employed 3 rd Quarter after Exit # Participants that Exited Excluded from the measure: Participants employed 1 st quarter after Exit and not employed in 3 rd quarter after Exit but are in post secondary education or advanced training 3 rd quarter after Exit (unless they are also employed) Exit Date is the date used for all performance measures
23 Older Youth Average Earnings Change in Six Months: 76.8% Wage Gain: $2,550 Participants employed in 1st quarter after Exit that are not enrolled in Post Secondary education or advanced training in 3rd quarter after Exit. Formula: (Earnings in 2 nd & 3 rd Qtr after Exit) (Earnings 2 nd & 3 rd Qtr before Participation) # Older Youth that who Exited Excluded from the measure: Participants employed 1 st Quarter after Exit and not employed in 3 rd Quarter after Exit but are in post secondary education or advanced training 3 rd Quarter after Exit (unless they are employed) Exit Date is the date used for all performance measures
24 Older Youth: Wage Gain Calculation Wage Gain: Must be $2550 For all Participants employed in 1st quarter after exit not enrolled in Post secondary education or advanced training in 3rd quarter after exit. Participation Date: Sept 1, 2010 Exit Date: April 7, Quarters 2nd Qtr rd Qtr th Qtr st Qtr nd Qtr rd Qtr th Qtr st Qtr nd Qtr rd Qtr th Qtr st Qtr nd Qtr rd Qtr th Qtr st Qtr nd Qtr rd Qtr th Qtr 2012 Wages: $ 300 $ 200 $ 200 $ 600 $ 400 $ 250 $ 300 $ 800 $ 2,000 $ 1,400 Example 1: Wages 2nd & 3rd Quarter after exit: Q $ 2,000 Q $ 1,400 $ 3,400 Wages 2nd & 3rd Quarter prior to Participation Q $ 200 Q $ 300 $ 500 Wage Gain = $ 2,900
25 Older Youth Wage Gain Calculation Let s Try it! Wage Gain: Must be $2550 For all Participants employed in 1st quarter after exit not enrolled in Post secondary education or advanced training in 3rd quarter after exit. WAGE GAIN CALCULATION Participation Date: May 10, 2010 Exit Date: October 2, 2010 Quarters 2nd Qtr rd Qtr th Qtr st Qtr nd Qtr rd Qtr th Qtr st Qtr nd Qtr rd Qtr th Qtr st Qtr nd Qtr rd Qtr th Qtr Wages: $222 $125 $3,000 $400 $800 $250 $600 $900 $100 $200 $1,200 $250 $2,300 $800 $2,000
26 Older Youth Wage Gain Calculation How did you do? Wage Gain: Must be $2550 For all Participants employed in 1st quarter after exit not enrolled in Post secondary education or advanced training in 3rd quarter after exit. WAGE GAIN CALCULATION Participati on Date: May 10, 2010 Exit Date: October 2, Quarters 2nd Qtr rd Qtr th Qtr st Qtr nd Qtr rd Qtr th Qtr st Qtr nd Qtr rd Qtr th Qtr st Qtr nd Qtr rd Qtr th Qtr st Qtr nd Qtr rd Qtr th Qtr 2012 Wages: $222 $125 $3,000 $400 $800 $250 $600 $900 $100 $200 $1,200 $250 $2,300 $800 $2,000 $1,400 $3,000 $200 $6,000 Example 1: Wages 2nd & 3rd Quarter after exit: Q $ 2,300 Q $ 800 $ 3,100 Wages 2nd & 3rd Quarter prior to Participation Q $ 250 Q $ 600 $ 850 Wage Gain = $ 2,250
27 Older Youth Credential Rate: 56.4% Participants employed, in post secondary education or advanced training in 1st Quarter after Exit and received a credential by 3 rd Quarter after Exit. Formula: # Older Youth employed, in post secondary education or advanced training 1 st Qtr after Exit and received a credential by 3 rd Qtr after Exit # Older Youth who Exited Must be an Approved ITA - Industry Recognized Credentials Examples: Pharmacy Tech NRF Customer Service ServeSafe Exit Date is the date used for all performance measures
28 Other Measures Customer Satisfaction Survey Participant Employer PASS
29 Common Measures What are Common Measures? Common within Federally funded programs Management Tool Universal language for measuring performance Skill attainment measures How many youth: Found jobs Kept their jobs What were their earnings? Excluded from Common Measures: Institutionalized or incarcerated Relocated to a mandated residential program at Exit Exited for health/medical reasons or deceased Called up for active duty
30 Common Measures For all youth ages Placement in Employment or Education Attainment of a Degree or Certificate Literacy and Numeracy Gains
31 Common Measures: Placement in Employment or Education During 1st Quarter After Exit, % participants who are: Employed Military Post-secondary education Advanced/occupational training Formula: # Participants employed, in military, in post-secondary education In advanced training/occupational skills training in 1st Qtr after Exit # Participants who Exit Exclusions: Youth in any of the above 4 categories at Participation
32 Common Measures: Attainment of a Degree or Certificate By the end of the 3 rd Quarter After Exit, % participants who are in education who attained a: High School Diploma or GED Exclusions: Youth not enrolled in education at the date of participation or any time during the program Formula: # Participants who attain a HS Diploma, GED or Certificate by the end of the 3 rd Qtr after Exit # of Participants who Exited
33 Common Measures: Literacy and Numeracy Gains Number of participants who increase 1+ educational functioning level by the end of 1 year from the date of Participation Formula: # Participants who increase 1+ educational functioning levels # participants that completed 1 year in the program (from date of Participation) plus the # Participants who Exit before completing a year in the program Exclusions: Out of school youth who are not basic skills deficient In-school youth
34 What is an Exit Date? Date on which the participant receives the last service funded by the program or a partner program. This is not necessarily the last day of the program or contract! Once the participant has not received any services funded by the program or partner program for 90 consecutive calendar days and has no gap in service and is not scheduled for future service, the date of Exit is applied retroactively to the last day on which the participant received a service funded by the program or partner program. Planned services include workshops and individual activities such as training that are scheduled to begin in the future. Exit can occur regardless of whether the participant has completed all services and goals. Important! A case note indicating the service provided must be recorded on the Exit Date. Follow-up must begin the next day.
35 Exit Dates (continued) Exit is determined in one of two ways: 1. The date that the participant received the last service 2. A participant may be immediately Exited if he/she is unable to continue in the program for the following specific reasons lasting 90 days or longer: (Universal Performance Measures Exclusions) - Deceased - Health/Medical condition - Institutionalized - Family care - Invalid SS Number - Relocation to a mandated residential program - Military reservists called to active duty
36 Exit Dates and EmployRI.org When you provide the last service to a participant, CLOSE the case in EmployRI.org. EmployRI.org will generate an Exit Date 105 days after Exit (90 days plus 15 days)
37 What is a Closure Date? On Paper Only! Closure Date does not equal Exit Date. Closure date is 90 days with no service. Example: If a participant received their last service 90 days ago, the Exit date is 90 days ago, and the closure date is today. Today is April 1. Last service was January 1. Exit date: January 1. Closure date: April 1.
38 What is Follow-Up? Importance of Follow-Up: All Outcomes Are Determined in Follow-up All youth must receive minimum of 12 months of follow up Types of Activities are based on the youth Range of Activities that help retain a youth or lead a youth back to a Positive Outcome. Example: Additional job training to help a youth retain or obtain a job
39 Follow-Up Begins the day after Exit date (Saturday & Sunday Too) After you Close the case in employri.org and enter the Follow-up Activity, Don t Touch employri.org until 105 days after Exit do not even enter a case note! 1 year of monthly face to face contact Must be documented in case notes Must open the Follow-up Activity in EmployRI.org After Exit forms: 1 st, 2 nd, 3 rd, 4 th Quarter After Exit Goal of Follow-up: Younger Youth (14-18) Continue life-long learning & achieve self sufficiency Older Youth (19-21) Ensure job retention, career progress & wage gain
40 Follow-Up (Continued) Examples: Job Shadowing Youth Day career exploration Pizza party, movie night, etc. Use of computers for job exploration (excluding EmployRI.org) Telephone calls or mailings to inform youth of on-going activities (job fairs, etc.) Exposure to post-secondary educational opportunities Positive social behavior training, including soft skills Organizational and teamwork training Telephone calls, home visits, job placement
41 Follow-Up (Continued) Supportive Services Transportation Child and dependent care assistance Counseling Housing/Shelter Stipends/incentives/bonuses Medical services Uniforms and work attire Tools and other work related costs
42 Younger Youth Exit 90 Day Status/Other Reasons for Exit
43 Younger Youth 1 st Qtr After Exit
44 Younger Youth 2nd Qtr After Exit
45 Younger Youth 3rd Qtr After Exit
46 Younger Youth 4th Qtr After Exit
47 Older Youth Exit 90 Day Status/Other Reasons for Exit
48 Older Youth 1 st Qtr After Exit
49 Older Youth 2 nd Qtr After Exit
50 Older Youth 3rd Qtr After Exit
51 Older Youth 4th Qtr After Exit
52 WIA Monthly Participation Report
53 WIA Follow-Up Report
54 JDF Monthly Participation Report
55 Carlo-Sol I Love Lucy Community Action (ILLCA) Contract #W XX Older Youth Participant SS# Enrolled Exited Needed Wage Gain Wages After Exit EE Retention Credential Reporting Quarters Lucy Riccardo XXX-XX-XXXX 08/02/10 12/30/10 $3, Ricky Riccardo XXX-XX-XXXX 09/20/10 12/30/10 $3, Fred Mertz XXX-XX-XXXX 08/23/10 $3, Ethel Mertz XXX-XX-XXXX 09/22/10 $4, Totals/Averages 4 2 $3, $ % Attained 100% 50% 0% 0% 100% % Goal % 81% 57% Jan/Feb/Mar = 1 st Qtr Apr/ May/Jun = 2 nd Qtr Jul/Aug/Sep = 3 rd Qtr Oct/Nov/Dec = 4 th Qtr
56 Carlo-Sol Television Show Community Action TSCA Younger Youth In School Contract #W XX PARTICIPANT Enrolled Exited Basic Skills Work Readiness Occup Skills Entered Employment Retention GED or H.S. Dipolma Reporting Quarters J. R. Ewing 7/5/10 08/05/ X Sue Ellen Ewing 7/5/10 01/26/ X Pamela Ewing 7/5/10 03/09/ X Bobby Ewing 7/5/10 03/09/ X Lucy Ewing 7/5/10 03/09/ X Miss Ellie 7/5/10 03/09/ X Jock 7/5/10 03/09/ X Kristen Sheppard 7/5/10 03/09/ X Jenna Wade 7/5/10 04/09/ X Ray Krebs 7/5/10 P 1 X Cliff Barnes 7/5/10 P 1 X Jerry Seinfeld 7/5/10 P 1 X Kramer 7/5/10 P 1 X George 7/5/10 P 1 X Elaine Benice 7/5/10 P 1 X Totals % Attained 75% 45% 57% 0% 0% 0% % Goal % 67% 72% X Not Set 1 Attained P Pending N Not Attained Jan/Feb/Mar = 1 st Qtr Apr/ May/Jun = 2 nd Qtr Jul/Aug/Sep = 3 rd Qtr Oct/Nov/Dec = 4 th Qtr
57 New for 2011 Program Year Eligibility: Sixth Eligibility Criterion Youth With Disabilities
58 Sixth WIA Youth Eligibility Criterion Acceptable Documentation: Determination of eligibility for rehabilitative services by the Office of Rehabilitative Services (ORS) Receipt of SSI or SSDI School record of disability determination A copy of the applicant s IEP or 504 plan identifying/verifying disability Letter from Child Study Team Stating Specific Disability Letter from Drug or Alcohol Rehabilitation Agency Documenting a history of substance abuse (not currently using) Medical Records identifying/verifying disability Physician's Statement identifying/verifying disability Psychiatrist's Diagnosis identifying/verifying disability Psychologist's Diagnosis identifying/verifying disability Rehabilitation Evaluation identifying/verifying disability Social Service Records/Referral identifying/verifying disability Social Security Administration Disability Records identifying/verifying disability Veterans Affairs Letter/Records identifying/verifying disability Vocational Rehabilitation Letter identifying/verifying disability Workers Compensation Record identifying/verifying disability
59
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