Enrollment Management Webinar

Transcription

1 Enrollment Management Webinar Making Admissions Decisions Online Using a Ranking System with NursingCAS/WebAdMIT December 11, 2013

2 Presenters Kathryn Cochran, MSN, RN Caroline Allen Hilda Mejia Abreu, PhD Chris Ferraraccio Associate Dean for Student Affairs, Texas A&M Health Science Center Senior Manager for NursingCAS, the American Association of Colleges of Nursing Executive Director of Program Partnerships, Liaison International and Former Associate Dean for Admissions & Students Services at the University of Texas Health Science Center San Antonio WebAdMIT Support Specialist, Liaison International

3 Instructions for the Webinar Questions will be addressed at the end of the Webinar Type your questions into the designated Question box shown at right of your screen

4 NursingCAS Provides: An online application for students Web-based admissions management software (called WebAdMIT) for schools *No cost to schools to participate All training, support and software are free Applicants pay a nominal fee to use the service

5 Who Administers NursingCAS? Launched in 2010, NursingCAS is administered by the American Association of Colleges of Nursing and its technology partner, Liaison International 15-Member NursingCAS Advisory Group Liaison International is a leader in providing centralized application services for the health professions and currently serves 25 other disciplines including: Optometry Physical therapy Pharmacy Veterinary medicine Public health Liaison s first client was dentistry over 20 years ago

6 How to Execute Admissions Decisions Online and Utilize the Scoring Tool

7 Determining Criteria Cumulative overall GPA (includes all undergraduate college coursework) Nursing science GPA (grades earned from designated courses, i.e. Anatomy, Physiology, Statistics, Chemistry, Nutrition, Microbiology, Developmental Psychology) Admissions Assessment (HESI) Exam Cumulative Score Personal statement References Community service, volunteer, work experiences

8 Step 1: Customize WebAdMIT 1. Local Status 2. Decision Codes 3. Local GPA 4. Prerequisite GPA 5. Custom Fields 6. Standardized Tests You access your applicant files submitted via NursingCAS in your WebAdMIT admissions portal The WebAdMIT Support Team can help you configure your admissions portal

9 What to do after applicant has been verified? 1. Search for Verified applicants 2. Next, check test score field and confirm that student has met minimum test requirements 3. If yes, then set local status to In Review 4. Before you begin reviews, sort for Verified and In Review 5. Then check to see if applicant met minimum 2.75 GPA requirement (already calculated) 6. If yes, then review/select coursework and enter in any custom field information that you have set up

10 After reviewing coursework, If all coursework meets requirements, set status to CAS Review Complete at which time applicant moves to next step: Texas A&M Supplemental Admission Requirements If coursework is deficient, communicate directly with applicant for accuracy/updated information what s next?

11 Creating Templates

12 Set up customized scoring model and point tables Export data to Excel document and/or other data management tool Assign applicants for review or interview Finalize scoring and decision How to move forward with Update admission decisions Send bulk communications decisions?

13 Review Assignments and/or Interviews You can create assignment types and then assign reviews to faculty, committee members, decision makers You can create interview types, and then assign an interview task to faculty, committee members, decision makers

14 How to communicate decisions? Set final decision status Search by status Select/deselect appropriate applicants Search actions Using notes area for tracking denial calls

15 Lessons Learned Set application deadline early to allow time for completing review process In application instructions to students, encourage them to add nursingcas.org s to their safe sender list Utilize GPA calculations in NursingCAS as one of your first steps to determine whether applicant has met minimum GPA requirement for your program Communicate with applicants early in the process to clear up any deficiencies (i.e. missing coursework, test scores, etc.) Provide direct as well as written instructions to faculty who are completing reviews/interviews

16 Live Demo: Admissions Software 2013 Proprietary and Confidential

17 Scoring Module Tool The Scoring feature allows you to create and implement scoring models and point tables for your program Scoring Models are set up to be used as a guide for how applicants will be scored, and can be created for a variety of different proficiencies 2013 Proprietary and Confidential

18 Scoring Details Report Download a pre-formatted report to Excel that automatically ranks your applicants based on your scoring criteria 2013 Proprietary and Confidential

19 Export Tool Download any data fields you need from NursingCAS to Excel and/or your Student Information System 2013 Proprietary and Confidential

20 Questions Type your questions or comments into the designated Question box shown at right of your screen

21 More Information Kathryn Cochran, or Caroline Allen, AACN s Senior NursingCAS Manager, at callen@aacn.nche.edu or x258 Schedule an individual teleconference for your school Chris Ferraraccio, WebAdMIT Support Specialist, CFerraraccio@liaison-intl.com or x2109 Hilda Mejia Abreu, Executive Director of Program Partnerships, at hmejiaabreu@liaison-intl.com or To watch a video case study that features various stakeholders visit Visit and

22 Goal of NursingCAS AACN data show that 14,000 seats go unfilled in nursing schools, even though over 75,000 qualified applicants are turned away. NursingCAS can help direct students to apply to schools with open seats.

23 Why Participate? As more programs participate, the more useful the service will be to applicants, schools, and the profession. Huge potential to produce excellent and powerful data Provides an unduplicated head count of applicants and provides a centralized mechanism to notify students to apply to programs with open seats Assists in developing workforce projections, future trends, admissions trends, and recruitment strategies based on data Compiles accurate statistics; such as number of applicants, feeder schools, and applicant pool profile (age, ethnicity, gender, geographic, and other demographics) You can pick and choose which programs you want to post on the application (not an all or nothing proposition). You may want to just start with one degree then add others You can use NursingCAS as an additional application method (doesn t have to be the sole application method). Goal is to engage as many schools as possible

24 How to Join Join Now and Implement on Your Timeline No cost to the school to participate Any accredited program is eligible to join By CCNE, ACEN- formerly NLNAC, COA, or ACME Visit to access the participation form and additional information New schools can be added within a 5 day turnaround Schedule a call to discuss your application process and the implementation further by contacting Caroline at callen@aacn.nche.edu or x258 (stakeholders are encouraged to join too)

25 Save the Date: 2014 Open House Boston, MA June Keynote Speaker: Jack Maguire, PhD Founder of Strategic Enrollment Management Theory Dr. Maguire will discuss the meaning of strategic enrollment management as it applies to nursing as well as the art and science of forecasting enrollment, followed by a question and answer session. As an academic trained in the scientific method, he introduced market research to the field of admissions when he became the Dean of Admissions at Boston College in the early 1970 s. Soon after he began his groundbreaking work in admissions marketing, he created (and named) the first enrollment management model for the recruitment and retention of students. During his tenure at Boston College, he tripled the number of applications and transformed the quality and national character of the student body.