Travel and Expense Guidelines

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "Travel and Expense Guidelines"

Transcription

1 Travel and Expense Guidelines Jim Casey Youth Opportunities Initiative Travel The Initiative reimburses staff for reasonable business travel expenses incurred while on assignments away from the office. These guidelines are intended to provide greater clarity on the Initiative s travel policies and procedures and guidance for what is meant by reasonable expenditures. In this way, staff can be supported in our common goal to ensure timely reimbursements and fiduciary responsibility. The actual costs of authorized travel, lodging, meals and other expenses directly related to accomplishing Initiative work are reimbursed by the Initiative as outlined below. We expect you to limit your expenses to reasonable amounts and to select hotels, restaurants and other providers of services based on appropriateness for a not-for-profit organization. Written authorization for all travel is to be obtained from your supervisor in advance of the travel using Travel Authorization Form. Staff should submit travel expense reports within 30 days of return. Original receipts for all individual expenses in excess of $15.00 must accompany expense reports. Abuse of these travel guidelines, including falsifying expense reports to reflect costs not incurred by the staff member, can be grounds for disciplinary action, up to and including termination of employment. Air Travel Staff may make flight reservations in a variety of ways: GetThere online tool - charges are billed directly to the Initiative SWABIZ online tool charges are billed directly to the Initiative (staff must submit a receipt to the accounting department) Other online tools such as using your Initiative issued credit card (staff must submit a receipt to the accounting department) Other online tools such as using your personal credit card, and turning in your receipt for reimbursement. Economy or coach class is standard for all Initiative travel. Exceptions to coach travel would be the unavailability of any seats or alternate flights essential to the performance of Initiative business, or physical or other special circumstances approved by the supervisor. First class travel is not an allowable expense. Nonstop and Direct Flights Staff can select nonstop flights over connecting flights. Page 1

2 Advance Booking Whenever possible, air travel should be booked 14 days or more in advance. Note the Cost Savings Tip below. Ticket Changes There will be occasions when changes to one s schedule necessitate changes in travel plans. However, travelers need to be aware that each ticket change can result in a travel agency transaction fee, an airline change fee (typically $100), and possibly an increased fare. Staff are asked to keep ticket changes to a minimum, and to finalize travel plans, when possible, before tickets are purchased. Staff are responsible for managing the funds from their unused SWABIZ tickets. Frequent Flier Miles and Upgrades Staff may keep their frequent flier miles and use them for personal travel but the Initiative s goal of lowest fares takes precedence over an individual s preference to participate in frequent flier programs. Employees who take advantage of upgrades for which they are eligible do so at their own expense. GetThere Casey Travel Site The Casey Travel Site is the Initiative s online travel tool for booking business travel provided by GetThere. The Casey site is a customized version of the GetThere site developed for UPS. It has the look, feel, and functionality of online travel websites. The Casey Travel Site provides for travel reservations with air, rail, hotel, and car, and can be accessed 24 hours a day, 7 days a week. The Casey Travel Site is accessed through Staff can only access the site with a User ID and Password provided by the Initiative. Airline reservations made through GetThere are billed directly to the Initiative. A copy of the invoice is automatically sent to the Initiative accounting department. GetThere should only be used for business travel. The GetThere site is set up to provide the lowest fares available for any selected destination. The site searches all UPS contracted rates as well as internet fares. (Not all Southwest Airline flights are available through GetThere.) Your selected flights will be compared with any lower price options. Lower fare options are searched within one hour prior to and after your selected departure time. Travelers can decline a lower priced fare within a $100 difference of the selected fare. If a traveler selects the higher priced fare, a reason must be given for the selection, such as time constraint, air carrier size, etc. A notification of this outof-policy selection is sent to the supervisor and notations are made in the travel reports to the Initiative. Page 2

3 BCD Travel (formerly World Travel) BCD Travel is the travel agency contracted to fill the on-line reservations from GetThere. The agents at BCD Travel also handle any airline ticket changes, before or after departure. Please note: BCD Travel also provides full travel services. Calling BCD Travel to make business travel reservations is not an option for Initiative staff. SWABIZ SWABIZ is Southwest Airlines online business travel tool. Staff may book flights for business travel by going to Charges for flights booked through this tool are billed directly to the Initiative. Staff are responsible for providing a copy of the invoice to the Initiative accounting department. Staff are responsible for managing the funds from their unused SWABIZ tickets. Before making reservations, staff must set up an account and have it linked to the Initiative s account. SWABIZ should be used for business travel only. Cost Saving Tip: Always try to book your travel as far in advance as possible. The single most effective way to save on airfare is to book in advance. Cost Saving Tip: When traveling on Southwest, it may be more cost effective to book through SWABIZ provides advance purchase options up to 21 days prior to the date of travel. (Based on Southwest s business practices, GetThere does not always have access to these 21 day rates.) Cost Saving Tip: Utilize telephone conference, video conference and webcast whenever possible to reduce travel costs. Car Rentals Rental cars are typically used for out of town travel involving an overnight stay where the cost of other transportation (such as taking a taxi from the airport to the meeting site and back) would exceed the cost of a rental car or when the business purpose of the trip necessitates the use of a car. For local meetings and day trips, staff use their own vehicle, rather than a rental car, and are provided a mileage reimbursement to cover expenses (see Use of Personal Car below). Standard reimbursement is for compact or economy cars. Reservations should specify either a compact or economy unless a larger car, mini-van, or 4-wheel drive vehicle is needed for business travel. One-way rentals are allowed as an alternative to more costly transportation and in cases of emergency. The Initiative will not reimburse for optional insurance offered in car rental contract. Page 3

4 Return car with a full tank of gas. Initiative will only reimburse for gas expense at pump price. Car reservations can be made through the GetThere online tool, car rental websites or via telephone. Car reservations made through GetThere will be held on the Initiative s credit card, however staff member will be responsible for payment at the rental company. GetThere allows car rental reservations with four preferred car rental companies: Avis and Hertz (and Thrifty and Enterprise for off-airport locations). When renting a car through GetThere, you will not need--and should decline--the insurance coverage offered by the rental car company. Insurance coverage will be included with your car rental based on contracts that the Initiative/UPS have negotiated with the preferred car rental companies. The insurance coverage provided does not extend to additional drivers, international travel (travel outside the continental U.S., Hawaii or Alaska) or personal travel. (When using a rental car for personal travel check with your insurance company for coverage information.) Any business rental car incidents must be reported to the Initiative as soon as possible. Cost Saving Tips: Refuel before returning the rental car. Rental car companies charge a surcharge to refuel and even the prepaid fuel options are more expensive than filling up at a gas station before turning the car in to the rental company. Insurance for rental car used is most likely provided for in your personal auto policy, if not, you can have an endorsement added at very little cost. Also, your credit card may cover your personal policy s deductible. Use of Personal Car Reimbursement is intended to cover the cost of your travel while on Initiative business. The normal commute between your home and office is not a reimbursable expense. Staff will be reimbursed for approved business use of a personal automobile at the current Initiative approved mileage rate, including travel to and from airports. Identify in your expense report the: date of travel, start and end points of the trip, purpose of the trip and the number of miles driven. Other Transportation Expenses Expenses for train, bus, subway and taxi transportation (between airport, lodging and business meetings) are reimbursable. Employees should choose the most economical mode of transportation considering availability and practicality under the circumstances. Clearly state in your expense report the mode of transportation and points of departure and arrival when claiming expenses for reimbursement. Page 4

5 In addition, tolls, parking fees, and gasoline for rental cars are considered reimbursable travel expenses. Lodging Staff will be reimbursed for reasonable lodging expenses at corporate or best available rate based on actual expenditures while on approved Initiative business. Staff are expected to utilize best available rates, such as Initiative or other Casey negotiated rates or conference rates whenever practical. Otherwise, staff should use the guideline of no more than $200 per night for hotel accommodations. A lower rate may be available in many cities; a higher rate may be required in major cities. The Initiative will reimburse the cost of a health club pass for fee up to $10 per day. Staff are responsible for the cancellation of guaranteed hotel rooms and for the expenses incurred when they fail to do so. Exceptions will be made for those instances where Initiative-related business prevented timely cancellation of hotel rooms. In these instances, the reason should be documented and show supervisor approval. Hotel reservations can be made through the GetThere online tool, hotel websites or via telephone. Reservations made through GetThere will be held on the Initiative s credit card, however staff member will be responsible for payment at the hotel. Cost Saving Tips: Check the Frequently Used Hotels document on the Initiative s public computer drive, and ask hotels if these rates are available for your stay. Ask hotels if they offer a non-profit discount rate. If you are traveling for a conference, reserve your hotel early to take advantage of conference negotiated rate. Meals Staff traveling on Initiative business are reimbursed for their actual reasonable meal expenditures both en route and at destination. The cost of meals varies depending on location, area of country, and other factors. However, we expect you to be appropriate in your expenses for meetings or events. As a guideline to assist you in planning for meals breakfast should cost no more than $10 per person; lunch no more than $15 per person; dinner no more than $35 per person. For the most part these guidelines reflect current expenditure patterns by staff. While the actual meal costs may at times vary, the daily maximum should not exceed $60, including tax and tips. Cost Saving Tip: Room service is always more expensive than a restaurant and should be used only when absolutely necessary. Page 5

6 Expenses for Initiative Meetings Staff will be reimbursed for approved expenditures for Initiative meetings when a business purpose exists for the meetings and a work benefit justifies the expenditure. The nature of the work and the name of the participants and their affiliations must be provided on the expense report form. Staff are reimbursed for food, beverage, and meeting room expenses associated with business. Alcoholic beverages are not reimbursed when purchased solely for social meetings with other Initiative staff or business associates. Gratuities Reasonable tips, where they apply to any approved service, are reimbursable. A standard tip for good food service is 15%-20%, taxi service is 10%-15%, and for bellboys and porters $1-$2 per bag. Cost Saving Tip: Be sure to verify that the tip has not already been included in the bill. Some hotels and restaurants add the tip automatically. Other Travel Expenses Other items related to travel that are considered reimbursable business expenses include: computer/internet access, faxes, photocopying, printing and other services required for business purposes. Telephone Calls and Internet Access For staff that travel extensively on Initiative business and have a legitimate need for a cellular phone or pager to perform their job responsibilities, the Initiative offers a $60.00 per month stipend to defray the costs associated with the use of such equipment. The stipend is available only upon request. In addition, for staff who travel extensively, the Initiative provides a calling card for long distance calls while on the road. The Initiative will pay or reimburse traveling staff for a minute phone call home per day while they are on the road. Many hotels now offer free Internet access to guests traveling with a laptop computer. When free access is not available, the Initiative will reimburse for hotel fees charged to access the Internet. Cost Saving Tip: Avoid making calls from the hotel room. Hotels typically charge a large markup on phone usage. It is almost always Page 6

7 more cost effective to use a cell phone, calling card or prepaid phone card. Non-Reimbursable Items Items that are generally of a personal nature will not be authorized for reimbursement, and include but are not limited to the following: Valet, laundry, dry cleaning charges Headsets for movies or stereos aboard airplanes Alcoholic beverages aboard airplanes, trains Pillows and blankets aboard airplanes, trains Haircuts, shoe shines Kennel charges Babysitting fees Cigars, cigarettes Annual credit card fees or finance charges on personal cards Hotel in-room movies Hotel in-room mini-bar and refreshment center costs Parking tickets, etc. Travelers checks Newspapers, magazines Prohibited Activities and Expenses Due to the Initiative s tax exempt status, the Initiative and its staff are prohibited from engaging in certain activities such as self-dealing and lobbying. In addition, any expense that violates the Conflict of Interest Policy or the Responsible Practices Policy is not reimbursable. Expense Reports A Reimbursement for Travel and Expenses form must be thoroughly completed and submitted to the accounting department within 30 days of your return. The form can be found on the Initiative s public computer drive. The form will automatically total your expenses and calculate the mileage reimbursement based on the business miles provided. Expense reports must document the specifics of all travel expenditures, including the date, location, description, purpose, and amount of expense incurred. An original receipt must be attached to the expense report for each expense in excess of $ Detailed receipts are needed for hotel stays, hotel lobby or lounge charges and car rentals. Hotel receipts should show that payment has been made in full on the receipt or folio. Page 7

8 Approved expense reports turned in by 9:00 a.m. on the Monday preceding the check writing date will be paid that week. Others will be held until the next check writing date. Managing Travel Expenses Staff air and rail travel that is booked through GetThere, or SWABIZ will be billed to a central Initiative credit card. Guarantees for hotel rooms and car rentals booked through GetThere will be held on the Initiative s credit card, however staff will be responsible for payment at the hotel or rental company. All employees who are issued an Initiative corporate credit card must use the card only for business-related expenses. All receipts for charges incurred must be forwarded to the accounting department by the 15 th of each month for bill payment. Employees who use the corporate credit card for non-business-related expenses may lose their card privileges. Staff who use personal funds or credit cards for authorized business expenses will be reimbursed promptly after the submission of a thoroughly completed Reimbursement for Travel and Expenses form including documentation of charges, receipts, and appropriate approval. Approvals Staff must obtain written authorization for all travel from their supervisor in advance of travel. Travel reimbursement requests are to be authorized by supervisors. Personal Travel With prior approval, a family member or friend may accompany staff on business travel, at the staff person s expense, when the presence of a companion will not interfere with successful completion of Initiative work. Generally, staff are also permitted to combine personal travel with business travel, as long as time away from work is approved. Additional expenses arising from such non-business travel are the responsibility of the staff member. Business travel reservations take priority over personal travel. Staff can use BCD Travel for personal travel reservations. All charges for personal travel, including the booking fee, must be charged to a personal credit card or paid by check to BCD Travel in advance. Note: Staff can not use GetThere or SWABIZ for personal travel arrangements as these charges are directly billed to the Initiative. Page 8

9 If staff combine business and personal airfares, staff will be responsible for paying the fare, and the Initiative will reimburse for the business portion only. Page 9

Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy

Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy Overview The purpose of this policy is to provide guidelines for fair and consistent travel and business expense practices for all staff

More information

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy This policy sets general guidelines for acceptable types and levels of reimbursable or chargeable expenses and

More information

SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy

SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy Purpose The purpose of this policy is to establish equitable standards and provide fair and consistent treatment

More information

Sample Corporate Travel Policy

Sample Corporate Travel Policy Sample Corporate Travel Policy Purpose This document defines the specific policy to be followed when traveling on Company business, as well as employee accountability for Company funds. Scope This corporate

More information

WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES

WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES The purpose of this document is to establish and communicate equitable standards and effective procedures for reducing travel costs while complying with

More information

POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements

POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements 1.1 - General This policy provides guidelines to be followed by all vendors of Post Holdings, Inc. and its

More information

TRAVEL & EXPENSE REIMBURSEMENT POLICY

TRAVEL & EXPENSE REIMBURSEMENT POLICY TRAVEL & EXPENSE REIMBURSEMENT POLICY PURPOSE The purpose of this policy is to bring awareness to everyone s responsibilities relative to submitting and approving travel and business expenses incurred

More information

Lincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13

Lincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13 Lincoln Public Schools Lincoln, Nebraska Travel and Expense Guide Revised August 2004 Travel and Expense Guide, August 2004, Page 1 of 13 TABLE OF CONTENTS Foreword...3 Purpose of the Guide...3 Travel

More information

Corporate Travel Policy. Proposed January 30, 2010

Corporate Travel Policy. Proposed January 30, 2010 Corporate Travel Policy Proposed January 30, 2010 TABLE OF CONTENTS Statement of Purpose... 1 JRC-DMS Travel Policies... 1 Responsibilities and Enforcement... 1 Travel Arrangements... 2 Air Travel... 2

More information

Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES. Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011

Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES. Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011 Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011 1.0 PURPOSE As employees of Arlington Soccer Association

More information

TRAVEL AND EXPENSE POLICY for BOARD MEMBERS of Member Companies of the Nonprofits Insurance Alliance Group

TRAVEL AND EXPENSE POLICY for BOARD MEMBERS of Member Companies of the Nonprofits Insurance Alliance Group TRAVEL AND EXPENSE POLICY for BOARD MEMBERS of Member Companies of the Nonprofits Insurance Alliance Group GENERAL POLICY: Each company in the NIA Group covers the cost for board members of normal and

More information

ARMA HOUSTON TRAVEL EXPENSE GUIDELINES

ARMA HOUSTON TRAVEL EXPENSE GUIDELINES ARMA HOUSTON TRAVEL EXPENSE GUIDELINES Claiming reimbursement of expenses 1. Expense reimbursement forms for all expenses are required to be submitted within 45 days of the date the expense was incurred.

More information

Non Employee Travel Policy Version 5.0 08/21/2015

Non Employee Travel Policy Version 5.0 08/21/2015 Non Employee Travel Policy Version 5.0 08/21/2015 Introduction This policy applies to all Non Employees Travelers (Travelers) who travel on behalf of Zimmer Biomet (Company) and expect to be reimbursed

More information

BUSINESS TRAVEL POLICY

BUSINESS TRAVEL POLICY BUSINESS TRAVEL POLICY POLICY STATEMENT Medica pays for travel-related costs when there is a clear business need for such travel. Travel outside of Medica s service area or involving overnight stays must

More information

Failure to comply with these policies and procedures may result in disciplinary action.

Failure to comply with these policies and procedures may result in disciplinary action. POLYTECHNIC INSTITUTE OF NYU POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy It is the purpose of this policy to set general guidelines for acceptable types and levels of reimbursable

More information

You will not accrue miles or points if the vendors do not have this information. Please contact each vendor to make any changes.

You will not accrue miles or points if the vendors do not have this information. Please contact each vendor to make any changes. Canisius College Travel and Business Expense Reimbursement Policy General It is understood that College business may require staff/faculty to travel. Individuals should conduct their travel with an awareness

More information

TRAVEL AND EXPENSE REIMBURSEMENT POLICY

TRAVEL AND EXPENSE REIMBURSEMENT POLICY TRAVEL AND EXPENSE REIMBURSEMENT POLICY POLICY The Santa Margarita Water District ( District ) takes its stewardship over the use of the District s limited public resources seriously. The District s public

More information

Travel, Transportation & Mileage Expense Guidelines. Authorized by: Joan Arruda, CEO

Travel, Transportation & Mileage Expense Guidelines. Authorized by: Joan Arruda, CEO Policy: Category: Travel, Transportation & Mileage Expense Guidelines Operations Pages: 5 Date effective: Oct. 7, 2010 To be revised: Oct. 7, 2013 Revised: Authorized by: Joan Arruda, CEO POLICY This policy

More information

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY Revised January 1, 2015 POLICY STATEMENT Employees of Berea College may charge against appropriate College accounts normal and reasonable

More information

TS Channels and Alliances. Travel & Expense Reimbursement Policy. for. U.S. Based Partners

TS Channels and Alliances. Travel & Expense Reimbursement Policy. for. U.S. Based Partners TS C&A Policy Number 4, Rev 12, April 2006 TS Channels and Alliances Travel & Expense Reimbursement Policy for U.S. Based Partners 1 EMC Corporation has developed this document to clearly define it s travel

More information

IEEE CIRCUITS AND SYSTEMS SOCIETY TRAVEL AUTHORIZATION AND REIMBURSEMENT POLICIES

IEEE CIRCUITS AND SYSTEMS SOCIETY TRAVEL AUTHORIZATION AND REIMBURSEMENT POLICIES IEEE CIRCUITS AND SYSTEMS SOCIETY TRAVEL AUTHORIZATION AND REIMBURSEMENT POLICIES These guidelines are intended to establish the travel policies and to assist IEEE CASS volunteers with the proper procedures

More information

Non-Partner Travel Procedure U.S. & Canada

Non-Partner Travel Procedure U.S. & Canada GOVERNANCE TOOL: Non-Partner Travel Procedure U.S. and Canada AUTHOR: Travel, Meetings and Reimbursements PAGE 1 OF 7 Non-Partner Travel Procedure U.S. & Canada INTRODUCTION Starbucks is committed to the

More information

TRAVEL GUIDELINES AND REIMBURSEMENT. The Institute of Electrical and Electronics Engineers, Inc.

TRAVEL GUIDELINES AND REIMBURSEMENT. The Institute of Electrical and Electronics Engineers, Inc. TRAVEL GUIDELINES AND REIMBURSEMENT The Institute of Electrical and Electronics Engineers, Inc. The IEEE Travel Guideline is intended to assist IEEE Staff and Volunteers with the proper procedures pertaining

More information

MSTC ADMINISTRATIVE POLICY

MSTC ADMINISTRATIVE POLICY Policy Title: TRAVEL AND EXPENSE REIMBURSEMENT MSTC ADMINISTRATIVE POLICY Policy Section: FISCAL MANAGEMENT This administrative policy identifies the essential activities and responsibilities of the employees

More information

E D M O N T O N ADMINISTRATIVE PROCEDURE

E D M O N T O N ADMINISTRATIVE PROCEDURE DEPARTMENT DELEGATED AUTHORITY CONTACT FINANCIAL SERVICES CHIEF FINANCIAL OFFICER, FINANCIAL SERVICES DEPARTMENT TRAVEL COORDINATORS DEFINITIONS Account Coding A defined list of SAP cost elements used

More information

BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office

BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY Effective Date: January 1, 2011 Prepared by: Business Office Policy Number: VPFA-02-2011 Approved by: Bishop s Executive Group November 2010 Revised: January

More information

ADMINISTRATIVE PROCEDURE San Mateo County Community College District

ADMINISTRATIVE PROCEDURE San Mateo County Community College District CHAPTER 8: Business Operations ADMINISTRATIVE PROCEDURE NO. 8.55.1 (AP 7400) ADMINISTRATIVE PROCEDURE San Mateo County Community College District Subject: AP 8.55.1 Domestic Conference and Travel Expenses

More information

University Health Network Policy & Procedure Manual Administrative Expense Reimbursement

University Health Network Policy & Procedure Manual Administrative Expense Reimbursement University Health Network Policy & Procedure Manual Administrative Expense Reimbursement Policy At University Health Network (UHN), standards and processes are in place governing reimbursement for expenses

More information

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15 College Policy SUBJECT: Travel and Business Related Expenses Policy NUMBER: ORIGINAL DATE OF ISSUE: REVISED: 6.11 5/19/71 3/21/79 1998 9/16/15 Purpose The purpose of the Travel and Business Related Expenses

More information

Travel Policy 1. INTRODUCTION

Travel Policy 1. INTRODUCTION Page 1 of 6 1. INTRODUCTION It is the policy of the Diocese of the West (DOW) to reimburse travel expenses of those clergy and laity who are conducting business on behalf of the diocese. The diocese strongly

More information

Section 1. Reimbursement Policy TRAVEL EXPENSES

Section 1. Reimbursement Policy TRAVEL EXPENSES Orthotics Prosthetics Canada (OPC) Travel & Expense Policy Dec. 2015 Policy It is the policy of the Corporation to reimburse employees and other officials and volunteers of the Corporation for certain

More information

[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY. When incurring business expenses, expects Personnel to:

[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY. When incurring business expenses, expects Personnel to: [name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY 1. Purpose. The Board of Directors of (name of organization) recognizes that board members, officers, and employees ( Personnel ) of

More information

NEW AGE FASTENING SYSTEMS, INC. NEW AGE FASTENING SYSTEMS, INC. 512 Business Travel Expenses

NEW AGE FASTENING SYSTEMS, INC. NEW AGE FASTENING SYSTEMS, INC. 512 Business Travel Expenses Travel Expense Policy: Detailed Introduction Overview It is the policy of New Age Fastening Systems, Inc. to reimburse staff for reasonable and necessary expenses incurred in connection with approved travel

More information

Human Genome Sciences, Inc. HGS TRAVEL and EXPENSE POLICIES

Human Genome Sciences, Inc. HGS TRAVEL and EXPENSE POLICIES Human Genome Sciences, Inc. HGS TRAVEL and EXPENSE POLICIES Effective Date: January 2012 1.0 Purpose: To provide guidelines and establish procedures for individuals incurring expenses while traveling or

More information

EXPENSE & TRAVEL REIMBURSEMENT

EXPENSE & TRAVEL REIMBURSEMENT EPENSE & TRAVEL REIMBURSEMENT 1. POLICY PROVISIONS 1.1. This policy and procedure statement covers all approved business-related expenditures incurred by employees of Cooper Consulting Company, hereinafter

More information

Green Bay Metropolitan Sewerage District. Commission Expense Policy

Green Bay Metropolitan Sewerage District. Commission Expense Policy Green Bay Metropolitan Sewerage District Commission Expense Policy January 2009 TRAVEL POLICY PURPOSE This policy sets forth GBMSD s guidance that will be applied for travel expenses incurred by Commissioners

More information

UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY

UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY It is the responsibility of every Executive/Board Member to be fully versed in their portfolio budget and its breakdown

More information

RONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy )

RONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy ) RONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy ) PURPOSE As a non-profit organization dedicated to improving the lives of children, stewardship of our

More information

ATB Financial Travel & Entertainment Policy

ATB Financial Travel & Entertainment Policy ATB Financial Travel & Entertainment Policy Table of Contents 1. Purpose... 1 2. Scope... 1 3. General... 2 4. Definitions... 2 5. Travellers Responsibilities... 3 6. Booking Travel... 3 7. Accountability

More information

CKHA POLICY. Document Number: FIN-1-009. Guidelines for Hospital Expense Reimbursement Personal Business Expense

CKHA POLICY. Document Number: FIN-1-009. Guidelines for Hospital Expense Reimbursement Personal Business Expense Title: CKHA POLICY Guidelines for Hospital Expense Reimbursement Personal Business Expense Document Number: FIN-1-009 Chatham-Kent Health Alliance expects discretion to be applied with any expenses incurred

More information

TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0

TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 In Effect: June 15, 2012 Approved by: Executive Group, June 8, 2012 Responsible Office(s): Administration, Finance Responsible Officer(s): CAO, Director

More information

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control Travel Policy Philosophy Travel and entertainment related expenses will be paid by the Association if they are deemed to be reasonable, appropriately documented, properly authorized and within the guidelines

More information

Truman State University Travel Reimbursement Policy. For Travel on or after October 1, 2013

Truman State University Travel Reimbursement Policy. For Travel on or after October 1, 2013 Truman State University Travel Reimbursement Policy For Travel on or after October 1, 2013 Table of Contents Overview... 4 Responsibility... 4 Purpose of Policy... 4 Prior Approval Required... 4 Taxability...

More information

EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE GUIDELINES

EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE GUIDELINES A ADRIAN PUBLIC SCHOOLS Policies and Regulations School Board Governance and Operations NEPN Code: DCC-R Fiscal Management EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE

More information

National Association of State Boards of Accountancy and Related Organizations Reimbursement Policy for Business Expenses

National Association of State Boards of Accountancy and Related Organizations Reimbursement Policy for Business Expenses National Association of State Boards of Accountancy and Related Organizations Reimbursement Policy for Business Expenses Guiding Principles This policy is structured to comply with the Internal Revenue

More information

Great-West Financial Vendor/Consultant Travel Policy Last updated June 5, 2013

Great-West Financial Vendor/Consultant Travel Policy Last updated June 5, 2013 Great-West Financial Vendor/Consultant Travel Policy Last updated June 5, 2013 Purpose and Compliance Purpose This travel policy provides guidelines and established procedures for Vendors/consultants incurring

More information

When incurring business expenses, the Seminary expects Personnel to:

When incurring business expenses, the Seminary expects Personnel to: SHMS Business Policies and Procedures Manual Travel and Expense Reimbursement Overview Employees and independent contractors ( Personnel ) of Sacred Heart Major Seminary ( the Seminary ) may be required

More information

EXPENSE POLICY. Section 6.1. Policy Type: Corporate Authorizing Title: Vice President, Finance and Chief Financial Officer Effective Date: 04/01/2010

EXPENSE POLICY. Section 6.1. Policy Type: Corporate Authorizing Title: Vice President, Finance and Chief Financial Officer Effective Date: 04/01/2010 EXPENSE POLICY Policy Type: Corporate Authorizing Title: Vice President, Finance and Chief Financial Officer Effective Date: 04/01/2010 Section 6.1 Purpose Statement This policy has been developed to provide

More information

USA SWIMMING TRAVEL POLICY (VOLUNTEER) & EXPENSE REIMBURSEMENT

USA SWIMMING TRAVEL POLICY (VOLUNTEER) & EXPENSE REIMBURSEMENT USA SWIMMING TRAVEL POLICY (VOLUNTEER) & EXPENSE REIMBURSEMENT TRAVEL USA Swimming will pay for reasonable travel expenses for volunteers that are incurred in the performance of their duties for USA Swimming.

More information

GOVERNANCE POLICY. Expense Guidelines Policy and Procedure

GOVERNANCE POLICY. Expense Guidelines Policy and Procedure GOVERNANCE POLICY POLICY TITLE: Expense Policy and Procedure Section Governance Category Financial Services Number 3421-V1 Expense Guidelines Policy and Procedure Guiding Principles: Staff will be reimbursed

More information

Travel and Expense Reimbursement Policy

Travel and Expense Reimbursement Policy Travel and Expense Reimbursement Policy Scope of Policy & Rationale Temple University is a state-related institution whose primary mission is to serve its students. As such, the University strives to ensure

More information

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY Revised September 15, 2015 POLICY STATEMENT Employees of Berea College may charge against appropriate College accounts normal and reasonable

More information

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY May 27, 2003 Revised June 21, 2005 Revised July 1, 2008 Table of Contents Travel and Entertainment Policy Purpose Page 3 Travel Authorization Page 4

More information

Policy Title Expense Reimbursement: Travel, Meals, Hospitality and Other Expenses Policy Type Organizational

Policy Title Expense Reimbursement: Travel, Meals, Hospitality and Other Expenses Policy Type Organizational Policy Title Expense Reimbursement: Travel, Meals, Hospitality and Other Expenses Policy Type Organizational Division Corporate Services Department Finance Topic Expense Reimbursement Approved By Senior

More information

Eastern Michigan University

Eastern Michigan University Eastern Michigan University TRAVEL PROCEDURES Page 1 TABLE OF CONTENTS I. Administration 2 A. Authorization to Travel B. Travel Reimbursements C. Travel Advances D. Sponsored Travel E. Student Travel II.

More information

PHILADELPHIA UNIVERSITY

PHILADELPHIA UNIVERSITY PHILADELPHIA UNIVERSITY Policies and Procedures Travel & Business Expense Reimbursement Policy ISSUE DATE: September 2006 INITIATED BY: Treasurer s Office PURPOSE: To provide Philadelphia University faculty

More information

Travel and Entertainment Policy. Introduction and Purpose. Purpose

Travel and Entertainment Policy. Introduction and Purpose. Purpose Introduction and Purpose Purpose It is Colliers International s (Company) policy that employees be reimbursed for all appropriate and approved travel, entertainment and other expenses incurred when conducting

More information

City of Richmond Administrative Manual

City of Richmond Administrative Manual SUBJECT: SECTION: Finance POLICY NUMBER: AP 508 INITIAL DATE PREPARED: August 25, 1999 LAST DATE REVISED: July 1, 2015 I. Purpose To ensure that uniform and standard procedures are followed which are consistent,

More information

ADMINISTRATIVE REGULATION AND PROCEDURE

ADMINISTRATIVE REGULATION AND PROCEDURE ADMINISTRATIVE REGULATION AND PROCEDURE Title: TRAVEL AND EXPENSE REIMBURSEMENT Code: BB0901 Policy Reference: B0901, Travel and Expense Reimbursement The following procedures for travel will be consistently

More information

CORPORATE POLICY, STANDARDS and PROCEDURE POLICY TITLE TRAVEL AND BUSINESS EXPENSES NUMBER TBA. CURRENT VERSION DATE February 2015

CORPORATE POLICY, STANDARDS and PROCEDURE POLICY TITLE TRAVEL AND BUSINESS EXPENSES NUMBER TBA. CURRENT VERSION DATE February 2015 Page 1 of 9 APPROVED (S) REVISED / REVIEWED SUMMARY Version Date Comments / Changes 1.0 Initial Policy Released 2.0 February 2003 Policy Revised 3.0 September 2003 Policy Revised 4.0 August 2004 Policy

More information

NCPG TRAVEL POLICY. I. Objective.

NCPG TRAVEL POLICY. I. Objective. NCPG TRAVEL POLICY I. Objective. As a charitable organization dedicated to advancing the common good by leading, strengthening and mobilizing the community on problem gambling issues, the National Council

More information

Frequently Asked Questions Travel Advances & Travel Expenses Effective 07/01/2016

Frequently Asked Questions Travel Advances & Travel Expenses Effective 07/01/2016 The following is intended to answer frequently asked questions regarding the Travel Policy. General Reimbursement Request Questions 1. Can my procurement card be used to pay for business travel expenses?

More information

Case Western Reserve University Travel Policy

Case Western Reserve University Travel Policy Case Western Reserve University Travel Policy Revised September, 2014 Travel Policy Revision Date 09/17/2014 TABLE OF CONTENTS 1. Purpose 2. Travel Authorization 3. Post-Travel Expense Approval 4. Travel

More information

ADMINISTRATIVE PROCEDURE

ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE NO: AP 611.01 RELATED TO POLICY NO. 611 BUSINESS & TRAVEL TITLE: BUSINESS & TRAVEL EXPENSE Purpose and Introduction This procedure sets forth the requirement

More information

USA Archery Travel Policies and Procedures Contents

USA Archery Travel Policies and Procedures Contents USA ARCHERY POLICY: Travel Policies and Procedures DATE OF ISSUANCE: June, 2011 DIVISION: FINANCE DEPARTMENT APPLIES TO: All USA ARCHERY Staff/Volunteers PURPOSE: To define USA ARCHERY s Travel Policies

More information

TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE

TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE Table of Contents TRAVEL AUTHORIZATION 2 AIR TRANSPORTATION GENERAL 2 EXPEDITION-RELATED TRAVEL 3 AIR CARRIER SELECTION 3 SATURDAY NIGHT

More information

Governance & Policies

Governance & Policies Governance & Policies Effective: July 1, 2009 Administrative Policy TRAVEL EXPENSE REGULATIONS Approved: September 1, 2009 President s Cabinet General Policy These travel expense regulations are applicable

More information

State of New York Office of the State Comptroller Travel Manual. Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures

State of New York Office of the State Comptroller Travel Manual. Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures State of New York Office of the State Comptroller Travel Manual Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures Revised: 09/01/2008 TABLE OF CONTENTS TRAVEL POLICY STATEMENT...

More information

Business Travel and Expense Policy January 1, 2010

Business Travel and Expense Policy January 1, 2010 Business Travel and Expense Policy January 1, 2010 Purpose The purpose of this policy is to achieve effective management of travel costs and services, and provide guidance to Frontier travelers in the

More information

CORPORATE TRAVEL POLICY Revised 2/27/15

CORPORATE TRAVEL POLICY Revised 2/27/15 CORPORATE TRAVEL POLICY Revised 2/27/15 Spectra Logic has always taken a conservative approach to corporate travel and entertainment. With travel costs on the rise and pressure to be a lean competitor,

More information

GLOBAL POLICY. LVSC Global Policy. 1. Travel Requests. Policy Title: 2015 Contractor Expense Reimbursement Policy

GLOBAL POLICY. LVSC Global Policy. 1. Travel Requests. Policy Title: 2015 Contractor Expense Reimbursement Policy LVSC Global Policy Policy Title: 2015 Contractor Expense Reimbursement Policy Division: Department: Date Created: Created by: Date Approved: July 31, 2015 Approved by: Next Review Date: David Pitney, Vice

More information

EXPENSE REIMBURSEMENT POLICY

EXPENSE REIMBURSEMENT POLICY 1.0 PURPOSE This policy governs reimbursement for expenses incurred in the performance of Toronto Central CCAC duties. Toronto Central CCAC is bound by the Broader Public Sector Expenses Directive issued

More information

TRAVEL AND BUSINESS EXPENSE APPROVAL AND REIMBURSEMENT

TRAVEL AND BUSINESS EXPENSE APPROVAL AND REIMBURSEMENT POLICY The Archdiocese of Miami provides an approval process for business travel for the benefit of the Archdiocese as well as a process for submission of acceptable business expenses for reimbursements

More information

The president and all other university officials are responsible for ensuring compliance with this travel policy in their respective areas.

The president and all other university officials are responsible for ensuring compliance with this travel policy in their respective areas. Salem State University Business Travel Policy Introduction The university does not employ a travel agency for the purpose of arranging business travel for its employees when they are traveling as individuals.

More information

American Speech-Language-Hearing Association Travel Policies

American Speech-Language-Hearing Association Travel Policies American Speech-Language-Hearing Association Travel Policies INTRODUCTION: ASHA s travel policies have been developed to assist volunteer leaders, public members, and other individuals who travel on Association

More information

Sample Company Expense Policy. SUBJECT: (Company Name) Business Travel and Expenses Policy

Sample Company Expense Policy. SUBJECT: (Company Name) Business Travel and Expenses Policy Sample Company Expense Policy SUBJECT: (Company Name) Business Travel and Expenses Policy PURPOSE The purpose of this document is to establish basic policy procedures for authorization and approval for

More information

Services Travel and Expense Policy. Services. September 13, 13. Hortonworks, Inc. Travel and Expense Policy v1.0 Page 1 of 15

Services Travel and Expense Policy. Services. September 13, 13. Hortonworks, Inc. Travel and Expense Policy v1.0 Page 1 of 15 Services Travel and Expense Policy September 13, 13 Services Hortonworks, Inc. Travel and Expense Policy v1.0 Page 1 of 15 Table of Contents 1 Introduction... 4 2 Documentation... 5 3 Customer policies...

More information

Title: Supplier Travel Guidelines

Title: Supplier Travel Guidelines Supplier Travel Guidelines Title: Supplier Travel Guidelines No.:PRO-TRAV-01 Distribution: All Suppliers Revision No.: 1.0 INDEX: Section Topic 1.0 Guideline Statement 2.0 Airline & Rail Travel 3.0 Lodging

More information

Council Travel and Conferences

Council Travel and Conferences Policy 7.4.4 Council Travel and Conferences POLICY PURPOSE: It is the purpose of this policy to define the City s expectations of Councilmembers who travel in connection with their work responsibilities

More information

Travel and Expenses Reimbursement Policy

Travel and Expenses Reimbursement Policy Travel and Expenses Reimbursement Policy Policy # 9002 Current Publication Date: June 2012 Previous Publication Date: October 2010 Office of Accountability: Responsible Officer: Approver(s): Finance Department

More information

Frequently Asked Questions Travel Advances & Travel Expenses Effective 06/01/2010

Frequently Asked Questions Travel Advances & Travel Expenses Effective 06/01/2010 The following is intended to answer frequently asked questions regarding the Travel Policy. General Reimbursement Request Questions 1. Can my procurement card be used to pay for travel expenses? Employees

More information

Policy Sections... 1 5201.1 IRS Regulations... 2 5201.2 Travel & Business Expense Policy... 2

Policy Sections... 1 5201.1 IRS Regulations... 2 5201.2 Travel & Business Expense Policy... 2 Policy Title: Travel & Business Expense Reimbursement Policy No.: Effective Date: July 2010 Last Revision: 12/9/15 5201 Rev.: N/A Responsible Office: Responsible Office: Business Office Vice President

More information

HOWARD UNIVERSITY Travel and Business Reimbursement Policy

HOWARD UNIVERSITY Travel and Business Reimbursement Policy HOWARD UNIVERSITY Travel and Business Reimbursement Policy Introduction This policy is intended to provide guidance for travel and business expenses at Howard University for all employed faculty, staff,

More information

State Travel Management Unit Board of Public Works Subtitle 02 Business Administration 23.02.01 Standard Travel Regulations

State Travel Management Unit Board of Public Works Subtitle 02 Business Administration 23.02.01 Standard Travel Regulations State Travel Management Unit Board of Public Works Subtitle 02 Business Administration 23.02.01 Standard Travel Regulations Authority: State Finance and Procurement, 10-203, Annotated Code of Maryland.01

More information

USA SWIMMING TRAVEL POLICY SUMMARY

USA SWIMMING TRAVEL POLICY SUMMARY USA SWIMMING TRAVEL POLICY SUMMARY AIR TRAVEL A travel authorization must be done before a reservation can be ticketed for any trips. Travel authorizations must be sent by e-mail to travelauthorizations@usaswimming.org.

More information

TRAVEL POLICY PURPOSE

TRAVEL POLICY PURPOSE TRAVEL POLICY PURPOSE Travel is one of Particle Measuring Systems largest expense items. This travel policy is intended to aid PMS in managing travel expenses and to bring uniformity to PMS travel practices.

More information

Effective. 10/01/2000 Rev. 01/01/2001. The establishment of guidelines for travel and expense reimbursement.

Effective. 10/01/2000 Rev. 01/01/2001. The establishment of guidelines for travel and expense reimbursement. DELAWARE COUNTY Subject Employee Travel and Expense Reimbursement Effective 10/01/2000 Rev. 01/01/2001 Supersedes 01/01/1996 Rev. 03/30/1998 This Sheet 1 Total 5 1.0 Purpose The establishment of guidelines

More information

Receipts must be itemized Receipts must list names of all students and the sponsor (or attach list) Any unused cash must be returned with this form

Receipts must be itemized Receipts must list names of all students and the sponsor (or attach list) Any unused cash must be returned with this form 2300 -- Travel It is understood that College business may require employees to travel. Employees must conduct all travel with integrity, in compliance with applicable laws, policies, and procedures, and

More information

SECTION 18: GONZAGA UNIVERSITY TRAVEL GUIDELINES - Effective 12/1/2009

SECTION 18: GONZAGA UNIVERSITY TRAVEL GUIDELINES - Effective 12/1/2009 SECTION 18: GONZAGA UNIVERSITY TRAVEL GUIDELINES - Effective 12/1/2009 18.1 General Guidelines Since travel costs represent a sizeable portion of the University s total expenditures, appropriate efforts

More information

TRAVEL, MEALS, AND BUSINESS RELATED FUNCTIONS EXPENSE POLICY

TRAVEL, MEALS, AND BUSINESS RELATED FUNCTIONS EXPENSE POLICY 1.0 Purpose TRAVEL, MEALS, AND BUSINESS RELATED FUNCTIONS EXPENSE POLICY This policy sets out the Ontario Brain Institute (OBI) guidelines and procedures with respect to travel, meals, and business related

More information

FAQ s for Travelers and Travel Arrangers

FAQ s for Travelers and Travel Arrangers For Berkeley Law faculty and event planners, the Travel Planner is a primary resource for trip planning and reporting assistance (travel@law.berkeley.edu). Berkeley Law clinics, centers, and departments

More information

Memorial University of Newfoundland Travel Regents Policy

Memorial University of Newfoundland Travel Regents Policy Memorial University of Newfoundland Travel Regents Policy PURPOSE To provide for the proper control of expenses related to approved travel by Board of Regents members. Also, to set out the rates and conditions

More information

UMBC TRAVEL POLICY AND PROCEDURES

UMBC TRAVEL POLICY AND PROCEDURES UMBC TRAVEL POLICY AND PROCEDURES UMBC #VIII-11.00.01 Directory Pre-Approvals Expense Reimbursements Ticketing Hotel Reservations Meals Travel by Car Travel by Private Airplane Travel Advances Recruiting,

More information

BUSINESS AND TRAVEL EXPENSES

BUSINESS AND TRAVEL EXPENSES BUSINESS AND TRAVEL EXPENSES Manual/Section: Finance Policy No. 55 Key Words: Travel, Reimbursement of Expenses 1. PURPOSE: To reimburse staff for reasonable actual expenses incurred when on hospital business.

More information

TRAVEL EXPENSE POLICY

TRAVEL EXPENSE POLICY TRAVEL EXPENSE POLICY PURPOSE To establish policies and procedures for the City of Mercer Island business-related out of town travel approval, reimbursement of authorized travel expenses, and the payment

More information

TMC FINANCIAL POLICIES FOR SUBCONTRACTORS & CONSULTANTS

TMC FINANCIAL POLICIES FOR SUBCONTRACTORS & CONSULTANTS Toll Free: 855.TEMP CEO (836.7236) Office: 202.244.3163 Website: www.transitionceo.com TMC FINANCIAL POLICIES FOR SUBCONTRACTORS & CONSULTANTS OVERVIEW The agreement between TMC and its client establishes

More information

Administrative Policy Manual

Administrative Policy Manual Title: Expense Reimbursement Administrative Policy Manual Policy Number: 1.80.002 Section: Expenditures Revision Date: March 2011 Issued by: Chief Financial Officer Review Date: Approved by: Executive

More information

BOARD TRAVEL AND EXPENSE POLICY

BOARD TRAVEL AND EXPENSE POLICY BOARD GOVERNANCE POLICY BOARD TRAVEL AND EXPENSE POLICY Introduction System assets, including operating funds and property, must not be left unprotected, inadequately maintained or exposed to unnecessary

More information

Travel and Expense Policy

Travel and Expense Policy Travel and Expense Policy Effective 10/1/14 Updated 10/6/14 SilkRoad Travel and Expense Reporting Policy - Updated 10.06.14 Page 1 of 11 Table of Contents OVERVIEW... 3 Reporting System... 3 Receipts...

More information