Fiscal Specialist Posting Open Date: January 4, 2016 Posting Close Date: Open Until Suitable Candidate is Selected

Transcription

1 Fiscal Specialist Posting Open Date: January 4, 2016 Posting Close Date: Open Until Suitable Candidate is Selected Southeast Michigan Community Alliance (SEMCA) Wayne County Health and Family Services Head Start Program Job Summary Under direction of the Fiscal Manager, the Fiscal Specialist will perform highly complex or complicated accounting and account analysis work such as budget preparation, contract and grant administration, cash flow analysis, internal reviews, and federal reimbursement recordkeeping and/or reporting. Essential Duties and Responsibilities Services will be provided to both the Grantee (Wayne County Head Start) and five Delegates of the grant program. For the Grantee Assist in drawing down funds from the Grantor Agency Assist in maintaining the general ledger system, perform account analysis under the direction of the Fiscal Manger, and prepare reports to be filed for both the Grantor Agency and internally for varying governing Bodies and Boards Assist in budget preparation for the federal grant and for the County s general ledger system Other related duties as assigned For the Delegates Perform reviews and analysis of grant applications, proposed budgets, contract budgets, budget revision/amendments, cost reimbursement requests (Cost Control Statements), tests of costs for grant allowability and allocation, and update Contract Payment Summary Review assigned delegate contracts to verify that delegates conform to Wayne County s contract requirements and federal regulations, including administrative limitation, nonfederal requirements, prior approval requirements, etc., and provide technical assistance as needed Develop and maintain Delegate records to include all of the above Perform desk reviews in accordance to written procedures and do on-site monitoring of Delegates to determine that proper processes and activities are in place to ensure compliance with Head Start policies and federal grant compliance Plan and meet with assigned Delegate agencies on reporting formats and updates, sharing local concerns and techniques Assist in developing, updating, and monitoring Service and Training and Technical Assistance Plans to ensure that national Head Start initiatives, non-compliance findings from PRISM or SAV reviews and countywide system issues are addressed Other related duties as assigned Federal Contractor - Equal Opportunity Employer & Programs Minorities/Women/Disabled/Veterans

2 Qualifications All SEMCA team members are expected to be technically competent and committed to continuous development of their skills. The following skills, knowledge and education or certifications are specifically required for this position: Bachelor s degree from an accredited university with a degree in Business Administration or related field and a major in accounting Minimum of two years in the fiscal planning, implementation, and evaluation of non-profit or governmental grants Knowledge of generally accepted accounting principles (GAAP); governmental or non-profit accounting background; federal grant accounting and reporting and auditing compliance in accordance with OMB Circular A-133; and internal auditing and control methods Proficiency in Microsoft Office Word and Excel, J.D. Edwards accounting software preferred Ability to analyze and evaluate fiscal records; analyze and evaluate accounting problems and develop appropriate data in the preparation of reports; independently perform complex and highly responsible sub-professional accounting requiring the exercise of considerable interpretive ability and judgment on a continuous basis; prepare financial reports of various types and complexity; make mathematical calculations rapidly and accurately; perform detailed work involving numerical data; skillfully operate a calculator, computer, and other office equipment used in connection with accounting work; communicate effectively both orally and in writing; maintain effective working relationships with subordinates, other employees and the general public; skillfully operate a calculator, computer, and other office equipment used in connection with accounting work; communicate professionally both in oral and written venues. Pay Range: Pay range $55-65k annually, based on experience. Fringe benefits include health plan, paid leave days, holidays, 403B plan. Hours: This is a full-time temporary position, which is expected to last six months. This position has the potential to become permanent based upon Grantee s County s successful application for grant renewal. Application Process: Please submit a completed application with cover letter and resume including salary requirement via to employment.opportunities@semca.org. Indicate Fiscal Specialist in the subject line of the . Federal Contractor - Equal Opportunity Employer & Programs Minorities/Women/Disabled/Veterans

3 SOUTHEAST MICHIGAN COMMUNITY ALLIANCE APPLICATION FOR EMPLOYMENT SEMCA is an equal opportunity employer and will not discriminate against any applicant on the basis of any characteristic that is protected by state or federal law. Michigan law requires that a person with a disability or handicap requiring accommodation to perform the essential duties of the job must notify the employer in writing within 182 days of the date that the need is known or should have been known. PERSONAL Position Applied For Date Last Name First Middle Home Telephone Street Address City, State, Zip Business Telephone Have you ever applied for employment with SEMCA? ( ) Yes ( ) No If yes, Month/Year: Position: Are you available for full time work? ( ) Yes ( ) No If not, what hours can you work? Are you legally eligible for employment in the United States? ( ) Yes ( ) No Will you work overtime? ( ) Yes ( ) No If offered employment, when would you be available to begin? Have you ever been convicted of a felony or misdemeanors? ( ) Yes ( ) No A prior conviction will not necessarily result in a decision not to hire you. SEMCA will consider, among other factors, the nature and seriousness of the offense, the time that has passed since conviction and/or completion of the sentence, and the nature of the job for which you are applying. Would you be willing to take a drug test? ( ) Yes ( ) No Do you have reliable transportation? ( ) Yes ( ) No Are you related to any SEMCA staff member? ( ) Yes ( ) No If yes, please give name(s) and relationship: Graduate EDUCATION School Name/Location of School Course of Study No. of Credits Earned Did you Graduate Degree or Diploma/Major College Business/Trade/ Technical High School Federal Contractor Equal Opportunity Employer & Programs Minorities/Women/Disabled/Veterans

4 MILITARY Did you serve in the U.S. Armed Forces? ( ) Yes ( ) No If yes, in what Branch and Dates: Describe any training received relevant to the position for which you are applying. Company Name EMPLOYMENT HISTORY Telephone 1 Address Employed (mm/yyyy) From To Supervisor Name Beginning Pay $ per Ending Pay $ per Job Title Reason for Leaving Description of Duties Company Name Telephone 2 Address Employed (mm/yyyy) From To Supervisor Name Beginning Pay $ per Ending Pay $ per Job Title Reason for Leaving Description of Duties Company Name Telephone 3 Address Employed (mm/yyyy) From To Supervisor Name Beginning Pay $ per Ending Pay $ per Job Title Reason for Leaving Description of Duties Company Name Telephone 4 Address Employed (mm/yyyy) From To Supervisor Name Beginning Pay $ per Ending Pay $ per Job Title Reason for Leaving Description of Duties Federal Contractor Equal Opportunity Employer & Programs Minorities/Women/Disabled/Veterans

5 I certify that the information given by me in this application is true, accurate, and complete. I understand that if I have given any false information on this application or if I have omitted any material facts, I may be disqualified from employment with the company, or if hired, I may be discharged immediately upon discovery of such false statements or omissions. Signature I understand that, if hired, my employment is at-will, meaning that either the employer or I may terminate the employment relationship at any time with or without notice and with or without cause. This provision supersedes any oral or written representations to the contrary, unless the written statement is signed by SEMCA s Chief Executive Officer. Signature Date Federal Contractor Equal Opportunity Employer & Programs Minorities/Women/Disabled/Veterans

6 Applicant Invitation to Self-Identify Gender and Race/Ethnicity As a federal contractor, Southeast Michigan Community Alliance (SEMCA) is subject to certain nondiscrimination and affirmative action record-keeping and reporting requirements which require us to invite job applicants and employees to voluntarily self-identify their gender and race/ethnicity. SEMCA is an Equal Opportunity and Affirmative Action Employer. Qualified applicants are considered for employment without regard to race, religion, color, sex, age, national origin or ancestry, genetic information, marital status, parental status, sexual orientation, gender identity and expression, disability or status as a veteran. Submission of this information is voluntary, and refusal to provide it will not subject to you any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable federal laws, executive orders, and regulation, including those which require the information to be summarized and reported to the federal government for civil rights enforcement purposes. When reported, data will not identify any specific individual. Gender What is your gender? You may mark only one box. Male Female I do not wish to identify Race/Ethnicity 1. Are you Hispanic or Latino? Yes (If yes, form is complete) No (If no, proceed to next question) Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. 2. What is your race? White (Not Hispanic or Latino): A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. Black or African American (Not Hispanic or Latino): A person having origins in any of the black racial groups of Africa. Native Hawaiian or Other Pacific Islander (Not Hispanic or Latino): A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. Asian (Not Hispanic or Latino): A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. American Indian or Alaska Native (Not Hispanic or Latino): A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment. Two or More Races (Not Hispanic or Latino): All persons who identify with more than one of the above five races. I do not wish to identify. If you chose not to self-identify at this time, the federal government requires SEMCA to determine the information asked below by visual survey and/or other available information, when possible. Position applied for: How were you referred to us? Print Name: Signature: Date:

7 Pre-Offer Invitation to Self-Identify as a Protected Veteran Southeast Michigan Community Alliance (SEMCA) is a Government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C (VEVRAA), which requires Government contractors to take affirmative action to employ and advance in employment: (1) disabled veterans; (2) recently separated veterans; (3) active duty wartime or campaign badge veterans; and (4) Armed Forces service medal veterans. The classifications of protected veterans are defined as follows: A disabled veteran is: o A veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or o A person who was discharged or released from active duty because of a service-connected disability. A recently separated veteran means any veteran during the three-year period beginning on the date of such veteran s discharge or release from active duty in the U.S. military ground, naval, or air service. An active duty wartime or campaign badge veteran means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An Armed Forces services medal veteran means any veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order If you believe you belong to any of the categories of protected veterans listed above, please indicate by checking the box below. I identify as one or more of the classifications of protected veterans listed above. I am not a protected veteran. I do not wish to self-identify. As a Government contractor subject to VEVRAA, we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. This information is being requested on a voluntary basis and will be kept confidential as required by law. Refusal to provide the requested information will not subject you to any adverse treatment. If provided, this information will not be used in a manner inconsistent with VEVRAA. Print Name: Date: Signature:

8 Voluntary Self-Identification of Disability Why are you being asked to complete this form? Form CC-305 OMB Control Number Expires 1/31/2017 Page 1 of 2 Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities. i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way. If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier. How do I know if I have a disability? You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition. Disabilities include, but are not limited to: Blindness Deafness Cancer Diabetes Epilepsy Autism Cerebral palsy HIV/AIDS Schizophrenia Muscular dystrophy Bipolar disorder Major depression Multiple sclerosis (MS) Missing limbs or partially missing limbs Post-traumatic stress disorder (PTSD) Obsessive compulsive disorder Impairments requiring the use of a wheelchair Intellectual disability (previously called mental retardation) Please check one of the boxes below: YES, I HAVE A DISABILITY (or previously had a disability) NO, I DON T HAVE A DISABILITY I DON T WISH TO ANSWER Your Name Today s Date

9 Voluntary Self-Identification of Disability Reasonable Accommodation Notice Form CC-305 OMB Control Number Expires 1/31/2017 Page 2 of 2 Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. i Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor s Office of Federal Contract Compliance Programs (OFCCP) website at PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.