SAMPLE PROPERTY MANAGEMENT REPORT

Transcription

1 SMPLE PROPERTY MNGEMENT REPORT Date Name ddress Re: Dear In accordance with our agreement, I have enclosed the following Property Management Reports for the month of Month and Year; 1. Operational and Financial Narratives 2. Balance Sheet 3. Statement of Operations 4. Cash Journal (indicating cash receipts) 5. ctivity Reconciliation Report (detailing cash received for each Tenant) 6. Tenants ccounts Receivable ging Report 7. Rent Roll 8. Check Register 9. ccounts Payable Trial Balance 1. Photo's of the Property, if any I have also enclosed our invoice for the month. If you should have any questions, please do not hesitate to contact me. Very truly yours, Michael Bunsis President

2 SMPLE PROPERTY MNGEMENT REPORT NDN MNGEMENT LLC D T E PROPERTY DDRESS SITE VISIT This section provides the date's physical site inspections were made to the property Date... Date... OPERTIONL NRRTIVE This section will provide all issues pertaining to the property. it will provide all issues pending and issues resolved, letters and memo sent our during the month, and any and all construction, renovations, services calls and daily mainte nance performed at the property. Explanation of Cash Disbursements during the month: This section will contain a list of typical maintenance and management expenses as well as any extraordinary expenses that were paid out during the month f. ftncil NRRTIVE Total receipts for the month were $,. I The following is a summary of the Tenant's ccounts Receivable: Tenant Name Explanation of arrears and action taken if any... Tenant Name Explanation of arrears. and action taken if any... Tenant Name Explanation of arrears and action taken if any... I $. $. $.

3 B L N C E S H E E T PREPRED FOR: SSETS CURRENT SSETS CSH-OPERTING. CSH-FIRST NIL BNK. TRNSFER OF FUNDS. DEPOSITS RECEIVBLE. TOTL CURRENT SSETS. PROPERTY ND EQUIPMENT TENNT IMPROVEMENTS. TOTL LONG TERM SSETS. NET FIXED SSETS TTL PROPERTY & EQUIP TOTL SSETS... LIBILITIES & CPITL CURRENT LIBILITIES LONG TERM LIBILITIES SECURITY DEPOSITS. TOTL LIBILITIES. CPITL OWNERS CONTRIBUTION OWNERS DISTRIBUTIONS CURRENT ERNINGS TOTL CPITL I..... TOTL LIR. & CPITL.

4 STTEMENT OF OPERTIONS D T E PREPRED FOR: CURRENT PERIOD PERCENT YER TO DTE PERCENT REVENUES COMMERCIL RENTS $ $ TOTL GROSS RENTS RECOVERIES TXES TOTL RECOVERIES LTE FEES TOTL OTHER INCOME TOTL INCOME EXPENSES COMMON RE EXPENSES MINTENNCE & REPIR SNOW REMOVL LNDSCPING UTILITIES WTER & SEWER TOTL CM EXPENSES

5 STTEMENT OF OPERTIONS D T E PREPRED FOR: GENERL & DMIN. EXPENSES INSURNCE OTHER TXES MNGEMENT FEES OFFICE & POSTGE PROFESSIONL FEES TELEPHONE BNK CHRGES MISCELLNEOUS EXPENSE TOTL G/ EXPENSES TOTL EXPENSES DEPRECITION EXPENSE CURRENT PERIOD PERCENT YER TO DTE PERCENT $ $ INCOME BEFORE DEBT SVC DEBT SERVICE MORTGGE PYMENT TOTL DEBT SERVICE NET INCOME (LOSS)

6 I Cash J o ur nal thru Unit Ref. Number Name Type Description Date Received mount 111 CSH Pymt. Batch 1 Check 1 7/11/5 111 CSH Pymt. Batch 1 Check 1 7/11/5 111 CSH Pymt. Batch 1 Check 1 7/15/5 111 CSH Pymt. Batch 1 Check 1 7/11/5 111 CSH Pymt. Batch 1 Check 1 7/25/5 111 CSH Pymt. Batch 1 Check 1 7/5/5 111 CSH Pymt. Batch 1 Check 1 7/11/5 111 CSH Pymt. Batch 1 Check 1 7/7/5 111 CSH Pymt. Batch 1 Check 1 7/6/5 111 CSH Pymt. Batch 1 Check 1 7/25/5 111 CSH Pymt. Batch 1 Check 1 7/15/5 PROPERTY T O T L S Monthly Rent TOTL CHECKS ND CSH RECEIVED : Chrg Code RNT Total Checks and Cash Received Total Checks Removed Total Overpayment Refunds Total NSF Checks Deposit Refunds Total mount Total I

7 Print Date: I C a s h J o u r n a l I thru Unit Ref. Number Name Type Description Date Received mount G R N D T O T L S : Total Checks and Cash Received Total Checks Removed Total Overpayment Refunds Total NSF Checks TOTL CHECKS ND CSH RECEIVED : Chrg Code Total mount Monthly Rent RNT Total

8 Page: 1 Print Date: 1 / 3 / 6 ctivity Reconciliation Report Property Name Deposits / Number/ddress City State Zip Lease Term Lease Term Unit Ref. Name / Chrg Beginning Charges Payments and Payment Ending Numb Suite Lease Term /1/1998 MRX Maintenance & Repair.. 8/31/26 RNT Monthly Rent. 7/27/ MIS Miscellaneous Income. RNT Monthly Rent. 7/11/25. 8/1/1999 8/31/ /15/ RNT Monthly Rent. 7/15/25. 3/31/ /1/1998 RNT Monthly Rent. 7/11/25. 8/31/ /1/1998 LT Late Charge. RNT Monthly Rent. 7/25/25. 8/31/27. 4/1/23 LT Late Charge. RNT Monthly Rent. 7/5/ B RNT Monthly Rent. 7/11/25. 8/31/26.

9 Page: Print Date: 2 ctivity Reconciliation Report Report Date From : To: Property Name Number/ddress City State Zip Unit Ref. Name / Chrg Num Suite Description Beginning Charges Payments and Payment Ending Deposits / Balance and di dj Date Date Balance Lease Term Property Totals : MRX Maintenance & Repair Exp RNT Monthly Rent MIS Miscellaneous Income LT Late Charge

10 Page: 1 Print Date: ging Report (Detailed) GED GED GED Unit Unit Reference Occupant Deposits Balance GED OVER Type Number Name Held Due DYS DYS DYS 9 DYS CURR. Contact Phone CHRGE CHRGE CHRGE CODE DESCRIPTION DTE LT Late Charge. CURR... Contact Phone CHRGE CHRGE CHRGE CODE DESCRIPTIO DTE MIS INVOICES: 3658&3657; PLUMBING CURR.... Contact Phone CHRGE CHRGE CHRGE CODE DESCRIPTION DTE LT Late Charge LT Late Charge LT Late Charge LT Late Charge CURR.. CHRGE CHRGE CHRGE CODE DESCRIPTION DTE CURR.. Contact Phone LT Late Charge LT Late C h a r g e s LT Late Charge LT Late Charge CHRGE CHRGE CHRGE CODE DESCRIPTION DTE LT Late Charge LT Late Charge LT Late Charge LT Late Charge

11 Page: Print Date 1 Rent Roll Report OCCUPNT NME MONTHLY RENT UNIT REFERENCE NUMBER SQURE FEET RENT PER SQURE FEET LESE STRTIN G LESE EXP DTE DEPOSITS 111 yr 12/1/98 8/31/6 /mth 111 /yr 8/1/99 8/31/6 /mth 111 /yr 7/15/99 3/31/9 /mth 111 yr 9/1/98 8/31/6 mth 111 /yr 9/1/98 8/31/7 /mth 111 /yr 4/1/3 8/31/6 /mth 111 yr 9/1/1 8/31/6 /mth 111 /yr 1/1/ 9/3/6 /mth 111 yr 4/1/3 2/28/6 /mth 111 /yr 11/1/1 3/31/9 /mth 111./yr 4/1/3 2/28/6./mth 111 OTHERINCOME./yr./mth PROPERTY TOTLS: Percentage of Occupied U n i t s _ Total Occupied Rents Total Occupied Units Total Vacant Rents Total Vacant Units Total Gross Rents Total Units Total Square Footage Percentage Occupied % verage Rent/Sq. Ft. /Yr. Percentage of Occupied Sq. Ft verage Rent/Sq. Ft. /Mth Total Occupied Sq. Feet Total Security Deposits Total Vacant Sq. Feet Total Square Footage Percentage Occupied %

12 Page: Print Date 2 Rent Roll Report GRND TOTLS : - P e r c e n t a g e s of Occupied Units Total Occupied Rents Total Occupied Units _ Total Vacant Rents Total Vacant Units Total Gross Rents Total Units Total Square Footage Percentage Occupied % verage Rent/Sq. Ft. /Yr. Percentage of Occupied Sq. Feet - verage Rent/Sq. Ft. /Mth Total Occupied Sq. Feet Total Security Deposits Total Vacant Sq. Feet Total Square Footage Percentage Occupied 1/

13 Page: Print Date: 1 P Check Register Date Range : To Check Vendor Invoice Invoice Check Date Vendor Name Vch # Number Date Gross mount Discount Net mount Check mount /24/ /29/ /5/ /12/ /12/27... Total for Check Number /2/ /5/ /3/ /21/27... Cash ccount 1 Totals.... Property/ Company Totals for....

14 P ged Trial Balance Page: Print Date: 1 Date Range : TO Vendor Information Voucher Invoice # Invoice Date Curren 31-6 Days 61-9 Days Over 9 Days Invoice Description 111 7/21/57. TRNSFER FOR SEPT 5 Total /6/27. WINDOWS/BLDG SUPPLIES 111 5/5/27. FINNCE CHRGES 111 5/6/ /6/5. BLDG SUPPLIES-FIN CHG 111 7/5/27. 6/3/5 SUPPLIES +FINNCE Total /13/27. CNCELLED CHRGES 38 1/13/27. 3/25/3-1/28/3 Total.).... Company Total.....