How to Apply to the Dental Assisting, Medical Assistant, and Surgical Technician Programs at TCAT Knoxville

Transcription

1 How to Apply to the Dental Assisting, Medical Assistant, and Surgical Technician Programs at TCAT Knoxville Detailed instructions for the required steps can be found on the following pages. 1. Complete your financial aid application (FAFSA) 2. Provide proof of vaccinations 3. Provide educational transcripts 4. Pass the COMPASS Assessment

2 HOW TO APPLY FOR FINANCIAL AID AWARD YEAR 1100 Liberty Street Knoxville, TN ; fax SCHOOL CODE HOW DO I FILE FOR FINANCIAL AID FOR TENNESSEE Beginning January 2013 you can submit your Free Application for Federal Student Aid (FAFSA) for the school year. The FAFSA is the application for federal and state student assistance. WHAT IS THE WEBSITE FOR FILLING OUT THE FAFSA? WHAT IS THE SCHOOL CODE FOR TENNESSEE COLLEGE OF APPLIED TECHNOLOGY - KNOXVILLE WHAT IS THE DEADLINE FOR FILLING OUT THE FAFSA? Students are encouraged to complete the FAFSA as soon as possible after January 1, If you need to use your grants to pay tuition, you must complete the FAFSA AT LEAST 2 weeks before the start of the term to allow time for processing. Pell Grant--The FAFSA must be received by the processor no earlier than January 1st and no later than June 30th of the following year. All required forms must be received by the Financial Aid Office by June 30th or your last day of enrollment, whichever comes first. Wilder Naifeh Technical Skills Grant -- Students must have a processed FAFSA on or before the following deadline dates to be eligible for the award. Students whose applications are processed after the deadline date may be eligible for the WNTSG for subsequent terms. Fall term deadline- November 1st Spring term deadline March 1st Summer term deadline- June 1 st Tennessee Student Assistance Award -- Students whose FAFSA is filed and processed on or before February 1st will be given priority in determining awards. Applications processed after February 1 st, 2014, will be considered in the order that they are processed to the extent that funds are available after making awards to students who met the priority deadline. WHAT IF I DO NOT HAVE ACCESS TO THE INTERNET ON MY COMPUTER? If you do not have a computer, you may file online in the Financial Aid Office at Tennessee College of Applied Technology on the designated dates listed below. A Financial Aid Administrator will be available to assist you. Please be sure to call ahead to make sure the schedule has not been changed due to inclement weather or other unforeseen circumstances.

3 2014 FAFSA WORKSHOP DATES 9:00 AM 12:00 PM February 13, 2014 August 7, 2014 February 27, 2014 August 21, 2014 March 13, 2014 September 4, 2014 March 27, 2014 September 18, 2014 April 10, 2014 October 2, 2014 April 24, 2014 October 16, 2014 May 8, 2014 October 31, 2014 May 22, 2014 November 6, 2014 June 5, 2014 November 20, 2014 June 19, 2014 December 4, 2014 July 10, 2014 December 18, 2014 July 24, 2014 WHAT DO I NEED TO BRING TO THE COMPUTER LAB TO FILE MY FAFSA? You need to bring or know: Your social security number and/or alien registration number and your legal name as it appears on your social security card. Your 2013 tax return (1040, 1040A, or 1040EZ). You will need to bring your parents tax return if you were born before January 1, 1991, unless you are married, have children that live with you that you support financially, are a Veteran, or have ever been in foster care or a ward of the court. (Contact the Financial Aid Office if you are not sure if you need to bring your parents information.) W-2s for you and your spouse, and parents (see above.) Asset information, such as how much money you have in the bank, (your checking and savings), the value of any rental property you own, the amount of funds you have in a money market account, and the value of your stocks, bonds, and mutual funds, etc. Your parents information if you were born before January 1, 1991, unless you are married, have children that live with you that you support financially, are a Veteran, or have ever been in foster care or a ward of the court. (Contact the Financial Aid Office if you are not sure if you need to bring your parents information.) If you need your parents information on your FAFSA, and they do not have a PIN number, you will need to print a signature page and mail it to the Federal Processor. WHY DO I NEED A FEDERAL PIN AND HOW DO I APPLY FOR IT? A PIN number is necessary for you (and your parent if you are classified as a dependent FAFSA applicant) to sign the FAFSA online. Having a PIN allows you to access your FAFSA and other information from the U.S. Department of Education. Applying for a PIN is quick and easy. You (and your parent if you are classified a dependent FAFSA applicant) can apply for a PIN before you submit your FAFSA (at You can also apply at the time you submit your FAFSA (at FOR WHAT GRANTS MAY I BE ELIGIBLE? Pell Grant, Wilder-Naifeh Technical Skills Lottery Grant, Tennessee Student Assistance Award (TSAA), and Federal Supplemental Educational Opportunity Grant (FSEOG). Tennessee College of Applied Technology - Knoxville does not participate in any student loan programs.

4 I SUBMITTED THE FAFSA LAST YEAR. WHY DO I HAVE TO APPLY AGAIN THIS YEAR? Federal regulations require that all students reapply for federal financial aid each year. The primary reason for this is to ensure that your eligibility for assistance is based on the most up-to-date income, asset, and family information. MY PARENTS(s) DID NOT CLAIM ME AS AN EXEMPTION ON THEIR INCOME TAX RETURN. CAN I APPLY FOR FINANCIAL AID USING ONLY MY INFORMATION? Maybe. Review the Dependency Status questions of your FAFSA. An answer of no to all of these questions means that your parent(s) income and asset data must be entered on your FAFSA. An answer of yes to any one of the dependency questions means that your parent(s) data should not be entered. I AM 22 YEARS OLD AND HAVE NOT LIVED WITH PARENTS SINCE I WAS IN HIGH SCHOOL. WHY DO I HAVE TO INCLUDE THEIR INFORMATION ON MY FAFSA? If you cannot answer yes to at least one of the student Dependency Status questions, the federal regulations require that his/her parent(s) income and asset information be included on the FAFSA. WHAT IF I WANT TO FILE A PAPER FAFSA? Call ED-PUBS (para espanol, llame al ) to obtain a paper FAFSA from the Federal Processor or you can download one at Fill it out and mail it as directed on the FAFSA. DO NOT MAIL THE PAPER FAFSA TO THE SCHOOL. MY PARENTS ARE DIVORCED (OR SEPARATED) AND NEITHER ONE HAS REMARRIED. WHOSE INFORMATION DO I ENTER ON MY FAFSA? You would enter the information from the parent you lived with more during the past 12 months. If you live equally with each parent, enter the information from the parent who provided more of the financial support from the past 12 months, or during the most recent year that you actually received support from a parent. MUST I INCLUDE STEPFATHER S INCOME AND ASSET INFORMATION ON MY FAFSA? HE AND MY MOTHER JUST GOT MARRIED LAST YEAR. If you consider your mother (rather than your father) to be the parent you have lived with more during the past 12 months, then both your mother and stepfather's income/asset information must be included on your FAFSA. Your stepfather is defined as your father for purposes of completing your FAFSA, regardless of whether or not he wishes to assist you with your educational and living expenses. BOTH OF MY PARENTS ARE DECEASED AND I HAVE BEEN LIVING WITH MY GRANDPARENT(S) SINCE I WAS A CHILD. THEY EVEN CLAIMED ME AS AN EXEMPTION ON THEIR TAX RETURN. SHOULD I INCLUDE THEIR INCOME/ASSETS ON MY FAFSA? No, unless they have officially adopted you. If they have, then define them as your parents and include their information on your FAFSA. If they have been your guardians (even court-appointed), then you are defined as an orphan, and only your income/asset data should be entered on your FAFSA. WHAT HAPPENS AFTER I FILL OUT THE FAFSA? The federal processor will process your FAFSA and send you a Student Aid Report (SAR) in the mail within 2 to 4 weeks. If you provided an address on the FAFSA, your report will be ed to you. Your SAR will alert you to any corrections that need to be made. The schools you submitted will receive your information electronically. The Financial Aid Office will determine if additional information is needed or documentation is required, at which time, the staff will notify you what is needed. WILL I NEED TO FILL OUT ADDITIONAL FORMS IN ADDITION TO THE FAFSA TO RECEIVE FINANCIAL AID? If you are selected for a process called verification or the Financial Aid Office needs additional documentation to complete your file, you may need to fill out additional forms before you can receive any grants. Some forms you may need to fill out include, but are not limited to, are a verification worksheet, a low income form, or a school transfer.

5 WHAT DOES EFC MEAN? The Expected Family Contribution (EFC) is determined from the income and asset data you entered on your FAFSA. This amount is a reflection of your family's financial strength, an estimate of the amount of money that is expected to be available for spending on higher education expenses. WHAT IS THE IRS DATA RETRIVAL TOOL? Most students and parents who have filed their 2013 IRS tax return will be able to select the IRS Data Retrieval option on the Free Application for Federal Student Aid (FAFSA) to transfer tax information to the FAFSA. We strongly encourage you to select this option during the initial filing or when subsequent corrections are made to your FAFSA. This option will streamline and expedite the processing of your financial aid application. To use successfully this option you must: Have a federal tax return filed with the IRS. Have a valid social security number. Have a Federal Aid Personal Identification Number (PIN) You will be unable to use this option if: Your marital status changed after December 31, You filed married filing separately. You filed an amended return. You filed a foreign tax return. You filed a tax return using a Tax ID Number (TIN). The home address on the FAFSA does not match the address on the tax return. According to the IRS, this tool cannot be used until approximately 2 weeks after electronically filing a tax return and 6-8 weeks after filing paper tax returns. How It Works When either a parent or student selects the IRS Data Retrieval option, the FAFSA Central Processing System (CPS) will conduct a data match with the IRS. As the federal income tax filer, you will be redirected to a secure IRS website, where you will permit the IRS to transfer income data to the CPS. Data that is successfully matched will be marked on the FAFSA with the following notation, Transferred from the IRS. It is as simple as that. This process avoids reporting errors and processing delays that can otherwise occur when the option is not selected.

6 HOW TO REQUEST A TAX RETURN TRANSCRIPT FROM THE INTERNAL REVENUE SERVICE If your FAFSA is selected for verification and you did not use the IRS Data Retrieval option OR if you changed the IRS data either after retrieval or in a subsequent correction or update to your FAFSA, you will be required to request a tax return transcript (official transcript of your tax return) from the IRS and submit it to the Financial Aid Office. There are three ways to request your tax transcript: by phone, online, or by mail. Please make sure you request a Tax Return Transcript. Do not request a Tax Account Transcript or Record of Account because they cannot be used for financial aid verification purposes. A tax return transcript can be ordered by phone. Follow the options listed below: Call the IRS at (7:00 a.m. to 10:00 p.m.) Tax filers must follow prompts to enter their Social Security Number and the numbers in their street address. Generally, these will be the numbers of the street address that was listed on the latest tax return filed. However, if an address change has been completed through the U.S. Postal Service, the IRS may have the updated address on file. Select Option 2 to request an IRS Tax Return Transcript, and then enter 2013 If successfully validated, tax filers can expect to receive a paper IRS Tax Return Transcript at the address that was used in their telephone request within 5 to 10 days from the time the IRS receives the request. IRS Tax Return Transcripts requested by telephone cannot be sent directly to a third party by the IRS. A tax return transcript can be ordered online. Follow the options listed below: Go to Click Order a Tax Return or Account Transcript located under Tools. Click Order a Transcript under Step 3. Enter your SSN, Date of Birth, Street Address, and Zip Code. Click Continue. Select Return Transcript for Tax Year (i.e., 2013.) Click Continue. A tax return transcript can be ordered by mail. Follow the options listed below: Complete Form 4506-TEZ (Request for Transcript of Tax Return.) Form 4506-T is available online at Mail or fax the completed IRS Form to the appropriate address (or fax number.) provided on page 2 of Form 4506T-EZ. Your transcript(s) should be mailed within 5 to 10 days from the IRS.

7 TCAT - Knoxville Certification of Immunization Measles, Mumps, and Rubella (MMR) Student s name: Program of Enrollment: PART I (TO BE COMPLETED BY STUDENT) Proof of MMR immunization is not required for the following reason: I graduated from a Tennessee public or private high school in 1999 or after. (transcript attached) I attended a Tennessee public or private high school in 2001 or after. (transcript attached) I was born prior to January 1, (copy of photo ID or birth certificate attached) I am active duty or former military personnel. (copy of DD214 or active military ID attached) IF THE ABOVE IS CHECKED, PLEASE SIGN BELOW. PART II (TO BE COMPLETED BY STUDENT) Proof of MMR immunization is not required for the following reason: I refuse immunization because of religious doctrine. (Reason affirmed under the penalties of perjury. Please attach statement.) PART III MMR (TO BE COMPLETED BY PHYSICIAN) Please circle the number that applies to this patient: IF THE ABOVE IS CHECKED, PLEASE SIGN BELOW. 1. Patient has received two doses of measles vaccination since the age of 12 months: Month/year Month/year 2. Vaccination is medically contraindicated because of pregnancy, allergy to vaccine, etc. (Please list reasons.) 3. Patient had disease, as confirmed by medical record: Month/year 4. Patient is immune to disease, as confirmed by laboratory. Comment ATTEST (Must be signed by an M.D. or D.O.) Name of physician (Please print) Office telephone Physician s signature Date Student s signature Date

8 TCAT - Knoxville Certification of Immunization Varicella (Chicken Pox) Student s name: Program of Enrollment: PART I (TO BE COMPLETED BY STUDENT) Proof of varicella (chicken pox) immunization is not required for the following reason: I attended a Tennessee public high school between 1999 and May (Must provide proof of second varicella vaccine dose from your physician office.) (transcript attached) I was born prior to January 1, (copy of photo ID or birth certificate attached) I am active duty or former military personnel. (copy of DD214 attached) IF THE ABOVE IS CHECKED, PLEASE SIGN BELOW. PART II (TO BE COMPLETED BY STUDENT) Proof of varicella (chicken pox) immunization is not required for the following reason: I refuse immunization because of religious doctrine. (Reason affirmed under the penalties of perjury. Please attach statement.) IF THE ABOVE IS CHECKED, PLEASE SIGN BELOW. PART III VARICELLA (TO BE COMPLETED BY PHYSICIAN) Please circle the number that applies to this patient: 1. Patient has received two doses of varicella (chicken pox) vaccination since the age of 12 months: Month/year Month/year 2. Vaccination is medically contraindicated because of pregnancy, allergy to vaccine, etc. (Please list reasons.) 3. Patient had disease, as confirmed by medical record: Month/year 4. Patient is immune to disease, as confirmed by laboratory. Comment ATTEST (Must be signed by an M.D. or D.O.) Name of physician (Please print) Office telephone Physician s signature Date Student s signature Date

9 COMPASS ASSESSSMENT COMPASS is a comprehensive, computer-adaptive testing program that quickly and accurately assesses students skill levels in reading and mathematics. Because it is adaptive, the length of the test will vary based upon the individual s knowledge. Please allow up to four (4) hours to take the test. You will receive your scores immediately upon completion of the test COMPASS TESTING DATES EXAMS GIVEN AT 9:00 AM, 2:00 PM, AND 5:00 PM 1/21/2014 5/27/ /14/2014* 2/11/2014* 6/17/ /28/2014 2/25/2014 7/15/ /11/2014 STUDY RESOURCES COMPASS sample questions are available at: Sample tests and study guides available at: Additional resources are available at: FREE instructional Math videos available at: 3/11/2014 8/12/ /9/2014 4/15/2014 9/9/2014* 5/13/2014* 9/23/2014 EXAM COST: $15 *IMPORTANT: No 5:00 PM tests on shaded dates! The test is computerized; therefore, you will not need to bring any materials. Calculators will be provided for use during the test (please do not bring a calculator with you). * A current, valid driver s license or other government issued photo ID is required to take the test. * No cell phones, food, or drinks are allowed in the testing area. * Please be sure to visit our website for any test date cancellations. WHO IS REQUIRED TO TEST? If you are applying for any of our Allied Health Education Programs, you will need to take the COMPASS Exam. If you have attended college before, even if you possess a degree, you will still be required to take and pass the exam for entry into these programs. Passing Scores for the Medical Assistant, Dental Assisting, and Surgical Technology Programs: Math 30% and Reading 70%. Passing Scores for the Practical Nursing Program: Math 50% and Reading 80%. Exception: If you are under 21 and have scored a 19 or above on BOTH the Reading and Math sections of the ACT (not the composite score), you do not have to take the COMPASS. You must bring in your test results with a photo ID. A score of 19 or above in both sections is required.

10 EDUCATIONAL TRANSCRIPT REQUIREMENTS 1. Provide an official copy in a sealed envelope of one of the following: A General Education Diploma (GED) transcript with a score of at least 450 with no score less than 410 in any area A high school transcript with proof of completion of at least the 10th grade with 12 high school credits If you are transferring hours from High School or another cosmetology program, you MUST turn in an OFFICIAL COPY of your RECORD OF COMPLETION from the Department of Commerce & Insurance to your instructor the first day of class. IMPORTANT: If you have foreign transcripts you will need to provide an English translated version of your transcript and have your education evaluated through the National Association of Credential Evaluation Services. Please visit their website at for more information.

11 Tennessee College of Applied Technology Knoxville Application for Enrollment Please Print Today s Date: Program: Social Security Number: Date Available to Start Training: Name: Last First Middle Previous Names Used: Address: City: State: Zip Home Phone: Cell Phone: If you have ever attended Tennessee College of Applied Technology Knoxville before, please give us the month and year that you last attended. Are you required to register for selective service? If yes, have you registered? I understand that withholding or giving false information requested on this document may make me ineligible for admission to the Tennessee College of Applied Technology Knoxville. I certify that the information I have provided on this application for enrollment to be correct and complete. Signature: FAFSA Immunizations The information below is for Office use only: I will not be filing financial aid. I will be paying for my education. Students Initials: Education COMPASS or ACT Scores: Math Reading (Date: ) Practical Nursing: Notarized Declaration of Citizenship Copy of ID Used to Declare Citizenship Cosmetology: Photo Proof of Age Copy of SS card Manicuring only Truck Driving: MVR DOT Physical U.S. Citizenship / Residency Staff Signature: Date: