SPILL PREVENTION, CONTROL, & COUNTERMEASURE PLAN

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1 SPILL PREVENTION, CONTROL, & COUNTERMEASURE PLAN TRANSIT SERVICES 1015, 1145, 1161, & 1165 TRANSIT DRIVE COLORADO SPRINGS Plan Date: December 2011 (Revised May 2013) EMERGENCY INFORMATION In case of a discharge that presents an immediate risk to human health or the environment, the person discovering the discharge should immediately remove oneself from potential harm, Call 911, contact the SPCC Plan Coordinator listed below, and refer to Sections 2 & 3 of this plan. FACILITY INFORMATION SPCC PLAN COORDINATOR: ROGER AUSTIN OFFICE CELL HOME ALTERNATE COORDINATOR: KIM KARR OFFICE CELL HOME Nearest Waterway: Fountain Mutual Irrigation Canal / ~1,500 Feet South / See Figure A-1 Directions to Facility: Latitude / Longitude of Facility: Facility Owner / Operator: Facility Manager Name: From Interstate 25 East on Cimarron Street (~0.9 Miles); South on Wahsatch Avenue (~0.4 Miles); East on Fountain Boulevard (~0.8 Miles); South on Hancock Expressway (~0.1 Miles); West on Transit Drive; Facility is on the East ' 1.20" N / ' 19.63" W City of Colorado Springs / Transportation and Parks - Craig Blewitt Facility Phone Number: Facility Type: Hours Per Day Facility is Attended: Facility Layout & Oil Storage Areas: Bus Maintenance / Fueling / Washing / Storage and Management Offices Standard Work Day See Figures within Appendix A Main Types of Oil Stored On-Site: See Table within Section 4.0 On-Site Oil Storage Capacity: 23,424 Gallons Aboveground (SPCC Regulated Containers 55 Gallons) 0 Gallons Underground (SPCC Regulated) 40,000 Gallons Underground (Exempt from SPCC Requirements) Prepared By: Colorado Springs Utilities Environment, Health, & Safety Technical Services Section Phone

2 TABLE OF CONTENTS TABLE OF CONTENTS... I PURPOSE AND USE OF THIS PLAN... II SPCC PLAN COORDINATOR S RESPONSIBILITIES... III CERTIFICATION... IV 1.0 DISCHARGE PREVENTION FACILITY S DISCHARGE HISTORY NEARBY SURFACE WATER AND FACILITY DRAINAGE FEATURES BULK STORAGE CONTAINERS SECONDARY CONTAINMENT General Containment Sized Containment Drainage Procedures for Secondary Containment Alternative Requirements for Qualified Oil-Filled Operational Equipment When Secondary Containment is Not Practicable PRODUCT PIPING TRUCK LOADING AND UNLOADING PROCEDURES Product Transfer Coordinator s Responsibilities Bulk Transporter s Minimum Responsibilities On-Site Facility Representative s Responsibilities SECURITY PROTECTION FROM VEHICLE IMPACT AND LIGHTNING OPERATION, MAINTENANCE, AND HOUSEKEEPING ANNUAL TRAINING PLAN AMENDMENTS, REVIEW, AND RETENTION OF RECORDS DISCHARGE NOTIFICATIONS NOTIFICATION SEQUENCE DIAGRAM NOTIFICATION PROCEDURES DISCHARGE RESPONSE DISCHARGE RESPONSE STEPS PERSONAL PROTECTIVE EQUIPMENT (PPE) SPILL RESPONSE EQUIPMENT MATERIAL SAFETY DATA SHEETS (MSDS / SDS) OIL STORAGE CONTAINERS, INSPECTIONS, & TESTING NON-OIL SUBSTANCE / CHEMICAL CONTAINERS UNDERGROUND STORAGE TANKS UST PRODUCT TRANSFER AND DISPENSING AREAS UST OPERATOR TRAINING UST MONTHLY INSPECTIONS UST ALARM LOG UST ANNUAL OPERATIONAL COMPLIANCE INSPECTION AND SYSTEM TESTING REPAIRS, MODIFICATIONS, CHANGE IN PRODUCT, AND CLOSURE OIL / SAND / WATER INTERCEPTORS & SEPARATORS CFR PART 112 CROSS REFERENCE APPENDIX A APPENDIX B APPENDIX C APPENDIX D APPENDIX E APPENDIX F APPENDIX G FIGURES FORMS DISTRIBUTION LIST REVISION HISTORY FACILITY RESPONSE PLAN APPLICABILITY CONTAINMENT DESIGN CALCULATIONS DETAILED INFORMATION ON THE FACILITY S OIL CONTAINING ITEMS PLAN DATE - December 2011 (Revised May 2013) Page i

3 PURPOSE AND USE OF THIS PLAN The facility is required to comply with the Oil Pollution Prevention regulations described within Title 40 of the Code of Federal Regulations [40 CFR Part 112] since the aggregate aboveground oil storage capacity at the facility is over 1,320 gallons, and since the facility s location could reasonably be expected to discharge oil into a waterway or associated conveyance (i.e. storm drain). The regulations apply to oil of any kind or in any form (including but not limited to gasoline, diesel, fuel oil, motor oil, synthetic oil, mineral oil, gear oil, hydraulic oil, used oil, transmission fluid, engine fluids, metalworking fluids, compressor lubricants, turbine lubricants, asphalt cement, asphalt emulsions, asphalt cutbacks, grease, animal fats, and vegetable oils). A discharge includes, but is not limited to, any spilling, leaking, pumping, pouring, emitting, emptying, or dumping of oil. The regulations require that the facility prepare and maintain a Spill Prevention, Control, and Countermeasure (SPCC) Plan to minimize the potential for a discharge and to minimize the hazards to human health and the environment from an unplanned discharge. The Colorado Department of Labor and Employment Division of Oil and Public Safety s Storage Tank Regulations [7 CCR ] have no additional requirements in specific regards to the contents of a facility s SPCC Plan. The facility s conformance with the Federal and State SPCC requirements are generally satisfied if the measures presented in this plan are followed. This plan is divided into the following sections: SECTION 1: SECTION 2: SECTION 3: SECTION 4: SECTION 5: SECTION 6: SECTION 7: DISCHARGE PREVENTION NOTIFICATIONS DISCHARGE RESPONSE OIL STORAGE CONTAINERS, INSPECTIONS, & TESTING NON-OIL CHEMICAL CONTAINER GUIDANCE UNDERGROUND STORAGE TANKS (USTs) OIL / SAND / WATER INTERCEPTORS & SEPARATORS PLAN DATE - December 2011 (Revised May 2013) Page ii

4 SPCC PLAN COORDINATOR S RESPONSIBILITIES The facility s SPCC Plan Coordinator is responsible for ensuring that the measures outlined in this plan are followed. The Coordinator s duties generally include: Routinely evaluating discharge preparedness. (See Section 1.0) Ensuring compliance with the general requirements for bulk storage containers. (See Section 1.3) Ensuring compliance with the secondary containment requirements. (See Section 1.4) Ensuring compliance with the product piping requirements. (See Section 1.5) Ensuring that the product transfer procedures are followed. (See Section 1.6) Ensuring compliance with the oil container security measures. (See Section 1.7) Ensuring that oil containing items are protected from lightning and vehicle impact. (See Section 1.8) Routinely evaluating operation, maintenance, and housekeeping procedures. (See Section 1.9) Ensuring that proper training and instruction are provided to employees. (See Section 1.10) Establishing a pre-planned location for coordination of discharge response operations with access to a reliable communications system. (See Section 1.10 and 3.1) Maintaining a complete, up-to-date, and certified copy of this plan. (See Section 1.11) Notifying Colorado Springs Utilities Environment, Health, & Safety Technical Services Section to review and amend this plan as needed. (See Sections 1.7 and 1.11) Conducting the proper notifications in the event of a discharge. (See Section 2.0) Providing oversight / direction during the handling of incidental discharges; and ensuring that these personnel have the appropriate cleanup procedure training, personal protective equipment (PPE) training, and are physically approved for the PPE selected. (See Section 3.0) Ensuring that the appropriate types and quantities of PPE and Spill Response Equipment are readily available and strategically located. (See Sections 3.2 and 3.3) Ensuring that the required inspections and testing are performed. (See Section 4.0, 5.0, 6.0, and 7.0) PLAN DATE - December 2011 (Revised May 2013) Page iii

5 Environment, SPCC Plan CERTIFICATION CITY OF COLORADO SPRINGS TRANSIT SERVICES Plan Date: December 2011 (Revised May 2013) The Manager is designated as the person responsible for ensuring that the SPCC Plan requirements and procedures are followed and that adequate training is provided to the facility s employees. The Manager also commits that there is adequate manpower, equipment, and materials available at the facility and I or by local responders to expeditiously control and remove harmful quantities of oil which have the potential to be discharged from the facility. The Manager shall notify Colorado Springs Utilities Health, & Safety Technical Services Section to amend this plan when there is a change in the facility design, construction, operation, or maintenance that materially affects its potential for a discharge. I hereby commit to the above responsibilities: CITY OF COLORADO SPRINGS Orv- -/4/i Craig Blewitt Manager Transportation and Parks I I hereby attest that I am familiar with the provisions of 40 CFR Part 112; that either I or my agent have visited and examined the facility; and that this plan has been prepared in accordance with good engineering practices, the requirements of Part 112, and is adequate for the facility. I also attest that the plan was prepared with consideration given to applicable industry standards and that the procedures for required inspections and testing have been established. COLORADO SPRINGS UTILITIES Brock A. Foster, P.E. Managing Engineer Environment, Health, & Safety Division PLAN DATE. December 2011 (Revised May 2013) Page iv

6 1.0 DISCHARGE PREVENTION This section provides an overview of prevention measures that shall be followed to minimize the potential for a discharge of oil. The table in Section 4.0 summarizes the oil containing tanks, containers, and equipment that are located at this facility. Figures showing the locations of the oil containing items are presented in Appendix A. Detailed descriptions of the oil containing items are presented in Appendix G. 1.1 FACILITY S DISCHARGE HISTORY Knowledge of the facility s historical oil discharge events can aid in the prevention of a future discharge. No discharges of oil into a waterway have occurred at this facility since operated by the City of Colorado Springs. However, the following are noteworthy events: In 2005, an approximately 107 gallon diesel fuel spill occurred at the vehicle fueling area within the maintenance building. The spill was caused when a bus drove away with the fuel dispensing hose attached. Under normal conditions, the break-away valve on the hose would have been activated and the fuel flow stopped; however, the valve had previously been broken, and had not been replaced. There was no break-away valve on the hose at the time of the incident. This fueling area has a floor drain that captures spills and conveys them to an oil / water separator (Stormceptor STC 900) located west of the building, which provides a means of secondary containment. This oil / water separator s effluent drains into the sanitary sewer system. The diesel fuel was reportedly contained entirely within the oil / water separator, where it was removed by a contracted recycler. To reduce the potential for reoccurrence, a spare break-away valve was to be maintained on-site. In 2004 and 2006, subsurface diesel fuel releases associated with the two on-site underground storage tanks (USTs) located adjacent to the northern exterior wall of the maintenance facility were discovered during tank modification activities. The releases were both associated with damaged / leaking spill containment buckets on each tank. Activities were performed to remove the adversely affected soil and proper repairs were made to the system. To reduce the potential for reoccurrence, it is important that the tanks be regularly inspected and that needed repairs be promptly performed. 1.2 NEARBY SURFACE WATER AND FACILITY DRAINAGE FEATURES Knowledge of the site and vicinity s drainage characteristics in relation to nearby waterways is important in the event of a discharge in order to promptly implement the necessary control measures. The predominant surface water features in the vicinity of the site are the Fountain Mutual Irrigation Canal and Fountain Creek, which are located ~1,500 and ~3,600 feet south of the site, respectively. The local ground surface topography generally slopes southerly, toward these waterways. The facility s ground surface run-off generally flows over pavements to 13 on-site storm drains. With regards to 1145 Transit Drive, the area between the bus canopy and vehicle maintenance building (where the two USTs are located) and from the area west of the vehicle maintenance building, surface PLAN DATE - December 2011 (Revised May 2013) Page 1

7 run-off flows into storm drains that first go through an oil / sand interceptor (Stormceptor STC 2400) before entering the storm sewer system. Surface run-off beneath the bus canopy, and from inside the vehicle maintenance building, flows to drains that first go through an oil / sand interceptor (Stormceptor STC 900) before entering the sanitary sewer. With regards to 1165 Transit Drive, the fueling AST s product transfer containment area is comprised of a sloped concrete basin with central inlet that is piped to an underground oil / water separator (Highland Tank), which then discharges to the storm sewer system. The separator contains an oil / water interface float switch. When the switch is activated, an audible / visual alarm will sound, and an electronic butterfly valve installed on the outlet of the separator will close. The system will then back-up and fill the containment area. Inside the building, the vehicle wash bay s floor drain flows to an oil / sand interceptor located west of the building, which discharges to the sanitary sewer. The other building floor drains reportedly flow to an oil / sand interceptor located south of the building, which discharges to the sanitary sewer. If an uncontained discharge entered the facility s storm sewer system, it would discharge to the ground surface ~1,000 feet south of the site, then travel as surface flow for ~200 feet, then re-enter a section of storm sewer that discharges to the Fountain Mutual Irrigation Canal. The Fountain Mutual Irrigation Canal contains a diversion. If open, the diversion may route the discharge easterly along the canal to the Big Johnson Reservoir, which is located south of Colorado Springs Airport. If the diversion is closed, the discharge would continue southerly to Fountain Creek. The anticipated off-site routes of a discharge to the Fountain Mutual Irrigation Canal and Fountain Creek are presented in Figure A-1. These routes are critical for reporting and response activities in the event that a discharge enters an on-site storm drain [40 CFR 109.5(b)(2)]. Fountain Creek is considered the highest priority water-way to be protected in the event of a discharge [40 CFR 109.5(d)(5)]. The predicted flows of discharges from each of the on-site oil containing items are discussed on the data sheets within Appendix G. 1.3 BULK STORAGE CONTAINERS Bulk storage container means any container used to store oil of any kind, with the exception of containers smaller than 55 gallons, underground storage tanks in compliance with State tank regulations, motive power containers, mobile refuelers, and oil-filled electrical / operating / manufacturing equipment. The facility s requirements for bulk storage containers are presented below: Shall be constructed of materials that are compatible with the fluid stored and the conditions of storage. [40 CFR 112.8(c)(1)] Shall have sized secondary containment (See Section 1.4.2). [40 CFR 112.8(c)(2)] Shall be protected from corrosion if completely buried, partially buried, or bunkered. [40 CFR 112.8(c)(4)&(5)] Shall be tested or inspected for integrity on a regular schedule, and whenever material repairs are made. [40 CFR 112.8(c)(6)] PLAN DATE - December 2011 (Revised May 2013) Page 2

8 Shall be equipped with at least one of the following overfill prevention devices. [40 CFR 112.8(c)(8)] High liquid level alarm with an audible or visual signal at a constantly attended operation, High liquid level pump cutoff device set to stop flow at a predetermined container level, Direct audible or code signal communication between the gauger and pumping station, or A direct vision gauge that is monitored by the person filling the container. Gauges and level controls shall be tested regularly to assure their operation. [40 CFR 112.8(c)(8)] Field-constructed containers that undergo a repair, alteration, reconstruction, or a change-in-service that might affect the risk of a discharge due to brittle fracture or other catastrophe shall be further evaluated before the container is placed back into service. [40 CFR 112.7(i)] 1.4 SECONDARY CONTAINMENT Oil containing items must be provided with a means of secondary containment and / or diversionary structure to prevent a discharge into a waterway or associated conveyance (i.e. storm drain). The structure must be sufficiently impervious to contain oil. The containment requirements are divided into General and Sized, as discussed in the following two subsections. The containment measures for each applicable on-site item are discussed within the item data sheets presented in Appendix G. Containment volume calculations are presented in Appendix F General Containment General containment requirements apply to all parts of a facility where oil is stored, including: Electrical / Operational / Manufacturing Equipment Mobile Refuelers / Tank Trucks Product Piping Product Transfer and Dispensing Areas (includes those associated with SPCC exempt underground storage tanks) The containment for the above listed items shall be constructed so that a discharge from the primary containment will not escape the secondary containment before cleanup occurs. In determining the containment method, design and capacity, the most likely quantity of oil that would be discharged from the typical failure mode shall be used. The containment may be either active or passive in design. Active containment measures are those that require deployment or other specific action by the operator. These measures may be deployed either before an activity involving the handling of oil starts, or in reaction to a discharge, so long as the active measure is designed to prevent an oil discharge from reaching a waterway. Required active containment measures and other special procedures are noted in the item s data sheet within Appendix G. Passive measures are permanent installations and do not require deployment or action by the owner or operator. PLAN DATE - December 2011 (Revised May 2013) Page 3

9 At a minimum, one of the following prevention systems or its equivalent shall be used: dikes, berms, curbing, or retaining walls; drip pans, sumps, or collection systems; culverting, gutters, or other drainage systems; weirs, booms, or other barriers; spill diversion or retention ponds; or sorbent materials. Facility drainage systems from undiked areas with a potential for a discharge (such as where piping is located outside containment walls or where tank truck discharges may occur outside the loading area) shall flow into ponds, lagoons, or catchment basins designed to retain oil or return it to the facility. Catchment basins shall not be located in areas subject to periodic flooding. [40 CFR 112.8(b)(3)] Sized Containment Sized containment requirements apply to specific parts of a facility where oil is stored, including: Bulk Storage Containers (includes 55-gallon drums and mobile / portable containers) Loading / Unloading Racks (i.e., a fixed structure, such as a platform / gangway, necessary for loading or unloading a tank truck or tank car) The secondary containment for Bulk Storage Containers shall be constructed to hold the entire capacity of the largest single compartment / container and sufficient freeboard to contain a 25-year, 24-hour storm event (3.40 inches / City of Colorado Springs - Updated Storm Intensity Curves - January 7, 2003). Similarly, for indoor storage, the International Fire Code (IFC ) requires that secondary containment for containers exceeding 55 gallons be designed to contain a spill from the largest container plus the design flow volume from the fire-extinguishing system over the containment area for a period of 20 minutes. Some indoor containment installations, particularly if they were constructed prior to the adoption of recent fire codes, may not meet the 20 minute fire suppression requirement. If the equipment or containment area is modified in the future, the SPCC Plan Coordinator should ensure that the volume of the containment meets the code requirements in effect at the time the modifications are made Drainage Procedures for Secondary Containment Storm water must be drained from secondary containment structures if it accumulates to levels where the containment s required storage capacity may not be available if an oil discharge were to occur. Drainage from the secondary containment is only acceptable using manual methods and must be performed in accordance with the procedures described on the Secondary Containment Drainage Form provided in Appendix B. The form shall be completed and retained in the facility s SPCC Plan Master File. [40 CFR 112.8(b)(1)&(2) and (c)(3)(iv)] If a release of oil is observed or suspected, no discharge of storm water from the containment is allowed. Notify the SPCC Plan Coordinator listed on the cover page of this document. The SPCC Plan Coordinator shall have the source of the release evaluated / repaired, and contact Colorado Springs Utilities Environment, Health, & Safety Regulatory Services Section for guidance on reporting and proper water disposal Alternative Requirements for Qualified Oil-Filled Operational Equipment PLAN DATE - December 2011 (Revised May 2013) Page 4

10 A facility with oil-filled operational equipment (i.e. transformers, circuit breakers, electrical switches, hydraulic systems, lubricating systems) that has had no single discharge exceeding 1,000 gallons of oil into a waterway, or no two discharges each exceeding 42 gallons within any twelve month period in the three years prior to the SPCC Plan certification date, may choose to implement for this qualified oil-filled operational equipment the following alternate requirements in lieu of general secondary containment. [40 CFR 112.7(k)(1)&(2)] Prepare an oil spill contingency plan in general accordance with 40 CFR Part 109, Provide a written commitment of manpower, equipment, and materials required to expeditiously control and remove any quantity of oil discharged that may be harmful, and Establish and document procedures for inspections / monitoring to detect a discharge. This SPCC Plan incorporates oil spill contingency planning into its content and includes a written commitment of manpower, equipment, and materials required to expeditiously control and remove any harmful quantity of discharged oil. If applicable to on-site items, qualified oil-filled operational equipment utilizing these alternate requirements in lieu of general secondary containment are noted in the item s data sheet within Appendix G; and their associated procedures for inspections / monitoring are presented in Section When Secondary Containment is Not Practicable Although engineered passive containment systems or active secondary containment approaches are preferable, they may not always be practicable or may be contrary to safety factors. If containment methods are impracticable, the owner or operator is not exempt from the secondary containment requirements, but may instead: [40 CFR 112.7(d)] Prepare an oil spill contingency plan in general accordance with 40 CFR Part 109, Provide a written commitment of manpower, equipment, and materials required to expeditiously control and remove any quantity of oil discharged that may be harmful, Clearly explain the reason for the impracticable determination in the SPCC Plan, and Conduct periodic integrity testing of bulk storage containers and periodic integrity testing and leak testing of the valves / piping. As previously indicated, this SPCC Plan incorporates oil spill contingency planning into its content and includes a written commitment of manpower, equipment, and materials required to expeditiously control and remove any harmful quantity of discharged oil. If applicable to an on-site item, a discussion of why secondary containment is not practicable is presented in the item s data sheet within Appendix G; and the associated procedures for integrity / leak testing are presented in Section 4.0. PLAN DATE - December 2011 (Revised May 2013) Page 5

11 1.5 PRODUCT PIPING In order to minimize the potential for a discharge associated with oil transfer systems the following measures shall be taken: If a section of buried line is exposed for any reason, it shall be carefully inspected for deterioration and additional examination / corrective action must be undertaken as indicated by the magnitude of the damage. [40 CFR 112.8(d)(1)] New buried piping and replaced sections shall have a protective wrapping / coating and be cathodically protected, or otherwise satisfy the corrosion protection requirements for underground piping in the State tank regulations. [40 CFR 112.8(d)(1)] When piping is not in service or in standby service for an extended time, the terminal connection shall be securely capped or blank-flanged and marked as to its origin. [40 CFR 112.8(d)(2)] Pipe supports shall be properly designed to minimize abrasion / corrosion and allow for expansion / contraction. [40 CFR 112.8(d)(3)] Regularly inspect all aboveground valves, piping, and appurtenances (See Section 4.0). [40 CFR 112.8(d)(4)] Conduct integrity and leak testing of buried piping at the time of installation, modification, construction, relocation, or replacement. [40 CFR 112.8(d)(4)] Post warning signs cautioning vehicles of aboveground piping or hosing. [40 CFR 112.8(d)(5)] 1.6 TRUCK LOADING AND UNLOADING PROCEDURES In order to minimize the potential for a discharge during product transfers and to be prepared in the event of a discharge, the procedures in the following subsections shall be adhered to. The facility s SPCC Plan Coordinator shall ensure that the procedures are readily available to personnel involved in product transfer operations and / or posted in transfer areas. The facility s SPCC Plan Coordinator shall also ensure that signs are posted in transfer areas that remind drivers not to pull away before detaching transfer hoses / lines. [40 CFR 112.7(h)(2)] Product Transfer Coordinator s Responsibilities Schedule all product transfer activities during daylight hours and when a facility representative will be present that is knowledgeable of the transfer procedures. Coordinate a date / time with the bulk transporter, provide them the contact information of the facility representative who will be present on-site, and inform them on their responsibilities (i.e. fax the bulk transporter Section 1.6.2). Communicate the scheduled transfer date / time to the on-site facility representative. PLAN DATE - December 2011 (Revised May 2013) Page 6

12 1.6.2 Bulk Transporter s Minimum Responsibilities Observe and obey all posted warning signs. [40 CFR 112.8(d)(5)] Notify the designated on-site facility representative immediately upon arriving at the facility. The bulk transporter shall ask the facility representative to accompany him / her to the appropriate container where the product transfer is to be made; and for instruction on the item-specific spill prevention procedures / containment measures and on the location of the facility s spill supplies. Turn off the vehicle s engine, apply the vehicle s parking brake, and take precautions to prevent motion of the vehicle during the product transfer (e.g., utilize wheel chocks when parked on an incline). [49 CFR (e), 49 CFR (a), and 40 CFR 112.7(h)(2)] With the facility representative, observe the automatic tank gauge (if applicable / installed) to assess the quantity of product remaining in the container and its available capacity (i.e. Ullage - the amount that a container lacks of being full), and then stick the container to ensure that there is sufficient volume for the amount of product to be transferred. The inches of product measured should then be converted to gallons using the appropriate gauge chart for the container. Discrepancies between the automatic tank gauge reading and physical measurement must be resolved prior to beginning the transfer activities. Typically, the container should not be filled to greater than 90% of its capacity. [7 CCR S2-3-1 & S3-4-2(a)(2)] Keep fire away during the product transfer activities. Persons in the vicinity are forbidden to smoke, light matches, or carry any flame or lighted cigar, pipe, or cigarette. [49 CFR (c)&(d)] Adequately ground and bond the storage and transport containers prior to and during the transfer. [49 CFR (b)&(c)] Properly engage the transfer line at each end and place drip pans beneath the connections. Check the vehicle s valves / inlets / outlets, the storage container, and the transfer line for indications of concern or leakage, and resolve any potential issues observed prior to beginning the transfer activities. [40 CFR 112.7(h)(3)] Attend (within 25 feet) the product transfer throughout the entire process. The attendant must have an unobstructed view of the transport container and transfer line connections to the maximum extent practicable, and check for associated leaks throughout the process. Properly and securely shut off all valves prior to disengaging the transfer line. [49 CFR (i)(1)(2)&(3) and 7 CCR S2-3-1 & S3-4-2(a)(2)] In the event of a spill, immediately shut down the transfer system and contact the facility representative. If the spill presents an immediate risk to human health or the environment, also call 911. Notify the facility representative upon completion of the transfer activities. Inform the representative of any spills or other potential issues observed. Before leaving the site, appropriately check / secure all vehicle valves to prevent a discharge during transport. [40 CFR 112.7(h)(3)] PLAN DATE - December 2011 (Revised May 2013) Page 7

13 1.6.3 On-Site Facility Representative s Responsibilities No outdoor product transfers may be made during heavy precipitation events. Accompany the bulk transporter to the appropriate container where the product transfer is to be made and instruct him / her on: The bulk transporter s responsibilities presented in the previous section, The item specific spill prevention procedures / containment measures, and The location(s) of the facility s spill supplies. Verify that the transport vehicle is appropriately parked within the designated secondarily contained area, if applicable. In the absence of a secondarily contained area, verify that the required active containment measures are employed (See the oil containing item s data sheet within Appendix G). With the bulk transporter, observe the automatic tank gauge (if applicable / installed) to assess the quantity of product remaining in the container and its available capacity (i.e. Ullage - the amount that a container lacks of being full), and then stick the container to ensure that there is sufficient volume for the amount of product to be transferred. The inches of product measured should then be converted to gallons using the appropriate gauge chart for the container. Note both readings on the bill-of-lading / delivery ticket and on the Aboveground Storage Tank - Ullage Log if the container is a State registered aboveground storage tank (the form is provided in Appendix B). Discrepancies between the automatic tank gauge reading and physical measurement must be resolved prior to beginning the transfer activities. Typically, the container should not be filled to greater than 90% of its capacity. [7 CCR S2-3-1 & S3-4-2(a)(2)] If present, verify that the container s spill containment bucket is clean and free of water, fuel, or dirt. If the spill containment bucket is not clean, then the contents shall be removed and properly disposed. Never drain water or debris back into the container. Once the preceding steps are followed, the facility representative may then unlock the container for the bulk transporter, and return to his or her normal work duties while the transfer is performed. Upon completion of the transfer activities, inspect the area for spills and verify all related valves / piping have been adequately secured, capped, and re-locked. Spills shall be immediately cleaned. The bill-of-lading / delivery ticket shall be signed by the facility representative and sent to the product transfer coordinator via interoffice mail. 1.7 SECURITY To prevent discharges that could result from unauthorized access to the oil containing items listed in the table within Section 4, the facility must [40 CFR 112.7(g)]: Secure and control access to the oil handling, processing, and storage areas; Secure master flow and drain valves; PLAN DATE - December 2011 (Revised May 2013) Page 8

14 Prevent unauthorized access to starter controls on oil pumps; Secure out-of-service and loading / unloading connections of oil pipelines; and Have appropriate security lighting to both prevent acts of vandalism and assist in the discovery of oil discharges. The facility s SPCC Plan Coordinator is responsible for ensuring compliance with the above measures; which includes preparing a written description of the security measures and operating procedures, posting instruction signage, and/or performing any necessary infrastructure modifications. The written document should describe how the above listed security measures are met and must be maintained within the facility s SPCC Plan Master File. The document must be readily avaliable for review, if requested. The facility s SPCC Plan Coordinator shall periodically review the facility s security measures and compliance procedures. If any of the above security measures are deemed to be non-attainable, then the facility s SPCC Plan Coordinator must state in the written document the reasons for non-conformance and provide a description of the environmentally equivalent alternative measures. Contact Colorado Springs Utilities Environment, Health, & Safety Technical Services Section with any questions concerning this, or for assistance. 1.8 PROTECTION FROM VEHICLE IMPACT AND LIGHTNING The facility s SPCC Plan Coordinator shall ensure that oil containing items with the potential to be involved in a collision are evaluated for physical protection and for adequate warning signs (including signs identifying truck clearances), and that high risk oil containing items are evaluated and adequately protected from lightning. 1.9 OPERATION, MAINTENANCE, AND HOUSEKEEPING The potential for a discharge of oil can be reduced through proper operation of equipment, preventive maintenance activities, and practicing good housekeeping procedures. Equipment should be operated by trained personnel and in accordance with the manufacturer s recommendations. Preventive maintenance shall be performed on oil containing items to ensure they are in good working condition. Materials should be stored in an orderly manner and a clean work environment shall be maintained. Do not rely on an oil / sand / water interceptor or separator, if present at the facility, to handle small spills. Clean up spills when and where they occur. Regular inspections and testing of oil containing items are the foundation to a successful preventive maintenance program (see Section 4.0). PLAN DATE - December 2011 (Revised May 2013) Page 9

15 1.10 ANNUAL TRAINING The Facility Manager certifying this plan (Page iv) and the facility s SPCC Plan Coordinator are responsible for ensuring that facility personnel who are involved with the use, operation, or maintenance of the oil containing items listed in Section 4.0 of this plan are properly trained annually. The training shall include the following: [40 CFR 112.7(f)] A review of the contents of this plan. A review of the general facility operations in relation to the on-site oil containing items. A review of the pre-planned location for coordination of discharge response operations with access to a reliable communications system. [40 CFR (b)(3) & (d)(3)] Training on the discharge prevention / response / notification and container inspection procedures. Training on the operation and maintenance of equipment to prevent discharges. Training on applicable pollution control laws, rules, and regulations. Highlights of known discharges, near-misses, and recently developed precautionary measures. Additionally, the facility s SPCC Plan Coordinator shall ensure that select on-site personnel have appropriate cleanup procedure training, personal protective equipment (PPE) training, and are physically approved for the PPE selected. [40 CFR 109.5(d)(1)] Personnel safety and human health are always of greatest importance. The facility s SPCC Plan Coordinator should ensure that all training and briefings are documented; including dates, topics covered, and attendees. The documentation shall be maintained within the facility s SPCC Plan Master File PLAN AMENDMENTS, REVIEW, AND RETENTION OF RECORDS The facility s SPCC Plan Coordinator should ensure that a complete, up-to-date, and certified copy of this plan is maintained at the facility. A complete and documented review of this plan is required at least once every five years [40 CFR 112.5(d)]. The plan should be kept at the nearest field or administrative office if the facility is not normally attended at least four hours per day. The facility s SPCC Plan Coordinator shall notify Colorado Springs Utilities Environment, Health, & Safety Technical Services Section to amend this plan when there is a change in the facility design, construction, operation, or maintenance that materially affects its potential for a discharge. The amendments shall be prepared and implemented within six months [40 CFR 112.5(a)]. The following records are required to be maintained within the facility s SPCC Plan Master File for the period indicated: PLAN DATE - December 2011 (Revised May 2013) Page 10

16 Six Months: For State registered ASTs, the Aboveground Storage Tank - Ullage Log (provided in Appendix B) documenting that the tank was properly checked prior to filling. Three Years: The completed storage container inspection forms (form is in Appendix B). The completed secondary containment drainage records (form is in Appendix B). Training and meeting records with signed attendance sheets. For State registered ASTs, records showing the changes in use or operational status. Five Years: For State registered ASTs, installation permits for newly installed tanks, reinstalled used tanks, and permits for upgrading existing tanks. The completed discharge report form (form is in Appendix B) and cleanup records. For the Life of the Container: State tank registration records. Container and piping test results. Records of container and piping repairs and failures. PLAN DATE - December 2011 (Revised May 2013) Page 11

17 2.0 DISCHARGE NOTIFICATIONS In the event of a discharge, it is important that the appropriate people / authorities be notified so that the necessary response actions can be promptly taken to ensure protection of human health and the environment. 2.1 NOTIFICATION SEQUENCE DIAGRAM Notification Procedures and Contact Names / Phone Numbers Follow PLAN DATE - December 2011 (Revised May 2013) Page 12

18 2.2 NOTIFICATION PROCEDURES STEP 1: IN CASE OF AN EMERGENCY In case of an Emergency, such as an event that presents an immediate risk to human health or the environment, the person discovering the emergency should immediately remove oneself from potential harm and Call 911. Dialing out may require pressing 9 and then the phone number. Pertinent facility information is on the cover page of this plan. STEP 2: NOTIFICATION OF SPCC PLAN COORDINATOR The facility s SPCC Plan Coordinator listed on the cover page of this plan should be contacted (after calling 911) upon the discovery of an emergency or if any discharge / near-miss / inadequate procedure / malfunctioning equipment are observed. STEP 3: SPCC PLAN COORDINATOR S PROCEDURES The facility s SPCC Plan Coordinator shall contact the appropriate people listed in the following table in the event of any of the following circumstances: [40 CFR 109.5(a), (b)(2) & (d)(2)] 1) A discharge has occurred that is greater than or equal to the substance s Reportable Quantity. A substance s Reportable Quantity can be complex due to overlapping regulations (i.e., CERCLA / EPCRA / RCRA); therefore, if any discharge occurs, assistance should be requested from Colorado Springs Utilities - Environment, Health, & Safety - Regulatory Services Section. 2) A discharge of oil or petroleum fuel has occurred that is associated with a State registered aboveground or underground petroleum storage tank system that is: Greater than or equal to 25 gallons, Less than 25 gallons that cannot be contained and cleaned up within 24 hours, or Any amount that causes a sheen on nearby surface water. 3) The facility has a single discharge of more than 1,000 gallons, or two discharges more than 42 gallons (each) within any twelve month period, of oil into a waterway or associated conveyance (i.e., storm drain). [40 CFR 112.4] 4) The discharge cannot be safely absorbed, neutralized, or otherwise controlled at the time of release by employees in the release area (i.e. larger than an incidental ). 5) A discharge reaches a storm drain inlet, oil / sand / water interceptor or separator, waterway, or wetland. 6) A discharge reaches an inlet to the sanitary sewer system. 7) A fire cannot be extinguished or an explosion has occurred. 8) Someone is injured or has been exposed to a chemical at higher than allowable limits. 9) Colorado Springs Utilities electrical equipment has been damaged. 10) Assistance is needed for sampling, testing, disposal, or recycling. PLAN DATE - December 2011 (Revised May 2013) Page 13

19 The contacts for each of the above numbered circumstances follow: Contact Circumstances To Notify (See Step 3) Primary Numbers After-Hours Numbers Dialing out may require pressing 9 and then the phone number Fire Department* Emergency Medical Response 7, Facility Manager - Craig Blewitt (Cell) Colorado Springs Utilities - Environment, Health, & Safety - Regulatory Services Section 1-6, City of Colorado Springs - Safety Services 4, 7, (Cell) Colorado Springs Utilities Dispatch* 6, Oil Spill Response Organizations (OSRO) Belfor Environmental Custom Environmental Services Resource Geosciences Inc * The Fire Department and Colorado Springs Utilities Dispatch maintain reliable communication systems that are available 24 hours a day. [40 CFR (b)(3) & (d)(3)] The following are additional notification numbers that will be notified, as appropriate, by Colorado Springs Utilities - Environment, Health, & Safety - Regulatory Services Section: ONLY COLORADO SPRINGS UTILITIES - ENVIRONMENT, HEALTH, & SAFETY SHALL CALL THESE NUMBERS Federal National Response Center (NRC) EPA Region 8 - Denver Office - Main Number State of Colorado Department of Public Health & Environment - Environmental Release and Incident Reporting Hotline Department of Labor & Employment - Division of Oil & Public Safety Division of Emergency Management - Colorado Emergency Planning Commission Division of Emergency Management - 24 Hour Emergency Number State Patrol - Dispatch for District 2 / Southeast Colorado El Paso County Department of Health & Environment Sheriff s Office - Main Number Sheriff s Office - Emergency Services Division / Hazardous Materials Response Team Sheriff s Office - Emergency Services Division / Local Emergency Planning Committee (LEPC) City of Colorado Springs Fire Department - Main Number Fire Department - Hazardous Materials Section / Designated Emergency Response Authority (DERA) Fire Department - Division of the Fire Marshall / Local Emergency Planning Committee (LEPC) PLAN DATE - December 2011 (Revised May 2013) Page 14

20 3.0 DISCHARGE RESPONSE In the event of a discharge, it is important that the released material be safely and promptly cleaned up, and that the cause is corrected. [40 CFR 112.8(c)(10)] 3.1 DISCHARGE RESPONSE STEPS 1) Safety - During discharge response efforts, personnel safety / human health are of greatest importance. Do not take unnecessary risks, and beware of vapor and fire hazards. Only respond to the level to which you have received proper training and feel comfortable doing in a safe manner. For an incidental discharge (that which can be safely absorbed, neutralized, or otherwise controlled at the time of release by employees in the release area), facility personnel who are qualified through training and wearing appropriate personal protective equipment for which they are physically approved can handle the release. The individual providing oversight and direction during the handling of an incidental discharge by on-site personnel shall be the facility s SPCC Coordinator or the on-duty supervisor [40 CFR 109.5(a)&(d)(2)]; who shall ensure that the personnel have the appropriate cleanup procedure training, personal protective equipment (PPE) training, and are physically approved for the PPE selected. 2) Evacuate - Remove yourself from potential harm, warn other employees, and evacuate persons in the vicinity of the discharge area. Control the perimeter of the discharge area. Keep all persons upwind of the discharge. 3) Notify - In case of an Emergency, such as a fire, explosion, injury, larger-than-incidental discharge, a discharge that cannot be safely managed / controlled, a discharge that has reached a waterway, or other event that presents an immediate risk to human health or the environment; Immediately Call 911. Report the discharge as soon as possible to the facility s SPCC Plan Coordinator listed on the cover page of this plan and contact the appropriate people / companies listed in Section ) Identify - Identify the spilled substance and source; if possible to do so safely. For reference, the table in Section 4.0 summarizes the oil containing items located at this facility. Detailed descriptions of the oil containing items are presented in Appendix G. Refer to the Material Safety Data Sheets (MSDS / SDS) for chemical hazard information and to aid in the selection of appropriate personal protective equipment (See Section 3.4 for the MSDS / SDS file location). PLAN DATE - December 2011 (Revised May 2013) Page 15

21 5) Shut Off The Source - Immediately shut off the source of the discharge; if possible to do so safely (e.g. plug the leak, close the valve, turn off power to pumps, upright the container, drain the container to below the level of the leak). 6) Eliminate Flame - Extinguish any source of spark or flame in the area; if you have been appropriately trained. Remember that flammables like gasoline and solvents can be very volatile. If feasible, electrical panels controlling the affected area should be shut off to eliminate sources of ignition. Remove all surrounding items that could be reactive with materials in the discharge. 7) Protect Drains Use absorbent materials, booms, dirt, or other spill response equipment (See Section 3.3) to prevent the discharged material from reaching floor drains or storm water inlets. Protecting a drain or inlet could be the most valuable activity you perform. 8) Contain and Absorb - Trained personnel shall pursue ways for immediate containment of the discharged material; if possible to do so safely. Wear the appropriate personal protective equipment (See Section 3.2). If a flammable material is involved, remove all ignition sources, and use nonsparking equipment and static resistant clothing. Use the available spill response equipment (See Section 3.3). If the discharge is of a magnitude where it cannot be contained by the existing manpower, materials, and equipment on-site (i.e. more than an incidental release), the Fire Department (911) shall be notified and requested to respond to the scene with their Hazardous Materials Unit. [40 CFR 109.5(b)(4), (c)(1),(c)(3) & (d)(4)] For larger volume discharges or those that have already reached a waterway, storm drain inlet, or a wetland, contact the Oil Spill Response Organization (OSRO) (see table in Section 2.2). They have the equipment, supplies, and manpower to deploy booms and other devices across creeks, reservoirs, lakes, and other waterways. [40 CFR 109.5(b)(4), (c)(1), (c)(3) & (d)(4)] From a contingency-planning standpoint, the facility s SPCC Plan Coordinator shall establish a preplanned location for discharge response operations with access to a reliable communications system. [40 CFR 109.5(d)(3)] 9) Clean-Up and Disposal - Once all the discharged material has been contained and absorbed, contact Colorado Springs Utilities - Environment, Health, & Safety Regulatory Services Section for assistance with developing a clean-up plan, sampling, and disposal / recycling of non-reusable materials, as needed. 10) Restore Surroundings - The facility s SPCC Coordinator shall ensure that all safety, personal protective, and spill response equipment / supplies are replaced and ready for future use. 11) Repair and Test - The equipment that failed must be disposed or inspected / repaired / tested prior to being returned to operation. 12) Evaluate Determine the reason(s) for the discharge and make improvements in order that a reoccurrence may be avoided. 13) Reporting The facility s SPCC Coordinator must complete the Discharge Report Form provided in Appendix B. The completed form shall be maintained with this plan and be PLAN DATE - December 2011 (Revised May 2013) Page 16

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