Joint Universities Computer Centre Limited ( JUCC ) Information Security Awareness Training- Session Two
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1 Joint Universities Computer Centre Limited ( JUCC ) Information Security Awareness Training- Session Two Data Handling in University Case Study- Information Security in University
2 Agenda Case Study Background Information Frameworks Confidentiality-Integrity-Availability (CIA) Information Security Risk Management (ISRM) People-Process-Technology (PPT) Plan-Do-Check-Act (PDCA) Conclusion 1
3 Case Study A hypothetical scenario To understand how to apply the information security frameworks To illustrate how the frameworks help the evaluation and design of relevant controls Examples of controls to be implemented 2
4 Background Information The Hypothetical Scenario Current Situation: No centralised system Research information handled by staff members individually Information sharing is difficulty Research Management System ( RMS ) Proposed System Owner: Research Services Department System Users: Research Services administrators Research Services/ departmental accountants Researchers and faculty managers/ administrators User Interface: Web-based user interface 3
5 Background Information Proposed System Functions: Research Accounting Fund Management Researcher/ Staff Information Proposal Management Research Project Management Publication Management Resource Management (e.g. data, information, subscription, space ) Compliance Review Management Reporting 4
6 Background Information Proposed Interfaces: Accounting information with existing university ERP accounting system Research space information with existing facility management system Tailored interfaces for research data/ information with specific external sponsors RMS ERP Accounting Facility Management External Sponsors 5
7 Frameworks The Information Security Frameworks Confidentiality, Integrity and Availability ("CIA") Information Security Risk Management ( ISRM ) People, Process and Technology ("PPT") Plan-Do-Check-Act ( PDCA ) Frameworks are used as a starting point to facilitate security consideration when implementing new system/ process. 6
8 Frameworks- CIA The CIA Concept Confidentiality Keeping sensitive information protected Availability Integrity Keeping information available and accessible Keeping information intact and valid 7
9 Frameworks- ISRM Identify Information Assets Risk Assessment Security Control Security Awareness 11
10 Frameworks- PPT People Process Technology Information security is not only related to computer systems. People are always the weakest link. A complete framework is required to manage information security. 12
11 Frameworks- PDCA Plan-Do-Check-Act (PDCA) A model adopted by ISO27001 Act Plan Check Do 14
12 Frameworks Applying the Frameworks 15
13 CIA Confidentiality What objects (data/ information/ process) should not be disclosed to unauthorised subjects? Accounting information Funding information Research information/ Proposal/ Project Management Publications Should research assistant have access to accounting information? NO Should researchers and departmental managers have access to all funding information? NO Will it be on an as-needed basis? YES Should Research Services department have access to research results and data in-progress? NO- but they should have access to the status of research Who should have access to the publications? Defined by the research team according to requirements Confidentiality Availability Integrity 16
14 CIA Confidentiality What objects (data/ information/ process) should not be disclosed to unauthorised subjects? Resource Management Compliance Review Other public information? System Administration System Database Who should have access? The Research Service Coordinators Research team, as-needed (by roles or project) Who should have access? Research team and appointed investigators Publicly published research (publication) only Who should have the administrator privileged? Dedicated Research Services Manager only Who should have direct database access? Vendor/ Dedicated Database Administrator with proper segregation of duties and approval 17
15 CIA Integrity Objects retain their veracity and are only intentionally modified by authorised subjects. Accounting Funding Researcher Particulars Proposal Project Management Resources Management Compliance Management Reports Integrity Requirement High High Medium Medium Low Low Medium High Confidentiality Availability Integrity 18
16 CIA Integrity Data consistency with external or internal systems Researchers Particulars Resource Management Information Research Data/ Result (External sponsor liked) Accounting Records Publications Campus Records External Facility Management System External Sponsors Data/ Result Campus ERP Accounting System External Publication Portals Consider: System Interface Real-time synchronisation & heart-beat Automated reconciliation (e.g. day-end) Manual reconciliation reports Streamlined administration process (e.g. staff particulars) 19
17 CIA Availability Authorised subjects are granted timely and uninterrupted access to objects. Data Accounting Medium Printed period report for historical data Funding Medium N/A Researcher Particulars Low Campus records/ peer information Project Management High N/A Publication Low Other publishing portals Resource Management Medium N/A Compliance Medium N/A Management Reports Project Management Information - Pending Tasks Criticality of - Research SystemResults Alternatives - Project Availability Timeline - Status Tracking - Team collaboration Critical for research progress Medium Printed management reports Confidentiality Availability Integrity 20
18 ISRM Identifying Information Asset Objects retain their veracity and are only intentionally modified by authorised subjects. Modules Accounting Funding Information Asset Historical financial data (project and campus-wide research function) Costing data and calculation Budget Salary- [Sensitive] Current sources of fund (Gift/ Trust/ Government) Potential sources of fund- [Sensitive] Fund related contractual requirements (compliance) Fund status and utilisation Identify Information Assets 21
19 ISRM Identifying Information Asset Modules Researcher Information Research Project Management Information Asset Personal data of research teams- [Private] Contacting information Academic background Assessment and appraisal Project Management Project timeline Project tracking Financial data Research Data- [Confidential] Research work-in-progress (WIP) Data and statistics (e.g. medical information of research subject) Research results Business confidential information (e.g. unpatented WIP) Identify Information Assets 22
20 ISRM Identifying Information Asset Modules Publication Management Resource Management Compliance Review Management Reporting Information Asset Public and restricted publications Centralised subscription database Shared research information and statistic Space utilisation Contractual/ regulatory requirements- [Sensitive] Project compliance status Consolidated financial performance and position Project and staff performance assessment Overall research project status tracking Available in both electronic and printed-copies Identify Information Assets 23
21 ISRM Identifying Information Asset - The process (examples) Step 1: The data Step 2: System and media Step 3: Organisation Objective Step 4: Criticality Research Data/ Results Storage: Database, file server In-transit: Interface with external sponsors View: Access by research team Backup: Backup tapes Fulfil contractual requirements (e.g. confidentiality of data) Observe regulation (e.g. privacy of research subjects) In case of breach: -Withdrawal of fund -Loss of competitiveness -Litigation -Damage to reputation Researchers Particular Storage: Database View: Access by administrator and research team Backup: Backup tapes Observe regulatory requirements (Personal Data (Privacy) Ordinance) - Litigation in case of breach Identify Information Assets 24
22 ISRM Risk Assessment Risk Assessment- Assignment of value for potential harm/ loss Quantitative Qualitative $ $ $ $ $ Annualised Loss Expectancy (ALE) Annualised Rate of Occurrence (ARO) Single Loss Expectancy (SLE) Asset Valuation (AV) Exposure Factor (EF) $ $ $ $ $ SLE = AV x EF ALE = SLE x ARO Risk Assessment 25
23 ISRM Risk Assessment- Example Asset Asset Valuation Vulnerabilities & Threats Impact Occurrence ALE Research Data -Withdrawal of fund - Loss of competitive advantage - Litigation - Damage to reputation =$1,000,000 Vulnerabilities: Unencrypted data transfer with external sponsors Threats: Interception of data in-transit Leakage of confidential research data ARO = 0.2 / Year EF = 30% = AV x EF x ARO = $1,000,000 x 30% x 0.2 = $60,000 Quantitative - How much to pay for countermeasure? Avg. = 3.5 Qualitative - How to prioritise for resource allocation? Risk Assessment 26
24 ISRM Security Control Research Data: Quantitative- ALE = $60,000 If control can be implemented with an averaged annual cost below $60,000 to prevent/ detect/ correct the occurrence of leakage of research data, such control can be considered Qualitative- ALE= 3.5 With limited fund in implementing controls to protect the RMS, funds should be allocated to identified assets of higher averaged priority. Administrative Logical Physical Detective Corrective Preventive Security Control 27
25 ISRM Security Control Research Data Protection- Considering Control Implementation Implementing a network-based data leakage prevention system with an annual total cost of $300,000 may not be justified solely in preventing the loss of research data leakage (due to low expected occurrence of such event). Implementing data encryption for all external interfaces with research data transfer is expected to mitigate over 80% of the exposure to research data leakage. The implementation involves an annual cost of $10,000. This control may be considered in mitigating the risk of research data leakage. Implementing a more granular access control mechanism is estimated to cost $8,000 per annum averaged. This control may also be considered together with the data encryption control. Security Control 28
26 ISRM Security Awareness Assuming the a granular access control to research data is to be implemented- Security awareness to both the research team and Research Services administrators should be conducted to cover: Importance of research data Importance of the access control implemented How to design an effective access control according to the project nature Importance of regular access right maintenance and review Security Awareness 29
27 PPT People Required expertise to manage the RMS- Technical and management competence. Additional personnel required for the implementation and operation of RMS - Factored in during the budget preparation Consider users acceptance of the system. Consider rolling out the RMS in phases to build acceptance and to smooth migration Management awareness of the potential difficulties, risk and the importance of management support Regular communication to all relevant parties If PEOPLE are not ready for the new system, should we consider postponing the implementation? People 30
28 PPT Process Vendor selection criteria Security policies Security audit requirements System hardening baseline Third-party service support Change management cycle Patch management process User awareness program Incident management User administration Consider: Availability of such processes Applicability of such processes over the new RMS Requirement of additional process to cater for the implementation of RMS User awareness of the processes Process 31
29 PPT Technology Network access controls (e.g. firewall, IPS, logs ) User access controls (e.g. login mechanism- SSO) Anti-virus on end-user (Research Services & departmental) machines Physical access control to servers and network equipments Specific technical considerations- to help people follow process System configured password configuration requirements (password length, complexity & expiry) Restricted access to RMS by pre-configured IP address Input validation Tech. 32
30 PDCA Act Security improvement plan Review and update of ISMS components, such as policy and procedures. Plan Business objective & requirements System/ user requirements Asset identification Risk assessment Control design and implementation Process documentation/ policies Check Review of effectiveness of existing and new controls Self internal compliance audits Review of risk assessment Do Implementing new controls and processes in phases Conduct user awareness training 33
31 PDCA Act Security improvement plan Review and update of ISMS components, such as policy and procedures. Check Review of effectiveness of existing and new controls Self internal compliance audits Review of risk assessment Plan Business objective & requirements System/ user requirements Asset identification CHECK & ACT Risk assessment Control design and implementation On-going Process documentation/ policies Review and Do Update Implementing new controls and processes in phases Conduct user awareness training 34
32 Conclusion The information security frameworks facilitate the management process in considering the handling of data and implementation of system/ process. Identifying asset Determining security requirement Risk assessment Control evaluation Control implementation Process monitoring and update Availability Confidentiality Act Check Integrity Process Plan Do People Technology Identify Information Assets Risk Assessment Security Control Security Awareness 35
33 Conclusion Suggested Controls: Detective Corrective Preventive Administrative Rotation of administrator duties Management review of access controls Review of IPS, firewall and web application logs Data reconciliation (between RMS, ERP and facility management systems Business continuity plan Disaster recovery plan Separation of duties Technical training for responsible IT personnel Communicated security policy User account administration Logical Network Intrusion Detection System especially for externally exposed hosts (external interface) System logs System integrity check Network Intrusion Prevention System Anti-virus software Granular access control to personal data and research information Data encryption for external interfaces Web-based authentication Anti-virus software Physical Data Centre/ Research Office Camera & alarms Security guards Regular asset count Emergency power supply Physical access control (e.g. swipe cards, biometric locks) to computer facilities Environment controls Regular offsite backup of data 36
34 Q&A? 37
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How to protect sensitive data, challenges & risks Lars Klumpes CISSP Security Strategy Consultant EMEA Disclaimer The following is intended to outline our general product direction.