University of Kansas School of Medicine Curriculum Vitae Instructions (revised February 2014)

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1 Introduction Section I: Personal Data 1. Applicant Information 2. Professional Development a) Education b) Postgraduate Education c) Academic and Professional Appointments and Activities d) Professional Registration/Licensure/Certifications e) Professional Societies and Affiliations f) Honors and Awards Section II: Teaching Activities Philosophy of Teaching Teaching Evaluations 1. Instruction a) Didactic b) Non-didactic c) Clinical d) Master s Theses and PhD Dissertations Directed e) Supervision of Postdoctoral Fellows f) Advising g) Other Teaching Activities 2. Development of Educational Materials 3. Educational Leadership Section III: Service Activities 1. Professional Service (Patient Care) 2. Academic Service Section IV: Research and Scholarly Activities 1. Grants and Contracts a) Previous Grants and Contracts Awarded b) Current Grants and Contracts Awarded c) Grants and Contracts Submitted 2. Scholarly Publications a) Peer-Reviewed Articles b) Manuscripts in press c) Manuscripts submitted by not yet accepted d) Invited or non-peer reviewed articles or reviews e) Books and book chapters f) Published Abstracts g) Other Scholarly Publications 3. Presentations and Posters a) Oral paper presentation b) Poster Presentations c) Invited seminars at other universities 4. Other Evidence of Scholarship 1 P age

2 INTRODUCTION The SoM formatted CV sets out the professional history of the applicant and the evidence for promotion/tenure in each of the three areas of teaching, service, research/scholarship. These areas are described in detail in the University of Kansas Handbook for Faculty and Unclassified Staff and the School of Medicine Guidelines for Academic Promotion and the Award of Tenure. Definitions and examples of expected levels of activities are provided in the Guidelines. Applicants must provide documentation of both the quantity and the quality of achievements in each area. 1. Applicant Information: Provide full legal name, including degree. Section I: PERSONAL DATA Academic rank: Rank is expressed as instructor, assistant professor, associate professor or professor. Faculty on some non-tenure tracks add modifying prefixes such as "clinical", "research" or others as described in the Guidelines and Handbook. Faculty members on the Clinical Scholar or Tenure tracks do not have modifying prefixes. Academic track: Affiliate, Clinical, Clinical Scholar, Educator, Research and Tenure tracks. Primary Department: provide formal name of department of primary academic appointment. Secondary Department (s): provide formal name of department in which applicant holds secondary academic appointment(s). Office contact information: provide phone and address at which applicant can be reached during office hours. This information is essential as any concerns about the application must be addressed promptly. In the event of a non-recommendation, the applicant has very limited time in which to appeal and any delay in communication is undesirable. EXAMPLE for Personal Data: 2 P age

3 2. Professional Development a) Undergraduate and Graduate Education: list institutions attended and degrees in chronological order. For non-md degrees, specify area of study. b) Postgraduate Education: list postdoctoral and residency education in chronological order. c) Academic and Professional Appointments and Activities: describe professional career in chronological order explaining any gaps or overlapping appointments. Note if appointment is secondary or volunteer. d) Professional Registration, Licensure and Certification: Provide year, state and number of license or registration. Indicate if active or inactive. Provide year of initial professional certification and year(s) of recertification where appropriate. e) Professional Societies and Affiliations: List membership only of professionally-related organizations. Explain the size and significance of the organization; provide dates of offices held and indicate if these are at local, regional or national level. Civic and other organizations should not be listed. f) Honors and Awards: List only those honors and/or awards recognizing merit related to professional activities, including teaching. Do not list awards based solely on length of service. Do not list grants in this section. University of Kansas School of Medicine 3 P age

4 Section II. TEACHING ACTIVITIES Provide a brief statement describing your philosophy of teaching. This statement will assist reviewers and add perspective both to the data on teaching activities and the input in other parts of the application from department chair, departmental colleagues, and others. Reviewers use this section to assess the quantity and quality of teaching and related educational activities. In order for reviewers to accurately assess teaching, applicants should completely document/describe all teaching activities. Applicants should note the significance of any educational activities such as development of significant educational materials and leadership in education in addition to direct teaching. This will ensure that the full scope of their educational contributions and achievements are documented. Summaries of teaching evaluations by students, residents, fellows, and peers must be submitted electronically. A limit of five pages has been placed on teaching evaluation data. The reviewers may request original data, if necessary. YOU MUST INCLUDE TEACHING EVAULATIONS: The absence of teaching evaluations will negatively affect your application for promotion and/or tenure, as reviewers rely heavily on evaluations to assess quality of teaching. If formal teaching evaluations have not been completed, please ask a peer familiar with your teaching duties (e.g. course director, residency director) to write a letter evaluating the quality of your teaching. 1. Instruction: The various types of teaching are explained and listed below. With each type applicable to your teaching role, please: Provide course title and number as listed in the School of Medicine Catalog. Describe type of instruction (lecture, seminar, small group, and lab) and provide hours of actual instruction. Do not include time for course preparation (e.g. preparing slides) or credit hours. List average number of learners per session and type of learner. a) Didactic teaching includes all instructor-led classroom formats such as lectures, grand rounds, and formal presentations. 4 P age

5 b) Non-didactic types of teaching such as small group discussions, laboratory classes, seminars, workshops, and journal clubs emphasize active participation by learners. c) Clinical teaching includes precepting/instructing learners in clinics, during rounds, and during direct patient care. REMEMBER: Submit evaluations by students, peers and any other evidence of the quality of the teaching listed. d) Master's theses and PhD dissertations directed: list only those for which applicant is/was primarily responsible. Less intense involvement, such as participation on dissertation or thesis committees, should be listed as advising or supervision, as appropriate. 5 P age

6 e) Supervision of Postdoctoral Fellows: provide names of fellows and equivalent students, area of research/study and dates during which applicant was primary supervisor. If appropriate, provide description of research and degree of involvement of applicant. f) Advising Activities: list service on thesis/dissertation committees, significant assistance to projects and other learning not covered above, and formal and/or informal advising of individual learners or service to groups. g) Other teaching activities: list and describe relevant professional teaching activities not covered above, e.g. CME or Faculty Development seminars. Provide sufficient explanation for reviewers to assess the relevance of each activity to the guidelines for academic promotion. For CME presentations, document the extent of original work by the applicant. Acting as a spokesperson for an external group is not considered professional teaching. 6 P age

7 2. Development of Educational Materials: Describe any process of peer-review or expert assessment to which materials have been subjected. Specifically document if the materials have been used or referenced by colleagues, especially at other institutions, or otherwise disseminated. List significant educational materials developed and provide materials or references to enable reviewers to access these materials. Examples of course materials include: syllabi, educational software packages, websites, films, educational tapes, and evaluation tools. 3. Educational Leadership: List administrative responsibility for courses and similar responsibilities relevant to the expectations for academic promotion described in the guidelines. Mentoring of junior colleagues in teaching, clerkship director duties, residency director duties, course director duties, module director duties all may be described here. Contributions to curricular development and management such as service on Education Council and any of its subcommittees or task forces or groups related to educational programs should be listed under "Academic Service" but may be referenced here. Examples of Educational Leadership Narratives: August 2009: I was named Program Director of department s residency program. My first year as program director, our program successfully completed an important review. In 2011, many changes were made to the program including complete revision of all goals and objectives. These now include links to literature and guidelines that are electronically available. The didactic curriculum was updated to match national objectives. Evidence of improved teaching and educational exposure is seen in our students annual assessment scores. From 2008 to 2013, I was the Course Director for COURSE 827 Advanced Medicine. In this role, I had many various duties, including developing course materials and creating innovative teaching strategies. Additionally from 2010 to present, I am the course co-director for COURSE 942 Principles of Publishing in Medical Journals. Dr. Smith and I developed a new software program for students to complete and submit their coursework. Grades for the class went up 17% after implementing the new software. 7 P age

8 Section III. SERVICE ACTIVITIES 1. Professional Service (Patient Care): Upload with your application packet any Professional Services Graphs to show Relative Value Units (RVUs), numbers of patients, procedures completed. If you do not have Professional Services Graphs, or specific RVU s, please describe your practice and patient numbers, consultations, procedures, and any other relevant patient care activities within this section. Keep in mind that non-clinicians will be reviewing this information. Any details that may help these reviewers understand your work and how your time is allotted is helpful and recommended. EXAMPLE of Professional Service (Patient Care) Narrative: (This is not a template; it is just a short sample of what could be included into this section. Including additional details to give a clear vision of what your practice entails is encouraged.) My practice is in with special interests in. At least five hours are required every morning to conduct rounds with our interdisciplinary team of nurse, social worker, and chaplain at Hospital where I am responsible for anywhere from to patients. In 2013, this accounted for service hours. I also provide consultations at Medical Center and attend weekly interdisciplinary meetings. I supervise an additional patients outpatient care and conduct interdisciplinary team meetings every week. In the afternoons, my outpatient clinic has an emphasis on patients who have multiple chronic medical conditions 2. Other Professional Service (not patient care) includes, but is not limited to: Any non-patient care services, such as committees for a hospital, related to clinical service, medical staff and physician practice plans. Professionally-related public or government service. External consulting or services as an expert witness. These activities must be professionally related and enhance the reputation of the University. Scientific consulting on a national or international basis. Review of manuscripts for professional journals and books. Member of an editorial board of a major scientific publication Service on a national committee, study section or advisory group that substantially impacts health/scientific issues. Be sure to note any leadership roles on these committees. 3. Academic Service includes, but is not limited to: Responsibility for local or university scientific or educational programs Activities related to faculty governance Service on task forces, committees, and other groups of the School of Medicine and the University, Clinical, public health or community health services Service on committees related to the conduct of research Administrative responsibilities for divisions, departments, centers or institutes. Organizational responsibility for student or resident organizations (including Academic Societies and specialty groups). 8 P age

9 Section IV. RESEARCH AND SCHOLARLY ACTIVITIES Provide an opening statement to orient the reviewers to the principal areas of scholarly activity and provide the applicant's perspective. A description of the most significant contributions to the literature is often helpful. 1. Grants and Contracts This section is divided into three parts: Previous, Current and Submitted/Pending. List all grants and contracts awarded in chronological order (oldest first, most recent last) grouped into previous grants/current grants/pending proposals (see example below). Submitted/Pending proposals must have been submitted for review and an estimated date of notification should be provided. If the announcement of award is received between September 2 and Mid December, please send the documentation to FAFD (KC) or FAPD (WI) for addition to your application. Grant or contract applications that have not been completed or submitted for review may not be listed. Applicants may provide a brief explanation of the significance of the project to enhance understanding by colleagues from other scientific disciplines. This may be added at the end of the Grants and Contracts section. Example of Grants and Contracts Listing: 9 P age

10 2. Scholarly Publications The following instructions applicable to all categories: Using standard referencing format, BOLD your name when listing articles. List these in chronological order with the oldest publications first. If multiple publications occur within a year, they should be listed alphabetically. List all authors in the order in which they appear in the original publication. Adding PubMed ID and/or link to website is recommended. A PDF of each eligible article over the past five years should be uploaded with your application for consideration by reviewers. All articles listed on your CV should match those numbered in your application. There is a corresponding SharePoint file for each category of publication. EXAMPLE of article listings: 1. Smith DA, Jones DR, Doe JM Growth Factor Levels in Cancer Cells. Clinical Cancer Research. 4(11): PubMed PMID: Available from: 2. Doe JM, Jones DR Laparoscopic Procedures. Journal of Robotic Surgery. 9: The following are instructions specific to each category: a. Peer-Reviewed Articles in scientific journals: The list should not include papers "in preparation," "submitted," or "under revision", nor should it include conference proceedings, published abstracts, or book reviews, which are listed separately. Review articles that have undergone stringent peer-review prior to publication in a scientific journal should be listed in addition to articles concerning original research. Articles published in journals not listed in Index Medicus and articles that have not undergone peerreview should not be listed in this section. b. Manuscripts in Press: Evidence of acceptance and pending publication must be provided, preferably a formal letter of final acceptance from the editor. Articles accepted, but pending revision, should be listed in the next section as "submissions" and not "in press." In order to update the materials for review in your application, please notify FAFD (KC) or FAPD (WI) of any change in status of articles during the review period (September through Mid-December). c. Manuscripts Submitted, but not yet accepted for publication: Evidence of receipt of manuscript by journal must be provided. Articles accepted pending revision should be listed in this section. Applicants may provide copies of reviews for consideration, if desired. Unfinished articles and manuscripts and those not submitted for publication may not be listed as evidence of scholarship. d. Invited or Non-Peer Reviewed Articles or Reviews: Include the type of publication. Note if it is an article, editorial, letter to editor, essay, or book review. e. Books and Book Chapters: Specify your role as sole author, editor, or contributor. If you are a contributor, please specify chapter name and pages. If requested, applicants should include one copy of books and book chapters. These do not need to be included in the initial application. 10 P age

11 f. Published Abstracts: If the same work is reflected in a published abstract and a presentation or poster, the work must only be listed once. g. Other Scholarly Publications 3. Presentations and Posters For all categories listed in this section: BOLD your name within the list of authors. Distinguish between local/regional and national/international scientific meetings. Provide sufficient information for reviewer to assess the degree of peer review and significance of the paper, poster, presentation and venue. a) Oral paper presentations: Provide names of all authors, title, sponsoring organization, location and date of presentation. b) Poster presentations and demonstrations: Provide names of all authors, title, sponsoring organization, location and date of presentation. c) Invited seminars: Provide information on presentations for other universities or organizations that demonstrate significant scholarship and enhance the reputation of the university. Describe the significance of the venue, process of selection and quality of the presentation. 4. Other Evidence of Scholarship A broad range of activities may be considered as scholarship, but there must be evidence of intellectual activity, peer review, and dissemination. For each item submitted, briefly explain the significance of the scholarship involved, the method and outcome of peer or collegial review, and the method of dissemination. Include if possible a description of the impact of the work. Include one PDF of significant scholarly work products such as clinical guidelines or policy documents, including appropriate literature reviews used to develop the work. Examples of Other Evidence of Scholarship: Patent Applications Publication of case reports and review articles on clinical and scientific topics. Significant involvement in the development, implementation and evaluation of clinical guidelines for a local, state or federal organization. Significant contribution to policy development for the Institution or a local agency. 11 P age

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