1 Administrative Plan - 1 Division/Unit/Department: Information Plan I. Introduction State your administrative department/unit/division mission statement. The Information Division's mission is to provide effective leadership for selecting, applying, and managing critical information services that enhance Texas State's teaching, research, student learning, and administrative activities. These technical and information resource services are provided to both campus and community users through staff and business processes that are both reliable and responsive to the needs of the community we serve. These services are delivered by the Division's operating units (Alkek,, and Instructional Technologies Support). Outline briefly your vision for the planning cycle. The IT strategic plan embraces significant ongoing program maintenance initiatives as well as several major new initiatives. While the bulk of the activities planned will be accomplished with existing base budgets and divisional resource, new funding for the Alkek Learning Commons project, including an off-site Collections Repository, will be required. Two joint IT and research initiatives are identified that will require additional funding. Planned activities will require the addition of approximately 4 new FTE over the course of the planning cycle.
2 Administrative Plan - 2 Using University goals and initiatives as a guide, list and briefly describe your top five priorities for the planning cycle and indicate the university initiative/goal to which the unit s initiative is linked. 1. Alkek renovations: (GOAL 5, INITIATIVE 5.12) a. Infrastructure Upgrade Project b. Learning Commons Project c. Archives and Research Center (ARC) 2. Continue to leverage campus ERP and other technology investments: (GOAL 5, INITIATIVE ) a. Maintain and enhance the Student Information System (SIS) environment b. Migrate to Banner version 9 c. Work collaboratively to streamline and enhance campus business processes 3. Continue to enhance and upgrade campus IT and telecommunications infrastructure (GOAL 5, INITIATVE ) a. Increase Internet circuit bandwidth as needed b. Expand intra-campus bandwidth as needed c. Continue collaborative expansion of campus High Performance Computing array d. Sustain and continuously update campus IT security initiatives 4. Enhance campus reporting and operational metrics capabilities (GOAL 5, INITIATIVE ) a. Fully implement and enhance Operational Data Store b. Deploy reporting tools and training for departmental staff 5. Expand staff capabilities to assist faculty distance education and hybrid course development and deployment (GOAL 5, INITIATIVE 5.7) Based on unit goals, list the number of new (not replacement) staff lines you plan to request in the fiscal year and in the remaining 2-5 years.
3 Administrative Plan New FTE Instructional Designer (DELETE) Programmer Analyst for Mobile Apps (DELETE) System Programmer I (DELETE) Technical Writer (DELETE to Maintenance #9) System Programmer I (.5 FTE) (DELETE) New FTE Instructional Programmer (DELETE) User Services Consultant I (DELETE) Special Collections Archivist (DELETE) ARC Manager (NEW) Programmer Analyst II (NEW) Course Developer (NEW) Instructional Designer (NEW) Based on unit initiatives outlined in your plan, estimate the total amount of new funding that your unit will realistically need in the fiscal year and in the remaining 2-5 years.
4 Administrative Plan - 4 $700,000 Joint IT and Research initiatives (DELETE) Funding Identified - Alkek Infrastructure Project (NEW) $20,465,604 Alkek renovation into a Learning Commons environment, Phase I $19,965,254 Funding Identified - Archives and Research Center (ARC) State the facilities (e.g. offices, work space) that will be required for anticipated growth and new initiatives work spaces Alkek Learning Commons initiative will require significant infrastructure upgrades to support new commons environment. Archives and Research Center (ARC) II. Process
5 Administrative Plan - 5 Describe, in a brief paragraph, the process used to develop your plan, including the nature and extent of staff involvement. The Information strategic planning activities developed as an extension of ongoing strategic planning initiatives dating back to FY2000. This process included a thorough review of the status of current major initiatives by each of the division s units and departments. Biennial status updates are conducted each year to track progress on major initiatives. In addition, feedback solicited each year from the academic deans and divisional vice presidents is used to adjust and modify the division s major initiative activities. During this planning cycle, departmental units participated in a planning retreat held spring 2010 where various topics related to future technologies were discussed and recommendations made about how, when, and if they would fold into the major planning initiatives for the division. In conjunction with the planning retreat, the Horizon Report and the Gartner-Hype Cycle Reports were reviewed. The departments also identified initiatives from those discussions to fold into the new planning initiatives. A review of the academic plan was conducted ensuring there are no disconnects between the IT plan and the academic plan. The Alkek Learning 3/3 Commons Feasibility Study recommended a conceptual plan and cost estimate for al library redesign. The feasibility study anticipates a phased approach to renovation beginning with the Infrastructure Upgrade and public areas of the library's second (main) floor, followed by the reallocation of space on floors 1 and 3 through 7. (NEW) The Alkek Repository Commons Feasibility Study explored options, best practices and developed a cost estimate for an offsite high density storage facility which would free space for the Alkek Learning Commons. (NEW)
6 Administrative Plan - 6 Division/Unit/Department: IT Division Plan III. Program Maintenance Maintenance Need Reason for Need Cost Result of Funding Provide collection development for new academic programs Maintain integrated library system (Millennium), the backbone of library operations To support need for increased library resources in support of expanded graduate and PhD programs and consistent with Association of Research Libraries (ARL) status. To provide access to library holdings. Varies by program Maintenance costs currently base Access to research and information resources to meet student and faculty needs Access to research and information resources to meet student and faculty needs Continue development of Discovery tool for information resources To provide a unified, index of the university s information resources from a single search box. Currently base Streamlined access to the library s various information resources to meet student and faculty needs (books, articles, local digital collections, etc.) Maintain Texas Digital services Extend Texas State s digital library service offering. Currently base Provide access to a large array of digital resources and long-term preservation of digitized material. Provide access to electronic materials via State-wide library resources (TexShare) To provide access to electronic materials at discounted pricing, courier delivery services for library materials, and reciprocal lending agreements with libraries across Texas. Currently base. (Note: in FY12 Texas State s share was a 35% increase over FY11 as a result of cuts in funding to the Texas State & Archives Commission.) Access to library and information resources to meet faculty and student needs. privileges for university affiliated personnel at libraries across the state.
7 Administrative Plan - 7 Maintenance Need Reason for Need Cost Result of Funding Sustain and enhance security technology to mitigate current and emerging risks. Attacks on the university network are increasingly sophisticated and defenses must similarly evolve. Currently base Information resources are reasonably protected against unauthorized disclosure, contamination, modification, or destruction. Continuously enhance security education and awareness initiatives. Human practices present the greatest information security risks and education is the only effective mitigation strategy. Currently base Campus affiliates use technology in less risky ways, decreasing the number and impact of information security incidents. Analyze metrics to assess effectiveness of specific strategies and tactics. Effective management of an information security program requires effective measurements of its impact. Currently base Security resources are applied to the most likely and impactful threats using the most effective strategies and tactics. Identify security risks and events through analysis, mitigation, and compliance reporting. Regular and comprehensive risk assessment mitigates vulnerabilities before they can be exploited. Currently base The university s risk posture is greatly improved and the likelihood of a serious breach is greatly reduced. Maintain a comprehensive and up-to-date IT policy and compliance framework. (#10) Laws, regulations, and best practices mandate compliance with policy, operations, and reporting standards. Currently base The university meets its obligations, and its information resources are managed and used appropriately and effectively. Continue to develop and maintain the plan for student lab replacement Levels of use demonstrate that open labs, available to all students, around the clock are needed to support curriculum requirements. Needs are met with a combination of base budget and one-time funds. Labs will continue to have current hardware and software, and availability that enables student to complete assignments. Continue to enhance Classroom Maintenance and Refresh Plan Maintain classroom support tools consistent with faculty instructional needs. Needs are met with a combination of base budget and one-time funds. Texas State classrooms will continue to provide superior support for faculty and students.
8 Administrative Plan - 8 Maintenance Need Reason for Need Cost Result of Funding Maintain GATO web content management system and TRACS learning management system (LMS) Maintain eportfolio System 2/24 (NEW) Continue to enhance support activities for distance learning initiatives. Enhance core IT infrastructure Maintain Tier 1 and Tier 2 software maintenance licenses. Maintain and enhance campus ERP environment (SAP, Banner, Oracle, Millennium System, and Exchange). Maintain and enhance TRACS and GATO. Extend central file services, Desktop backup solution, Unified Communication and CrashPlan *Programmer Mobile Apps (NEW from Planning #1) To sustain the campus enterprise web presence, learning management system, and ongoing campus instructional support. To sustain the campus enterprise web presence, learning management system, and ongoing campus instructional support. Increased demand for alternative instructional venues requires increased distance learning support. To meet enrollment growth and increased research demands. To provide software in support of campus business and instructional needs. Continue to leverage investments in our collective ERP solutions. To meet enrollment growth and increased research demands. To provide centralized managed file storage, automated and encrypted desktop backup solution, and extend communication services with enhanced features and function. Maintain and enhance new Texas State mobile applications. Current needs are base Current needs are base. Current course support levels are base Needs are met with a combination of base budget and one-time funds. Current projected needs are base. Current needs are base and supplemented with one-time funds. Current needs are Base and supplemented with one-time funds. Current needs are Base Budgeted and supplemented with one-time funds. Texas State will be able to continue with a superior web presence, learning management system, and instructional development toolset. Texas State will be able to continue with a superior web presence, integrating eportfolio into the learning management system, and instructional development toolset. Faculty will be able to present courses via distance learning with development support in instructional design and production. Enhanced campus IT infrastructure to support ever growing network, application, database, and data storage demands. Provide compliance with updated software and licensing requirements. Campus core ERP systems will meet academic and administrative demands. Campus core systems will meet academic demands. Will provide centralized file environment $70,500 Increased mobile applications
9 Support the deployment and refresh of programmatic and single course online courseware. (NEW from Planning #2) Maintain central file services, Desktop backup solution, Unified Communication (NEW from Planning #3) Maintain Upgrades external wireless network to improve coverage of university green space. (NEW from Planning #4) Continued service and support expansion of ITAC Service Desk (NEW from Planning #5) Continue to support Service Catalog, SDLC, technical documentation maintenance and support (NEW from Planning #6) Maintain a comprehensive mobile device risk management practice. (NEW from Planning #7) Meet enrollment growth and increased research demands. Meet enrollment growth and increased research demands. Meet enrollment growth and increased research demands. To meet enrollment growth and increased research demands. To meet enrollment growth and increased research demands. Keep new software documented required to meet enrollment growth and increased research demands. $67,500 Increased number of quality online courses. 1 FTE Systems Programmer 1 $80,000 Current needs are base and supplemented with one-time money. Current needs are Base and supplemented with one-time funds. Administrative Plan - 9 Sufficient service delivery availability to meet constituent need. Effective delivery of wireless service across campus green space. Sufficient service delivery availability to meet constituent need. Sufficient service delivery availability to meet constituent need. Campus acceptance and adoption of mobile device risk management settings. Enhance the security and privacy awareness of students, faculty, and staff (NEW from Planning #8) Continue social media presence targeted at students and maintain TSP specific workshops for faculty and staff. $12,000 one student worker annually Increased social media presence targeted at students and TSP specific workshops for faculty and staff. Technical Writer to Maintain Service Catalog, SDLC, technical documentation maintenance and support. (NEW from New Staff Lines #9) Keep new software documented required to meet enrollment growth and increased research demands. $48,500 Technical documentation and Service Catalog maintained.
10 Administrative Plan - 10 Division/Unit/Department: Information Plan IV. Planning Categories Dept. Initiative 1 yr 2-5 years New Required University Goal 1: Promote academic quality by building and supporting a distinguished faculty. Benchmark library programs and collections to attain ARL (Association of Research Libraries) membership Yes. Outside consultant Enhance library programs and collections to attain ARL (Association of Research Libraries) membership (DELETE) Develop special collections supporting faculty and student research. Cost Source of Assessment Criteria University Initiative $7,000 Fee ARL indices and membership criteria Yes Fee ARL indices and membership criteria Yes. Special Collections Archivist (NEW) Manage ARC ARC Manager Hire a manager to supervise operations in ARC $65,000 Rare or unique materials added to university archives. Fee $65,000 Fee Increase Storage Space for archives and library collection Goal 2: Provide opportunities for a public university education and contribute to economic and cultural development. Goal 3: Provide a premier student-centered, educational experience that fosters retention and success.
11 Administrative Plan - 11 Dept. (DELETE) Initiative Integrate information literacy skills development into the curriculum. 1 yr 2-5 years New Required Repurposed position. Undergraduate Services Librarian. Cost $65,000 Departmental reallocation/ Fee. Source of Assessment Criteria University Initiative 3.10 Number of students receiving information literacy instruction; pre and post test scores. Goal 4: Enrich our learning and working environment by attracting and supporting a more diverse faculty, staff, and student body. Goal 5: Develop and manage human, financial, physical and technological resources effectively, efficiently, and ethically to support the university's mission. (REVISED + Changed Order) (REVISED + Changed Order) (DELETE) Perform utility infrastructure upgrade in library to support learning commons environment. Renovate Learning Commons (Phase 1) to accommodate new modes of information access, study, and research. Designate a Copyright Officer to support research and instructional programs Yes $14,035,708 Yes Repurposed position N/A University Funds (HEAF) Fundraising and Fee Operating Capability of supporting telecommunication and environmental needs of Alkek use statistics; LibQUAL survey Consultation statistics (on-site and online); workshop attendance
12 Administrative Plan - 12 Dept. Initiative Provide incremental support for Learning Commons initiatives; i.e., digital reference support and technology support, ITS (DELETE) Deploy the eportfolio/tk20 system ITS (NEW) Fully deploy the eportfolio/tk20 System ITS (DELETE to Maint #1) ITS (DELETE to Maint #2 ) ITS (NEW) (REVISED + Moved) Deploy and enhance new Texas State mobile applications. Support the deployment and refresh of programmatic and single course online courseware Develop additional programmatic and single online and hybrid courses. Enhance centrally managed servers, data storage, and visual display capabilities dedicated to instructional and research support (HPC) Develop and implement sustainability model for High Performance Computing Maintain enterprise technology service organization staffing including skill enhancement. 1 yr 2-5 years New Required Cost Yes Joint effort between, ITS, and TR Contract Programmer Source of Assessment Criteria University Initiative 5.12 $25,000 reallocation of resources Achievement of targeted initiatives To interface eportfolio with TRACS and deployment across colleges PA II $60,000 To develop and complete reports Programmer $70,500. Increased mobile Mobile Apps. reallocation of applications. resources. Instructional Designer (1 FTE) Production (1 FTE) Instructional Designer & Course Developer Additional servers and data storage Consulting Services (REVISE D) Staff Training and salary adjustments as needed to address staff marketability. $67,500 $67,500 $65,000 & $55,000 $600,000 Joint IT and Research Support Initiative $30,000 Joint IT and Research Support Initiative $100,000 Base Budget and. Increased number of quality online courses Increased number of quality online courses Achievement of targeted initiatives Established sustainability model Achievement of targeted initiatives.
13 Administrative Plan - 13 Dept. (DELETE to Maint #3) (DELETE to Maint #4) (DELETE to Maint #5) (DELETE to Maint #6) Initiative Extend central file services, Desktop backup solution, Unified Communication Monitor, plan, and enhance campus internet and intranet bandwidth utilization/needs to support research park activities Upgrade external wireless network to improve coverage of university green space Develop enterprise identity management infrastructure including Master Data Management Continued service and support expansion of ITAC Service Desk Assess and address hardware requirements in support of Windows 10 rollout Service Catalog, SDLC, technical documentation maintenance and support 1 yr 2-5 years New Required 1 FTE Systems Programmer 1 and 150,000 infrastructure New and expanded network connectivity New wireless network infrastructure Consulting Services for design and development 1 FTE User Services Consultant 1 Cost Source of Assessment Criteria University Initiative 225,000 Base Budget and $100,000 Joint IT and Research Support Initiative $350,000 Base Budget and $175,000 Base Budget and $49,500 Base Budget and Base Budget and 1 FTE Technical Writer $48,500 Base Budget and Centralized file and backup services in production Campus connectivity meets or exceeds university demand Effective delivery of wireless service across campus green space Achievement of targeted initiatives Maintain service excellence while experiencing exponential growth Key Campus desktop hardware platforms are Windows 10 certified Technical documentation and Service Catalog maintained
14 Administrative Plan - 14 Dept. (REVISE + Move After $600K) VPIT (IT Security) VPIT (IT Security) (NEW) VPIT (IT Security) (DELETE to Maint #7) Initiative Develop and implement sustainability model for High Performance Computing Continue to evaluate high availability virtual lab functionality in support of on campus instruction and distance education. Construct off-site ARC to house portions of the general collection, special collections, and University archives. Interface library system (Sierra) with SAP Enhance network security capabilities in accordance with changes in campus network architecture Increase network visibility and ability to proactively deter security incidents. Develop and implement a comprehensive mobile device risk management strategy 1 yr 2-5 years New Required Cost Consulting $30,000 Services Hardware eq uipment and software licenses Yes $19,965,254 TR and staff time Appropriate portion of infrastructure support funds (Firewalls, IPS, Two-factor Auth) x x Two factor authentification rollout, SEIM deployment, and next gen IP's with endpoint visibility. Encryption solutions; collaboration with ITAC and campus TSP s Source of Assessment Criteria University Initiative Joint IT and Research Support Initiative Base Budget and Fundraising and institutional funds Established sustainability model Available and expandable virtual lab environment Freed up space to accommodate Learning Commons project. N/A N/A Workflow efficiencies; salary savings Base Budget and Base Budget and divisional Base Budget and Degree to which threats and exploits can be isolated within the network Foster resolution and containment of incidents, reduction in compromised systems and accounts. Campus acceptance and adoption of mobile device risk management settings 5.12
15 Administrative Plan - 15 Dept. VPIT (IT Security) VPIT (IT Security) (DELETE + Move to Maint #8) VPIT (IT Security) (DELETE) VPIT (#10) (NEW) (NEW) Initiative 1 yr Upgrade Risk Assessment Tools and Processes. Enhance the security and privacy awareness of students, faculty, and staff Establish sustainable model for institutional support of research data management plans Enhance IT & university governance & compliance through new or updated policies and procedures (e.g., copyright, electronic records, BCP, data storage, data management, etc.). Develop Web based applications to automate and improve new and existing business process Formalize and structure Business Process Analysis/Management organization, function and procedures. 2-5 years New Required Risk assessment tool that meets TAC202 Requirements Increase social media presence targeted at students, TSP specific workshops for faculty and staff..5 FTE, Information Security Analyst to affiliate ad hoc configurations Cost $50,000 onetime cost $10,000 Annually $12,000 one student worker annually Source of Assessment Criteria University Initiative Base Budget and Base Budget and Funding Production deployment of new risk assessment tools Attendance counts, surveys, and assessments. Achievement of targeted initiatives Staff Time IT Staff Adequacy, relevancy, and awareness of IT policy portfolio. x x Base Budged and Division Reallocations x x Base budget and division Application development and delivery meeting business requirements Effective delivery of business analysis services 5.6
16 VPIT (IT Security) (Revise Adjacent to New IT Security) Increase network visibility and ability to proactively deter security incidents. x x Two factor authentication rollout, SEIM deployment, and next gen IP's with endpoint visibility. Base Budget and divisional Administrative Plan - 16 Foster resolution and containment of incidents, reduction in compromised systems and accounts.
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