Placement policies and methods. Systems to Manage Experiential Education and Courses. no input from student

Transcription

1 Systems to Manage Experiential Education and Courses Ruth E Nemire, B.S.Ph, Pharm.D. Associate Dean Professional Education and Community Engagement Professor Pharmacy and Health Outcomes Touro College of Pharmacy ruth.nemire@touro.edu x 2115 Goals Provide scenario for scheduling Discuss EE logistic management needs Increase knowledge of software available Provide names of software programs Review ACPE standards relating to EE course and software management Placement policies and methods 1. Administrator selects sites and makes schedule no input from student 2. Administrator selects sites Placements guided by student input and preference for location and type 3. Student selects sites placements guided by administrator input

2 Possible scenario for student assignment Administrator responsible for data Preceptors and administrators review data in system for correctness Preceptor records availability information Students prioritize site/preceptor preference based on availability provided by college Algorithm reviewed/placements assigned Preceptors notified/review placements Students notified of available schedule Timeline- 3-4 months Why Use Software? ACPE Accreditation Standards Tracking (Standard 19) Reporting (Standard 14, Guidelines Appendix C) Assessment (Standard 15) What do you need from a system? Database of records Secure Web based: Easy access (24/7) Meet student expectation for technology Tracking (Standard 19) Reporting (Standard 14,Guidelines Appendix C) Assessment (Standard 15) Reasonable administration cost and fees

3 Experiential Education Course Management Systems may: Manage preceptors, faculty and site information Maintain student records i.e. immunizations, TB tests, background checks, etc. IPPE and APPE selection, scheduling, availability, changes Facilitate communication site, school, student, preceptor Tracking affiliation agreements, site requirements Management reports preceptor, site lists, placements Assessment potential Portfolios, curricular mapping Types of Systems Combination system Paper/PC Excel, Access, Foxpro, Site Select Software developed by School (i.e. Fishbowl-Stanford University, Others- University of Kansas, University of Washington, University of Florida, Nova Southeastern University) Commercial software Systems Software: Many names-same idea Also Known As: Course management systems Internet-based management systems Work force analytic systems Knowledge databases Education management systems

4 Commercial software ComQuip CL E-value (Acquired PEMS 12/2008) Practicum Solutions Rx Preceptor Live Text (??) Features of commercial software Efficient and easy data entry-24/7 (preceptors, faculty, students and administrator) Scheduling parameters-(administrators, preceptors availability, drop/add, review, site change ) Student input (preference placement, print-review schedule) Preceptor input and requirements (paperwork, assignments, student evaluations) Course management (syllabi, evaluations, grades, etc) Tracking and Reporting Tools (accreditation) Assessment (e-portfolios, other) Software Systems Value/Benefits Disadvantage Value to students and preceptors has not been determined. Perceived benefits include: Reduced time to complete logistics task Easy access for preceptors Improved reporting Tracking and assessment new to most programs Cost benefit not established- Convincing administration of need Not all systems user friendly Various levels of comfort with technology Wide cost variances for features that may appear similar

5 ROI Solutions Group: Education Management System ROI Solutions Group P.O. Box Glendale, AZ Has student and preceptor methods for input 24/7 In use currently by 65+ pharmacy schools Newly developed portfolio system-based on ACPE standards, assessment Company has worked with schools to do required specific programming Education Management System pricing Standard EMS Software Package: Administrator WEB and Student / Preceptor WEB components hosted on ROI s s server. $5,500 setup (includes the following) Creating the web site. Install SQL Server table definitions. Loading and configuring base data. Install standard EMS Software to the Web Site. Assist Client in conversion of existing data. Import converted data to EMS Database. Training $4,500 Annual License and Support (ALS) fee. Unlimited number of students 600 minutes of support (cannot be used for training). Comquip Inc.: I.Q.Session CL 24 Hagerty Blvd. Suite 1 West Chester PA, Primarily a course/room scheduler Clinical scheduling is small piece of the program. (2006) Not preceptor friendly (preceptor access limited) Basic reporting Additional HC tracker program- offers some assessment

6 Advanced Informatics, LLC: E-value Advanced Informatics, LLC 10 Second Street NE Suite 300 Minneapolis, MN Experiential Education Course Management Schedule (optimization) Upload documents Portfolio Intervention documentation Curricular Management MedHarbor.com Inc.: Practicum Solutions Swifts Hwy Jefferson City, MO Scheduling program for health care students Student info including photo Import or export data with CSV or ASCII file format Purchase online Rx Insider Ltd: Rx Preceptor Rx Preceptor 1300 Division Rd, Suite 103 West Warwick, Rhode Island Experiential Education Course management Schedule (lottery) Portfolio Curricular Management

7 Conclusion: Consider School or College system in place and leadership expectations Consider Cost (may need to reframe) Review commercial systems and get feedback Review ACPE standards and guidelines Look for a database with preceptors, faculty and students information available 24/7 Need confidential, FERPA, secure Choose system that meets course management needs for EE Conclusion: Choose system that is user friendly and enables access to information and communication Need mechanism for dissemination of information and reporting ACPE requires quality assurance and tracking of preceptors, and faculty look for development and access to that in a system for experiential education May need to reframe cost considerations Future must have: Commercial Systems that offer complete experiential education course management not just scheduling and report software.