FR309 EMERGING APPLICATIONS OF BIM TO FACILITIES MANAGEMENT: WHAT ARCHITECTS NEED TO KNOW ABOUT CONNECTING DESIGN AND OPERATIONS

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1 FR309 EMERGING APPLICATIONS OF BIM TO FACILITIES MANAGEMENT: WHAT ARCHITECTS NEED TO KNOW ABOUT CONNECTING DESIGN AND OPERATIONS 5/18/2012, 4:00:00 PM 5:30:00 PM 1.50 LU HSW Program Description The application of building information modeling (BIM) to facilities management is the focus of this year's annual seminar sponsored by the Corporate Architects and Facilities Management Knowledge Community (CAFM KC). Although the architecture community is adapting quickly to designing in BIM, there is still a disconnect between using BIM for design and extending its application into facilities management. The full application of BIM includes collaborating with the client to ensure that the model used for design is then integrated into the facilities management of the project. This allows for a more complete connection between the design team, the owner, and the owner's staff who will operate and work in the project. Peggy Yee of the U.S. General Services Administration (GSA), John Welsh of the University of Southern California (USC), and Igor Starkov of EcoDomus Inc. will jointly present the story of applying BIM to facilities management. In their respective roles as 3D 4D BIM program expert at GSA and associate vice president of facilities management at USC, Yee and Welsh are inspiring and knowledgeable champions of BIM for facilities management. Starkov of EcoDomus will provide a nonpromotional demonstration of the open platform software technology that has been developed for design and facilities use by architects and clients including GSA and USC. The presentation segment of the seminar will show what works in real life; how open standards (for example, COBie, OmniClass) are applied; what is the best workflow to create "as built BIM"; how direct integration can bring additional benefits to data exchange; and how to keep a BIM model live for many years after construction is over. The panel discussion portion of the seminar will be moderated by Dave Alpert, AIA, of the CAFM KC. Learning Objectives: OBSERVE DEMONSTRATIONS OF EMERGING BIM TECHNOLOGY FOR FACILITIES MANAGEMENT DISCUSS BIM TECHNOLOGY AND SKILLS TO THE OPERATIONAL PERIOD FOLLOWING PROJECT OCCUPANCY EXPLORE THE LESSONS OF EARLY CLIENT ADOPTERS GSA AND USC EXAMINE HOW TO PROVIDE IMPROVED PROJECT PERFORMANCE IN THEIR DESIGNS BY INTEGRATING OPERATIONAL NEEDS INTO BIM MODELS PROVIDER: AIA CORPORATE ARCHITECTS AND FACILITIES MANAGEMENT SPEAKERS: DAVE ALPERT, AIA, LEED AP, MBA; IGOR STARKOV; AND PEGGY YEE, PHD, LEED AP This presentation is protected by U.S. and international copyright laws. Reproduction, distribution, display, and use of the presentation without written permission of the speaker is prohibited. This program is registered with the AIA/CES for continuing professional education. As such, it does not include content that may be deemed or construed to constitute approval, sponsorship, or endorsement by the AIA of any method, product, service, enterprise, or organization. The statements expressed by speakers, panelists, and other participants reflect their own views and do not necessarily reflect the views or positions of the American Institute of Architects or of AIA components, or those of their respective officers, directors, members, employees, or other organizations, groups, or individuals associated with them. Questions related to specific products and services may be addressed at the conclusion of this presentation.

2 Role: Speaker Dave Alpert, AIA, LEED AP, MBA Hammel, Green and Abrahamson, Inc., San Francisco, CA (moderator) Mr. Alpert is a dynamic architect and presentation moderator with a broad perspective based on professional experience as both a client-side manager and a practicing architect. As a Vice President and Principal at HGA, Mr. Alpert leads design projects and manages the San Francisco office. His past and current clients include the University of California, LucasFilm, Kaiser Permanente, the California State Supreme Court, Sun Microsystems, and the Veterans Administration. Prior to joining HGA, Mr. Alpert developed client-side experience as a Principal in the Strategy, Planning & Design group of Kaiser Permanente. In this role, he served as corporate architect and design coach on more than 100 major new design projects nationwide, representing more than $10 billion of construction. HGA, ranked by Architectural Record as one of the 30 top U.S. architecture firms in 2011, is an early-adapter of BIM design technology, working in partnership with software program designers and applying BIM to large projects nationwide.

3 Role: Speaker Igor Starkov President EcoDomus, Reston, VA Mr. Starkov, President and Co-Founder of Eco-Domus, Inc., is a computer scientist and entrepreneur with more than 25 years of experience in software development. Mr. Starkov also has more than 10 years experience leveraging technology to improve construction Project Delivery and management of the built environment. Mr. Starkov's experience in the AEC, IT, and facilities management arenas and his in-depth knowledge of Lean construction methodology and BIM workflow issues provide him with the unique capability of developing versatile information-enabled solutions. He brings particular expertise in technology-enabled COBie workflow analysis and in creating relational databases with analytical and visualization capabilities. Prior to co-founding Ecodomus, Mr. Starkov co-founded Tokmo Solutions and Latista Technologies, the leading provider of construction field administration software solutions. He is a recipient of the FIATECH CETI award for 2010 and has been profiled in the ENR Magazine cover story in March He holds an MS in Computer Science from Moscow University and an Executive MBA from Georgetown University.

4 Role: Speaker Peggy Yee, PhD, LEED AP GSA, Washington, DC Dr. Peggy Yee is a Program Expert at GSA's National 3D-4D-BIM Program, under the Strategic Planning & Resources division of the National Office of Design & Construction. Peggy's professional interests involved the development and implementation of virtual design and construction technologies in the AEC industry worldwide to increase the quality and efficiency throughout the facility lifecycle. Peggy received her PhD from Stanford University's Center for Integrated Facility Engineering (CIFE).

5 Emerging Applications of BIM to Facilities Management: What Architects Need to Know about Connecting Design and Operations SESSION ID: FR309 5/18/2012, 4:00:00 PM 5:30:00 PM This presentation is protected by US and International Copyright laws. Reproduction, distribution, display and use of the presentation without written permission of the speaker is prohibited. AIA/CES Quality Statement This program is registered with the AIA/CES for continuing professional education. As such, it does not include content that may be deemed or construed to constitute approval, sponsorship or endorsement by the AIA of any method, product, service, enterprise or organization. The statements expressed by speakers, panelists, and other participants reflect their own views and do not necessarily reflect the views or positions of The American Institute of Architects or of AIA components, or those of their respective officers, directors, members, employees, or other organizations, groups or individuals associated with them. Questions related to specific products, publications, and services may be addressed at the conclusion of this presentation. Speakers Dave Alpert, AIA, Vice President, HGA (moderator) Victor Aspurez, PE Facilities Management Services, USC Assistant Director, Igor Starkov EcoDomus Inc. President, Peggy Yee National 3D 4D BIM Program, GSA Program Expert, 3 1

6 Learning Objectives 1. See emerging BIM technology demonstrated for facilities management. 2. Apply BIM Technology and skills to the operational period following project occupancy. 3. Learn from the lessons of early client adapters GSA and USC. 4. Provide improved project performance in your designs by integrating operational needs into BIM models Agenda 1. Introduction: Why is applying BIM to facilities management of critical importance to architects and clients? 2. Technical demonstration (EcoDomus) 3. Overall perspective (EcoDomus): What is the business case for applying BIM to facilities management? 4. Client s perspective (GSA): How can BIM support an owner s strategy and operations? 5. Client s perspective (USC): What are some use cases and guidelines that demonstrate the application of BIM to facilities management? 6. Q&A Introduction: Why is applying BIM to facilities management of critical importance to architects and clients? Perspective: Design and construction is onlya brief front end Perspective: Design and construction is only a brief, front end activity in the time line of a building. Value: Most of the cost of owning a facility is devoted to operations, not design and construction. Opportunity: BIM holds the potential to revolutionize facility operations, mush as it has revolutionized design and construction. 2

7 Overall Perspective: What s the business case for applying BIM to facilities management? Igor Starkov President EcoDomus, Inc. Introduction You are managing buildings and want to utilize the power of Building Information Models (BIM) for your Facility Management program. You are a consultant willing to provide additional services to a building owner by providing support services. BIM is the data foundation platform it is the most complete information about your facility. 12% Planning, Design, & Engineering Construction Operations and Maintenance 22% 66% NIST GCR , Cost Analysis of Inadequate Interoperability in the U.S. Capital Facilities Industry 66% of interoperability losses are borne by Owners $0.23 per square foot is lost every year due to interoperability issues 3

8 At the financial completion of a project, the construction manager typically delivers a truck full of boxes (or CD's containing PDFs) to the facility manager. It is assumed that this information can assist the facility manager to maintain, operate, and track assets within the building. More often than not this information is delivered months or years after the building has been occupied and is ultimately placed in a storage room where it is never used. You Can Do It Today! Building Information Model (BIM) Lifecycle BIM Geographical Information System (GIS) Computerized Maintenance Management System (CMMS) Building Automation System (BAS) Computer Aided Facility Management (CAFM) Lifecycle Building Support Provider Enterprise Resource Planning (ERP) 1. FM Labor Utilization Savings 2. Utility Costs Reduction (Energy, Water) 3. Risk Management 4. Fuel and Material Savings 5. Comfort Management 6. Data Accuracy (As Builts) 7. Regulations Compliance 8. Space Optimization 9. Improved Inventory Management 10. Configuration Management Building owners/managers need it all! One focus area may not provide sufficient ROI. 4

9 1. Energy Management & Continuous Commissioning 2. Maintenance Work Order Management 3. Emergency Service Request / Disaster Recovery 4. Visual Work Orders 5. Visual Inventorying / Assets Reconciliation 6. Facility Condition Assessment 7. Life Safety Assets Inspections COBie is methodology for collecting project data once it becomes available and storing it in a common dataset. Provides for open standard delivery of building information to owner. For use in Planning, Design, Construction, ti and the Operation phases. It is required by: Department of Veterans Affairs NASA Department of State Texas A&M University Indiana University GSA US Army Corps of Engineers and others US Army Corps of Engineers, Engineering Research and Development Center (c) 2009 Quick upload of handover data into CMMS (minutes vs. months) Data Quality Control due to standardized datasets Learn how to run the facility before you move in (if on time data entry enforced) Enable as built configuration management (if EcoDomus middleware is used) Save data entry time by using smart objects (Revit families, SPie) Manufacturer Serial Number Other fields: Replacement Cost, Installation Date, Vendor, etc. 5

10 Data validation via automated quality control make sure COBie rules are followed Owner requirements control making sure the correct information is provided OmniClass rules for attributes, naming conventions, and documentation Suggested Workflow for COBie Owners provide detailed project requirements based on existing Facility Management Program. A/E s, FM technology consultants, and Contractors help set up a program if it doesn t exist. A/E/C project team members create a detailed BIM/COBie Execution Plan based on owner s project requirements. Continuously collect and check quality of entered data and documents throughout the project in the appropriate software (like EcoDomus). Final acceptance of data handover as a COBie spread sheet or, preferably, as a dataset imported into CMMS/CAFM Continuous improvement of a Facility Management Program feeds future projects requirements. Design BIM (Revit) Construction BIM (Revit) MEPF CAD Shop Drawings Navisworks File As Built Handover Deliverable Results: 1) Design BIM is not field verified and often inaccurate. 2) No construction data quality control implemented = inaccurate data. 3) Navisworks file quickly becomes outdated and difficult to maintain. 4) No integration with the owner s FM packages (CMMS/CAFM). 6

11 Design Architectural and MEPF Model (Revit) Construction VALIDATE For COBie Add/Modify Design Model Data SUBCONTRACTOR INPUT Re VALIDATE For COBie NO Correct? YES COBie File to Contractors (reference only) Construction Model (Revit) Subcontractors CAD Models (CADduct, QuickPen, etc) Navisworks File Field Verified? Update COBie File Import Updated COBie File Commissioning Update COBie File / Dataset with Commissioning Data NO Show Changes in As Built Compared to Design Update Architectural and MEPF Model to As Built (Revit) Results: 1) Design BIM is now As Built : field verified and accurate, and it s a file in the format that owner can work with 2) Construction data quality control implemented accurate data 3) Navisworks file is used for easy model navigation but not critical in maintaining model data, since data is stored in SQL database or in COBie file 4) BIM is integrated with CMMS/CAFM via EcoDomus: allowing both to be synchronous and up to date. Original BIM is filtered, data is split from geometry, and data is pushed to the web 7

12 An average building may have several hundred data points from sensors and meters. Each data point is sampled every 5 to 15 minutes. Tens of millions of database records per year, just for one building. Several thousands of objects (components) in a typical BIM. Analyzing billions of records to make building performance optimized this is the next frontier. Client s Perspective: How can BIM support an owner s strategy and operations? Peggy Yee Program Expert National 3D 4D BIM Program General Services Administration Strategic & Incremental Adoption of Technology With respect to Industry Trends, Maturity, and Value Pilot Program GSA National Policy National Standards International Agreements Beyond the Technology Solicitation and Scope of Work National BIM Guidance Publicly available BIM Guides Established Champions in Regions Internal Knowledge Portal (SOW, metrics, case studies) Training Opportunities (high level, software trials, and tutorials) Collaboration and Partnering with leading Industry Partners International Collaboration Finland, Norway, Denmark, Netherlands, Japan 8

13 GSA BIM Guide Series 01 Overview 02 Spatial Program Validation 03 3D Imaging 04 4D Phasing 05 Energy Performance and Operation 06 Circulation and Security Validation 07 Building Elements 08 Facility Management GSA BIM Guide Series 08: BIM and Facility Management Section 1: BIM and Facility Management Overall vision and objectives for using BIM during facility management. Section 2: Implementation Guidance Implementation guidance to GSA associates and consultants. Section 3: Technology Assessment Technology requirements for creating and using BIMs for facility management. Section 4: Modeling Requirements BIM object and attribute requirements for use during facility management. Section 5: Pilot Projects Description of GSA Pilot Projects for BIM and FM BIM FM during Operations Inventory Equipment/component Spatial location (vs. room #) Specifications (vs. in a book) Integration with CMMS Integration with CMMS Maintenance and Repair Preparation Location of equipment / components Parts breakdown (like in a repair manual) System schematics (feeds, disconnects, control devices) Parts and special tools Extended and Continuous Commissioning 9

14 Maintenance and Repair Preparation Connecting BIM and CMMS GSA BIM IDIQ Contractor: View By View / EcoDomus GSA BIM IDIQ Contractor: Onuma 10

15 BIM FM across GSA (Region 4 Prototype) Other FM Uses Visualize Special Inventories Hazardous Locations HAZMAT Flexible Office Space Initiative Employee assignments Familiarizations (exits, restrooms, etc.) Janitorial scheduling Working with tenant customers Space visualization Tenant communications Integration with GIS 32 BIM Server 11

16 Client s Perspective: What are some use cases and guidelines that demonstrate BIM applications to facilities management? Victor Aspurez, Project Expert Assistant Director Engineering Services Facilities Management Services University of Southern California Functional Use Cases Maintenance Work Order Management Troubleshooting Energy System Analysis Emergency Response 12

17 Interface Simple Role Agnostic Straightforward Graphic Control FMIS lite Bi directional Portal Information Management Recognize the role of existing FMIS CMMS DMS EMS Other Integration with and supplementing of Role Use Cases Recognize roles which interact with FMIS Consume information from Quality control of initial information Administer systems and on going data quality Example Role Trade Shops Supervisor EMS Administrator Commissioning Manager Document Technician 13

18 Deliverables Required Organized and up to date as built CAM models Never stop modeling and maintain current Design g Record Models As built conditions reflected and data updated Completed COBIE deliverables (bridge) Ownership shared and updated throughout Professional Services Required Model Mashing (Design v. Construction) Additional engagement and clash coordination Incorporate p Owner Requested Data Specific to models versus that at later stages Completed COBie deliverables (bridge) Quality control of data responsible to deliver Data mashing between design models and COBie Develop and tailor BEP to meet owners needs Associated additional process steps General Lessons Print from Model Never stop modeling Proper Family creation with connectors key p y y Leverage parametric tools for analysis Common or clear handover of BIM integrator Include user defined parameters Right place, right time, right person 14

19 Owner BIM Guidelines Prescriptive in Data & Deliverables required Performance in process BIM Execution to account for Propose as part of RFP and Contract exhibits Guidelines to be built off for project specifics Conclusion leveraging emerging technology integrating design, construction, and facilities management serving the client achieving the best results Questions and Answers Thank you! 15

20 Contact Information Dave Alpert, 415/ , Victor Aspurez, 213/ , Igor Starkov, 571/ , Peggy Yee, 202/ , 16