Data Pipeline to Date Use CCOSA Summer Conference Norman, OK June 6, 2013 John Kraman, Executive Director Office of Student Information (SDE)

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1 Data Pipeline to Date Use 2013 CCOSA Summer Conference Norman, OK June 6, 2013 John Kraman, Executive Director Office of Student Information (SDE)

2 The Wave (July 2011) 2

3 SDE s Vision and Goals Repair the Data Pipeline & Improve Support Improve Data Quality via Accountability Certification Make Data Available via Dashboards & Reports Support Data Use with Professional Development 3

Accountability Certification Make Data Available via

4 Data Pipeline to Date Use The SDE has been working with districts to strengthen the data pipeline and improve data quality in order to support local data use: Progress Process Goals 4

5 Repairing the Data Pipeline Districts Reporting Early Warning System Data Objects (6/5/13) 4.5% 0.2% 12.4% All 14 EWIS Objects Missing 1 Object Missing 2-5 Objects Missing All Objects 83.0% 5

6 2012 Data Pipeline Survey Recommendations based on district responses: Better processes and documentation Better communication: specifically about changes to data requirements, new tools, and upcoming plans Fewer last minute changes to collections Better prioritization and better pacing More transparency and engagement Clearer definition of roles and responsibilities 6

tools, and upcoming plans Fewer last minute changes to collections Better prioritization and

7 SLDS Advisory Committee and New Data Workgroups SLDS Advisory Committee Accountability Data Workgroup Data Use Workgroup Data Governance Workgroup 7

8 Accountability Data Workgroup Formed in spring 2013 Several virtual meetings already regarding data certification projects Will resume meetings to discuss federal reporting and next round of data certification projects 8

certification projects Will resume meetings to discuss

9 Accountability Data Certification Reports Open Close Status Adjust. Cohort Grad Rate A-F Advanced Coursework May 2 nd June 21 st 70% Started May 31 st June 30 th 34% Started SMART Report May 31 st June 30 th 27% Started Assessment Post-Code June 10 th July 10 th n/a 9

Started May 31 st June 30 th 34% Started SMART Report May 31 st

10 Accountability Data Support Live Call Webinars May 9 th, June 5 th, 12 th, 14 th, 19 th, 26 th and additional dates as needed SDE Service Desk: and DataVerification@sde.ok.gov Training videos and other resources posted at New Twitter 10

11 Next Steps for Accountability Data Workgroup A-F Report Card Data Application with studentlevel and other data for fall review Review of federal reports that SDE can generate using certified student-level data Fall 2013 Certification Projects: October 1, Exit, Drop-out and ACE Cumulative Spring 2014 Certification Projects: TLE Roster Verification, Cohort Grad Rate, A-F Adv. Coursework, SMART and Assessment Post-Code 11

Fall 2013 Certification Projects: October 1, Exit, Drop-out and ACE Cumulative Spring 2014 Certification

12 A-F Report Card Data Tool 12

13 A-F Report Card Data Tool 13

14 Data Use Workgroup Scheduled to launch in July 2013 Phase I Goal is to develop dashboard and reports for five pilot Ed-Fi projects by end of 2013: Community, Tech Center, Tribal and Rural State Resources for all common aspects Resources from project sponsors/partners for any unique costs Phase II and beyond: new pilots, new districts, new dashboards all towards statewide use 14

State Resources for all common aspects Resources from project sponsors/partners for any unique

15 Oklahoma s Early Warning Indicator System 15

16 Ed-Fi Offers a Significant Usability Upgrade 16

Module 1 Module 2 Module 3 Ed-Fi Linked to the PM Village Intervention Clearinghouse Indicator/ Metric View Intervention Clearinghouse Intervention Implementation Planning & Monitoring Based on

17 Module 1 Module 2 Module 3 Ed-Fi Linked to the PM Village Intervention Clearinghouse Indicator/ Metric View Intervention Clearinghouse Intervention Implementation Planning & Monitoring Based on system of leading & lagging indicators, Module 1 allows users to review lagging results, view leading indicators, analyze data and determine area(s) to target. Module 2 allows users to browse database of researched interventions, read user and research reviews and select intervention to address area(s) of need. Users create and monitor an implementation plan in Module 3 by selecting students to receive the intervention, identifying parameters and monitoring frequently to determine intervention effectiveness. 17

target. Module 2 allows users to browse database of researched interventions, read user and research reviews and select intervention to address area(s) of need.

18 Data Governance Workgroup Student Data Accessibility, Transparency and Accountability Act of 2013 (HB1989) SDE staff hired and consultant contract awarded State Support Team technical assistance site visit postponed Workgroup to form late summer/early fall

hired and consultant contract awarded State Support Team

19 Student D.A.T.A. Act Limits the student data available from school districts to the State Department of Education to include only the data necessary for the SDE to carry out its responsibilities. 19

20 Student D.A.T.A. Act Access to student data will be tightly restricted to those at the State Department of Education who require such access to perform their duties. 20

21 Student D.A.T.A. Act Student data can only leave the state in very narrow circumstances as defined by the law, including when a Student transfers out-of-state Student applies to college out-of-state Student registers for/takes a national or multistate assessment Student is considered a migrant for federal reporting purposes 21

22 Student D.A.T.A. Act The State Department of Education must work with the Information Services Division (ISD) of OMES to develop and implement a detailed data security plan. 22

23 Questions? Live Call Webinars May 9 th, June 5 th, 12 th, 14 th, 19 th, 26 th and additional dates as needed SDE Service Desk: and DataVerification@sde.ok.gov Training videos and other resources posted at New Twitter 23

24 Direct Contact Info John Kraman SDE Executive Director for Student Information Autumn Daves Technical Project Coordinator, Student Information 24

CERTIFICATION OF SCHOOL TECHNOLOGY PLAN

CERTIFICATION OF SCHOOL TECHNOLOGY PLAN PRESENTED TO 4580, Hanover Community School Corp 7/1/2014-6/30/2017 Approved 1st Update The above referenced school corporation's technology plan is hereby certified