4600 EMPLOYEE USE OF THE DISTRICT'S COMPUTER SYSTEMS
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1 4600 EMPLOYEE USE OF THE DISTRICT'S COMPUTER SYSTEMS Computers, computer networks, Internet access, and are effective and important technological resources in today's educational environment. The Board of Education has installed computers, a computer network, including Internet access and an system (referred to collectively as "the computer systems"), in order to enhance both the educational opportunities for our students and the business operations of the district. These computer systems are business and educational tools. As such, they are made available to Board employees for business and education related uses. The Administration shall develop regulations setting forth procedures to be used by the Administration in an effort to ensure that such computer systems are used for appropriate business and education related purposes. Incidental personal use of the computer systems may be permitted solely for the purpose of transmissions and access to the Internet on a limited, occasional basis. Such incidental personal use of the computer systems, however, is subject to all rules, including monitoring of all such use, as the Superintendent may establish through regulation. Moreover, any such incidental personal use shall not interfere in any manner with work responsibilities. Legal References: Conn. Gen. Stat d Conn. Gen. Stat. 53a-182; 53a-183; 53a-250 Electronic Communication Privacy Act, 28 U.S.C through 2520 Adopted April 8,
2 ADMINISTRATIVE REGULATION EMPLOYEE USE OF THE DISTRICT'S COMPUTER SYSTEMS A 4600 Computers, computer networks, Internet access, and electronic mail (popularly known as " ") are effective and important technological resources in today's educational environment. The Board of Education has installed computers, a computer network, including Internet access and an system, to enhance the educational and business operations of the district. In this regulation, the computers, computer network, Internet access and system are referred to collectively as "the computer systems." These computer systems are business and educational tools. As such, they are being made available to employees of the district for district-related educational and business purposes. All users of the computer systems must restrict themselves to appropriate district-related educational and business purposes. Incidental personal use of the computer systems may be permitted solely for the purpose of transmissions and access to the Internet on a limited, occasional basis. Such incidental personal use of the computer systems is subject to all rules, including monitoring of all such use, set out in these regulations. Moreover, any such incidental personal use shall not interfere in any manner with work responsibilities. These computer systems are expensive to install, own, and maintain. Unfortunately, these computer systems can be misused in a variety of ways, some of which are innocent and others deliberate. Therefore, in order to maximize the benefits of these technologies to the district, our employees, and all of our students, this regulation shall govern all use of these computer systems. Monitoring It is important for all users of these computer systems to understand that the Board of Education, as the owner of the computer systems, reserves the right to monitor the use of the computer systems to ensure that they are being used in accordance with these regulations. The Board of Education intends to monitor in a limited fashion, but will do so as needed to ensure that the systems are being used appropriately for district-related educational and business purposes and to maximize utilization of the systems for such business and educational purposes. The Superintendent reserves the right to eliminate personal use of the district s computer systems by any or all employees at any time. 62
3 Why Monitor? The computer systems are expensive for the Board to install, operate and maintain. For that reason alone it is necessary to prevent misuse of the computer systems. However, there are other equally important reasons why the Board intends to monitor the use of these computer systems, reasons that support its efforts to maintain a comfortable and pleasant work environment for all employees. These computer systems can be used for improper, and even illegal, purposes. Experience by other operators of such computer systems has shown that they can be used for such wrongful purposes as sexual harassment, intimidation of coworkers, threatening of co-workers, breaches of confidentiality, copyright infringement and the like. Monitoring will also allow the Board to continually reassess the utility of the computer systems, and whenever appropriate, make such changes to the computer systems as it deems fit. Thus, the Board monitoring should serve to increase the value of the system to the district on an ongoing basis. Privacy Issues Employees must understand that the Board has reserved the right to conduct monitoring of these computer systems and can do so despite the assignment to individual employees of passwords for system security. Any password systems implemented by the district are designed solely to provide system security from unauthorized users, not to provide privacy to the individual system user. The system's security aspects, message delete function and personal passwords can be bypassed for monitoring purposes. Therefore, employees must be aware that they should not have any expectation of personal privacy in the use of these computer systems. This provision applies to any and all uses of the district s computer systems, including any incidental personal use permitted in accordance with these regulations. 63
4 Prohibited Uses Inappropriate use of district computer systems is expressly prohibited, including, but not limited to, the following: Sending any form of solicitation not directly related to the business of the Board of Education; Sending any form of slanderous, harassing, threatening, or intimidating message, at any time, to any person (such communications may also be a crime); Gaining or seeking to gain unauthorized access to computer systems; Downloading or modifying computer software of the district in violation of the district's licensure agreement(s) and/or without authorization from supervisory personnel; Sending any message that breaches the Board of Education's confidentiality requirements, including the confidentiality rights of students; Sending any copyrighted material over the system; Sending messages for any purpose prohibited by law; Transmission or solicited receipt of inappropriate communications or accessing inappropriate information on the Internet, including vulgar, lewd or obscene words or pictures; Using computer systems for any purposes, or in any manner, other than those permitted under these regulations. In addition, if a particular behavior or activity is generally prohibited by law and/or Board of Education policy, use of these computer systems for the purpose of carrying out such activity and/or behavior is also prohibited. Disciplinary Action Misuse of these computer systems will not be tolerated and will result in disciplinary action up to and including termination of employment. Because no two situations are identical, the Board reserves the right to determine the appropriate discipline for any particular set of circumstances. 64
5 Complaints of Problems or Misuse Anyone who is aware of problems with, or misuse of these computer systems, or has a question regarding the appropriate use of the computer systems, should report this to his or her supervisor or to the Director of Systems Technology. Most importantly, the Board urges any employee who receives any harassing, threatening, intimidating or other improper message through the computer systems to report this immediately. It is the Board's policy that no employee should be required to tolerate such treatment, regardless of the identity of the sender of the message. Please report these events! Implementation This regulation is effective as of April 8, Adopted April 8,
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OASIS TELECOM ABN: 31 155 359 541 P: 1300 734 399 F: 03 9011 9644 care@oasistelecom.com.au www.oasistelecom.com.au PO Box 6153, Point Cook, VIC - 3030 Acceptable Use Policy - NBN Services Important Note:
NORTHEAST COMMUNITY SCHOOL DISTRICT CONSENT TO STUDENT USE OF THE DISTRICT S COMPUTERS, COMPUTER NETWORK SYSTEMS, AND INTERNET ACCESS
NORTHEAST COMMUNITY SCHOOL DISTRICT CONSENT TO STUDENT USE OF THE DISTRICT S COMPUTERS, COMPUTER NETWORK SYSTEMS, AND INTERNET ACCESS Code No. 605.6E1(B) I am the parent or guardian of the student named
System and Network Security Policy Internet User Guidelines and Policy. North Coast Council. 5700 West Canal Road Valley View, Ohio 44125
North Coast Council 5700 West Canal Road Valley View, Ohio 44125 Telephone: 216-520-6900 Fax: 216-520-6969 1885 Lake Avenue Elyria, Ohio 44035 Telephone: 440-324-3185 Fax: 440-324-7355 URL: www.nccohio.org
- Do not leave open email/network applications unattended. Log off of a computer when it is in an unsecured area and out of your sight.
STAFF PROCEDURES FOR ACCEPTABLE USE OF EMAIL/NETWORK AND INTERNET The primary purpose of Sycamore Community Schools email/network system is to provide resources to enhance and support educational instruction