1 Kansas Statewide Longitudinal Data System School Readiness Data & the LDS September 2011
2 Kansas P- 12 Education Landscape 289 school districts; over 1500 schools; approximately 450,000 students; about 37,000 educators Local control approximately 17 different student informahon systems Issue approximately 20,000 educator licenses annually EC programs administered by KSDE: Parents As Teachers Early childhood Special EducaHon (3-5 yr olds) Pre- K Pilot Program Four Year Old At- Risk Local school Preschools
3 Agenda KSDE Enterprise Roadmap What is the K- 12 Longitudinal Grant awarded to KSDE? What are the results to be achieved, and what is the?meline for making the system opera?onal? Goals for EC Data System Why are you/ksde interested in what happens to children prior to the start of Kindergarten? Data ConnecHons What needs to be considered in terms of connec?ng the Birth to 5 data system being created with the K- 12 longitudinal data system? What are the biggest challenges in this work?
4 Enterprise Roadmap
5 Kansas Individual Data on Students KSDE implemented student level data collechon in school year via KIDS. Assigns state IDs to PK- 12 students to track students as they move from school to school maintain longitudinal data regarding each student links student s info across systems to eliminate data redundancy & provide more complete picture of the student
6 Kansas Individual Data on Students KIDS data is the basis for state and federal funding state and federal reporhng state assessments school accountability Also used for Direct CerHﬁcaHon KBI Missing Children KFIT Interim assessments
7 Kansas Individual Data on Students Early Childhood programs require state student idenhfiers. 4 year old at risk since EC Sped (Sec 619, Part B) since Outcomes: Part C (Infant/Toddler) since Parents as Teachers since Head Start, Community Preschool StarHng this year all EC Program parhcipants are included in end- of- year data collechon days in membership days in afendance parhcipahon in other programs (i.e., SES, Migrant, Homeless)
8 Enterprise Data System IniHal development was a three year ( ) project Integrates educahon data in an enterprise data warehouse. Provides access to stakeholders through business intelligence tools to support effechve decision making and reporhng using longitudinal data.
9 Enterprise System Design Staff & Stakeholder Training & Capacity Building + Data Governance ABE Careers Finance Student Financial Aid Multi-State SLF NSC Data Labor Data Postsecondary Data Private / Independent Institutions LEA Districts & Schools Student IDs S u b m I s s I o n a n d V e r I f I c a t I o n K I D S ID Assignment Collection Early Childhood Behavior Discipline Assessments Special Ed Migrant Career & Tech Ed : : Budget & Finance Educator Evaluation Teacher Assignment Ed Licensure Unified Acct/Planning Organizations Engagement ACT data Student ODS Assessment & Accountability ODS Educator ODS Cleanse Integrate - Transform - Load Collaborative Workspace for Teachers & LEA Admin Education ID DID Enterprise Data Warehouse Longitudinal - Integrated Time Variant - Cleansed MetaData Definitions, Business Rules, Tech Info, Data Quality Extraction & Analysis Educator Career Pathway Performance & Planning for Teachers, IHEs, LEA Admin, Public Data Mart P-20 Data Mart SFSF Data Mart Fed Rpts Data Mart State Rpts Data Mart Research Data Mart KEDUC Data Mart LEA Analysis BI Interfaces: Dashboards, Rpts, HS Feedback Rpt Authenticated & Public Existing In Progress Planned / Grant Common Authentication Security Architecture & Policies Tool and Process Standardization
10 Data Governance Program Data Governance Board (Director level decision makers from each department / program area) establish and enforce policies and practices related to agency data management Ethics & security will be a part of every decision the group makes Members have the authority and commitment to make policy recommendations and decisions Data Steward Workgroup (agency data stewards) Focused on communication, collaboration, data quality Build capacity for ownership and accountability of data Eliminate the silo effect of working with data Data Request Review Board (subgroup of DGB) Provides consistent treatment of data requests Considers, prioritizes and assigns requests for data
12 Enhanced Data Use ( ) Longitudinal P- 20 Data Mart (2008) Incorporated postsecondary data Longitudinal Anonymous IdenHﬁer (DID) Established Standard Kansas Course Codes (KCC) (2009) Created Kansas Course Code (KCC) Management System to assist districts in mapping and ongoing management Connect teachers to students ( SY) Collect educator assignments based on KCC ( ) Collect student course complehon based on KCC ( )
13 Data Informed Leadership ( ) ImplemenHng etranscripts for exchange from Districts to Postsecondary ImplemenHng electronic student records for exchange between Districts Developing enhanced professional development for educators regarding using data to impact educahon
14 Unify Systems to Drive Systemic Change ( ) Expand and link P20 data system TransiHon postsecondary to K- 12 ID system and expand postsecondary data collechon to private inshtuhons and adult educahon and to collect program complehon data. Collect and integrate workforce data. Expand K- 12 student data collechon system to integrate early childhood, formahve assessment, and behavior data. Establish mulh- state student locator system and include NaHonal Student Clearinghouse data Collect Educator EvaluaHon data Teacher of Record Roster ValidaHon
15 Unify Systems to Drive Systemic Change ( ) Streamline access and enhance capacity for data use High School Feedback Reports Kansas P- 20 data NSC data Workforce data Unified Standards Management & ReporHng System Common Core Standards ó 21 st Century Profiles ó CTE Pathways InstrucHonal Resources RaHng System CollaboraHve Workspace Timely access to instruchonally relevant data Integrate Student Growth PercenHle into Accountability systems Educator career Pathway Performance Planning (E3P) system
16 Unify Systems to Drive Systemic Change ( ) Expand K- 12 data collec?on system to integrate Early Childhood data We have begun development of data collechon systems focused on collechng evaluahon / qualitahve data for specific EC Programs. Four Year Old At- Risk Parents as Teachers Part C Infants & Toddlers Early Childhood Special EducaHon (Sec., 619, Part B) Community Partners: Head Start, Community preschools Requires the KSDE EC Program state staff to define and establish evaluahon instruments and to work with Program providers to submit the data. All data collected will include SSID and will be via web applicahons. We expect to begin collechng this qualitahve data next year.
17 Unify Systems to Drive Systemic Change ( ) Expand K- 12 data collec?on system to integrate Early Childhood data EvaluaHon instruments will be centered around the School Readiness Framework. Instruments: Four Year Old At- Risk automahng/revising exishng instruments (KS Early Learning Inventory KELI) Parents as Teachers will need to collect data from Parents shll working out how best to do that Part C Infants & Toddlers currently collechng outcome measures, but will align data with other collechons Early Childhood Special EducaHon (Sec., 619, Part B) - currently collechng outcome measures, but will align data with other collechons Community Partners: Head Start, Community preschools automahng/revising exishng instruments (KS Early Learning Inventory KELI- 4R)
18 Data Connections What needs to be considered in terms of connec?ng the Birth to 5 data system being created with the K- 12 longitudinal data system? Data elements for linking Making the link Data Standards Data Quality Data Governance
19 Data Connections Why are you/ksde interested in what happens to children prior to the start of Kindergarten? Determine and support the effechveness of Early Childhood programs in the P20 conhnuum
20 Data Connections Why are you/ksde interested in what happens to children prior to the start of Kindergarten? Address important policy queshons: 1. How prepared are all of our children for kindergarten, as a whole and by subgroups? 2. What are the most crihcal health, safety, and community factors that contribute to children s school readiness? 3. What is the impact of family educahon, involvement, engagement and support services on children s school readiness? 4. What are the best prachces for engaging families? 5. How prepared are the states schools for meehng the needs of entering kindergartners? 6. Who are children not being served and where are they? 7. What combinahon of early childhood experiences has the best return on investment? 8. What defines program effechveness?
21 Challenges What are the biggest challenges in this work? Data elements for linking Making the link Data Standards Data Quality Data Governance IntegraHng/addressing the objechves/priorihes of the various programs while shll collechng state data. Sustainability
22 QUESTIONS? For addihonal informahon please contact Kathy Gosa at