If Deed and mortgage are recorded concurrently, than deed tax can be collected on fair market minus mortgage amount.

Transcription

1 State of Alabama Required Statement: 67 counties / Judge of Probate "This document prepared by " name, address, phone number. Corporate name required if applicable t specified by statute. Include book & pages and document dates Return to name and address required Grantee / Grantor names and addresses required tary name and expiration required Mortgages require Source of Title with book type listed Subsequent filings should include reference date, book & pages Generally accepted for additional fee Generally accepted for additional fee 3 4 weeks Alabama County Specifics Jefferson County Affidavits must be submitted with all death certificates Mobile County Morgan County Shelby County Tuscaloosa County Fair market value must be stated on all deeds. Deed tax is based on interest being conveyed toward fair market value. Deed tax is paid on the difference between fair market value and the mortgage amount when the fair market amount is higher. If Deed and mortgage are recorded concurrently, than deed tax can be collected on fair market minus mortgage amount. "Source of Title" is required on all documents. All documents must indicate the type of book being recorded or referenced. Documents cannot be recorded concurrently.

2 State of Alaska 34 Recording Districts / State Recorder / Department of Natural Resources Format specified by rule / Penalty fee of $ 50 for non compliance Website: 8 1/2 x 14 maximum size First page: 2" top margin / 1" other margins Other pages: 1" margins Coversheet may be used if margin requirements aren't met to avoid penalty fee 10 point minimum font size Title identifying document must be included District Office Listing: District Recorder Office Address Listings: Fee Structure Grantor/Grantee names and addresses required Return to name and address required Name of the recording office required on all documents All signatures require name to be typed or printed underneath tary certification required printed name Re records require reason listed at top of document Subsequent filings should include reference date, book & pages Generally accepted at no charge Generally accepted at no charge 60 days

3 State of Arizona Required Documents: regarding Real Property acquired during the marriage. 15 counties plus Navajo Nation / Recorder Affidavit of Property Value (DOR Form 82162) or exemption number Exception number (written as letter followed by numeric) must be listed on all pages State of Arizona Department of Revenue Website: Format specified by statute 8 1/2 x 11 or 8 1/2 x 14 maximum size First page: 2" top margin / 1/2" other margins Other pages: 1/2" all margins 10 point minimum font size (Yavapai County required 12 point font for typewritten items) Must be legible for photo duplication Subsequent filings should include reference date, book & pages Include book & pages and document dates Return to name and address required tary stamp or seal is required All signatures require typed or printed name underneath Clarity copies accepted in the following counties: Cochise, Mohave, Pima, Pinal, and Yavapai. Clarity copies require title as follows "For Clarity Purposes" Affidavits whould be separate documents Death certificates required if applicable Re records require reason listed at top of document. Subsequent filings should include reference date, book & pages 3 days 3 weeks Recording Requirements are subject to change at any time without notice. as of 3/10/2010

4 State of Arkansas Required Documents: Required Statement: 75 counties / Circuit and Court Clerk Real Property Tax Affidavit & Revenue Stamps Certificate of Compliance as follows: "I certify under penalty of false swearing that at least the legally correct amount of documentary stamps have been placed on this document." This statement must be signed by the grantee or authorized agent and an address must be included. "This document prepared by " name, address, phone number required on first page "Mail tax statement to" name and address required Format specified by statute 8 1/2 x 11 First page: 2 1/2" top margin / 1/2" other margins Last page: must have 2 1/2" bottom margin Must be legible for photo duplication Title identifying document must be included Include book & pages and document dates Return to name and address required Grantee/Grantor names and addresses required Some counties require self addressed stamped envelope Some counties require a Re recording Amendment. Subsequent filings should include reference date, book & pages Generally accepted for additional fee Generally accepted for additional fee 1 day 1 week Recording Requirements are subject to change at any time without notice. as of 4/23/2010

5 Arkansas County Requirements: n exempt deeds require Stamps to be purchased via Treasurer's office prior to going to the County Recorder. Benton County Include a self addressed stamped envelope. n exempt deeds require Stamps to be purchased via Department of Finance Administration prior to going to Carroll County the County Recorder. Include self addressed stamped envelope. Department of Finance Administration, 105 Spring Street, Berryville, AR (870) n exempt deeds require Stamps to be purchased via Revenue office prior to going to the County Recorder. Craighead County Include a self addressed stamped envelope. Craighead County Revenue Office, 206 South West Drive Suite B, Jonesboro, AR Two recording offices: Eastern District Recording Office in Lake City, and Western District Recording Office in Jonesboro for cities as follows: Eastern District: Black Oak, Caraway, Lake City, and Monette Western District: Bay, Bono, Nrookland, Cash, Egypt, and Jonesboro Will record documents concurrently. Add a note stating: "Insert book and page". Do t Use: "Recorded as Marshall County of Even Date" Lonoke County Miller County Phillips County Pulaski County Sebastian County St. Francis County White County n exempt deeds require Revenue Stamps to be purchased via Assessor's office prior to going to the County Recorder. Check is payable to Department of Finance. Include a self addressed stamped envelope. An Abstractor must be utilized to purchase revenue stamps. n exempt deeds require Revenue Stamps to be purchased via Assessor's office prior to going to the County Recorder. Check is payable to Department of Finance. Include a self addressed stamped envelope. Department of Revenue, 801 East 4th, Texarana, AR (870) n exempt deeds require Stamps to be purchased via Assessor's office prior to going to the County Recorder. Check is payable to Department of Finance. Include a self addressed stamped envelope. Department of Finance Administration, 520 Walnut Street, Helen, AR (870) n exempt deeds require Stamps to be purchased via Assessor's office prior to going to the County Recorder. Check is payable to Department of Finance. Include a self addressed stamped envelope. Miscellaneous Tax Department, 1816 West 7th Street, Room 2240, Little Rock, AR The stamps must be affixed to Deed prior to sending to the County Recorder. n exempt deeds require Stamps to be purchased prior to going to the County Recorder. Include a selfaddressed stamped envelope. Department of Revenue, 804 B West Denver, Greenwood, AR (479) n exempt deeds require Stamps to be purchased via Assessor's office prior to going to the County Recorder. Check is payable to Department of Finance. Include a self addressed stamped envelope. Department of Finance, 2308 rth Washington, Forrest City, AR, (870) n exempt deeds require Stamps to be purchased via Assessor's office prior to going to the County Recorder. Check is payable to Department of Finance. Include a self addressed stamped envelope. Department of Finance, 402 W. Wine, Searcy, AR Recording Requirements are subject to change at any time without notice. as of 4/23/2010

6 State of California County Assessors List: Required Documents: Required Statement: Community Property State 58 counties / County Recorder Preliminary Change of Ownership Report dorado.ca.us/assessor/pdf/pcos.pdf Tax Declaration Statement must be listed immediately under title of document on first page tice of Tax Exemption must be listed immediately under tax declaration statement on first page Format specified / penalty applies for non compliant pages 16 lb white paper minimum All pages must be legible for photo duplication Cover sheet required 8 1/2 x 11 penalty for larger size First page: 2 3" top margin / 5" right hand blank / 1/2" other margins Other ages: 1/2" all margins Requested by name and address must be included in top 3 1/2" left hand margin Return to name and address must be included in top 3 1/2" top margin 10 point font size minimum 9 lines per vertical inch / 22 characters per horizontal inch Tax statement mailing address must be included for all deeds at the bottom of cover sheet Required for all deeds, mortgages, and deeds of trust, and must include parcel number Legal Description must be referenced throughout document as "Exhibit ", and must be labeled as such on the top of the page Must reference previously recorded documents by date, document #, book and page Do not include social security numbers Borrower name and address must be listed on first page of document If mortgage is in trust, the name of the trust must be listed above or below signature Grantor/Grantee name and address must be included on all deeds, deeds of trust and mortgages All signatures must have a printed name underneath Subsequent filings should include reference date, book & pages All documents require all purpose acknowledgement Acknowledgements should only include borrower's name (do not include AKAs, Trustees, etc) tary stamp must clear and legible and should include name, county of business, phone, notary registration number, expiration date and signature. All Affidavits, Mechanic's Liens and tices of Completion must include Jurat. Requests for tice of Default require additional fees whether filed separately or with originals Clarity pages accepted with Clarity Form Re records require reason listed at top of document. Mobile Home Affidavits must be recorded as separate documents prior to the deed being recorded Affidavit of Affixation must be recorded as a rider to the Deed of Trust Relationship between parties is required on all deeds Satisfactions must be titled appropriately (IE: Deed of Trusts must be titled as "Satisfaction of Deed of Trust" Death Certificates must be filed with Affidavit of Death, Preliminary Change of Ownership, and Jurat 3 days 6 weeks Recording Requirements are subject to change at any time without notice. as of 4/23/2010

7 California County Specifics State of California Preliminary Change of Ownership Report dorado.ca.us/assessor/pdf/pcos.pdf IRS Form 709 U.S. Gift (& Generation Skipping Transfer) Tax Return may be required when "gift" is claimed on transfer of real estate. Alameda County Some cities require a transfer tax on deeds, must contact county to verify based on location of property Contra Costa County County Recorder Website Re Records require borrower to re sign and must be re acknowledged Will not record documents concurrently All document riders must be signed by the borrower(s) Requests for tice of Default must be notarized if completed and signed Humboldt County Assignments for Rents may be included in documents for additional fee Fresno County Re Records require affidavit and acknowledgement. Agent can sign for borrower Requests for tice of Default must be notarized if completed and signed Kern County Re Records require affidavit and acknowledgement. Agent can sign for borrower Los Angeles County Mendocino County Modoc County Nevada County Obispo County Placer County Riverside County Sacramento County San Benito County Manufactured Home Affidavit and Power of Attorney must be submitted as riders to deeds, not recorded separately Recorder Main Website Borrower signature is required on the preliminary change of ownership report Re Records require borrower to re sign and must be re acknowledged Assignments for Rents may be included in documents for additional fee Perjury statement must be included and added to page count if clarify pages are submitted Satisfactions of Judgment must be certified by Clerk of the Court prior to recording Borrower signature is required on the preliminary change of ownership report Does not accept stickers on any documents Documents cannot include any attachments (IE: post it notes, etc) Requests for tice of Default must be notarized if completed and signed stickers, corrective tape or liquid is accepted on any documents Assignments for Rents may be included in documents for additional fee Assignments for Rents may be included in documents for additional fee Borrower signature is required on the preliminary change of ownership report Re Records require borrower to re sign and must be re acknowledged d Assignments for Rents may be included in documents for additional fee Does not accept stickers, corrective tape or liquid on any documents Fee Schedule Re Records require borrower to re sign and must be re acknowledged Exempt Deeds must include exemption code typed on the first page of the document Assignments for Rents may be included in documents for additional fee Does not accept stickers, corrective tape or liquid on any documents Will not record assignments concurrently San Bernardino County San Bernardino County Cover Sheet bernardino.ca.us/acr/pdf/cover.pdf Fee Schedule bernardino.ca.us/acr/pdf/feeschedule0109%20.pdf Mobile Home Power of Attorneys and Affixations must be filed as riders to the Deed of Trust (not as separate documents) San Luis County San Diego County San Francisco County San Joaquin County Santa Barbara County Santa Clara County Manufactured Home Affidavit and Power of Attorney must be submitted as riders to deeds, not recorded separately Does not accept documents with stickers Assignments for Rents may be included in documents for additional fee Recording and Filing Fees diego.ca.us/arcc/docs/recfilingfees.pdf San Diego County Cover Sheet diego.ca.us/arcc/docs/covsh.pdf Office of Assessor Recorder Website Transfer Tax Affidavit pdf Claim of Exemption Form Documentary Transfer Tax joaquin.ca.us/recorder/forms.htm Transfer Tax Affidavit "Requested by" name and address must be included on first page of all documents "Mail Tax Statements to: " name and address must be include on the bottom of the first page of all documents Some cities require a transfer tax on deeds, must contact county to verify based on location of property Recording Requirements are subject to change at any time without notice. as of 4/23/2010

8 Siskiyou County Solano County Stanislaus County Tulare County When applicable, the transfer tax should be paid first, otherwise documents will take as long as 6 weeks to be returned "Gift" exemptions must include verbiage that property is "free and clear of liens or encumbrances" Borrower signature is required on the preliminary change of ownership report Re Records require borrower to re sign and must be re acknowledged Assignments for Rents and Fixture Filings may be included in documents for additional fee Assignments for Rents may be included in documents for additional fee Borrower signature is required on the preliminary change of ownership report Requests for tice of Default must be notarized if completed and signed Borrower signature is required on the preliminary change of ownership report Re Records require borrower to re sign and must be re acknowledged Will not record subordinations concurrently Recording Requirements are subject to change at any time without notice. as of 4/23/2010

9 State of Colorado Required Documents: unless a declaration of homestead has been recorded. 63 counties / Clerk Property Transfer Declaration TD1000 or Exemption estate/contracts/01td1000.pdf Format specified by statute 1" top margin Left, right and bottom margins at least 1/2" Required for all deeds, deeds of trust, and mortgages Grantor/Grantee legal and mailing addresses must be on face of all deeds (PO Boxes are insufficient) Return to name and address tary certification requires date, expiration date, printed name with signature and seal or stamp All signatures must include a printed name underneath Subsequent filings should include reference date, book & pages Re records require reason listed at top of document For properties located in 80123, call county for correct recording office. 3 4 weeks City Websites: Aspen Avon Breckenridge Frisco Gypsum Minturn Snowmass Village Telluride Vail Winter Park

10 State of Connecticut 169 towns & cities (no county recording) / Town Clerk Connecticut Department of Revenue Website: Required Documents: Real Estate Conveyance of Tax Return & Allocation Worksheet Format specified by statute margins no less than 3/4" all sides Addresses must in the top left hand of first page Return to name and address must be in the top left hand All deeds and mortgages must also include: section, block, lot or tract Grantee current address must be listed in all deeds All documents must have two witnesses. tary is considered one. All signatures must included a printed name underneath. Corporate title must be printed under signatures. Corporate seal is required. tary certification requires date, expiration date, signature, printed name, and seal or stamp if available Verify recording location by county. Some are recorded in other counties. Some counties require self addressed stamped envelope Two witnesses required Subsequent filings should include reference date, book & pages Re records require reason listed at top of document 1 week 3 months

11 State of Delaware Required Documents: 3 counties / Recorder of Deeds Real Estate Tax Return & Affidavit of Gain & Value Format varies slightly by county 2" bottom margin on last page "Tax Parcel #" (number) must be listed on first page* * New Castle and Sussex must be located in upper right hand corner * Kent County must be located in upper left hand corner "Prepared by" name and address must be 2 lines under tax parcel number Return to name and address All pages must be sequentially numbers (even attachments) 12 point font correction liquid or tape on any documents County tax assessment and parcel ID number are required* * on all docs in New Castle and Sussex County * on deeds, deeds of trust and mortgages in Kent County Addresses for all involved parties must be stated on all deeds tary certification requires name and title printed in dark ink under signature, date, and expiration date All signatures must have a printed name underneath up to 6 weeks Delaware County Specifics Kent County Requires New Property Owner Information Form Kent Count Recorder of Deeds Website: New Property Owner Information Form City of Dover Deed must be stamped by the city Tax Assessor before recording, send self addressed stamped envelope City of Dover, 5 East Reed Street, Dover, DE (303) New Castle County Requires state transfer form and county transfer form (below) New Castle County Recorder of Deeds Website: Affidavit for Realty transfer Tax (county form) castle.de.us/deeds/home/fileuploads/images/forms/new%20castle%20county%20tax%20affidavit.pdf Sussex County Requires state transfer form and county transfer form (below) Sussex County Recorder of Deeds Website: Affidavit for Realty transfer Tax (county form) City of Ocean View Deed must be stamped by the Delaware National Bank before recording, send self addressed stamped envelope Delaware National Bank, DuPont Blvd, Georgetown, DE (302)

12 District of Columbia 1 recording office / Recorder of Deeds Required Documents: Real Property Recordation FP 7/C (ROD 1) Transfer Tax Form FP 7CA (ROD 2) Security Affidavit Class 1 (ROD 21) required for all mortgages Spousal Affidavit ORD (ROD 19) required for adding or removing spouse Parental Affidavit (ROD 20) required for transfers involving parent/child Re Records Certification (ROD 24) required for all re records All forms available on Recorder Website: t specified by statute Fee Structure: Printed name and address of all parties must be above or below all signatures. Self addresses stamped envelope is required Spouse or domestic partner signature is required. Clearly note if unmarried Deeds must be recorded within 30 days of execution Subsequent filings should include reference date, book & pages t accepted t accepted 6 8 months

13 State of Florida Required Statement: 67 counties / Clerk of Circuit Court Broward County = County Administrator Orange County = Comptroller "This document prepared by " with name, address Format specified by statute 8 1/2 x 11 or 8 1/2 x 14 First page: 3" x 3" top right hand margin "This document prepared by" (name) (address) in top left 3" margin Return to (name) and (address) also in top left 3" Required, include parcel number Printed name and address must be included below all signatures. tary certificate must be in black ink only and include stamp or seal Most counties require two witnesses. Printed name must also be included Subsequent filings should include reference date, book & pages Grantee and Grantor names, addresses and marital status required Re records require reason listed at top of document Generally accepted for additional fee, some exceptions apply Generally accepted for additional fee, some exceptions apply Same day 2 weeks Florida County Requirements: Brevard County Penalty and interest for documents not recorded within 30 days of execution Broward County Transmittal Sheet Required Charlotte County Subordinations or Assignments cannot be recorded concurrently Duval County Transmittal Sheet Required Transmittal Sheet Information Nassau County Cover Sheet Required Orange County Checks must be payable to Comptroller Will not Re record certified copies

14 State of Georgia 159 counties / Clerk of Superior Court Required Documents: Electronic Filing Required: Fee Schedule: Real Estate Transfer Tax Declaration Form Specified by statute First page: 3" top margin Name and address of preparer in top left 3" of first page Return to (natural person) name and address in top left 3" of first page Required Grantee address must be included Two witnesses required Foreclosure deeds must be recorded within 90 days tary certification requires expiration date Subsequent filings should include reference date, book & pages Re records require reason listed at top of document Corrective documents require an Affidavit of Correction Generally accepted, exceptions apply Generally accepted, exceptions apply 2 days 2 weeks Georgia County Requirements: DeKalb County Does not allow any type of corrective liquid or tape Rabun County Requires borrower address on the font of the Security Deed This information is intended as a general guideline for administrative purposes only and is not intended as an interpretation of the laws set forth by any state.

15 State of Hawaii Required Documents: Website: All recording done at Bureau of Conveyances via Registrar of Conveyances Conveyance Tax Certification Format specified by statute One sided documents only 8 1/2 x 11 maximum First page should include names/addresses of grantors/grantees, type of documents, and tax map key 3 1/2" top margin, followed by return to address in next 1" Pages must be numbered in sequential order Must be legible for photostatic or electrostatic duplication Coversheet can be used if there is insufficient margin space (available on website above) Fee Schedule: Self addresses stamped envelope is required Names should include middle initial/name when applicable All signatures must include typed, printed, or stamped (not hand written) name and address under signature All signatures must match names in documents and notary certificate exactly All docs require a notary certificate seal Changes to the document require initial by borrower and notary Submit documents in duplicate Corproate name and title must be printed underneath signatures Amendments to documents are required instead of re records Subsequent filings should include reference date, book & pages Re records require reason listed at top of document Certificate of Title number must be listed t accepted t accepted 6 weeks

16 State of Idaho Required Statement: regarding Real Property acquired during the marriage. 44 counties / Clerk and Recorder "This document prepared by " name, address Specified by statute 8 1/2 x 14 maximum First page: 3" top margin / 5" right hand side blank Prepared by name and address required in left hand top 3 1/2" Return to name and address required in left hand top 3 1/2" Original signatures required Must include grantee name and address All documents must be acknowledged tary certificate must include seal. Subsequent filings should include reference date, book & pages Re records require reason listed at top of document Generally accepted with additional fee Generally accepted with additional fee Same day 2 weeks This information is intended as a general guideline for administrative purposes only and is not intended as an interpretation of the laws set forth by any state.

17 State of Illinois Required Documents: 102 counties / Recorder Real Estate Transfer Declaration or Exemption (Form PTAX 203) Certification of Compliance or Certification of Exemption for State of Illinois Anti Predatory Lending NOTE: Exemptions require the following verbiage to be typed in the document. It must be signed and dated by the grantor/grantee or prepared: "Exempt under provisions of Paragraph E, Section Property Tax Code " (exemption code must be added) Required Statement: "This document prepared by" name and address must be listed on first page "Mail Tax Statement to:" name and address must be listed on first page Format specified by statute / penalty for non compliance Minimum 20 lb white paper continuous form or bound pages (no staples, etc) First page: 3" x 5" top right hand corner blank for recording information / all other margins 1/2" Return to name and address in left hand 3 1/2" top margin Other pages: All margins 1/2" n essential notations may be listed in the margins Type written or computer generated Legible size print Black ink (signatures and dates may be in other dark color as long as they are dark enough to reproduce Legible for photo duplication fax copies accepted Do not attach pages in any way (no staples or clips) Do not highlight or use corrective liquid (or tape) on any pages Required for all documents and must include parcel number and street address All signatures require a printed name underneath Grantee name and address required Tax Parcel number must be listed on all documents tary certification with seal or scrawl required Names and addresses for all involved parties must be listed on the first page of the document Re records require reason listed at top of document When applicable, Estoppels Affidavit must be filed as a separate document Death certificates require Deceased Join Tenancy Affidavit to be filed prior to any documents being recorded Many counties have varying other requirements see attached list Same day 2 months Recording Requirements are subject to change at any time without notice. as of 4/23/2010

18 Illinois County Specifics Cook County Requires Grantor/Grantee Affidavit Requires Cook County Transfer Tax Declaration in addition to state Real Estate Transfer Declaration Form All forms available on Cook County Register of Deeds Website: Some cities require tax stamp to be issued prior to recording of deeds. Verify with township before recording any deeds. City of Chicago Real Property Transfer Tax Declaration CTA Portion of Real Estate Property Tax Refund Application City of Chicago Heights Real Estate Transfer Stamp Application Form City of Des Plaines Transfer Stamp Guidelines and Real Estate Transfer Declaration City of Eglin Real Estate Transfer Declaration Village of Hillside Real Estate Transfer Declaration il.org/downloads/forms/realestatetranferdeclarationform.pdf Certificate of Exemption il.org/downloads/forms/exemptionsheet.pdf Village of Melrose Park Exempt Transaction Affidavit Village of Morton Grove Transfer Tax Declaration form DeKalb County DeKalb County Clerk & Recorder Website Requires Plat Act Affidavit act.pdf City of Sycamore Transfer Tax due for properties in this municipality Transfer Tax Application Form Certificate of Exemption 27.htm Dupage County Some cities require tax stamp to be issued prior to recording of deeds. Verify with township before recording any deeds. City of West Chicago Requires Change of Occupancy Inspection Requires Deed Certification Form final.pdf Village of Glendale Heights Real Estate Transfer Stamp Declaration/Exemption Kane County Requires Plat Act Affidavit Knox County requires Form PTAX 203 county tax Lake County Lake County Website forms City of Highwood Ft. Sheridan Subdivision Transfer Fee Declaration City of Lake Forest Real Estate Transfer Tax Application Form Lake and Stephenson Counties City of Freeport Property Transfer Tax Calculation Form Lee County Requires Plat Act Affidavit Recording Requirements are subject to change at any time without notice. as of 4/23/2010

19 Madison County Macoupin County McHenry County Peoria County Ogle County Randolf County Sangamon County Shelby County Tazewell County Vermillion County Requires Plat Act Affidavit Requires Plat Act Affidavit Requires Plat Act Affidavit notary stamp or seal requires, signature and expiration deed is required 09.pdf In the city of Peoria, deeds must go to the Town Clerk first. City form needed Requires Plat Act Affidavit Requires PTAX 203 Requires PTAX 203 and Plat Act Affidavit Requires Plat Act Affidavit Requires PTAX 203 labels on documents are accepted Will County Some cities require tax stamp to be issued prior to recording of deeds. Verify with township before recording any deeds. Village of Romeoville Romeoville Website for Reference Village of Romeoville Sample Clearance Letter Estate Transfer Tax Clearance Letter Sample.pdf Village of Romeoville Certificate of Exemption Estate Transfer Tax Exemption Certificate.pdf Village of Romeoville Real Estate Transfer Tax Refund Form Estate Transfer Tax Refund Form.pdf Williamson County Requires 10 point font are larger Winnebago County Requires Affidavit of Exception to Plat Act for all exempt deeds blue ink except for signatures Recording Requirements are subject to change at any time without notice. as of 4/23/2010

20 State of Indiana Required Documents: Required Statement: 92 counties / Recorder Sales Disclosure Form Sales Disclosure Instructions "This instrument prepared by" (name) The following affirmation statement: "I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security number in this document, unless required by law." This affirmation statement must be included at the end of document. This statement must be signed and include a printed name. Format specified by statute Minimum 20 lb, white paper 8 1/2 x 14 or smaller First page: 2" top and bottom margins, all other margins 1/2" All other pages: 1/2" margins on all sides Typed or computer generated (no continuous form papers) Minimum 10 point font size Black ink required, except signatures All documents must be legible for photo reproduction Include a title with nature of document Must include section, township, range or subdivision and lot Include mortgagor names, books & pages Must contain Grantee address and tax billing address tary certificate require county, stamp or seal as Type, print or stamp name under each signature n originals must have "copy" stamped on first page Some counties require a self addresses stamped envelope All signatures require printed name underneath Parcel number required on all documents All names must match exactly throughout documents Subsequent filings should include reference date, book & pages Re records require reason listed at top of document

21 Manufactured Home Requirements: 1) Mortgage 2) Manufactured Home Affidavit of Affixation 3) Real Property and Manufactured Home Limited Power of Attorney Some counties will accept for an additional fee Some counties will accept for an additional fee 2 days 2 weeks Indiana County Specifics Allen County Documents that contain blue ink are charged a $ 1.00 non standard fee Dearborn County Will on record subordinations and assignments concurrently 15 digit parcel number must be included on the Sales Disclosure Form obtainable online or Hendricks County by calling Key Number must be included on the Sales Disclosure Form. This can be found on the tax Madison County notice, or by calling St. Joseph County Vanderburg County Purchases require inspections 3 days prior to closing. Health Department requires additional property transfer paperwork see the attached link for instructions and forms. Documents being recorded simultaneously must be numbered in the top left hand corner of the documents specifying correct order.

22 State of Iowa Required Documents: Required Statement: 99 counties / Recorder Real Estate Transfer Declaration of Value Real Estate Transfer Groundwater Hazard Statement These forms must be originals and require social security number(s) "Address Tax Statement" followed by name and physical mailing address (PO Boxes are not acceptable) "This document prepared by " with name, address, phone number Format specified by statute 20 lb, white paper 8 1/2 x 11 or 8 1/2 x 14 Black or blue ink 10 point font size and no more than 20 characters per inch First page: 3" top margin, other margins minimum of 3/4" Below the 3" margin on first page, the following information is required: 1) "This document prepared by " with name, address, phone number 2) "Address Tax Statement" followed by name and physical mailing address 3) Return to address 4) Title of document 5) All grantors' names 6) All grantees' names 7) Legal Description including parcel number *If any of this information does not fit on the first page, you will need to include a reference listing the page number that the information can be found. Must be legible for duplication Iowa County Specifics Black Hawk County Polk County Required for all deeds & mortgages, include book & page, and instrument/document number All signatures must include a printed name below the signature tary certification must include county, state, and expiration date Self addresses stamped envelope Subsequent filings should include reference date, book & pages Re records require reason listed at top of document Generally accepted for additional fee Generally accepted for additional fee Same day 2 weeks Will not record documents concurrently All deed forms must be originals with a carbon copy. Coversheet is required, link below

23 State of Kansas Required Documents: 105 counties / Register of Deeds Real Estate Sales Validation Questionnaire Format specified by statute t to exceed legal size (8 1/2 x 14) First page: 3" top margin, 5" right hand side blank. Margin must allow "sufficient space for recording information and certification" / All other sides must be 1" Other pages: 1" margins on all sides 9 point font "Sufficiently legible" for duplication Kansas County Specifics Johnson County Required ; a tax description and property address are insufficient Book & page required, not instrument number Satisfactions require full name and post office address of mortgagor Satisfactions must be filed with the District Court based on property location. Checks are payable to "Clerk of the Court" for appropriate jurisdiction. Call for fees. Conveyances require full name and last known address of person to whom the property is being conveyed. Type or print name under all signatures tary certification with seal and expiration date are required Marital status of individual grantors Some require self addressed stamped envelope Subsequent filings should include reference date, book & pages Re records require reason listed at top of document Generally accepted for additional fee Generally accepted for additional fee 2 days 2 weeks Re File Affidavit and Mortgage Registration Fee Affidavit required for all Re Records FILE_AFFIDAVIT.pdf

24 State of Kentucky Required Statement: 120 counties / Register of Deeds "This document prepared by " with name, address, and signature "Property Tax Bill in care of" name and mailing address Format not specified by statute Must be "crisp, clean, complete and legible" Must be legible for duplication Mark and cross reference all exhibits Title stating nature of document Parcel number required on all documents Deeds require deed book & page Mortgages require mortgage book & page Printed name under each signature tary certification with date of expiration and seal is required Grantee and Grantor addresses Re Records are not accepted. Must be "Original Corrective" document Manufactured Home Requirements: 1) Manufactured Home Limited Power of Attorney 2) Affixation Affidavit Generally accepted for additional fee Generally accepted for additional fee 1 day 2 weeks Kentucky County Specifics: Boone County Requires Group Number on all documents. This is obtained from county. Burlington County Requires Group Number on all documents. This is obtained from county. Campbell County Requires Group Number on all documents. This is obtained from county. Harlan County All deeds and mortgages must be prepared by or signed off by an attorney Kenton County Requires Group and PIN Numbers on all documents. These are obtained from county. This information is intended as a general guideline for administrative purposes only and is not intended as an interpretation of the laws set forth by any state.

25 State of Louisiana Community Property State 64 parishes / Clerk of Court separate offices for deeds and mortgage in Orleans Parish Recorder of Mortgages in Orleans Parish Format specified by statute 2" top margin; 1" side and bottom margins Penalty for font size smaller than 8 point Title is required under the 2" margin Orleans Parrish requires 8 1/2 x 14 faxes are accepted Include municipal number or property address 2 witnesses are required; include printed name beneath signatures Full names, mailing addresses, social ilsecurity numbers, and marital status must be included dfor all parties All signatures must include a printed name tary must include printed name, title, date and seal. tary certifications by Louisiana notaries must include notary certification number, or LA Bar number. be recorded within 15 days of dating. Must include a request, and self addresses stamped envelope if a copy is requested. Louisiana does not return copies automatically Generally accepted for additional fee Generally accepted for additional fee 1 5 days Louisiana Parish Specifics East Baton Rouge: Cover Sheet Required Caddo Parish Cancellation Form Requirements: Request for Cancellation Form and paid note required. Cancellation Memo ACT 169 linked below: Request for Cancellation Release by Obligee of Record Request for Cancellation by Licensed Financial Institute Jefferson Parish Parish Forms available on website below: Orleans Parish Parish Forms available on website below: St. Tammy Parish Parish Forms available on website below:

26 State of Maine Required Documents: 16 counties / Register of Deeds Real Estate Transfer Tax Declaration All documents are required by statute to be "legible for recording" fax copies accepted Must include "adequate description" Book and page must be listed within document Signatures are required on all releases All signatures must include a printed/typed name underneath Name and address of grantee and grantor required tary certification is required and must have a typed name underneath signature Return to name, address and toll free phone number required Re records require reason listed at top of document Generally accepted for additional fee. Generally accepted for additional fee. 2 weeks 2 months This information is intended as a general guideline for administrative purposes only and is not intended as an interpretation of the laws set forth by any state.

27 State of Maryland Required Statement: 23 counties Clerk of Circuit Court Baltimore is an independent city Affidavit of Preparation required for all deeds, mortgages, deeds of trust and modifications certifying that documents were prepared by an attorney, or under an attorney's supervision, or a certification that the documents were prepared by one of the named parties in the document. One of the following forms of certification must be used: 1) "This is to certify that the within instrument has been prepared under the supervision of the undersigned Maryland attorney." This statement must be signed by the attorney, and a printed name must be listed underneath. or 2) "This is to certify that the within instrument has been prepared by a party to the instrument." This statement must be signed by the authorized party and a name must be printed beneath the signature, as "Authorized Agent". Return to name and address must be listed on the bottom of the last page of the instrument Affidavit of Exemption (from licensing and/or taxation) when necessary State Website: Information regarding non resident income tax can be found on the following website. Required Documents: Affidavit of Residence Application for Certificate of Full or Partial Exemption Form MW506AE Maryland n Resident Sale of Real Property Form MW506NRS Land Record Intake Sheet Refinance Affidavit Format specified by statute. Excessive fees for noncompliance White paper 8 1/2 x 11 or 8 1/2 x 14 First page: 3 " top margin / 1" other margins Other pages: 1" all margins 8 point font Black ink Documents may be returned if not considered legible for recording Adequate description necessary on all deeds, deeds of trust and mortgages Include a Principal Residence Statement when necessary All signatures require a typed or printed name above or below Grantor name and mailing must be included on all documents Documents require attorney preparation tary required, seal must contain county of commission Margin notations cannot be used to release mortgages. Re records require reason listed at top of document Extensive varying county requirements, contact municipality for verification of forms Abstractor services are recommended as many counties will not allow mail in recordings

28 Generally accepted at no additional fee Generally accepted in some counties at no additional fee Varies by county Maryland County Specifics Carroll County All changes must be initialed Charles County Requires Application for Certificate of Tax Liens Cecil County Requires Property Transfer Cover Sheet Howard County Requires Howard County Refinance Affidavit Prince George County Requires Prince George County Finance Affidavit 08.pdf

29 State of Massachusetts 14 counties / Register of Deeds Secretary of State in Franklin & Middlesex counties Massachusetts Register of Deeds Listing of all District Offices (including websites and contact information): Required Cover Sheets: Berkshire County Berkshire Middle District Document Cover Sheet Franklin County Franklin County Document Cover Sheet Nantucket County Land Bank Commission Form A Required Information: One of the following must be included If mortgage broker Include: name, post office address, license number; and, if applicable, mortgage loan originator If no mortgage broker " mortgage broker and no loan originator was involved in this transaction" Deeds require Consideration Statement that must include on the following: a) Amount of $ 1.00, b) Amount of more than $ , or c) "For Love and Affection". Format specified by statute Paper must be "sufficient weight to reproduce in registry scanners" 8 1/2 x 14 or 8 1/2 x 11 First page: 3' top margin; right hand 3" blank Return to address in left hand 3 1/2" Some counties require 2" side and bottom margins 10 point font size, minimum Property address must be listed on the first page Derivation clause must include book and page (not instrument number) Address of property and address of residence required to be listed separately If Registered Land, Title number must be included All signatures must be legible. Printed name must be included under all signatures Corporate officers must include corporate title under signature, including notary signature Grantee post office address required tary with expiration date required. Seal is required for out of state notaries. Some counties require self addressed stamped envelope Must be recorded in the correct registry based upon property address Assignments require assignee name and address Titles changes in/out of trust must be signed as trustee and as individual. Book & Page of Trust must be included Do not include social security or driver's license numbers on documents Affidavit of Name Change is used to change name only on title of Deeds Trust Affidavits must be filed as separate recorded documents