Collection Finding Aid

Transcription

1 Providence Yakima Medical Center (Yakima, Washington) records Collection Finding Aid Contents Overview of Records... 3 Historical Note... 3 Administrative Information... 5 Box and Folder List Religious Community... 7 History... 7 Chronicles Histories Local Religious Community... 7 Administration... 8 Provincial Administration Administrator Lay Advisory Board Finances... 8 Reports... 9 Legal... 9 Property... 9 Personnel Sisters Administrators Medical Staff Employees Departments, Programs & Services Publications Newsletters Calendars Subjects News clippings Scrapbooks Sacramental Records Providence Yakima Medical Center, Administrative Division Administrator Associate Administrator, Patient Services Assistant Administrator, Patient Care Services Administrative Council General Division Files Human Resources Finance Property Programs and Services Providence Yakima Medical Center, Patient Care Services Division... 17

2 Nursing Directors Nursing Units General Division Files Patient Care Services Council (formerly Nursing Council) St. Elizabeth School of Nursing Administration Nursing Associations and Standardization Bodies Academics Students St. Elizabeth Foundation Board of Directors Executive Director Committees Events Auxiliary Board of Directors Alice Miller Guild Bea Noel Guild Children s Guild Our Lady of Providence Guild St. Gerard s Guild Terrace Heights Guild General th Ave SW Seattle, Washington archives@providence.org

3 Providence Yakima Medical Center, Yakima, Washington 3 OVERVIEW OF RECORDS Repository: Providence Archives, Mother Joseph Province, Seattle, Washington Creator: Sisters of Providence, Mother Joseph Province; Providence Yakima Medical Center s (formerly St. Elizabeth Hospital) major divisions and bodies Record Group Name: Providence Yakima Medical Center, Yakima, Washington Record Group Number: 80 Dates: Scope and Content: Records created, received, and collected by the religious community of the Sisters of Providence, Mother Joseph Province (Sacred Heart Province prior to 2000), and by divisions and entities within St. Elizabeth Hospital. The hospital was established in August 1891 as a sponsored ministry of the religious community. In the early 1970s it came under the management of the Sisters of Providence healthcare corporation that became Providence Health System (PHS). Renamed Providence Yakima Medical Center (PYMC) in September 1994 it became headquarters of the area s integrated delivery network named Central Washington Service Area (CWSA). It was sold to Health Management Associates, Inc., of Naples, Florida, on August 15, Extent: Approximate cu. ft.; 88 document cases, 3 oversize boxes HISTORICAL NOTE St. Elizabeth Hospital, the original name of Providence Yakima Medical Center, was founded in response to a request made in 1891 by North Yakima pastor Fr. Victor Garrand, S.J., and Dr. T.B. Gunn of the U.S. Reclamation Service to Mother Peter Alcantara, provincial superior of the Sisters of Providence, Sacred Heart Province. Yakima Valley settlers were prone to contagious diseases, such as typhoid fever, that were effects of the growing agricultural industry and use of irrigation systems. The petition was to undertake care of sick government workers as well as the town s residents. After inspecting the area and securing a house to serve as a hospital, Mother Peter Alcantara, S.P., appointed Sister Joseph Hercule, S.P., as local superior, and Sister John the Evangelist, S.P., as assistant and councilor. They took possession of a seven-room house on August 17, 1891 on the north side of Yakima Avenue, between 4th Street and Naches Avenue. The first hospital in the valley was named after St. Elizabeth of Hungary, patron saint of nursing and charity, and a principal patron of the religious community. The first patient, suffering from fever, was admitted on August 25; the first surgery, a leg amputation performed by Dr. Gunn on a kitchen table, occurred on December 12. The following year the hospital moved to a building adjacent to St. Joseph Academy, with capacity for 25 patients. (Sixteen years prior, the religious community founded the academy in Yakima City, now Union Gap. It had moved by 1891 to North Yakima which became present-day city of Yakima.) Two additions to this building were made within ten years. A new wing, completed in 1902, housed a modern operating room, sterilization equipment and more beds. During outbreaks of typhoid fever, large house tents were installed around the building to serve as wards. The hospital soon acquired ownership of the entire block. Lots in a nearby Catholic cemetery were also purchased for deceased indigent patients. Following population growth westward of the city, the hospital relocated to Capitol Hill. A brick and stone structure, five stories high, opened on February 1, Among the facilities and services developed at this site in succeeding years were the first bacteriological laboratory, men s, women s and children s wards, delivery room and nursery, surgery wing, chapel, and living and work amenities for sisters, nurses and medical staff. A separate building was utilized as a tuberculosis sanitarium. The end of the First World War brought the Spanish influenza epidemic to Yakima Valley with the first cases appearing in October A temporary hospital was installed at the Episcopalian Manse that admitted a total of 400. The early 1920s ushered in standardization at the hospital. It met requirements by the American Col-

4 Providence Yakima Medical Center, Yakima, Washington 4 lege of Surgeons that included medical staff incorporation and creation of laboratory services and a medical records department. Physicians donated the first X-ray equipment in Polio first struck the region in mid-1934 sickening many infants. With community help, an Iron Lung and infant respirator were purchased. A children s hospital building was added in During this decade, St. Elizabeth s was designated as the city s emergency hospital and was paid by the city for services to low-income car-accident victims. The hospital was accepted as a member of the American Hospital Association in During the World War II years there were acute shortages of doctors and nurses, necessitating recruitment of Red Cross volunteers as aides. A blood plasma bank also resulted from the war effort. In July 1946, a three-story wing was added to the structure. A geriatric unit was established in 1954, the beginning of nursing home care at the hospital. St. Elizabeth s Lay Advisory Board was organized in On April 17, 1967, a newly constructed building was dedicated. The 1960s-1970s saw the arrival of a nuclear medicine laboratory, a coronary care unit, a dialysis unit, and home health care services. However, in 1973 obstetrical services were discontinued due to conflicts on moral and legal grounds with reproductive rights as well as economic pressures. The first open heart surgery in Central Washington took place in That achievement would result in the emergence of Heart Care Center in succeeding years. The 1980s was the start for programs such as hospice, comprehensive rehabilitation, same-day surgery, occupational health, sleep disorders, women s health and magnetic resonance imaging. It was also a period when much progress in cancer care and pain control took place. In 1981 the hospital was renamed St. Elizabeth Medical Center. The first lay administrator, John R. Long, was appointed in He and other hospital and corporate executives initiated acquisition of Central Memorial Hospital in Toppenish, which later became Providence Toppenish Hospital. Two major expansions happened in the early 1990s: the Medical Office Building (11th & Walnut Sts.) and the North Wing expansion (Centennial Tower). The latter added three new floors for inpatient care and for the Family Maternity Center which brought back obstetrical medicine and opened the region s first single-room maternity care service. A residency training program in family medicine was created in 1990, co-sponsored by Yakima Valley Memorial Hospital. A skilled nursing unit started in 1993 that provided transitional care. In line with integration of health care delivery services, Central Washington Service Area (CWSA) was created in 1994 as part of the Washington/Alaska Region of Providence Health System (PHS). St. Elizabeth s was renamed Providence Yakima Medical Center, now headed by the service area s chief executive officer. On August 15, 2003 the health system sold CWSA, which included the Yakima and Toppenish facilities, home health and hospice, and clinics, to Health Management Associates, Inc., of Naples, Florida. The reasons were CWSA s losses in previous years, its high debt, and PHS s limited financial resources. The last chief executive was Earl Christison. St. Elizabeth School of Nursing The School of Nursing was established in 1907 with seven women admitted during the year and housed in the hospital. The first director was Sister Benjamin, S.P. In 1929 a three-story building that accommodated classrooms and housing for 100 students opened. The hospital and school served as a training site for the U.S. army reserve beginning in 1918, as well as for the cadet corps in the 1940s. The mid-20th century saw increasing professionalization and standardization of nursing education. The school became fully accredited by the National League for Nursing Accrediting Service in The advent of nursing as a degree program and consolidation of the region s nursing educa-

5 Providence Yakima Medical Center, Yakima, Washington 5 tion meant the end for the School of Nursing. On October 29, 1971, the last student completed the program. A total of 1085 students had graduated from the school since its inception. ARRANGEMENT Record group 80 documents the history, activities, administration, operations, and personnel of the health care institution and local religious community attached to it. The collection as a whole covers the years It is divided into record subgroups according to provenance and custodial history: 80.1 Religious Community; 80.2 PYMC Administration Division; 80.3 PYMC Patient Care Services Division; 80.4 School of Nursing; 80.5 St. Elizabeth Foundation; 80.6 Auxiliary. The provenance for subgroup 80.1 can be traced to multiple record creators and collectors, namely: provincial administration, sister-administrators, the local (religious) community, and individual sisters. The term Religious Community is here used to identify the common source of records. Arrangement therefore does not reflect original order of the records. The collecting process for 80.1 was gradual and incremental and ranged from single items to larger file sets. These deposits and accessions were incorporated into a collection that subsequently came under the responsibility of Providence Archives. In contrast subgroups 80.2 through 80.6 each have discrete provenance with intact or restored original order. The majority of these records were transferred in bulk directly from the facility soon after its sale. The bulk of records dates from the 1960s to ADMINISTRATIVE INFORMATION Restrictions: Providence Archives is a private repository. Access to some records is at the discretion of the archivist. Preferred Citation: [Title of cited item]. [Series Name]. Providence Yakima Medical Center, Yakima, Washington. Record Group 80.. Acquisition Information: Record subgroup 80.1 is the original collection for St. Elizabeth Hospital created in the Archives through accessions over the years. The historical materials were transferred to the Archives as sisters left administrative positions. Majority of records in subgroups were stored in the attic of St. Elizabeth Hall. The accessions, consisting of paper records, photographs and artifacts, can be found under the following accession numbers: , , , , , , , , , , , , , , , , , , , , Related Record Groups and Other Collections: The following record groups also contain records or information relating to this collection: Provincial Administration records, Sister Personnel records, the history reference book collection, Central Washington Service Area and Washington Region records, and Providence Toppenish Hospital records. A collection of CWSA s inactive records from the mid-1990s-2003, have been accessioned and remain unprocessed. It is currently stored off-site in care of the System Office, Records Center (see accession no ). The Records Center also holds more recent inactive records of the corporate offices interactions with the hospital. Inactive records are subject to retention and disposition schedules.

6 Providence Yakima Medical Center, Yakima, Washington 6 The processed photograph collection is inventoried and arranged on the series-level. Notable and highly used photographs are entered in the photograph catalog database. Artifacts are held at the Seattle and Spokane repositories. Processing Information: Records arranged and described by J. Norman Dizon, Associate Archivist; completed on February 5, Last edited May 12, 2015.

7 Providence Yakima Medical Center, Yakima, Washington 7 BOX AND FOLDER LIST 80.1 RELIGIOUS COMMUNITY The earliest records relating to the hospital are found in this subgroup and document a wide range of areas: administration, operation, religious life, personnel, properties, patients, and services. History History series holds a complete set of chronicles up to Post-1995 chronicles are found in Central Washington Service Area records. Chronicles provide concise, authoritative, sometimes subjective, annual narratives of the hospital s and local religious house s activities, as well as financial, statistical and personnel information. From 1891 to 1933, entries are handwritten in French. Included are chronicle translations, summaries and excerpts by Sister Dorothy Lentz, S.P. Published and unpublished histories can be found in this series, notably Sister Anna Clare Duggar s history, with footnotes, citations, photographs and maps. Chronicles 1 1 Chronicles, Chronicles, Chronicles, Chronicles, Chronicles, (set 2) 2 3 Chronicles, 1991, 1993 (set 2) 2 4 Chronicle translations, Sr. Dorothy Lentz, Histories General, St. Elizabeth Hospital, Yakima, Washington, by Sr. Anna Clare Duggar, History and Development of St. Elizabeth Hospital by Sr. Ruth Ann Agopsowicz, Diocese of Yakima, Cornerstone, 1913, 1966 Local Religious Community Local Religious Community series concerns governance of the convent (local community) and religious life of its resident sisters. The series contains proces verbal (reports of the regular official visitation of the provincial superior, superior general, or their representatives), provincial superior correspondence, quinquennial reports (questionnaires concerning the religious discipline of the local community), renewal of religious vows, diocesan and other correspondence. The bound correspondence volume deals with matters provincial, financial, religious, as well as hospital administration (see also related series in 80.2). 4 1 Proces Verbal : Local Superior, Proces Verbal : Provincial, Horariums and Lauds, Quinquennial Reports, 1946, Renewal of Annual Vows, Correspondence (bound volume), Correspondence,

8 Providence Yakima Medical Center, Yakima, Washington Diocese of Seattle, Diocese of Yakima, s Administration Administration series contains records relating to management and operations of the hospital. The Provincial Administration subseries holds records formerly kept by the provincial superior and council as overseers of the hospital. The Administrator subseries is a set of correspondence originating from the superior of the hospital. The Lay Advisory Board subseries contains records of the group of Yakima community members, founded in 1957, who counseled and advocated for the hospital. Its name changed to St. Elizabeth Hospital Community Board in Provincial Administration Provincial Administration : Correspondence, Administrator Administrator : Correspondence, Lay Advisory Board Lay Advisory Board : Minutes, Lay Advisory Board : General, Organizational Charts (see also OS-1 below), Mission, Goals and Objectives, U.S. Government Regulations, OS-1 1 Organizational Chart, 1962 Finances The Finances series includes Acts of Council records (local and provincial), accounting ledgers, financial reports, loans and donations. Deliberations of the Local Council and the Provincial Council are records of monthly meetings in which financial account books are reviewed and expense proposals are stated. Deliberations by the local house were submitted to the Provincial Council for approval and, occasionally, to the General Council in Montreal, Quebec. Thus Deliberations of the Local Council are re-recorded in Deliberations of the Provincial Council. Summary Expense and Receipt Ledgers are by month and year. 9 1 Acts of Council : Deliberations of the Local and Provincial Councils, Acts of Council : Deliberations of the Local Council, Acts of Council : Deliberations of the Local Council, Acts of Council : Deliberations of the Provincial Council, Acts of Council : Approbations of the Provincial and General Councils, Summary Expense Ledger (see also OS-1 below), Summary Receipt Ledger (see also OS-1 below), Donors and Benefactors, Loans, Financial Reports: Auditors, Financial Reports: Annual Audit for the Official Visit, Financial Reports: General Accounting,

9 Providence Yakima Medical Center, Yakima, Washington Financial Reports: Other, OS-1 2 Summary Expense Ledger, OS-1 3 Summary Receipt Ledger, Reports The Reports series is composed largely of the combined Personnel and Works Reports and Annual/ Semi-Annual Statement of Accounts, collected from 1893 to 1953 ( reports are printed in French). A duplicate set is the provincialate s record as submitted by the local house. The volume for the hospital record also contains correspondence, insurance reports, and reports to the Sacred Congregation of Religious. The reports provide valuable summary statistics on personnel, patients, and nursing students, and financial statements on assets, liabilities, receipts, expenses, and charitable giving. They complement other series such as History, Local Religious Community, Finances, and Patient Records. Another authoritative and regularly generated series of reports is the subseries State Board of Health Annual Report Personnel and Works, Annual and Semi-Annual Statement of Accounts (hospital record), Personnel and Works, Annual and Semi-Annual Statement of Accounts (provincial record), Personnel and Works, Annual Statement Guidelines, State Board of Health Annual Report, 1913, Public Opinion Study, Public Opinion Study, Public Opinion Study, Public Opinion Study, Qualitative Research Report and Strategic Recommendations, General, Legal The Legal record series is comprised primarily of records that were kept in the common safe, also known as the three-key box (each key held by three different sisters). The common safe was used to store highly important and confidential documents, vital records of the hospital. They mostly relate to property and personnel matters. Contents of the common safe were added to or removed in the course of time. The documents here are numbered but no index exists Construction Agreements, 1944, Deeds, Loan and Trust Agreements, Professional Services Agreements, Real Estate Sale and Use Agreements, Legal : General, Property The Property series is comprised of records relating to the hospital s real estate holdings and building design and construction. The subseries Grant County Land and Hanford Atomic Energy Commission Project relates to the sale of the hospital s Wahluke Slope property and negotiations with the U.S. federal government.

10 Providence Yakima Medical Center, Yakima, Washington Architectural Drawings (see also OS-1 below), 1962, c. 1990s 15 2 Correspondence, Finances, 1914, Floor Plans, c Grant County Land and Hanford-Atomic Energy Commission Project, Master Plan, Newsclippings, OS-1 4 Architectural Drawings, 1956 Personnel The Personnel series consists of records relating to appointments, assignments, hirings, and service durations of sisters, administrators, staff physicians, and lay employees. Sisters 16 1 Lists, Appointments, News clippings, General, Administrators 16 5 Lists, Appointments and Resignations, Missioning Ceremonies, Speeches and Presentations, News clippings, Medical Staff By-Laws, Correspondence, Rosters, Memorabilia, News clippings, Employees News clippings, General, Departments, Programs & Services In Departments, Programs and Services are records of various administrative, clinical, specialty, patient, and staff services provided by the hospital. Subseries terms used here are topical and not necessarily the official departmental designations Community Relations and Marketing, Coronary/Heart Care, Development, Dietary and Nutrition, Education (Nursing), Emergency Care,

11 Providence Yakima Medical Center, Yakima, Washington Health Information and Promotion, Home Health Care, Hospice, Maternity, Pediatrics and Child Health, Medical Records, c Nursing, Oncology Care, Pastoral Care, Patient and Visitor Information, Personnel, Pharmacy, c. 1969, Rehabilitation, s 21 9 Senior Care, Surgery, Volunteer Services, Depts., Programs and Services : Other, Publications The Publications series contains edited and printed works by the hospital or its programs. The bulk of the series was produced by the public relations and marketing offices as the institutional organs or periodicals (item-level inventories available). The Calendars subseries contain wall calendars used for promotional purposes. Newsletters Hypo, Hypo, Hypo, The Call Light, Caring (see also OS-2 below), Communiqué, Lifeline, Physician Focus, Privilege, Providence Page, The Umbrella, OS-2 1 Caring, OS More Choices, OS-2 5 New Choices, Calendars Calendars, Subjects Arrangement of Subjects series is by topic or record type Anniversaries, 50th Year (Golden Jubilee), Anniversaries, 75th Year (Diamond Jubilee), Anniversaries, 90th Year, Anniversaries, 100th Year (Centennial),

12 Providence Yakima Medical Center, Yakima, Washington Blessings and Dedications, New Building, 1914 OS-1 5 Blessings and Dedications, New Building and Diamond Jubilee, Blessings and Dedications, North Wing, Blessings and Dedications, Providence Medical Plaza, Boycott of California lettuce and table grapes, Hospital Name Changes, 1981, Memorabilia, Mother Joseph Events, Mount St. Helen s Eruption, Polio Sale to Health Management Associates, Inc., Spanish Influenza Epidemic (1918), Stationery, Yakima Regional Medical Center News clippings News clippings series contains clipped articles from local newspapers, magazines, or hospital newsletters. The majority of news clippings are from the mid-1970s and on. They originated from a news clipping service hired by public relations officers from the corporate office News clippings, News clippings, News clippings, OS-2 6 Yakima Herald-Republic series on St. Elizabeth Hospital s approach to the dying patient and his family, by Mike Murphy, Sept. 2-6, 1979 Scrapbooks Scrapbooks are volumes of blank pages containing photographs, documents, clippings, and memorabilia often chronologically arranged. The series documents the life of the hospital, religious community, church, as well as local and world affairs. Some volumes contain correspondence, reports and other official records. The Sisters Scrapbooks belonged to the local religious house, formerly referred to as the convent. Box Vol. Title - 1 Sisters Scrapbook, Sisters Scrapbook, Sisters Scrapbook, Sisters Scrapbook, Sisters Scrapbook, Sisters Scrapbook, Sisters Scrapbook, Planning, Moving, and Dedication of New St. Elizabeth Hospital, History of St. Elizabeth Hospital, Development Program, Auxiliary, Public Relations Department, Lanette Rae Meyer, School of Nursing, (PDF file only; see record for Ac cession ) Sacramental Records Sacramental Records series hold records created by the Catholic priest chaplain assigned to the

13 Providence Yakima Medical Center, Yakima, Washington 13 hospital and/or the pastoral care department responsible for administering church sacraments such as baptisms, confirmations, anointing of the sick, and last rites (Extreme Unction). Registers contain patient information such as name, date sacrament received, name of minister, parents or witnesses names, and related information. 1 1 Extreme Unction/Last Blessing and Baptismal Register, Baptismal Register, Baptismal Register, Baptismal Register (indexed), Baptismal Register (indexed), Combined Sacramental Register, Confirmation Register, Confirmation Register (indexed), , Sick Call Register (indexed), PROVIDENCE YAKIMA MEDICAL CENTER, ADMINISTRATIVE DIVISION This subgroup contains records of the hospital administrator or chief executive officer, associate and assistant administrators, and the administrative council. The division handled top-level decisionmaking, policy creation, planning, corporate relations, governmental and regulatory agency relations, facility expansion, human resource initiatives, labor union matters, finances, and oversight over hospital and clinical services. The bulk of this subgroup ends in 1995 when a major restructuring of administration among health system facilities occurred in line with an integrated delivery system. The restructuring lead to the creation of a new organizational entity called Central Washington Service Area, under Providence Health System s Washington Region. The subgroup is closely related to 80.1, especially the Administration series. Administrator The Administrator series consists of records of the highest ranking officer in the hospital. The bulk is a collection of correspondence and other records by John R. Long, the first lay administrator, arranged chronologically. Succeeding administrators chronological files had not been retained at the medical center. Records related to their administration can be found in other series in the 80.2 subgroup. Documentation of the 1985 acquisition of Central Memorial Hospital in Toppenish, later to become Providence Toppenish Hospital, can be found in this series John R. Long, May 1983-May John R. Long, June 1984-June John R. Long, July 1985-Sept Mark Dundon (interim), Oct Jan Karin Dufault, S.P., Margarita Acosta, S.P., Barbara Hood, 1994 Associate Administrator, Patient Services The Associate Administrator, Patient Services, series are records from John R. Long s tenure as associate administrator to Sister Charlotte Van Dyke, S.P. This preceded his term as administrator (see Series 1: Administrator). Chronologically arranged. Box Folder Title

14 Providence Yakima Medical Center, Yakima, Washington Correspondence, Correspondence, Reports, Assistant Administrator, Patient Care Services In the series Assistant Administrator for Patient Care Services are records of the nurse administrators responsible for nursing units and nursing council (see subgroup 80.3). The Administrative Assistant series are records from the Assistant Administrator s assistant who shared with her key nursing management duties. The Data Processing Task Force subseries documents a hospital-wide computer automation project. The Nursing Study, commissioned by administration and conducted by the Washington State Hospital Association, documents the analysis of nursing activities and development of a staffing guidance system. The series also shows the involvement of the assistant administrator in labor union negotiations, regulatory affairs and nursing professional development. (See also 80.3) 6 1 Administrative Assistant (Donna Foth, R.N.), Correspondence, Minutes, Reports, Data Processing Task Force, Nursing Study, Registered Nurses Contract Negotiations, Short-Stay Task Force, Washington State Nursing Licensing Regulations, Yakima Valley Nurse Leadership Task Force, Administrative Council The Administrative Council series consists of records relating to the group comprised of the administrator and assistant administrators responsible for key functions in hospital operations. The bulk of this series is composed of minutes from the council s meetings. From 1988, instead of minutes, meetings are recorded as Personal Management Interviews which are summary lists of assignments, actions and decisions of the council with supporting documents. Minutes resume in Matters about Providence Toppenish Hospital are also found in this series Minutes, Minutes, Personal Management Interviews, Personal Management Interviews, Minutes, Reports, Retreat, 1990 General Division Files The General Division Files are records organized by subject (e.g. Health Care Reform) and by record type (e.g. Directories, Surveys). Records were primarily created by the administrator and the assistant administrators (administrative council). They document matters of hospital administration, as well as relationships with the Seattle Corporate Office and with local, state and regional agencies and organizations. The last two folders in this series are from collaboration discussions with Yakima Valley Memorial Hospital that occured between 1993 and There are two files that are closely related, one belonging to Peter Bigelow, Vice President of Health Care Operations-Washington, and the other

15 Providence Yakima Medical Center, Yakima, Washington 15 belonging to Dona Taylor, SP, President of Providence Health System. Both files were received in the same accession and contain some overlapping materials but point to the scope of those involved in the collaboration discussions American Red Cross, Certificates, Committee and Task Force Minutes, Corporate Challenge, Directories, Ethics, Health Care Reform, Hospital Operational and Performance Evaluation, Joint Commission on Accreditation of Hospitals, Joint Commission on Accreditation of Healthcare Organizations, Leadership 2000 Series, Leadership Yakima Health Day, Market Competition Profile, Master Plans, Medicaid, Medical Center and Departmental Goals and Objectives, Organizational Charts, Policies and Procedures, Planning and Marketing Committee, Providence Toppenish Hospital (Central Memorial Community Hospital), Sisters of Providence Health System, Corporate Office, Governing Board Reports Sisters of Providence Health System, Corporate Office, Legal Affairs, Social Accountability, Strategic Planning, Surveys, Utilization Review Committee, Valley Imaging Partnership, Washington Health Network/Sound Health, Washington State, Department of Health, Washington State Professional Standards Review Organization, Yakima Emergency Physicians, a 1 Yakima Valley Memorial Hospital Collaboration, (Peter Bigelow s file) 19a 2 Yakima Valley Memorial Hospital Collaboration, (Sister Dona Taylor s file) Human Resources The Human Resources series constitutes records from the Administration Division that relate to hospital personnel issues such as labor market conditions and employee recruitment, compensation, retention, education, evaluation and supervision. This series is not from the human resources department, although it may consist of records sent to or received from that department Benefit Plans, Employee Reduction Plans, Intercollegiate Center for Nursing Education, Job Evaluation Program,

16 Providence Yakima Medical Center, Yakima, Washington Medical Personnel List, Nurse Shortage, Performance Evaluation Workshop, Physician Assistant Training Program (Medex Northwest), Physician Recruitment, Quality of Work Life Employee Survey, Supervisor s Guide, 1990 Finance The Finance series contains records reflecting the financial state of the institution. Many of the records were produced by hospital finance officers and submitted to the administrator s office. The Budget Reviews hold budgetary meeting minutes and include institutional and departmental goals and objectives. Monthly Management Reports are summary departmental revenue and expense reports. End-of-year, 12-month cumulative reports are preserved here Budget Manual, Budget Reviews, 1980, 1986, Business Office, Cost Finding Summaries, Data Quality Review, General, Insurance, Monthly Management Reports (end-of-year), Property The Property series holds records relating to facility planning, designing, construction, as well as real estate acquisitions. Two major construction projects that occurred in the early 1990s are recorded in Medical Office Building (11th and Walnut Sts.) and North Wing Expansion (Centennial Tower). Architectural Drawings contain floor plans of the addition to and alterations of facility wings, nursing unit cores, departments, and the nursing school Facilities Master Plan, Helistop (see also OS-3 below), Medical Office Building (S. 10th Ave.) see also OS-1 below, Medical Office Building (11th and Walnut Sts.), North Wing Expansion (Centennial Tower), Real Estate Purchase Agreements, OS-1, OS-3 Architectural Drawings, Programs and Services Records in Programs and Services relate to various hospital and clinical services toward the care of patients. Many of the subseries document the creation of new programs such as those under Family Practice Residency, Home Health, Hospice, Same-Day Surgery, Rehabilitation and Skilled Nursing Facility. In Heart Services can be found the growth of cardiovascular services that has made the medical center a leader in the region. There is substantial documentation regarding care for pregnant mothers and infants in Family Maternity Center, Maternal-Child Health, Obstetrical Services, Women and Family Programs. This series is not from the respective department per se, although it may consist of records sent to or received from the departments themselves.

17 Providence Yakima Medical Center, Yakima, Washington Anesthesia Department, Clinical Laboratory Consolidation, Emergency Department, Family Maternity Center (see also OS-1), Family Practice Department: C-Section Privileging, Family Practice Residency, Family Practice Residency, Family Practice Residency, Heart Services, Home Care, Home Health, Hospice, Lithotripsy, Maternal-Child Health, Obstetrical Services, Oncology Care, Pastoral Care, Pathology Lab, Sequential Multiple Analysis plus Computer (SMAC), Radiology, Rehabilitation, Same-Day Surgery, Skilled-Nursing Facility, Volunteer Services and Guilds, Women and Family Programs Task Force, Women and Family Center Business Plan, PROVIDENCE YAKIMA MEDICAL CENTER, PATIENT CARE SERVICES DIVISION This subgroup contains records of the division that provided nursing and patient care services. The division had been the medical center s largest in terms of staff and range of services. It continually faced labor shortages. The subgroup consists of records of nursing unit directors, unit meetings, and general division activities. Nursing Directors Nursing Directors series holds records belonging to assistant directors responsible for their respective units. They report to the Assistant Administrator for Patient Care Services (see also 80.2, series 3). The subseries include memoranda, correspondence, minutes, reports, policies, guidelines, and task forces and committee records. 1 1 Assistant Director, Acute Care, Assistant Director, Critical Care, Assistant Director, In-Patient Care, Assistant Director, Staff Support Services, Assistant Director, Surgical Services, 1985 Nursing Units Nursing Units series consists of unit meeting minutes with attached supporting and supplementary documents. The series documents activities and concerns within units as well as the impact of man-

18 Providence Yakima Medical Center, Yakima, Washington 18 agement actions on nurses. 2 1 Critical/Intensive Care (1-South/2-Center), Critical/Intensive/Semi-Intensive Care (2-Center), General Medicine (4-North/4-Center), General Medicine (3-Center), Special/Intensive Care (2-South), General Division Files General Division Files are miscellaneous files relating to division-wide work and activities Division Meeting Minutes, Division Meeting Mintues, Brochures, 1975, Correspondence, , 1992, Patient Acuity Committee Minutes, Rehabilitation Remodel Project, Reports, , Same-Day Surgery Remodel Project, Patient Care Services Council (formerly Nursing Council) Patient Care Services Council records are meeting minutes of the group consisting of nursing unit supervisors and the Assistant Administrator for Patient Care Services. The council coordinates, reviews and develops policies, procedures and practices in nursing care, and serves as a conduit for communication with administration and other divisions Minutes, Minutes, ST. ELIZABETH SCHOOL OF NURSING The School of Nursing record subgroup is divided into four series: Administration, Nursing Associations and Standardization Bodies, Academics, and Students. Administration The Administration series for the School of Nursing holds records produced or collected by the school s director, as well as general miscellaneous records. 1 1 Brochures, Bulletins, Certificates (see also OS-1), 1967, Construction, Correspondence, Director Lists, Finances, , Handbooks : Faculty, Handbooks : Student, 1956, 1965

19 Providence Yakima Medical Center, Yakima, Washington Histories, Library, Memorabilia, News clippings, Organizational Charts, Policies and Procedures, Reports, Scholarships, 1969 Nursing Associations and Standardization Bodies Nursing Associations and Standardization Bodies series consists of reports, surveys, and studies reflecting the growing network among nurses and increasing standardization of their professional training from the 1930s to 1960s. The Committee on the Grading of Nursing Schools was composed of representatives from various health professional organizations. The Washington State, Board of Professional Nurse Registration series provides annual statistics and summary information relating to students, faculty, curriculum, and school facility that the state uses for accreditation purposes Committee on the Grading of Nursing Schools, Results of Grading Studies, National League for Nursing, National Nursing Accrediting Service, Northwest Regional Conference for Catholic Nursing Education, Washington State, Board of Professional Nurse Registration, Academics Academics is the series relating to curricular material and course information dating primarily during the 1960s, the school s last decade, and course development work by Sister Louise Lyng, S.P., as school director and instructor. 5 1 Class Outlines, Class Schedules, Course Bibliographies, Course Syllabi, Curriculum Revision Proposal, 1960 Students The Students series contains records relating to nursing students, graduates, and alumnae mostly as rosters, lists and directories. Names and total number of students and graduates are well documented in this series. Transcripts of nursing graduates are not included in this collection. As of this writing they are kept at Washington State, Department of Health, Health Professions Quality Assurance Agency. The U.S. Student Nurse Reserve is a small collection of student applications and other records submitted to the Council of National Defense in Washington, D.C., who assigned students to the hospital for their practical training. 6 1 Master List (alphabetical), Alumnae List (chronological), Sister Graduate Lists,

20 Providence Yakima Medical Center, Yakima, Washington Graduation Programs, Yearbooks, Yearbooks, Reunions, U.S. Student Nurse Reserve ST. ELIZABETH FOUNDATION This subgroup is the collection from the incorporated entity founded in 1976 to provide the necessary financial assistance to meet the short, intermediate and long range goals of the medical center and in so doing ensure the continuation of quality health care and modern medical facilities for all persons residing within the Medical Center s service area. Found here are records from the board of directors, the executive directors, board committees, fund-raising events benefiting the medical center and Providence Toppenish Hospital. Board of Directors The Board of Directors series documents the governing body of the foundation. Its members consist of president, first and second vice-presidents, treasurer, and secretary, the latter also serving as executive director. 1 1 Articles of Incorporation, 1976, By-laws, Correspondence, Foundation Histories, Master Plan, Membership, Minutes, Mission Statements, 1987, Nursing Scholarships, Organizational Charts, Policies, c Reports, Speeches, 1985, Stationery, Executive Director The Executive Director series is mostly a collection of correspondence from this officer of the foundation. Other records created by or relating to him can be found in other series of this subgroup Executive Director (John Colgan), Committees The Committees series holds records of standing and temporary committees appointed by the board. Membership can be board directors, foundation members, or other qualified persons. 2 1 Allocation and Review, Executive, Finance,

21 Providence Yakima Medical Center, Yakima, Washington Gift Shop, Nominating, Special Events, Strategic Planning, Structure of Committees, Other Committees, Events In Events can be found records of fundraising occasions held by the foundation annually or as capital campaigns. The foundation also became the office responsible for managing monetary gifts and donations from the public to the hospital. The Financial Planning Seminars subseries contains flyers and announcements on planned charitable giving as well as retirement and estate planning Campaign 91 (Centennial Tower Project), see also OS-1 and map cases, Catch, Century Two Capital Campaign, Escapade 93, Financial Planning Seminar, Golf Tournament, Tree of Remembrance (Hospice of Yakima), 1992, Other Events, AUXILIARY The Auxiliary subgroup consists of records from the volunteer group of lay women who promote the health and welfare of the community through fundraising, patient relations, public outreach, and special projects, among other support efforts. They are divided into guilds with respective mission statements and by-laws. Formerly under the direction of volunteer services (see 80.1 : Series 10), the auxiliary became part of St. Elizabeth Foundation in Many women civic leaders of the community have been members of the auxiliary. Board of Directors 1 1 By-Laws, Correspondence, Membership, Minutes, , Reports, Strategic Planning, Alice Miller Guild 1 7 Articles of Incorporation, By-Laws, Children s Tours, Festival of Trees, Finances, Membership, News clippings,

22 Providence Yakima Medical Center, Yakima, Washington 22 Bea Noel Guild 1 14 Bea Noel Guild, Children s Guild 1 15 By-Laws, Correspondence, Finances, Membership, Minutes, News clippings, Our Lady of Providence Guild Finances, , History, Membership, Minutes, News clippings, St. Gerard s Guild 2 7 Articles of Incorporation, Constitution, c Correspondence, Finances (see also ledger in OS-2), History, c Invitations, c. 1960s, Membership, Minutes, c Newsclippings, Terrace Heights Guild 2 18 Terrace Heights Guild, 1957 General 2 19 Correspondence, Gift Shop Sales Register, 1982, Invitations, Newsclippings, Plans of Consolidation, Programs, State Centennial Ball, Stationery, 1990s