Document Authentication Instructions

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1 Document Authentication Instructions Please follow the following instructions and send all required documents listed below: Notarize your documents All non-government issued documents must be notarized by a local notary public, including power of attorney, adoption papers, single status affidavit, etc. Get your documents certified by the Secretary of State s office Send your notarized documents or government issued documents, such as birth/death certificate, marriage certificate, business license, etc, to the Secretary of State s office in the state where the document was issued. The Secretary of State s office will certify your documents for a fee. Check with local Secretary of State s office for instructions. CVSC can also assist you with this process for a fee. Get your documents authenticated by the US Department of State through CVSC Documents issued in certain states must also be authenticated by the US Department of State after certification by the local Secretary of State s office. These states include Washington DC, Delaware, Idaho, Kentucky, Maryland, Montana, Nebraska, North Carolina, North Dakota, South Carolina, South Dakota, Tennessee, Utah, Virginia, West Virginia and Wyoming. CVSC can also help with this process for a fee. Original and photocopy of your documents You must send both the ORIGINAL AND PHOTOCOPY of your documents to CVSC for authentication. Photocopy of your passport or driver s license You must send a photocopy of the applicant s passport or driver s license. If you are authenticating a business license, you must send a copy of the company s legal person s passport or driver s license. Application Form for Authentication or Notarization Fill out the Application Form for Authentication or Notarization. A copy of this form is attached to this application kit for your convenience. Supporting documents The Chinese Embassy/Consulates may request additional supporting documents, which is usually handled on a case-by-case basis. For example, if the authenticated documents have to do with property transfer, you must provide a copy of the property s deed. If and when additional documents are required, CVSC will contact you regarding such request. Document for marriage in China If you are getting married in China, you must have an Affidavit of Single Status notarized and authenticated. A sample copy of the affidavit is attached to this application kit for your convenience.

2 Document Authentication Instructions CVSC Order Form Fill out the attached CVSC Document Authentication Order Form. You must include payment information and provide an address and a day-time phone number where you can be easily reached. Your order will be delayed if you cannot be reached by phone in case we need to contact you with any application issues. Processing Fees: Chinese Embassy Fees: For property or commercial documents $50 per document For civil documents $25 per document Rush Surcharge (1-2 day processing) $30 per document Express Surcharge (2-3 day processing) $20 per document US Department of State Fees Secretary of State Fees $8 per document Varies from state to state CVSC Service Fees: For Chinese Embassy/Consulate authentication $99 for 1 st document $59 for each additional document Rush surcharge (1-2 day processing) Express surcharge (2-3 day processing) $40 per document $20 per document For US Department of State authentication (optional) $60 per document For local Secretary of State certification (optional) $50 per document plus shipping Payment Method: Processing fees can be paid by credit card only. The total charges include all government fees, CVSC service fees and appropriate shipping fees. Government fees and CVSC service fees are listed above, and shipping fees are $29 each way via FedEx overnight delivery. Customer Service: If you need any assistance with your authentication application, please contact us by or by phone at during our normal business hours. For detailed information and to view our Terms & Conditions, please visit

3 Document Authentication Shipping Instructions Your documents must be sent to a designated CVSC office via a secure and traceable courier, such as FedEx, UPS or USPS Express Mail or Certified Mail. DO NOT send important documents through regular mail. State in which the document is issued Colorado, Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, and Wisconsin Designated CVSC Office CVSC Chicago 500 N Michigan Ave, Suite 538 Chicago, IL Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, Oklahoma, and Texas CVSC Houston Richmond Ave, Suite 211 Houston, TX Alaska, California (Northern), Nevada, Oregon, Washington CVSC San Francisco 1610 Post Street, Suite 303 San Francisco, CA Arizona, California (Southern), Hawaii, New Mexico CVSC Los Angeles 3200 Wilshire Blvd., Suite 901 Los Angeles, CA Connecticut, Maine, Massachusetts, New Hampshire New Jersey, New York, Ohio, Pennsylvania, Rhode Island and Vermont CVSC New York 1501 Broadway, 12 th Floor New York, NY All Other States (Documents sent to our Washington DC office must also be authenticated by the US Dept. of State) CVSC Washington DC 2233 Wisconsin Ave NW, Suite 301 Washington, DC 20007

4 Document Authentication Order Form DOCUMENT INFORMATION Need Documents Back By (mm/dd/yy) Expedite My Application with Standard Service Express Service Rush Service Type of Documents Commercial Civil Total Number of Documents MAIN CONTACT INFORMATION (Whom do we contact for this order?) Name Phone Number SERVICE REQUESTED Chinese Embassy Authentication Yes No US Department of State Authentication Yes No Secretary of State Certification Yes No DOCUMENT RETURN METHOD Ship documents to the address below Pick up at CVSC office Name Address Address Phone Number Choose a FedEx Service: $29.00: Overnight $38.00: To AK, HI and PR $38.00: Saturday Delivery $68.00: First Overnight $75.00: International Priority City/State /Zip Country The above address is Business Residential Delivery Option (Residential Only): Deliver Without Signature Signature Required PAYMENT METHOD Card Number Exp. Date Name on Card Billing Address Signature

5 中 华 人 民 共 和 国 驻 外 使 领 馆 公 证 认 证 申 请 表 Application Form of Notarization/Legalization of the Embassy/Consulate of the People s Republic of China 1 个 人 申 请 Applicant (For Individual Use Only) 姓 名 Name 出 生 日 期 Date of Birth 中 文 : English: 年 月 日 DD MM YY 性 别 Gender 身 份 证 件 种 类 Type of ID 身 份 证 件 号 码 Number of ID 男 M 女 F 国 籍 Nationality 出 生 地 点 Place of Birth 职 业 Occupation 代 理 人 姓 名 Name of Agent 中 文 : English: 身 份 证 件 种 类 Type of ID 性 别 Gender 男 M 女 F 身 份 证 件 号 码 Number of ID 国 籍 Nationality 与 申 请 人 关 系 Relationship to the Applicant 2 企 业 及 其 他 组 织 申 请 Applicant (For Company/Organizations Use Only) 企 业 或 其 他 组 织 名 称 Name of Company/Organization 代 理 人 姓 名 Name of Agent 中 文 : English: 与 企 业 / 其 他 组 织 的 关 系 Relationship 身 份 证 件 种 类 Type of ID 身 份 证 件 号 码 Number of ID 3 公 证 认 证 的 内 容 Content of Notarization/ Legalization 4 公 证 认 证 的 使 用 目 的 Purpose of Notarization/ Legalization 5 提 交 材 料 及 申 办 公 证 认 证 的 份 数 Appendix and Copies of Notarization/ Legalization 份 数 Copies 6 申 请 人 / 代 理 人 声 明 Declaration of the Applicant/Agent 我 保 证 以 上 所 填 内 容 真 实 如 有 不 实 之 处, 本 人 愿 承 担 一 切 法 律 责 任 I hereby declare that all the information above is true and correct, for which I shall bear all the legal responsibilities. 申 请 人 / 代 理 人 签 名 : 申 请 日 期 : Signature of Applicant/Agent: Date of Application: 发 证 机 关 专 用 栏 For Official Use Only 接 案 人 接 案 日 期 : 公 ( 认 ) 证 号 : 签 署 人 签 署 日 期 : 注 : 本 申 请 表 必 须 逐 项 填 写 完 整 Note: This form must be filled in item by item without any omission.

6 Affidavit of Single Status Affidavit of Single Status On this date of, I, (name of affiant), residing at (Street and Number, City, State, Zip Code) BEING DULY SWORN DEPOSE AND SAY: I was born on (date, dd/mm/yy) at (city, country) I am a (country) citizen. My passport number is I am a (current occupation). I am employed by (Company Name and Address) I am currently single, have never been married (or was divorced/ widowed on (date), and have never been remarried since that date). I have no direct blood tie or kinship within 3 generations with (name of fiancee/fiance). Signature of the Affiant: Name in Print: (For the Notary Public) Subscribed and sworn to before me by (name of affiant) on this date of.

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