County of Santa Clara Juvenile Justice Systems Collaborative

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1 County of Santa Clara Juvenile Justice Systems Collaborative DATE: TIME: PLACE: November 17, 2016, Regular Meeting 2:00 PM Social Services Agency Auditorium 333 W. Julian Street San Jose, CA AGENDA In compliance with the Americans with Disabilities Act and the Brown Act, those requiring accommodations in this meeting should notify the Clerk of the Juvenile Justice Systems Collaborative no less than 24 hours prior to the meeting at (408) , or TDD (408) Please note: To contact the Commission and/or to inspect any disclosable public records related to an open session item on a regular meeting agenda and distributed by the County to all or a majority of the Board of Supervisors (or any other commission, or board or committee) less than 72 hours prior to that meeting, visit our website at or contact the Clerk at (408) or 70 W. Hedding Street, 10th Floor, East Wing, San Jose, CA 95110, during normal business hours. Persons wishing to address the Commission on a regularly scheduled item on the agenda are requested to complete a request to speak form and give it to the Deputy Clerk. (Government Code Section ) Individual speakers will be called by the Chairperson and are requested to limit their comments to two minutes. Groups of speakers on a specific item are asked to limit their total presentation to a maximum of twenty minutes for each side of the issue. COMMUTE ALTERNATIVES: The Board of Supervisors encourages the use of commute alternatives including public transit, bicycles, carpooling, and hybrid vehicles. For public transit trip planning information, contact the VTA Customer Service Department at Monday through Friday between the hours of 6:00 a.m. to 7:00 p.m., and on Saturday from 7:30 a.m. to 4:00 p.m. Schedule information is also available on the web at Bicycle parking racks are available in the James McEntee, Sr., Plaza in front of the County Government Center building. If this Board or Commission does not meet in the County Government Center please contact VTA for related routes. 1. Call to Order. 2. Public Comment. Opening This item is reserved for persons desiring to address the Commission on any matter within the subject matter jurisdiction of the Commission that is not on this agenda. Members of the public who wish to address the Commission on any item not listed on the agenda should complete a request to speak form and give it to the Deputy Clerk. The Chairperson will call individuals to speak in turn. Speakers are limited to the following: three minutes if the Chairperson or designee determines that five or fewer persons wish to address the Commission; two minutes if the Chairperson or designee determines that between six and fourteen persons wish to address the Commission; and one minute if the Chairperson or designee determines that fifteen or more persons wish to address the Commission. Page 1 of 3

2 Agenda Packet Juvenile Justice Systems Collaborative, County of Santa Clara November 17, 2016 The law does not permit Commission action or extended discussion of any item not on the agenda except under special circumstances. If Commission action or response is requested, the Commission may place the matter on a future agenda. 3. Approve consent calendar and changes to the Collaborative's Agenda. Notice to the public: there is no separate discussion of consent calendar items, and the recommended actions are voted on in one motion. If an item is approved on the consent vote, the specific recommended action listed on the agenda is approved. Members of the public who wish to address the Commission on any consent items should complete a request to speak form and give it to the Deputy Clerk. Items removed from the Consent Calendar will be considered at the end of the regular agenda, or earlier at the Chairperson's discretion. Consent Calendar 4. Receive report from the Probation Department relating to updates to the Juvenile Justice Systems Collaborative membership roster. (ID# 83984) 5. Receive report from the Probation Department relating to Juvenile Justice Systems Collaborative Monthly Trend Data for October (ID# 83996) 6. Receive report from the Case, Systems and Processes Workgroup relating to the Deferred Entry of Judgment, Direct File/Fitness Hearings, Risk Assessment Instrument, 95122/Overfelt High School and Community Engagement Subcommittees. (ID# 83997) 7. Approve minutes of the August 25, 2016 Regular Meeting. Regular Agenda - Items for Discussion 8. Receive presentation from the Probation Department relating to a Youth Advisory Council. (ID# 83855) 9. Receive verbal report from the Probation Department relating to the Young Adult Deferred Entry of Judgment Pilot Program (SB 1004). (Laura Garnette, Chief Probation Officer) (ID# 84002) 10. Receive report from Direct File/Fitness Subcommittee relating to the Fitness Process Protocol. (ID# 83995) 11. Receive report from the Case Systems and Processes Workgroup related to new target areas and subcommittees for (ID# 83998) 12. Receive report from the Prevention and Programs Workgroup relating to a quarterly update to the Juvenile Justice System Collaborative. (ID# 84007) 13. Consider recommendations relating to Juvenile Justice Systems Collaborative (JJSC), Case Systems and Processes Workgroup (CSP), and Prevention and Programs Workgroup (PPW) Calendar Year 2017 meeting schedules and PPW meeting location. (ID# 83979) Page 2 of 3

3 Agenda Packet Possible action: Juvenile Justice Systems Collaborative, County of Santa Clara a. Approve JJSC, CSP, and PPW Calendar Year 2017 meeting schedules. November 17, 2016 b. Forward a favorable recommendation to the Board of Supervisors to approve meeting location change of PPW to Family Resource Center, 591 N. King Roads, Suite 3, Room 19, San Jose. 14. Announcements. a. Chairperson's Announcements. b. Collaborative Members' Announcements. Adjourn 15. Adjourn to the next regular meeting on February 23, 2017, at 2:00 p.m., in the Social Services Agency Auditorium, 333 W. Julian Street, San Jose. Page 3 of 3

4 4 County of Santa Clara Probation Department DATE: November 17, 2016 TO: FROM: Juvenile Justice Systems Collaborative Laura Garnette, Chief Probation Officer SUBJECT: JJSC Membership Update 11/4/16 RECOMMENDED ACTION Receive report from the Probation Department relating to updates to the Juvenile Justice Systems Collaborative membership roster. BACKGROUND Juvenile Justice Systems Collaborative members may make recommendations for filling membership vacancies to the Chair, who appoints all members not specifically identified by their position. Currently, the following vacancies exist for member and alternate positions: Seat 7A 11 11A 17A 18 18A 20A 22A ATTACHMENTS: JJSC Membership_ Committee Position Parent Advocate - Alternate Faith Based Organization Representative Faith Based Organization Representative - Alternate CEMA Representative - Alternate Local 521 Bargaining Unit Representative Local 521 Bargaining Unit Representative Alternate Victim Advocate - Alternate Youth Advocacy Organization Representative - Alternate (PDF) Board of Supervisors: Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian Packet Page Pg. 1 of 41 County Executive: Jeffrey V. Smith

5 Juvenile Justice Systems Collaborative Membership Roster Committee Position Member Name Named Alternate Work Group Membership 1 Chair, County Executive Jeffrey Smith Martha Wapenski None 2 Chief Probation Officer, Probation Department Laura Garnette Kathy Martinez Case Systems & Processes 3 County Counsel, Office of the County Counsel James Williams Rob Coelho None 4 Director, Behavioral Health Services Department Toni Tullys Sue Nelson Sherri Terao Prevention & Programs Case Systems & Processes Packet Pg. 5 5 Director, Social Services Agency Robert Menicocci Gina Sessions Prevention & Programs 6 District Attorney, Office of the District Attorney Jeffrey Rosen Cindy Hendrickson Case Systems & Processes 7 Parent Advocate Dana Bunnett Prevention & Programs 8 President, Santa Clara County Police Chief's Association Matt Frisby Peter Decena Prevention & Programs 9 Supervising Judge, Juvenile Justice Division of the Superior Court Katherine Lucero Margaret Johnson Case Systems & Processes 10 Public Defender, Office of the Public Defender Molly O'Neal Nisreen Baroudi Prevention & Programs 11 Representative, Faith Based Organization Prevention & Programs 12 Sheriff, Office of the Sheriff Laurie Smith David Lera Case Systems & Processes 13 San Jose Police Department Chief, Mayor's Gang Prevention Task Force Eddie Garcia Shawny Williams Prevention & Programs 14 City Manager, City of San Jose Norberto Dueñas Julie Edmonds-Mares Prevention & Programs 15 Superintendent, County Office of Education Jon Gundry Mary Ann Dewan Prevention & Programs 16 Superintendent, School District Chris Funk ShaKenya Edison Prevention & Programs 17 County Employees Management Association ("CEMA") Representative Dolores Morales Case Systems & Processes 18 Local 521 Bargaining Unit Representative Prevention & Programs 19 Local 1587, AFSCME, Probation Peace Officers Union Bargaining Unit Representative Mark Murray Rashad Jones Case Systems & Processes 20 Victim Advocate Marc Buller Case Systems & Processes 21 Youth Advocacy Organization Representative Craig Pasqua Rose Amador Prevention & Programs 22 Youth Advocacy Organization Representative Jethroe Moore II Prevention & Programs 23 Youth Advocate Ali Knight Alex Shoor Case Systems & Processes 24 Youth or Youth Representative Laura Champion Ben Maida Case Systems & Processes 25 Youth Service Provider Representative Sparky Harlan Deborah Pell Case Systems & Processes Youth Service Provider Representative as nominated by the Silicon Valley Council of 26 Non-Profits André Chapman Yvonne Maxwell Case Systems & Processes 27 Chairperson, Juvenile Justice Commission Raul Colunga Jean Pennypacker Case Systems & Processes 28 Director, Office of Cultural Competency for Children's Services Arcel Blume Don Long Prevention & Programs JJSC Membership_ xlsx November 4, 2016 Attachment: JJSC Membership_ (83984 : JJSC Membership Update 11/4/16) 4.a

6 5 County of Santa Clara Probation Department DATE: November 17, 2016 TO: FROM: Juvenile Justice Systems Collaborative Laura Garnette, Chief Probation Officer SUBJECT: JJSC Monthly Trend Report Ocotber 2016 RECOMMENDED ACTION Receive report from the Probation Department relating to Juvenile Justice Systems Collaborative Monthly Trend Data for October ATTACHMENTS: JJSC Monthly Trends 2016_10 (PDF) Board of Supervisors: Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian Packet Page Pg. 1 of 61 County Executive: Jeffrey V. Smith

7 5.a Number of Referrals County of Santa Clara Report Fiscal Year: 2017 Report Month: October Monthly Trend - Arrest Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Referral Count Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Fiscal Year Number of Referrals Monthly Trend - Felony Arrest Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Fiscal Year Felony Referral Count Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Attachment: JJSC Monthly Trends 2016_10 (83996 : JJSC Monthly Trend Report Ocotber 2016) Prepared by: SCC Probation Department Page 1 of 14 Source: JRS & JAS - include JH Intake and all Citations Packet Pg. 7

8 5.a Intake Count County of Santa Clara Report Fiscal Year: 2017 Report Month: October Monthly Trend - Juvenile Hall Intake Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Intake Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Fiscal Year Attachment: JJSC Monthly Trends 2016_10 (83996 : JJSC Monthly Trend Report Ocotber 2016) Prepared by: SCC Probation Department Page 2 of 14 Source: JRS Packet Pg. 8

9 5.a Detention Count County of Santa Clara Report Fiscal Year: 2017 Report Month: October Monthly Trend - Juvenile Hall Detention Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Fiscal Year Count Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total 2015 Detained Released RAI Count Detained % 81% 86% 80% 75% 81% 84% 79% 83% 85% 87% 80% 79% 82% 2016 Detained Released RAI Count Detained % 81% 82% 88% 80% 84% 77% 87% 83% 92% 88% 88% 86% 85% 2017 Detained Released RAI Count Detained % 88% 80% 87% 91% 86% Attachment: JJSC Monthly Trends 2016_10 (83996 : JJSC Monthly Trend Report Ocotber 2016) Prepared by: SCC Probation Department Page 3 of 14 Source: JRS Packet Pg. 9

10 5.a Referrals to DA County of Santa Clara Report Fiscal Year: 2017 Report Month: October Monthly Trend - Referral to DA Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Referral to DA Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Fiscal Year DA Petitions Monthly Trend - Petition Filed by DA Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Fiscal Year Petition Filed by DA Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Attachment: JJSC Monthly Trends 2016_10 (83996 : JJSC Monthly Trend Report Ocotber 2016) Prepared by: SCC Probation Department Page 4 of 14 Source: D. A. Packet Pg. 10

11 5.a Detention Hearing County of Santa Clara Report Fiscal Year: 2017 Report Month: October Monthly Trend - Detention Hearing Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Fiscal Year Detention Hearing Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total 2015 Detained Released Total Detained % 95% 90% 87% 96% 79% 91% 94% 88% 93% 94% 83% 92% 90% 2016 Detained Released Total Detained % 86% 80% 83% 78% 74% 73% 86% 83% 80% 91% 85% 83% 82% 2017 Detained Released Total Detained % 79% 85% 84% 86% 84% Attachment: JJSC Monthly Trends 2016_10 (83996 : JJSC Monthly Trend Report Ocotber 2016) Prepared by: SCC Probation Department Page 5 of 14 Source: JRS Packet Pg. 11

12 5.a Sustained Petition County of Santa Clara Report Fiscal Year: 2017 Report Month: October Monthly Trend - Sustained Petition Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Fiscal Year Sustained Petition Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Commitment Monthly Trend - JH, Ranch, CJ, CDCR Commitment Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Fiscal Year JH, Ranch, CJ, CDCR Commitment Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Attachment: JJSC Monthly Trends 2016_10 (83996 : JJSC Monthly Trend Report Ocotber 2016) Prepared by: SCC Probation Department Page 6 of 14 Source: JRS Packet Pg. 12

13 5.a Petitioned VOP Referral County of Santa Clara Report Fiscal Year: 2017 Report Month: October Monthly Trend - Petitioned VOP Referral Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Fiscal Year Petitioned VOP Referral Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Attachment: JJSC Monthly Trends 2016_10 (83996 : JJSC Monthly Trend Report Ocotber 2016) Prepared by: SCC Probation Department Page 7 of 14 Source: JRS Packet Pg. 13

14 5.a County of Santa Clara Report Fiscal Year: 2017 Report Month: October KEY ARREST DEMOGRAPHICS Attachment: JJSC Monthly Trends 2016_10 (83996 : JJSC Monthly Trend Report Ocotber 2016) Prepared by: SCC Probation Department Page 8 of 14 Packet Pg. 14

15 5.a County of Santa Clara Report Fiscal Year: 2017 Report Month: October 16 23% HISPANIC 63% 15 By Ethnicity (%) CAUCASIAN 17% BLACK 9% 19% By Age (%) 17 27% 14 14% OTHER 6% 13 6% ASIAN 5% 18 6% 19 AND OVER 1% 12 AND UNDER 4% Referral Count Referral Count By Ethnicity (Count) 200 Ethnicity and Count By Age (Count) HISPANIC 181 CAUCASIAN 49 BLACK 25 OTHER 17 ASIAN Age Group and Count 12 AND UNDER AND OVER 3 Attachment: JJSC Monthly Trends 2016_10 (83996 : JJSC Monthly Trend Report Ocotber 2016) Prepared by: SCC Probation Department Page 9 of 14 Source: JRS & JAS - include JH Intake and all Citations Packet Pg. 15

16 5.a OUT OF COUNTY 6% GILROY 10% County of Santa Clara Report Fiscal Year: 2017 Report Month: October MALE 77% SUNNYVALE 5% MILPITAS 5% By Gender (%) FEMALE 23% By Youth Residence City (%) SAN JOSE 55% MORGAN HILL 3% SARATOGA 0% LOS GATOS 3% SANTA CLARA 3% LOS ALTOS 1% MOUNTAIN VIEW 3% CAMPBELL 2% PALO ALTO 2% CUPERTINO 1% Referral Count By Gender (Count) 240 Gender and Count By Referral Agency (%) SAN JOSE PD 38% MALE 219 FEMALE 67 SUNNYVALE DPS 5% MT VIEW PD CAMPBELL PD 4% 5% LOS GATOS/MS PD MILPITAS PD 3% 6% SANTA CLARA PD JUV PROBATION 3% 7% CA HIGHWY PATRL GILROY PD 3% 9% MORGAN HILL PD 2% SHERIFFS OFFICE OTHER 10% 2% PALO ALTO PD 2% Attachment: JJSC Monthly Trends 2016_10 (83996 : JJSC Monthly Trend Report Ocotber 2016) Prepared by: SCC Probation Department Page 10 of 14 Source: JRS & JAS - include JH Intake and all Citations Packet Pg. 16

17 5.a Referral Count Referral Count County of Santa Clara Report Fiscal Year: 2017 Report Month: October By Youth Residence City (Count) 180 City and Count SAN JOSE GILROY 28 OUT OF COUNTY MORGAN HILL 10 LOS GATOS 9 MILPITAS 15 SUNNYVALE 15 SANTA CLARA MOUNTAIN VIEW 8 CAMPBELL 6 80 PALO ALTO 6 CUPERTINO 4 LOS ALTOS 2 60 SARATOGA By Referral Agency (Count) 120 Agency Group and Count SAN JOSE PD 110 SHERIFFS OFFICE 28 GILROY PD JUV PROBATION 19 MILPITAS PD 18 CAMPBELL PD SUNNYVALE DPS 13 MT VIEW PD 12 LOS GATOS/MS PD 10 SANTA CLARA PD 9 60 CA HIGHWY PATRL 8 MORGAN HILL PD 6 OTHER 6 40 PALO ALTO PD 6 Attachment: JJSC Monthly Trends 2016_10 (83996 : JJSC Monthly Trend Report Ocotber 2016) Prepared by: SCC Probation Department Page 11 of 14 Source: JRS & JAS - include JH Intake and all Citations Packet Pg. 17

18 5.a OTHER CRIMES CITATION 29% OTHER CRIMES AGAINST PEOPL... 14% County of Santa Clara Report Fiscal Year: 2017 Report Month: October By Referral Type (%) PEI 43% INTAKE 20% VOP 7% By Major Offense Category (%) DRUGS, ALCOHOL RELATED OFNS 11% 12% PROPERTY CRIMES 35% WARRANT 1% FELONY CRIMES AGAINST PEOPLE 11% WEAPON CRIMES 9% RETURN/COURTESY HOLD/OT... 8% Referral Count Referral Count By Referral Type (Count) 140 Referral Type and Count By Major Offense Category (Count) PEI 123 CITATION 82 INTAKE 58 VOP 20 WARRANT Offense Category and Count PROPERTY CRIMES 99 OTHER CRIMES AGAINST PEOPLE 40 OTHER CRIMES DRUGS, ALCOHOL RELATED OFNS 31 FELONY CRIMES AGAINST PEOPLE 31 WEAPON CRIMES 26 RETURN/COURTESY HOLD/OTHER Attachment: JJSC Monthly Trends 2016_10 (83996 : JJSC Monthly Trend Report Ocotber 2016) Prepared by: SCC Probation Department Page 12 of 14 Source: JRS & JAS - include JH Intake and all Citations Packet Pg. 18

19 5.a Referral Count Referral Count County of Santa Clara Report Fiscal Year: 2017 Report Month: October Top 10 Overall Offenses by Subcategory 35 Offenses and Count Top 10 Felony Offenses by Subcategory MISD ASSAULT, FIGHTING 32 THEFT,PETTY; BURGLARY TOOLS 31 VOP - FTO 24 POSSESS/SALE OF DRUGS 18 THEFT, AUTO 18 OTHER MISDEMEANORS 14 BURGLARY - 1ST DEGREE 13 FELONY WEAPONS 12 VANDALISM, MALICIOUS MISCHIEF 12 MISDEMEANOR WEAPONS Offenses and Count THEFT, AUTO 18 BURGLARY - 1ST DEGREE 13 FELONY WEAPONS 12 FELONY ASSAULT: ADW 10 POSSESS/SALE OF DRUGS 8 FELONY THREATS 7 OTHER FELONIES 6 OTHER FELONY SEX OFFENSE 6 FELONY SHOOTING 3 POSSESS/RECVING STLEN PROPERTY 3 ROBBERY 3 Rank Subcategory Referral Count 1 MISD ASSAULT, FIGHTING 32 2 THEFT,PETTY; BURGLARY TOOLS 31 3 VOP - FTO 24 4 POSSESS/SALE OF DRUGS 18 4 THEFT, AUTO 18 6 OTHER MISDEMEANORS 14 7 BURGLARY - 1ST DEGREE 13 8 FELONY WEAPONS 12 8 VANDALISM, MALICIOUS MISCHIEF MISDEMEANOR WEAPONS 11 Rank Subcategory Referral Count 1 THEFT, AUTO 18 2 BURGLARY - 1ST DEGREE 13 3 FELONY WEAPONS 12 4 FELONY ASSAULT: ADW 10 5 POSSESS/SALE OF DRUGS 8 6 FELONY THREATS 7 7 OTHER FELONIES 6 7 OTHER FELONY SEX OFFENSE 6 9 FELONY SHOOTING 3 9 POSSESS/RECVING STLEN PROPERTY 3 9 ROBBERY 3 Attachment: JJSC Monthly Trends 2016_10 (83996 : JJSC Monthly Trend Report Ocotber 2016) Prepared by: SCC Probation Department Page 13 of 14 Source: JRS & JAS - include JH Intake and all Citations Packet Pg. 19

20 5.a County of Santa Clara Report Fiscal Year: 2017 Report Month: October Top 20 ZIP Codes Rank Zip Code City Referral Count Felony Count Felony Percentage GILROY % SAN JOSE % OUT OF COUNTY % MILPITAS % SAN JOSE % SAN JOSE % SAN JOSE % MORGAN HILL % SAN JOSE % SAN JOSE % SAN JOSE % SAN JOSE % SAN JOSE % SUNNYVALE % LOS GATOS % CAMPBELL 6 0 0% SAN JOSE % SAN JOSE % SAN JOSE % SAN JOSE % SAN JOSE % Top 20 School Districts Rank School District Referral Count Felony Count Felony Percentage 1 EAST SIDE UNION % 2 UNKNOWN % 3 CAMPBELL UNION % 4 SAN JOSE UNIFIED % 5 GILROY UNIFIED % 6 COE-COMMUNITY % 7 COE-COURT % 8 FREMONT UNION % 8 MILPITAS UNIFIED % 10 OTHER/OUT OF COUNTY % 11 MORGAN HILL UNIFIED % 12 SANTA CLARA UNIFIED % 13 NOT ATTENDING % 14 LOS GATOS-SARATOGA % 14 MVW-LOS ALTOS UNION % 16 IN CNTY PRVTE(150+) % 16 MOUNTAIN VIEW % 16 PALO ALTO UNIFIED % 19 ALUM ROCK % 19 CAMPBELL % 19 COLLEGE 2 0 0% 19 OAK GROVE 2 0 0% Attachment: JJSC Monthly Trends 2016_10 (83996 : JJSC Monthly Trend Report Ocotber 2016) Prepared by: SCC Probation Department Page 14 of 14 Source: JRS & JAS - include JH Intake and all Citations Packet Pg. 20

21 6 County of Santa Clara Juvenile Justice Systems Collaborative DATE: November 17, 2016 TO: FROM: Juvenile Justice Systems Collaborative Katherine Lucero, Co-Chairperson, Case Systems and Processes SUBJECT: Case, Systems & Processes Workgroup Quarterly Report RECOMMENDED ACTION Receive report from the Case, Systems and Processes Workgroup relating to the Deferred Entry of Judgment, Direct File/Fitness Hearings, Risk Assessment Instrument, 95122/Overfelt High School and Community Engagement Subcommittees. BACKGROUND The subcommittees of the Case Systems and Processes Workgroup meet monthly as they relate to case processing, racial and ethnic disparities within the juvenile justice system and implement innovative solutions to improve outcomes and address disparities for youth and families. Deferred Entry of Judgment (DEJ) The DEJ Subcommittee continues to monitor the progress of African American and Latino Youth on DEJ. Priorities identified for this subcommittee are to monitor the effectiveness of the CAFA (Court Appointed Friend Advocate) program, mentoring for African American youth. While Fresh Lifelines for Youth (FLY) is still in the process of collecting outcome data for CAFA youth, a positive trend has emerged for justice involved African American youth. Within the past year, eight of the 25 youth have completed probation and no failures of DEJ. This is a vast improvement over the previous year s 67% failure rate in CY2014 and 40% in CY2015. FLY and Probation continue to analyze data in an effort to provide more information around substance use, school attendance, developmental assets, and self-esteem. In October 2016, the CAFA program was expanded to serve Latino youth on DEJ. Concentration will be placed on reducing the number of technical violations by Latino youth as it was for African American youth. During the summer months, the subcommittee identified the need to collect data to better inform the development of a Latino focused intervention. As a part of this data collection process, the Burns Institute administered a survey to Probation staff designed to gain insight from Probation staff about what services, resources, or interventions would be helpful for youth on DEJ as well as to get feedback from Probation staff on Latino specific interventions or programs that would improve outcomes. Board of Supervisors: Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian Packet Page Pg. 1 of 213 County Executive: Jeffrey V. Smith

22 The attached presentation is a summary of findings from the survey. The subcommittee is also exploring the possibility of conducting focus groups with Latino youth who both failed and successfully completed DEJ between January 1, 2015 and September 1, Direct File/Fitness Hearings The Direct File Subcommittee spent the year compiling a list of all direct file cases in the county in 2015 identifying 33 cases. The cases were reviewed and for racial and ethnic disparities and found that most direct files were those of Latino youth. Offenses consisted of violent crimes such as Murder, Attempted Murder and Robbery. Focus was given to Fitness cases in 2015 given the pending initiative that could eliminate direct filings for certain age groups and offenses. The District Attorney s office prepared a list of 24 cases that were filed in adult court through the fitness hearing process in juvenile court. Of fourteen cases resolved in juvenile court, six youth were found unfit and transferred to adult court and four youth were found fit to remain in juvenile court. During this process it was discovered that there was not a clear understanding of how to process and physically transport youth to the main jail when a youth was found to be unfit for juvenile court. The committee convened a sub-committee with all justice system partners and drafted a Fitness Process Protocol to outline the role and responsibility of each agency involved in this process. The protocol allows youth under the age of 18 who are found unfit to be booked into the main jail as an adult in the Juvenile Hall police admissions area. This process is less traumatic for the youth and much safer for Sheriff s Deputies who do not have to transport the youth for processing, should the youth remain in Juvenile Hall. The subcommittee also developed a Writ process for youth who are found unfit for juvenile court. The youth must file a request to the court of appeal to review the trial court decision within 20 days of arraignment in adult court. For additional information and a copy of the protocol please see the Fitness Process Protocol report. Risk Assessment Instrument (RAI) Youth detained in Juvenile Hall due to Warrants The RAI Warrants subcommittee has been focused on developing interventions or revisions of processes that address the number of youth who are detained until their detention hearing as a result of a warrant for violation of probation or failure to appear. The Burns Institute presented the results of an analysis of 183 youth detained in Juvenile Hall in 2015 as a result of a policy override. The findings demonstrated that 71% (130) of youth did not have a new charge. Of these youth, 92% were youth of color. The reasons for detention were warrant issued for absconding (48); Failure to Appear warrant (47); the inability to locate the youth or non-compliance (18); and a combination of factors (17). As a result of these findings, the subcommittee is exploring the possibility of a two-tier warrant process pilot in CY2017. A small group spoke with two counties that use a two-tiered warrant system. A policy was drafted with additional discussions occurring related to who would be eligible for a two-tier warrant and the process for requesting such a warrant. The group continues to engage in discussions related to the eligibility criteria and warrant request process /Overfelt 6 Board of Supervisors: Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian Page 2 of 3 County Executive: Jeffrey V. Smith Agenda Date: November 17, 2016 Packet Pg. 22

23 This subcommittee is currently on hiatus pending reports from the Burns Institute and Prevention and Programs Workgroup and the findings of the Impact Justice research grant. There is considerable community interest expanding to another school and ensuring that the truancy work with the District Attorney s Office continues. Community Engagement Community Engagement is an ad hoc committee of the JJSC that was formed to identify and recommend best practices that could be implemented by the JJSC workgroups. The committee finalized by-laws/agreements; finalized scope and purpose of committee; and updated their work plan. The committee reviewed Guiding Principles for Community Engagement and discussed the approach to conducting an inventory of community engagement efforts. The inventory will prioritize JJSC-related initiatives and opportunities amongst the Public Defender, District Attorney, Probation, County Office of Education, and other key school districts. The Burns institute will lead key informant interviews with JJSC subcommittees and the Community Engagement committee will develop recommendations and the framework for workgroups to engage community from the interviews. The Office of Cultural Competency is completing an inventory of meetings related to equity, which is being leveraged to complete the community engagement inventory. The Committee will sunset after the framework is developed and members will become embedded within the existing workgroups. The recommendations and framework will be presented to the JJSC for adoption in early ATTACHMENTS: DEJ Meeting - Probation Survey Results SCC_Warrant Mtg _FINAL (PPTX) Committee Reports (PDF) Committee Reports (PDF) Committee Reports (PDF) (PDF) 6 Board of Supervisors: Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian Page 3 of 3 County Executive: Jeffrey V. Smith Agenda Date: November 17, 2016 Packet Pg. 23

24 6.a SANTA CLARA COUNTY DEJ MEETING: PROBATION SURVEY RESULTS OCTOBER 26, 2016 Attachment: DEJ Meeting - Probation Survey Results (83997 : Case, Systems & Packet Pg. 24

25 2 Probation Survey re: DEJ 24 total respondents Probation caseload: General Supervision Purpose of Survey to gain insight from Probation staff about what services, resources, or interventions are and would be helpful for youth on DEJ to get feedback from Probation staff on Latino specific interventions or programs that would improve outcomes for Latino youth on DEJ 6.a Attachment: DEJ Meeting - Probation Survey Results (83997 : Case, Systems & Packet Pg. 25

26 3 Survey Questions Which probation caseload do you supervise? Which specific programs do you currently use to serve DEJ youth? Why? What services or programs do you believe would be helpful for DEJ youth? What do you think DEJ youth need to be successful? If resources were not an issue, what particular interventions would you put in place to improve outcomes for Latino DEJ youth? Are there any specific agencies or organizations in East San Jose that may be a potential resource for Latino DEJ youth? If you supervised a DEJ youth who was eventually terminated from the program, what services do you believe could have benefited the youth? 6.a Attachment: DEJ Meeting - Probation Survey Results (83997 : Case, Systems & Packet Pg. 26

27 4 60% 50% 40% 30% 20% 10% Which specific programs do you currently use to serve DEJ youth? 0% 50% 50% FLY Victim Awareness (VA or VAC) 46% Substance Abuse Treatment (AARS, Seneca, Community Solutions) 42% Counseling Bill Wilson Center (BWC) 21% 17% 8% 4% CTC SES TASC YEA 6.a Attachment: DEJ Meeting - Probation Survey Results (83997 : Case, Systems & Packet Pg. 27

28 5 What services or programs do you believe would be helpful for DEJ youth? 35% 30% 25% 20% 15% 10% 5% 0% 33% Current programs 21% 21% 21% Prosocial activities: music, sports, art etc. COPS Class - drug/offense education Mentoring 13% 13% 13% Work readiness Other Community Service Activities 6.a Attachment: DEJ Meeting - Probation Survey Results (83997 : Case, Systems & Packet Pg. 28

29 6.a 6 What do you think DEJ youth need to be successful? Positive reinforcement when it comes to accomplishments and guidance when dealing with obstacles. Proper education and supervision that is geared for their individual needs. Taking an individual approach and not a cookie cutter approach. Fewer DEJ reviews/hearings, as it feels they are under the microscope much more than Wards, who rarely have Parte Reviews. Monthly or quarterly reviews can become excessive. Remorse, empathy, maturity, motivation, strong family support. Attachment: DEJ Meeting - Probation Survey Results (83997 : Case, Systems & Packet Pg. 29

30 7 If resources were not an issue, what particular interventions would you put in place to improve outcomes for Latino DEJ youth? Better PO understanding of the Latino culture to address the true needs of the Latino culture. The lack of certified interpreters for the Spanish parents instead of taking the approach of they (the parents) understand enough, even though they only marginally understand, instead of following the County's Language Access Plan to provide assistance. Make it a requirement to have these youth join a pro-social activity in an effort to help them build positive peer relationships. More culturally diverse counseling services or something similar to FLY but more geared towards Latino youth. It's been my experience that minors really enjoy the FLY program. 6.a Programs with cultural and ethnic values (i.e. Joven Nobles Sacred Circles) Attachment: DEJ Meeting - Probation Survey Results (83997 : Case, Systems & Packet Pg. 30

31 8 If you supervised a DEJ youth who was eventually terminated from the program, what services do you believe could have benefited the youth? Sometimes failure is not the result of a lack of services. That being said, since the goal is to provide youth an opportunity to work to dismiss their Petition, services need to be specific to the youth and not merely an overload or certain amount of "services. A "less is more" approach is usually appropriate and effective in many DEJ cases. Full WRAP services would be helpful even for DEJ youth. It would be nice to know how many prior DEJ youth eventually ended up failing DEJ and requiring WRAP services. Pro-social activities (sports, education, employment, etc) and family/community involvement should always be encouraged. Mentorship 6.a Attachment: DEJ Meeting - Probation Survey Results (83997 : Case, Systems & Packet Pg. 31

32 9 Key Takeaways Latino Youth on DEJ would benefit from: Mentorship Prosocial activities Culturally relevant programs and services More resources to address language and transportation barriers Individualized interventions Assistance seeking employment 6.a Attachment: DEJ Meeting - Probation Survey Results (83997 : Case, Systems & Packet Pg. 32

33 6.a 10 Youth Focus Groups Next Steps BI to conduct focus groups consisting of Latino youth who both failed and successfully completed DEJ between 1/1/15-9/1/16 Use data collected from Probation surveys and focus groups to inform development of Latino specific intervention Next DEJ meeting? Attachment: DEJ Meeting - Probation Survey Results (83997 : Case, Systems & Packet Pg. 33

34 6.a 11 Contact Information W. Haywood Burns Institute th Street, Suite 800 Oakland, CA (415) Aman Sebahtu, Site Manager, Ext. 111 Attachment: DEJ Meeting - Probation Survey Results (83997 : Case, Systems & Packet Pg. 34

35 6.b SANTA CLARA COUNTY RAI SUB-COMMITTEE WARRANT MEETING September 28, 2016 Attachment: SCC_Warrant Mtg _FINAL (83997 : Case, Systems & Processes Workgroup Packet Pg. 35

36 6.b Introductions Brief summary of recent discussion and analysis Review purpose & criteria for proposed two-tier warrant policy Answer key questions and draft protocols Review Ventura & Santa Cruz policies Next Steps Agenda Attachment: SCC_Warrant Mtg _FINAL (83997 : Case, Systems & Processes Workgroup Packet Pg. 36

37 6.b Recent Analysis: Youth Detained for Overrides in 2015 by Race & Ethnicity Recent Analysis: Youth Detained by Overrides by Race & Ethnicity (2015) Warrant Overrides (n= 183) Attachment: SCC_Warrant Mtg _FINAL (83997 : Case, Systems & Processes Workgroup Packet Pg. 37

38 6.b Recent Analysis: Reasons for 2015 Warrants Attachment: SCC_Warrant Mtg _FINAL (83997 : Case, Systems & Processes Workgroup Packet Pg. 38

39 6.b Lessons Learned: Ventura and Santa Cruz Discretionary Warrant Policies Ventura County Policy DA & PD are present when warrant is issued Youth can voluntarily surrender during business hours and see judge the same day RAI is used to determine release decision by Intake staff for youth located and/selfsurrenders during non-business hours Booking staff responsible for updating warrant in CLETS Eligibility is based on: underlying offenses charged in the most recent petition and/or Circumstances which lead issuance of the warrant Pre-screening booking cards were developed for law enforcement to explain release criteria Santa Cruz County Policy Warrants are usually signed in chambers, ex-parte The judge indicates on the court document whether minor may be released at the discretion of the Probation Officer RAI is used for youth with a releasable warrants Once a bench warrant is issued: PO will notify youth and family. If contacted, the youth and family are told to contact the youth s attorney to clear warrant PO will provide the youth with the attorney s name and number PO will encourage the youth to self-surrender to law enforcement The youth will be counseled regarding being in the community with a warrant and the negative impact Attachment: SCC_Warrant Mtg _FINAL (83997 : Case, Systems & Processes Workgroup Packet Pg. 39

40 6.b Purpose and Eligibility Criteria Purpose The proposed Two-Tiered Warrant Policy aims to reduce the unnecessary detention of youth due to mandatory holds of youth arrested on warrants. It will allow some youth to be released from custody pending their detention hearing. The policy should provide clear direction to Juvenile Probation Staff and other system partners when determining release decisions for youth who self-surrender and/or those referred to Detention after contact with a Police Officer. Eligibility criteria Youth who fail to appear in court (FTA) Warrants requested by Probation Officers due to: Youth absconding from Probation (i.e., parent reports the youth has left home); or Inability to locate youth Attachment: SCC_Warrant Mtg _FINAL (83997 : Case, Systems & Processes Workgroup Packet Pg. 40

41 6.b Key Questions Is there consensus regarding purpose and eligibility criteria? What is the process to request a Two-Tier Warrant? Who is responsible for releasing the youth and rescheduling the next court date? How will the bench warrant be recalled? What is the communication and training plan? Attachment: SCC_Warrant Mtg _FINAL (83997 : Case, Systems & Processes Workgroup Packet Pg. 41

42 6.b Next Steps Upcoming CSP meetings: 10/19/16 (materials due 10/11) 11/16/16 (materials due 11/8) Next JJSC meeting: 11/17/16 Attachment: SCC_Warrant Mtg _FINAL (83997 : Case, Systems & Processes Workgroup Packet Pg. 42

43 6.b Contact Information The W. Haywood Burns Institute th Street, Suite 800 Oakland, CA (415) Anna Wong, Senior Policy Associate, x112 Carolina Almarante-Terrero, Policy Associate, x102 Attachment: SCC_Warrant Mtg _FINAL (83997 : Case, Systems & Processes Workgroup Packet Pg. 43

44 6.c JJSC Workgroup/Committee Progress Reporting Form Workgroup, Subcommittee & Goals Prevention & Programs 1. Reduce the number of youth of color suspended for willful defiance at Overfelt High School. Through use of: a. Quantitative and qualitative methods b. An array of alternatives to suspension c. A community engagement plan 2. Coordinate current school resources in order to maximize their impact on student achievement and behavior. DEJ 1. Reduce Latino failures on DEJ and continue to monitor the African American youth success/failure rates Last Meeting Date Meeting Outcome Obstacles or Challenges Next Steps Timeframes 10/14/16 R. Marachi shared updates from Overfelt Partnership w/burns Institute (focus groups completed, report drafted and in progress w/aim for review by December 2016). Glenn Vander Zee (Assoc. Superintendent ESUHSD) provided district updates w/q/a on positive engagement efforts, shifts to more restorative approaches. Discussion was held related to presence of police on campuses. 8/24/16 Discussed forming focus groups with DEJ Latino youth in specific zip codes. BI will take the lead regarding the Focus groups with the assistance from FLY. Prevention & Programs Workgroup Cultural shift on campuses takes time. Need for training and time allocated for implementation and adoption of culturally responsive and restorative approaches. Teachers/staff need support in addition to students. Case, Systems & Processes Workgroup Due to low participation on the Staff Survey, final date has been extended till BI has a sufficient number of surveys to review. Continuing work to share resources with districts. Further discussion regarding the Focus groups. Will review Staff survey. Responsible Person(s) Tyler & Roxana Carl Tademaru Burns Institute Next Meeting Date & Announceme nts 11/10/16 Presentation on tech intersections w/violence prevention postponed to November meeting Save the Date: Mary Ann Dewan shared that SCCOE will hold Feb. 17 th forum on SROs/police on campus More info TBA. 10/26/16 Attachment: Committee Reports (83997 : Case, Systems & Processes Workgroup Quarterly 1 Packet Pg. 44

45 6.c Workgroup, Subcommittee & Goals RAI - Warrants 1. Increase the percentage of RAI recommendations followed at Intake by reducing the use of overrides 2. Work with the Court to identify alternative warrant processes to reduce the detention of youth for Failure to Appear Warrants 3. Reduce Unnecessary Admissions to Juvenile Hall for youth of color Direct File 1. Ensure responsible use of the Prosecutorial Transfer to Adult Court and if appropriate look at allowing youth to return to juvenile court. 2. Reducing the number of Youth of color transferred to adult court on non-life term cases. 3. Account for how Cases are handled through the Judicial Transfer Process to Adult Court Last Meeting Date Meeting Outcome Obstacles or Challenges Next Steps Timeframes 9/28/16 BI presented data regarding FTA and VOP warrants. The committee reviewed a draft of the two-tiered warrant process and agreed to a pilot with an on-call judge. Unknown The committee met last month to review the data from both the direct file and fitness cases. The probation department volunteered to review all of the fitness cases from This is a great deal of work. The committee was to meet in October to see if we can reach any conclusions. Defining who would be eligible for a two-tier warrant process and agreement regarding the process for obtaining the warrant proved difficult. The committee will reconvene in November to further refine the warrant process and expectations of the pilot. Responsible Person(s) Carl Tademaru Burns Institute Chris Arriola Next Meeting Date & Announceme nts 11/16/16 9:30am Unknown 2 Attachment: Committee Reports (83997 : Case, Systems & Processes Workgroup Quarterly Packet Pg. 45

46 6.c Workgroup, Subcommittee & Goals Reduce the number of youth of color arrested or cited for low level misd. and Felony cases from school. 2. Expand the work to all of San Jose Community Engagement 1. Incorporate community voice into JJSC efforts 2. Create greater access to JJSC reform efforts 3. Build youth, parent, and community capacity to engage in reform Last Meeting Date Unknown Meeting Outcome Obstacles or Challenges Next Steps Timeframes The committee met last month to discuss moving the project to another school site or changing it to coordinate with the truancy work. BI concluded they did not have the bandwidth to do additional data work plans to have another planning meeting in the coming month to see what we can do with existing data. We will also be presenting at the mayors gang prevention task force summit on October 15. Community Engagement 10/18/16 The committee reviewed Guiding Principles for Community Engagement, discussed the approach to conducting an inventory of community engagement efforts. Finalization will occur off-line. The inventory will prioritize JJSC-related initiatives and opportunities across PD, DA, Probation, COE, and key school districts. Burns institute will lead key informant interviews with JJSC subcommittees. The committee is working towards completing the Community Engagement framework and recommendations by Dec 1, Responsible Person(s) District Attorney s Office Arcel Blume Al Knight Next Meeting Date & Announceme nts Unknown Tuesday, November 15 3 Attachment: Committee Reports (83997 : Case, Systems & Processes Workgroup Quarterly Packet Pg. 46

47 6.d JJSC Workgroup/Committee Progress Reporting Form Workgroup, Subcommittee & Goals Prevention & Programs 1. Reduce the number of youth of color suspended for willful defiance at Overfelt High School. Through use of: a. Quantitative and qualitative methods b. An array of alternatives to suspension c. A community engagement plan 2. Coordinate current school resources in order to maximize their impact on student achievement and behavior. DEJ 1. Reduce Latino failures on DEJ and continue to monitor the African American youth success/failure rates Last Meeting Date 8/12/16 Overfelt partnership updates (as of 9/12) Meeting Outcome Obstacles or Challenges Next Steps Timeframes Held focus groups with teachers, students, and advisory team on 8/24. Second set scheduled for 9/14 w/visit to ISS and student group. Prevention & Programs Workgroup Admin drafted/shared new policies for progressive discipline w/tw. Teacher/student surveys distributed 9/6 and open until 10/14. SESAP Work Plan reviewed 8/24/16 Discussed forming focus groups with DEJ Latino youth in specific zip codes. Need continued discussion regarding FLY to assist with the formation of the Focus Groups. Discussed surveying DPO s as to needed DEJ Discussion/suggestion was made for future consideration to inquire about needs for support of youth with family members who have been incarcerated. Case, Systems & Processes Workgroup Due to low participation on the Staff Survey, final date has been extended till BI has a sufficient number of surveys to review. Focus groups facilitated by TY/RM for Overfelt partnership RM to follow up on resources for unconscious bias training and to inquire w/dr. Emily Bruce about possibility of sharing research at future meeting. Further discussion regarding the formation of the Focus groups and initial review of the Survey Responsible Person(s) Tyler & Roxana Carl Tademaru BI Next Meeting Date & Announceme nts 10/14/16 10/26/16 1 Attachment: Committee Reports (83997 : Case, Systems & Processes Workgroup Quarterly Packet Pg. 47

48 6.d Workgroup, Subcommittee & Goals RAI - Warrants 1. Increase the percentage of RAI recommendations followed at Intake by reducing the use of overrides 2. Work with the Court to identify alternative warrant processes to reduce the detention of youth for Failure to Appear Warrants 3. Reduce Unnecessary Admissions to Juvenile Hall for youth of color Direct File 1. Ensure responsible use of the Prosecutorial Transfer to Adult Court and if appropriate look at allowing youth to return to juvenile court. 2. Reducing the number of Youth of color transferred to adult court on non-life term cases. 3. Account for how Cases are handled through the Last Meeting Date Meeting Outcome Obstacles or Challenges Next Steps Timeframes services. Survey was sent out to JSU and Screening staff on Tuesday8/16/16 and was to run till Tuesday 8/30/16. 8/3/16 BI presented data regarding FTA and VOP warrants. A discussion of possible solutions occurred. The committee is looking into a two-tiered warrant system with a possible on-call judge. A smaller group spoke with Ventura County regarding their use of twotiered warrants. Carl Tademaru is drafting a policy for committee review at the 9/28 meeting. results (October s DEJ Meeting) The committee will reconvene at the end of September to choose a solution to pursue. Then a group will be tasked with writing the new policy. Present to CSP & JJSC in October/Nove mber. Responsible Person(s) Judge Lucero, Nisreen Baroudi, Carl Tademaru 9/12 No report received Chris Arriola Next Meeting Date & Announceme nts 9/28/16 9:15 AM JPD Admin Conference Room 2 Attachment: Committee Reports (83997 : Case, Systems & Processes Workgroup Quarterly Packet Pg. 48

49 6.d Workgroup, Subcommittee & Goals Judicial Transfer Process to Adult Court Reduce the number of youth of color arrested or cited for low level misd. and Felony cases from school. 2. Expand the work to all of San Jose Community Engagement 1. Incorporate community voice into JJSC efforts 2. Create greater access to JJSC reform efforts 3. Build youth, parent, and community capacity to engage in reform Last Meeting Date Meeting Outcome Obstacles or Challenges Next Steps Timeframes Responsible Person(s) Unknown No report received District Attorney s Office 8/16/16 No new updates, no meeting in September. Last meeting updates were presented at the Aug 25 leadership meeting. Next Meeting Date & Announceme nts Fri, 9/23/16 Attachment: Committee Reports (83997 : Case, Systems & Processes Workgroup Quarterly 3 Packet Pg. 49

50 6.e JJSC Workgroup/Committee Progress Reporting Form Workgroup/Committee Last Meeting Date Prevention & Programs 8/12/2016 Updates shared about progress on Overfelt partnership: *Focused groups scheduled for 8/24 & 9/14 (teacher, student, advisor team, and parents) * Admin drafted/shared new policies for progressive discipline w/ty Meeting Outcome Obstacles or Challenges Next Steps Timeframes SESAP WorkPlan reviewed Prevention & Programs Workgroup Discussion/suggestion was made for future consideration to inquire about needs for support of youth with family members who have been incarcerated. Focus groups to be facilitated by TY/RM for Overfelt partnership RM to follow up on resources for unconscious bias training and to inquire w/dr. Emily Bruce about possibility of sharing research at future meeting. Responsible Person(s) Tyler & Roxana Next Meeting Date & Announceme nts September 9 th 9am - Charcot 1 Attachment: Committee Reports (83997 : Case, Systems & Processes Workgroup Quarterly Packet Pg. 50

51 6.e Case, Systems & Processes Workgroup Community Engagement August 16 th Finalized by-laws/ agreements for the subcommittee; finalized scope and purpose of subcommittee; updated community engagement; and updated subcommittee work plan. Formally, shifted co-chair of subcommittee role from Ali Knight to Alex Shoor effective immediately. The meeting went extremely well and significant progress was made on key tasks such as the work plan and the community engagement framework. DEJ 6/30/16 Discussed forming focus groups with DEJ Latino youth in specific zip codes. Discussed possibly approaching FLY to assist with the formation of the Focus Groups due to their work in the community. Also discussed surveying DPO s as to needed DEJ services. BI developed a DEJ Survey which was distributed to the JSU and JH Screening units on Tuesday8/16/16. The Unusually low attendance this meeting. Will bring community engagement goals and strategies to August Leadership and CSP mtgs; Work plan will be finalized in September and presented at the next JJSC meeting. Further discussion regarding the formation of the Focus groups (8/24/16) and initial review of the Survey results (October s DEJ Meeting) Arcel & Alex, with BI support Carl Tademaru BI Sep 20, 2-4pm 8/24/16 CAFA Oversight 11/14/16 2 Attachment: Committee Reports (83997 : Case, Systems & Processes Workgroup Quarterly Packet Pg. 51

52 6.e survey will run till Tuesday 8/30/16. RAI - Warrants 8/3/16 BI presented data regarding FTA and VOP warrants. A discussion of possible solutions occurred. The committee is looking into a two-tiered warrant system with a possible on-call judge. A smaller group is working with BI on scheduling a time to speak with Santa Cruz and Ventura counties, both use twotiered warrant systems. Direct File No new information provided No new information provided 6/6/16 Preliminary report out on Direct File/Reverse Remand Process and Initial review of 26 Fitness Cases for 2015 that the DA and Probation will review. 5/23/16 Need a discussion on the future of the committee 1) Finishing all the Direct File Cases to disposition and then updating the data and 2) Determining what data will be included and what can be obtained for the Fitness Review At what point does the committee no longer become a pilot program and therefore not need an ad hoc committee? The committee will reconvene at the end of September to choose a solution to pursue. Then a group will be tasked with writing the new policy. Present to CSP in October. At September mtg, review the data on both the Reverse Remand cases and the Fitness Cases for 2015 Judge Lucero, Nisreen Baroudi, Carl Tademaru Chris Arriola, SuDDA Angela Alvarado, DDA 9/28 9:15-11am JPD Admin Conference Room 9/12/16 at 3pm, Dept. 78 8/9/16 3 Attachment: Committee Reports (83997 : Case, Systems & Processes Workgroup Quarterly Packet Pg. 52

53 County of Santa Clara Juvenile Justice Systems Collaborative 7 DATE: TIME: PLACE: August 25, 2016, Regular Meeting 2:00 PM Social Services Agency Auditorium 333 W. Julian Street San Jose, CA MINUTES 1. Call to Order. Opening Martha Wapenski, alternate for Chairperson Jeffrey V. Smith, convened a workshop session at 2:06 p.m. due to lack of quorum. The regular meeting convened at 2:09 p.m. during Item No. 7. Attendee Name Title Status Arrived Jeffrey V. Smith Chairperson, Seat No. 1 Absent Martha Wapenski Alternate, Seat No. 1 Present Laura Garnette Commissioner, Seat No. 2 Present James R. Williams Commissioner, Seat No. 3 Absent Robert Coelho Alternate, Seat No. 3 Present Toni Tullys Commissioner, Seat No. 4 Absent Sue Nelson Alternate, Seat No. 4 Absent Robert Menicocci Commissioner, Seat No. 5 Present Jeffrey F. Rosen Commissioner, Seat No. 6 Absent Cindy Hendrickson Alternate, Seat No. 6 Present Dana Bunnett Commissioner, Seat No. 7 Absent Matt Frisby Commissioner, Seat No. 8 Present Katherine Lucero Commissioner, Seat No. 9 Present Molly O'Neal Commissioner, Seat No. 10 Present Laurie Smith Commissioner, Seat No. 12 Absent David Lera Alternate, Seat No. 12 Absent Eddie Garcia Commissioner, Seat No. 13 Absent Shawny Williams Alternate, Seat No. 13 Absent Norberto Duenas Commissioner, Seat No. 14 Absent Julie Edmonds-Mares Alternate, Seat No. 14 Present Jon Gundry Commissioner, Seat No. 15 Absent Mary Ann Dewan Alternate, Seat No. 15 Absent Minutes Acceptance: Minutes of Aug 25, :00 PM (Consent Calendar) Page 1 of 5 Packet Pg. 53

54 7 Minutes Juvenile Justice Systems Collaborative, County of Santa Clara August 25, 2016 Chris Funk Commissioner, Seat No. 16 Present Dolores Morales Commissioner, Seat No. 17 Absent Mark Murray Commissioner, Seat No. 19 Absent Rashad Jones Alternate, Seat No. 19 Absent Marc Buller Commissioner, Seat No. 20 Present Craig Pasqua Commissioner, Seat No. 21 Late 2:11 PM Rose Amador-LeBeau Alternate, Seat No. 21 Absent Jethroe Moore II Commissioner, Seat No. 22 Late 2:31 PM Ali Knight Commissioner, Seat No. 23 Present Laura Champion Commissioner, Seat No. 24 Absent Ben Maida Alternate, Seat No. 24 Absent Sparky Harlan Commissioner, Seat No. 25 Present Andre Chapman Commissioner, Seat No. 26 Absent Yvonne Maxwell Alternate, Seat No. 26 Absent Raul Colunga Commissioner, Seat No. 27 Present Arcel V. Blume Commissioner, Seat No. 28 Late 2:07 PM Don Long Alternate, Seat No. 28 Absent 2. Public Comment. No public comments were received. 3. Approve consent calendar and changes to the Collaborative's Agenda. Taken out of order after Item No RESULT: APPROVED [UNANIMOUS] MOVER: Laura Garnette, Commissioner, Seat No. 2 SECONDER: Molly O'Neal, Commissioner, Seat No. 10 AYES: Wapenski, Garnette, Coelho, Menicocci, Hendrickson, Frisby, Lucero, O'Neal, Edmonds-Mares, Funk, Buller, Pasqua, Knight, Harlan, Colunga, Blume ABSENT: Tullys, Bunnett, Smith, Garcia, Gundry, Morales, Murray, Champion, Chapman, Moore II Minutes Acceptance: Minutes of Aug 25, :00 PM (Consent Calendar) Consent Calendar 4. Receive report from the Probation Department relating to updates to the Juvenile Justice Systems Collaborative membership roster. (ID# 82833) Page 2 of 5 Packet Pg. 54

55 Minutes Juvenile Justice Systems Collaborative, County of Santa Clara August 25, RESULT: RECEIVED [UNANIMOUS] MOVER: Laura Garnette, Commissioner, Seat No. 2 SECONDER: Molly O'Neal, Commissioner, Seat No. 10 AYES: Wapenski, Garnette, Coelho, Menicocci, Hendrickson, Frisby, Lucero, O'Neal, Edmonds-Mares, Funk, Buller, Pasqua, Knight, Harlan, Colunga, Blume ABSENT: Tullys, Bunnett, Smith, Garcia, Gundry, Morales, Murray, Champion, Chapman, Moore II 7 5. Receive report from the Probation Department relating to Juvenile Justice Systems Collaborative Monthly Trend Data for July (ID# 82748) 5 RESULT: RECEIVED [UNANIMOUS] MOVER: Laura Garnette, Commissioner, Seat No. 2 SECONDER: Molly O'Neal, Commissioner, Seat No. 10 AYES: Wapenski, Garnette, Coelho, Menicocci, Hendrickson, Frisby, Lucero, O'Neal, Edmonds-Mares, Funk, Buller, Pasqua, Knight, Harlan, Colunga, Blume ABSENT: Tullys, Bunnett, Smith, Garcia, Gundry, Morales, Murray, Champion, Chapman, Moore II 6. Approve minutes of the May 26, 2016 Regular Meeting. 6 RESULT: APPROVED [UNANIMOUS] MOVER: Laura Garnette, Commissioner, Seat No. 2 SECONDER: Molly O'Neal, Commissioner, Seat No. 10 AYES: Wapenski, Garnette, Coelho, Menicocci, Hendrickson, Frisby, Lucero, O'Neal, Edmonds-Mares, Funk, Buller, Pasqua, Knight, Harlan, Colunga, Blume ABSENT: Tullys, Bunnett, Smith, Garcia, Gundry, Morales, Murray, Champion, Chapman, Moore II Regular Agenda - Items for Discussion 7. Receive verbal update from the Office of the Public Defender relating to Juvenile Justice System Collaborative funding. (Adam Perez, Senior Management Analyst, Office of the Public Defender) (ID# 82835) Taken out of order after Item No. 2 and discussed during workshop session. (Commissioner Blume took his seat at 2:07 p.m.) Mr. Perez provided an update relating to efforts regarding work plan goals and objectives for two Juvenile Justice System Collaborative work groups. (Commissioner Pasqua took his seat at 2:11 p.m.) Minutes Acceptance: Minutes of Aug 25, :00 PM (Consent Calendar) Page 3 of 5 Packet Pg. 55

56 7 Minutes 7 RESULT: RECEIVED Juvenile Justice Systems Collaborative, County of Santa Clara August 25, Receive verbal report from the Probation Department relating to the Young Adult Deferred Entry of Judgment Pilot Program (SB 1004). (Laura Garnette, Chief Probation Officer) (ID# 82750) Taken out of order after Item No. 3. Commissioner Garnette provided an update relating to Senate Bill 1004 regarding authorizing several counties to establish a three-year deferred entry of judgment pilot program for young adults serving custodial time, and noted that the bill is on the Governor's desk for consideration. 8 RESULT: RECEIVED 9. Receive report from the Probation Department, Juvenile Justice Court, and Office of the District Attorney relating to 2015 Juvenile Justice Annual Report and Presentation. (ID# 82751) (Commissioner Moore took his seat at 2:31 p.m.) The Commission received a presentation from Mariel Caballero, Program Manager, Juvenile Probation Department, relating to statistical data regarding youth population served, arrests and citations, intake and admissions, public defense counsel, petitions, youth directly filed in adult court, behavioral health services, and dispositional outcomes. 9 RESULT: RECEIVED 10. Receive report relating to the updated 2016 Case Systems and Processes Workgroup work plan. (ID# 82749) Commissioner Lucero provided an overview of the 2016 Case Systems and Processes Work Plan relating to improved success rates of youth, Deferred Entry of Judgment, and the elimination of administrative fees for Juvenile Probation Department families. 10 RESULT: RECEIVED 11. Consider recommendations relating to the Juvenile Justice Systems Collaborative (JJSC) Prevention and Programs Workgroup. (Office of the County Executive) (ID# 82836) Possible action: a. Receive report from the Office of Cultural Competency relating to the JJSC Prevention and Programs Workgroup. b. Approve updated annual Prevention and Programs Workgroup work plan. Minutes Acceptance: Minutes of Aug 25, :00 PM (Consent Calendar) Page 4 of 5 Packet Pg. 56

57 7 Minutes Juvenile Justice Systems Collaborative, County of Santa Clara August 25, 2016 Arcel Blume, Director, Office of Cultural Competency, provided an update relating to activities underway regarding the Overfelt High School partnership relative to quantitative and qualitative analysis of discipline practices at Overfelt High School. The Commission received the report and approved the updated annual Prevention and Programs Workgroup work plan. 11 RESULT: APPROVED [UNANIMOUS] MOVER: Julie Edmonds-Mares, Alternate, Seat No. 14 SECONDER: Laura Garnette, Commissioner, Seat No. 2 AYES: Wapenski, Garnette, Coelho, Menicocci, Hendrickson, Frisby, Lucero, O'Neal, Edmonds-Mares, Funk, Buller, Pasqua, Moore II, Knight, Harlan, Colunga, Blume ABSENT: Tullys, Bunnett, Smith, Garcia, Gundry, Morales, Murray, Champion, Chapman 12. Announcements. a. Chairperson's Announcements. No announcement was received from Alternate Commissioner Wapenski. b. Collaborative Members' Announcements. Commissioner Colunga commented relating to the resignations of JJSC Commissioners Pamela Serrano and Ray Blockie. Commissioner Garnette announced a future ceremony that will include the Juvenile Justice Commission as the recipient of the Legal Advocates for Children and Youth Award. Commissioner Funk announced a future ceremony that will be honoring Commissioner Lucero as the recipient of the inaugural of Spirit Award. Adjourn 13. Adjourn to the next regular meeting on November 17, 2016, at 2:00 p.m., in the Social Services Agency Auditorium, 333 W. Julian Street, San Jose. Alternate Commissioner Wapenski adjourned the meeting at 3:07 p.m. Minutes Acceptance: Minutes of Aug 25, :00 PM (Consent Calendar) Respectfully submitted, Ruth Marston Deputy Clerk Page 5 of 5 Packet Pg. 57

58 8 County of Santa Clara Probation Department DATE: November 17, 2016 TO: FROM: Juvenile Justice Systems Collaborative Laura Garnette, Chief Probation Officer SUBJECT: Youth Advisory Council (YAC), Probation Department, Juvenile Services RECOMMENDED ACTION Receive presentation from the Probation Department relating to a Youth Advisory Council. BACKGROUND In July 2015, the Probation Department was awarded a grant from the Board of State and Community Corrections (BSCC) in which one component was to develop a Youth Advisory Board within the Santa Clara County Probation Department. The purpose of this Board is to infuse the youth voice in system processes and practices, provide the youth perspective in policy and program development and provide youth with leadership development and other youth identified activities that aid in system transformation and bring the youth voices forward. The Youth Advisory Council (YAC) is a collaborative effort, between the Santa Clara County Probation Department and the Fresh Lifelines for Youth (FLY) program to produce positive system change through the inclusion of youth voice. The YAC provides young people between the ages of 17 to 24 who formerly participated in juvenile justice services, with a unique opportunity to offer a client-based perspective on current system processes and practices. Additionally, it allows these youth the opportunity to share their stories and experiences to inspire hope and encourage change in the lives of youth who are currently involved in the Juvenile Justice System. The YAC was formed on the belief these young people are the experts regarding the challenges encountered by juvenile justice involved youth. Their input is vital and necessary to assist other youth entering the juvenile justice system to successfully complete probation services. An additional objective of the YAC is to enhance the professional development and leadership skills of all of its members. Through leadership development, YAC members can be ready to participate in various commissions, policy teams or task forces as youth representatives rather than having community agencies or other system representatives providing a voice for them. The initial development phase of the YAC involved seven focus groups with both current and former juvenile justice involved youth. Groups consisted of both male and female Board of Supervisors: Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian Packet Page Pg. 1 of 582 County Executive: Jeffrey V. Smith

59 participants whose ages ranged from 15 to 31 years and a total of 38 participants. The purpose was to identify the challenges/barriers youth face that impede successful completion of Probation; identify the needs of youth for them to be successful; define what success is from a youth s perspective; identify the areas or activities the YAC should focus on; and to determine what type of incentives can be offered that would encourage youth participation in the YAC. 8 Subsequently, focus group data was collected and yielded some emerging themes that included: youth having a lack of rapport with their Probation Officer as a significant barrier to successfully completing Probation; the need for young people to be connected with positive role models/mentors, as many system-involved youth lack this in their homes/families; and the feeling that the inclusion of the youth voice would have a profound impact on producing positive system change. Upon completion of these initial focus groups, a core group of eleven young people, three who are direct file youth in Juvenile Hall, wanted to remain involved with the development of YAC. Thus a core group of young people has continued to participate in weekly groups, focusing on the design, structure and implementation of the YAC. To date, these young people have developed the Mission Statement, Core Values and a Code of Honor specifically for their YAC. It is anticipated the structure of the YAC will be completely developed by winter or early spring of At that time, ten to twelve young people will be recruited to serve as the first cohort of councilmembers. Additionally, a training plan will be developed for each YAC member focusing on leadership development, public speaking, listening skills, policy review, local politics, group facilitation and other trainings as deemed appropriate. Lastly, the YAC will work collaboratively with the Probation Department (and other Juvenile Justice System partners) to establish and create opportunities for its members to work towards fulfilling the councils overall mission. ATTACHMENTS: Youth Advisory Council (YAC)_all edits (PDF) Board of Supervisors: Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian Page 2 of 2 County Executive: Jeffrey V. Smith Agenda Date: November 17, 2016 Packet Pg. 59

60 8.a Youth Advisory Council (YAC) Presented by: Jasmine Davis, Deputy Probation Officer and YAC Coordinator Julia Cuevas, Youth Advisory Council Manager, Fresh Lifelines for Youth (FLY) Miracle T eo, YAC Intern, FLY Attachment: Youth Advisory Council (YAC)_all edits (83855 : Youth Advisory Council (YAC), Probation Packet Pg. 60

61 8.a What is the Youth Advisory Council (YAC) A collaboration between the Probation Dept. and FLY Youth Designed/Driven Provides for the inclusion of youth voice into system processes/practices Introduction Who can participate in the Y.A.C? Santa Clara County Youth years old Formerly system involved Attachment: Youth Advisory Council (YAC)_all edits (83855 : Youth Advisory Council (YAC), Probation Packet Pg. 61

62 8.a Purpose of the Focus Groups To Identify: The challenges system-involved youth face What system-involved youth need in order to be successful Areas the Y.A.C should focus on Incentives to encourage participation in the Y.A.C Attachment: Youth Advisory Council (YAC)_all edits (83855 : Youth Advisory Council (YAC), Probation Packet Pg. 62

63 8.a Methodology Seven Focus Groups: Formerly system involved males/females (ages y/o) Juvenile Hall girls group (ages y/o) Juvenile Hall boys group (ages y/o) James Ranch group (ages y/o) Formerly system involved females (ages y/o) Formerly system involved males (ages y/o) Former and currently system involved males (ages y/o) Attachment: Youth Advisory Council (YAC)_all edits (83855 : Youth Advisory Council (YAC), Probation Packet Pg. 63

64 8.a Focus Group Summary Report Out Barriers: Lack of access to resources Lack of self-motivation Lack of rapport with the Probation Officer Family/Friends Substance use Communication Needs: Educational support Positive role model/mentor Resources for youth and family Prosocial activities Accountability Attachment: Youth Advisory Council (YAC)_all edits (83855 : Youth Advisory Council (YAC), Probation Packet Pg. 64

65 8.a Activities/Accomplishments: Professional Development Social Events Personal empowerment/expressive outlets Inclusion of youth voice Educate youth and families about the system Data driven program analysis Cont d Incentives: Food! Life skills/professional development support Loving/Accepting environment Stipends/Scholarship program Making a difference Attachment: Youth Advisory Council (YAC)_all edits (83855 : Youth Advisory Council (YAC), Probation Packet Pg. 65

66 8.a Next Steps Implementation Phase: Ongoing Workgroups Recruitment of Y.A.C members Identify opportunities for Y.A.C members to: Provide input regarding system processes, policies and practices Share their experiences with system-involved youth Provide support for system-involved youth Participate in and/or conduct community meetings, commissions, presentations Develop training plan for Y.A.C members Attachment: Youth Advisory Council (YAC)_all edits (83855 : Youth Advisory Council (YAC), Probation Packet Pg. 66

67 8.a Questions???? Attachment: Youth Advisory Council (YAC)_all edits (83855 : Youth Advisory Council (YAC), Probation Packet Pg. 67